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Home My WebLink AboutR-00-0682J-00-673 7/27/00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 00-395, AUTHORIZING AN INCREASE IN THE CONTRACT WITH ARTHUR ANDERSEN LLP FOR CONSULTING SERVICES FOR THE DEPARTMENT OF TECHNOLOGY, TO INCLUDE OUT-OF-POCKET EXPENSES IN AN AMOUNT NOT TO EXCEED $86,250, WHICH REPRESENTS FIFTEEN PERCENT (15%) OF THE CONSULTING FEE FOR A TOTAL AMOUNT OF $661,250; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 311016. WHEREAS, Resolution No. 00-395, adopted May 11, 2000, awarded a contract to Arthur Anderson LLP for consulting services for the development of an Information Technology Strategic Plan; and WHEREAS, the proposal submitted by Arthur Andersen LLP and accepted by the City estimated the fee for consulting services in the amount of $575,00 and the out-of-pocket expenses at fifteen percent (15%) of the consulting fee, in the amount of $86,250; and WHEREAS, the estimated out-of-pocket expenses was inadvertently omitted in Resolution No. 00-395 and therefore the resolution needs to be amended to include the expenses; and CITY COMMISSION MEETING OF; J u'A 27 ?000 Resolution No. 00 6� WHEREAS, funds are available from Capital Improvement Project No. 311016; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. An increase in the contract with Arthur Andersen LLP for consulting services to include out-of- pocket expenses in an amount not to exceed $86,250, which represents fifteen percent (15%) of the consulting fee, for a total amount of $661,250, is hereby approved, with funds therefore hereby allocated from Capital Improvement Project No. 311016. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 U U PASSED AND ADOPTED this 27th day of July , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislatior= becomes effective with the elapse of ten (10) days ysfm the d"'n ate of C- iGg t r� regarding same, without the Mayor exVdsiM ATTEST: WALTER J. FOEMAN CITY CLEC APP VED ATORM AND CORRECTNESS:/ ZP�O W LAREL ATTORNEY W4578:LB City Clerk Page 3 of 3 00— 682 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos Gimenez TO City Manager FROM Aldo Stancato Director, Info ation Technology Department July 26, 2000 DATE 1 FILE SUBJECT Resolution Authorizing an Increase in IT Strategic Plan Consulting and REFERENCESMonitoring Services : RFP No. 99-00-004 ENCLOSURES: This Department has verified funding with the Department of Budget that sufficient funds are available to cover the cost of increasing the Consulting Services portion of the total cost of Developing a Comprehensive City Wide IT Strategic Plan for the City of Miami in the amount of $86,250, in order to pay Arthur Andersen, the consulting firm selected by the City of Miami, for their out-of-pocket expenses. This will increase the total cost of this contract from $575,000 in consulting services and $28,800 in monitoring services to $661,250 in consulting' services and $28,800 in monitoring services. In the original resolution, number 00-395, passed by the City, of Miami Commission on May 11, 2000, out-of-pocket expenses, not to exceed 15% of the total consulting services ($86,250), was inadvertently omitted. Funds are available from CIP No. 311016 CIP FUNDS $EAqE*T6B-A1h1D APPROVED - _X. Administrator BUDGETARY RREEjVIEW APPROVAL: ��Linda Haskins, Director Management and Budget Department RJN:AGS:NMG:nmg JUL 2 6X00 CIP DIVISION • Li I L CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members TO : Of The City Commission Recommendation DATE : FILE : SUBJECTResolution Authorizing an Increase in the IT Strategic Plan. Consulting Services Fees REFERENCES: RFP No. 99-00-004 ENCLOSURES: It is respectfully requested that the City Commission approve the attached resolution amending resolution 00-395 to increase the amount of compensation payable to Arthur Andersen, the consulting firm selected by the City of Miami, for the Development of a Comprehensive City Wide IT Strategic Plan for the City of Miami in the amount of $86,250, in order to include out-of-pocket expenses. This will increase the total cost of this contract from $575,000 in consulting, services and $28,800 in monitoring services to an amount not to exceed $661,250 in consulting services and an amount not to exceed $28,800 in monitoring services. Funds are available from. CIP Account No. 311016. Background The City Commission approved the issuance of the RFP for the development of an IT Strategic Plan on September 14, 1999. The IT Steering Committee developed this plan and on December 6, 1999 the City released the RFP for "Consulting Services to Develop Strategic Plan for Information Technology. A voluntary pre -proposal conference was held at City Hall on January 10, 2000. The response submission deadline was January 31, 2000. An evaluation committee consisting of members from the private sector and public sector was appointed to review the responses for the RFP and make a recommendation. Six firms responded to this RFP: MGT of America, KPMG, Data Industries, Ltd., Booz Allen & Hamilton, Arthur Anderson, and The Gartner Group. After several meetings and an oral presentation by the three top ranked firms the evaluation committee concluded that only the top two ranked firms, in rank order, should be considered for award. The Evaluation Committee recommended authorizing negotiation and awarding the contract to Arthur Anderson LLP as the top ranked firm for the purpose of providing comprehensive consulting services to develop a Strategic Plan for Information Technology. Should negotiations fail with the top ranked firm, the Committee recommended negotiations commence with the second ranked firm, KPMG. 00 0 Q A 0 Honorable Mayor and Members Of the City Commission Page 2 of 2 At the Commission meeting of May 11, 2000, the City of Miami Commission approved resolution 00-395, authorizing the City Manager to enter into negotiations with the top ranked firm, Arthur Anderson, LLP. Negotiations commenced in the first week of June 2000. During these negotiation discussions, it became apparent that the out-of-pocket expenses were inadvertently omitted in resolution #00-395. The RFP response submitted by Arthur Anderson and accepted by the City of Miami included Consulting fees .in the range of $440,000 to $575,000, one-year monitoring fees in the range. of $24,000 to $28,800, and out-of-pocket expenses for a maximum of 15% of the total consulting fee ($86,250). Therefore, in order to continue negotiations, it is necessary to amend this resolution. CAG:RJN:AGS:NMG:nmg I M