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Home My WebLink AboutR-00-0662ft J-00-641 7/18/00 - RESOLUTION NO. 00— "' A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 98-1118 WHICH APPROVED THE PROCUREMENT OF GASOLINE AND DIESEL FUEL ON A SPOT MARKET BASIS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION FROM VARIOUS VENDORS ON A CONTRACT BASIS, UNDER MIAMI-DADE COUNTY CONTRACT NO. 3143 -0/03 -SW, EFFECTIVE UNTIL JULY 31, 2003, THEREBY (1) INCREASING THE COSTS FOR SAID PROCUREMENT FROM $660,116 TO $1,100,000 ANNUALLY, AND (2) AUTHORIZING EXTENSIONS TO THE CONTRACT, SUBJECT TO ANY EXTENSIONS BY MIAMI-DADE COUNTY; ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT TO EXCEED $439,884 ANNUALLY, FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION,. HEAVY EQUIPMENT GARAGE, ACCOUNT CODE NO. 509000.420901.6.715, FOR SAID INCREASE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to Resolution No. 98-1118, adopted November 17, 1998, the City Commission approved the procurement of gasoline and diesel fuel on a spot market basis for the Department of General Services Administration, from various vendors on -a contract basis, utilizing existing Miami -Dade County Contract No. 3143 -0/03 -SW, effective through July 31, 2003, at a total annual amount not to exceed $660,116; and WHEREAS, due to continuing diesel and fuel price increases and the recent acquisition of light fleet vehicles, the Department of General Services Administration seeks to increase CITY COMMISSION MEETING OF 3 U L 2 7 2000 keeow11on iYo. the annual amount, in an amount not to exceed $439,884, thereby increasing the contract from $660,116 to $1,100,000 annually for the term of the contract; and WHEREASE, the City Commission wishes to authorize an extension to the City of Miami's contract with the various vendors, subject to any extensions authorized by Miami -Dade County for Contract No. 3143 -0/03 -SW; and WHEREAS, funds are available from the General Services Administration, Heavy Equipment Garage, Account Code No. 509000.420901.6.715, for the increase; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. Resolution No. 98-1118, adopted November 17, 1998, is hereby amended in the following particulars:l/ RESOLUTION NO. 98-1198 Section 2. The purchase of gasoline and diesel fuel on a spot market basis for the Department of General Services Administration' from vendors listed on the attached contract award sheet, under existing �i Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 3 y Miami -Dade County Contract No. 3143 -0/03 -SW, on a contract basis until July 31, 2003, and any extensions thereto, fer the Department ef General: , Services dffl;„;stratien, at a total mal amount not to exceed "0;116.00 $1,100,000.00 annually, is hereby approved, with funds therefor hereby allocated from the Department of General Services., Heavy Equipment Garage, Account Code No. 509000.420901.6.715, subject to the availability of funds. *„ Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor./ PASSED AND ADOPTED this 27th day of July , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor dist not indicate approw"I of this legislation by signing it in the designated place provid d, Laid lerislatizli n,tw becomes effective with the elapse of ten (10) dathe date of Comms :vim : regarding same, without the Mayor p ys m isiMa /_�\ , ATTEST: Walter )n, City Clerk WALTER J.'FOEMAN CITY CLERK APPROV A TO FORM RRECTNESS:6j' 7E355RO EY REL 3 OTOSS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 o 0 CITY OF MIAMI, FLORIDA . 0 15 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission City anager RECOMMENDATION DATE: JUL 11 20M FILE: SUBJECT: Resolution Authorizing Contract Increase of Gasoline & Diesel Fuel REFERENCES: ENCLOSURES: It is respectfully recommended that the City. Commission adopt the attached Resolution, increasing the annual contract amount for the current contract (effective 12/7/99-12/6/00) and subsequent renewal periods, in an amount not to exceed $439,884, from $660,116 to a total annual amount of $1,100,000, in the contracts with six vendors, as listed in Exhibit "A" attached hereto, approved pursuant to Resolution No. 98-1118, for the provision of gasoline and diesel fuel (automotive) for the Department of. General Services Administration. Funds are available in the Department of General Services Administration, . Heavy Equipment Garage, Account Code No. 509000.420901.6.715 and subject to availability of funds for subsequent renewal periods. BACKGROUND The Department of General Services Administration operates the city's fueling facility which provides gasoline and diesel fuel to heavy equipment and light fleet vehicles used by the City of Miami. The City of Miami provides for the purchase of fuel on a spot market basis for the City's fleet. Due to continuing diesel and fuel price increases and the recent acquisition of light fleet vehicles, it is respectfully requested that the annual contract award is increased to meet our additional operating expenses. ex W 6/, r It * CAG/FKR/AJM/11 An, x.10- 662 • Budgetary Impact Analysis Department General Services Adm. Division Fleet 2. Agenda Item # (if available) July 27, 2000 3. Title and brief description of legislation or attach ordinance/resolution: Resolution Authorizing Contract Increase of Gasoline & Diesel Fuel 4. _ Is this item related to revenue? NO: X YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: — Index Code 4 sec. below Minor Obj. Code Amount $ NO: _ Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL IudexWnor ONectlPro'ect No. . From $ To $ 7. Any additional comments? General Services Administration, Heavy Equipment Garage, Account Code No. 509000 _420901 _ 6 _71� an -,nh�ecr to the availability of funds for4subsequent renewal periods. Approved by: 8. Q�L 4. S Departm nt D' ctor/Designee 0970 ocJ Da FOR DFPA.PTMMNT OF MANAGEMENT AND BUDGET USE ONLY Verified by: r �`�, Verified by: Department of Management and Budget Director/Designee Date (0 °S Budget Analyst Date Z� U 00— • 0"62 "EXHIBIT A" o' 41fiolij tt C O N T R A C T A W A R D MIAMI-DADE COUNTY CONTRACT NO: 3143-0/03SW NAME OF BID: GASOLINE 8t DIESEL FUEL (AUTOMOTIVE) CONTRACT PERIOD:: DECEMBER 7,• 1998 THROUGH JULY 31, 2003 COMMODITY CODE: 405-15 TERM OF CONTRACT: ON AN AS -NEEDED CONTRACT BASIS UNTIL JULY 31, 2003 METHOD OF AWARD: LOWEST FIXED PRICE AWARD BASED ON MEASURES: Yes () No (x): ( ) Set Aside, ( ) BBE 7110 POINTE INVERNESS WAY ( ) WBE owned firnns O Local Preference FORT WAYNE, IN 46804-7928 T PHONE #: SECTION #1: VENDOR(S) AWARDED VENDOR NAME: MANSFIELD OIL'CO OF GAINESVILLE INC DELIVERY: STREET: 1025 AIRPORT_ PKWAY=S W CITY/STATE/ZIP: GAINESVILLE; GA '30501 CONTACT PERSON: LIBBY NORRIS- PHONE #: (770) 532-7571... FAX #: (770).535-0127.:- TERMS: NET DELIVERY: AS REQUESTED VENDOR NAME: B.V. OIL CORP. OSHER OIL CORP. CONSOLIDATED OIL CO. STREET: 7950 NW 58 STREET ` 2990 NW 24 ST 11550 NW 36 AVE.- CITY/STATE/ZIP: MIAMI, FL 33166. MIAMI, FL 33142 L 33168 MIAMI, FL" CONTACT PERSON: JOHN WRIGHT LUIS COSTA HARVEY JACOBSON PHONE #: (305) 593-0705 (305) 635-8558 (305) 687-1266 FAX #: (305) 591-1769 (305) 635-6147 (305) 685-8729 TERMS: `NET 30 NET 30 NET 30 DELIVERY: AS REQUESTED AS REQUESTED AS REQUESTED VENDOR NAME: PETROLEUM TRADERS, INC. STREET: 7110 POINTE INVERNESS WAY CITY/STATE/ZIP: FORT WAYNE, IN 46804-7928 CONTACT PERSON: DIANE WROBLEWSKI PHONE #: (219) 432-6622 FAX #: (219) 432-6564 TERMS: NET 30 DELIVERY: AS REQUESTED SECTION #2: AWARD INFORMATION C.C. AWARD DATE: NOVEMBER 17, 1998 AGENDA ITEM #: 27 RESOLUTION NO: 98-1 1 18 TOTAL CONTRACT VALUE: $660,116.00 COASTAL REFINING a MKTNG, INC. 8700 W. FLAGLER ST. MIAMI, FL 33174 ARNOLD SEATON (305) 551-5336 (305) 551-5377 NET 30 AS REQUESTED MODIFIED CONTRACT VALUE: N/A SPECIAL CONDITIONS: N/A INSURANCE REQUIREMENT: N/A t� �� t�xxrtt CONTRACT AWARD SECTION #3: AFFIRMATIVE ACTION POLICY YES SECTION #4: REQUESTING DEPARTMENT INFORMATION USER DEPARTMENT/DIVISION: GSA CONTRACT ADMINISTRATOR: DANETTE PEREZ TELEPHONE NO. (305) 575-5.130 FAX NO. (305) 575-5187 SECTION #5: PROCURING AGENCY SENIOR BUYER- MARITZA SUAREZ DATE PREPARED: DECEMBER 3, 1998 TELEPHONE NO: (305) 416-1907 ` ,F�AX:(305)=. k 04? Vu CONTRACT BID NO.: 3143 -0/03 -SW GASOLINE AND DIESEL FUEL (AUTOMOTIVE) AWARD SHEET CONTRACT PERIOD: 8/1/98 thru 7/31/03 (Previous Bid No. 3143-0/98) COMMODITY CODE: 405-15 OTR YEARS: -0- PART #1: VENDORS AWARDED F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F. E. I. N. VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON.!t F. E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: 581091383 Mansfield Oil. Co.� of Gainesville ; 4 *Inc. = ' ' 1025 Airpor' ""Pk• ay Gainesville, ":G30501 Dest. N 30 Days _ As requested , r° nt - (770) 532-7571 - (770) 535-1127'-`---f''-- Libby Norri s'' N/•{y. .� 7592304457 592033270 B.V. Oil Corp. Osher Oil Corp. 7950 NW 58 Street 2990 NW 24 Street Miami, F1. 33166 Miami, -F1. 33142 Dest. Dest. N 30 Days N 30 Days As Requested As Requested (305) 593-0705 (305) 635-8558 (305) 591-1769 (305) 635-6147 John Wright Luis Costa 591173292 Consolidated Oil Co. 11550 N. W. 36 Avenue Miami, FL 33168 Dest. N 30 Days As Requested (305) 687-1266 (305) 685-8729 Harvey Jacobson 00, �� • F.E.I.N.: 351462227 VENDOR: Petroleum Traders, Inc. STREET: 7110 Pointe Inverness Way CITY/STATE/ZIP: Fort Wayne, Inc. 46804-7928 F.O.B. TERMS:: Dest'. PAYMENT TERMS: N 30 Days DELIVERY: As Requested PHONE: ` (219) 432-6622 FAX: (219) 432-6564 CONTACT PERSON: Diane Wroblewski • 840429897 ' Coastal Refining & Mktng., Inc. L' 8700 W. Flagler St. Miami, FL 33174 Dest. N 30 Days As Requested (305) 551-5336 (305) 551-5377 Arnold Seaton PART #2: ITEMS AWARDED. Gasoline, Regular Unleaded, Midrange Unleaded, Premium Unleaded Diesel No. 2., Dyed, Non -dyed and flow meter delivery Listed below, are the people to .be contacted for the placement of orders' and delivery on weekends and holidays*., .tij • . .. �; tti..''% -' .`?i;' -r- Weekdays - Petroleum Traders Gayle a 1-800-348 3705'4318 Mansfield Oil John Wright 305 593-070.5 �z �; Teresa Shumate 1-800 283-.3835 1 15 Coastal McKenzie Tank ,:Li nit 1-800-432-7213.7" w_ Consolidated Customer Svc. 305 687-1266 Osher Oil Weekend & Holida Petroleum Traders 4 B.V. Oil Corp. Mansfield Oil Coastal Consolidated Osher Oil Corp Luis Costa' Carlos Rubiera Dispatch John Wright Various people with beeper McKenzie Tank.L:ines Dispatcher 305 635-8558 305 882-6213 1-800-348-3705 #337 305 737-3159 pgr. 305 829-2177 1-800-695-6626 1-800-432-7213 305 410-0984 Luis Costa 305 635-8558 Carlos -Rubiera 305 882-6213 SPOT MARKET PURCHASES FOR FUEL In, accordance with Section 2.6 of the Special Conditions, the County shall pre -qualify Bidders for participation in spot market purchases. The County shall perform spot market purchasing for all fuel requirements listed in this Invitation to Bid on a weekly basis. Accordingly, the pre -qualified Bidders shall submjt a fixed unit price to be charged to the County for each gallon of each type of fuel based on various transport methods identified in the Technical Specifications. This submission shall be in written form (electronic mail shall be 'acceptable) and must be received in the County's GSA Procurement Management Office each Friday no later than 11:00 p.m. .local time in order to be considered. The successful Bidder shall be verbally notified of its weekly Bid Award by the same Friday at 2:00 p.m. local time. Written confirmation of the weekly award shall be subsequently submitted to the Bidder. The prices provided by the successful Bidder shall be fixed and firm and shall be valid for all fuel orders placed with the successful Bidder during the subsequent week which shall be defined as Sunday, 12:00 a.m. local time to the following Saturday, 11:59__ local time. It is hereby agreed and understood that the prices offered at the �f= time of the fuel order shall prevail; regardless of the time when fuel .is..._.= actually delivered to the County facility. EMERGENCY PROCEDURE In the event of an emergency, a spot -market purchase will be conducted on the day,:>>=:.. of the emergency and the lowest qualified bidder will be awarded the bid and the:.w� spot market prices will prevail for the term of the emergency. Description of Zones Zone A = North of Flagler Street to Dade County Northern Boundary Line. Zone B = Between South of Flagler Street to North of Coral Reef Drive (S.W. 152nd Street) Zone C = South of Coral Reef Drive (S.W. 152nd Street) to Dade County Southern Boundary Line Deliveries shall` be made on the basis of quantities corrected to 60 Degrees Fahrenheit and delivery tickets shall reflect the net gallons delivered after temperature compensation. Metropolitan Dade County shall be invoiced for NET gallons delivered. Schedule of Delivery: Schedule of delivery (Quantities, Time and Location), shall be mutually established by Dade County and supplier after bid award. The establishment and agreement of these schedules shall be a Dade County Fleet Management Division and MDTA Metrobus Management decision. It must be clearly understood that the exception of a future imposed Federal or State Petroleum Product Allocation Regulation of similar authoritative limitations, the County will not accept bids in which the bidder purposes to make unilateral scheduling decisions. NOTE: No deliveries will be accepted during any period time of day which will cause interruption of service or operations. The County and MDTA Metrobus fueling facilities will make available to the Contractor ease of acceptability to the facilities fuel drops. Deliveries to MD7A .should be scheduled between the hours of 8:00 AM and 2:00 PM Monday thru Friday. 0 0 6 6 2 • • PART #3: AWARD INFORMATION r' (x)BCC ( )PMD AWARD DATE: 6/2/98 AGENDA ITEMS #: BIDS & CONTRACTS RELEASE DATE:7/16/98 OTR YEAR: -0- SR. PROCUREMENT AGENT: William Garviso,CPPB WAG/wag 07-15-98 ADDITIONAL ITEMS ALLOWED: N/A SPECIAL CONDITIONS; N/A y TOTAL CONTRACT VALUE:: $103,864,000.00 MODIFIED CONTRACT VALUE: $ DOLLAR AMOUNT USER DEPARTMENT ,y Y .� _, ALLOCATED Fleet Mgmt.. :..r a-=�� $539750,000600 Fire $ 1,300,000.00 Aviation $ 840,000600 Corrections `& Rehab. $ 14,000.00 HUD MDTA $35,000, OOO.OQ .Parks & Rec. -� $-2;500;000.00 - - - �_ WASD $ 10;200;x0®:00 GSA Fac/Util $ 250,000:00 SR. PROCUREMENT AGENT: William Garviso,CPPB WAG/wag 07-15-98 J-98-999 10/5/98 RESOLUTION NO. " _ 1 J A RESOLUTION, WITH ATTACHMENT, APPROVING THE PROCUREMENT OF GASOLINE AND, DIESEL FUEL ON A SPOT MARKET BASIS FROM VENDORS LISTED ON THE ATTACHED CONTRACT AWARD SHEET, UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 3143 -0/03 -SW, ON A CONTRACT BASIS UNTIL- JULY 31, 2003, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, AT A TOTAL ANNUAL AMOUNT, NOT TO EXCEED $660,116; ALLOCATING FUNDS THEREFOR FROM 1BPARTMENOF GBNBRAL SERVICES ADMINISTRATION, HEAVY EQUIPMENT GARAGE, ACCOUNT CODE NO. 509000.420901.6.715. WHEREAS, the Department of General Services Administration operates the city's fueling facility which. provides gasoline-and'diesel fuel to all heavy equipment and... light fleet vehicles used by City of Miami vehicles; and WHEREAS, the City of Miami wishes to provide for the purchase of fuel on a spot market basis for the City's fleet; and 1j• WHEREAS, funds are available from the Department of General SerVices, Heavy Equipment Garage, Account Code No. ATTACHMINT (Si CDXTAINED w.. CITY cord mSION MEETING OF I�r =-I �� 509000.420901.6-.715; and. WHEREAS, the City Manager and the Director of General Services Administration recommend: the purchase of gasoline and diesel fuel from vendors listed on'the attached contract award sheet,. under "existing, Miami -Dade County contract, be approved. ` NOW,.THEREFORS, BE IT RESOLVED'BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the':- Preamble he:Preamble to this Resolution are hereby adopted by reference=: -- thereto and incorporated herein as. - if fully set forth -:in.----- this :in._-this Section: _. Section 2. The purchase of gasoline and diesel fuel on a .spot market basis from vendors.listed on the attached contract award sheet, under existing Miami -Dade County Contract No..3..3-43-0/03-SW, on a contract basis until July 31, 2003, for''' the Department of General Services Administration, at - a total annual amount not to exceed $660,116.00, is hereby approved, with funds therefor hereby allocated from the Department -of General Services, Heavy Equipment Garage, Account.Code No. 509000.420901.6.715. Section 3. This Resolution shall become effective . bf2j immediately upon its adoption and signature of the Mayor"I. PASSED AND ADOPTED this 17th day of November , 1998. JOE CAROLLO, MAYOR e with Miami Code Sec. 2-36. since the M2vor di; ,o' :rt+ :2; _, or n•�r Ift .Mian by signing it in the desicin tad p'acn fines effective with the a often(10) :�din9 same, without the day from thL d2te -t Ccmr,:;;si Mayor exenris eto. ATTEST: t , Waite J. F Clerk WALTER FOEMM, CITY CLERK APPRO AND CORRECTNESS: oe „,MT`r ATTORNEY W2943:CSR 0, l� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. INCREASE OF CONTRACT MIAMI-DADE COUNTY CONTRACT N0.3143 -0/03 -SW ITEM: DEPARTMENT: TYPE OF PURCHASE: Gasoline and Diesel Fuel GSA Increase in Contract REASON: The Department of Department of General Services Administration has seen a need to increase said contract due to continuing diesel and fuel price increases and the recent acquisition of light fleet vehicles. RECOMMENDATION: It is recommended that an increase in contract with Various vendors, as listed in Exhibit "A", under existing Miami -Dade County Contract No. 3143-0/03SW, in an amount not to exceed $439,884 increasing the contract from $660,116 to a total annual contract amount not to exceed $1,100,000.00, for the Department of General Services Administration; allocating funds therefor from the General Services Administration Heavy Equipment Garage, Account Code No. 5 00.420901. 15. d .Crtr !rector of Purc asing AwardIncrease