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Home My WebLink AboutR-00-0661J-00-639 7/19/00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE ACQUISITION OF TIRE RETREADING AND REPAIR SERVICES FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION FOR A TERM ENDING MAY 31, 2001, IN AN AMOUNT NOT TO EXCEED $50,000, FROM FEDAN CORPORATION, UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 6164 -00/01 -CW, AND ANY EXTENSIONS THERETO, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $50,000; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 509000.420901.6.721 FOR SAID SERVICES. WHEREAS, the Department of General Services Administration has determined that the acquisition of retreading and repair services, instead of the purchase of new tires, will present a substantial cost savings to the City of Miami; and WHEREAS, the City Manager and the Director of General Services Administration recommend that the acquisition of tire retreading and repair services for a term ending May 31, 2001, in an amount not to exceed $50,000, from Fedan Corporation, under existing Miami -Dade County Contract No. 6164 -00/01 -CW, and any extensions thereto, with the option to renew for two (2) additional one year periods, in an amount not to exceed $50,000 annually, be approved; and CITY COMMISSION MEETING OF J U L 2 7 2000 heeolabon Dip. U0 — 6 WHEREAS, funds for said acquisition are available from Account Code No. 509000.420901.6.721; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The acquisition of tire retreading and repair services for the Department of General Services Administration, for a term ending May 31, 2001, in an amount not to exceed $50,000, from Fedan Corporation, under existing Miami -Dade County Contract No. 6164 -00/01 -CW, and any extensions thereto, with the option to renew for two (2) additional one year periods, in an amount not to exceed $50,000 annually, is hereby approved, with funds therefor hereby allocated from Account Code No. 509000.420901.6.721 for said services. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 00_ 661 PASSED AND ADOPTED this 27th day of July. , 2000. JOE CAROLLO, MAYOR ATTEST: In accordance with Miami Code Sec. 2-36, since the Mayor did not Indicate approval of this legislation by signing it in the designated place provided, said legislation Ow becomes effective with the elapse of ten (10) days f , the date Colli° ISGI ., tion WALTER J. FOEMANregar ing sailed without the Mayor rcis' g ve CITY CLERK pt„PiL��.Gt�� ./ HValter J. an, City Clerk _ CNESS : t/ Page 3 of 3 U q) CA I • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Car o City Manager RECOMMENDATION • 14 DATE: JUL 19 2000 SUBJECT: Proposed Resolution FILE: REFERENCES: Purchase of Tire Retreading ENCLOSURES: and Repair Services It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of tire retreading and repair services from Fedan Corporation, a minority/non-local vendor located at 2290 West 1St Avenue, Hialeah, Florida 33010, under existing Miami -Dade County Contract No. 6164 -0/01 -CW, for a period ending May 31, 2001, with the option to renew for two (2) one year periods, subject to further extensions by Miami -Dade County, for the Department of General Services Administration, at an annual amount not to exceed $50,000. Funding is available from Account Code No. 509000.420901.6.721, subject to the availability of funds. BACKGROUND Various municipalities and agencies have realized savings utilizing the Miami -Dade County contract. The City anticipates substantial cost savings by purchasing tire retreadings and retreading services vs. the purchase of new tires. CAG/FKR/A 11 U� - - _-- - Budgetary Impact Analysis 1. Department General 'Services Adm. Division Fleet Division 2. Agenda Item # (if available) July 27th City Commission 3: Title and -brief deijjy,ion`oflegis ationor attach ordinance/resolution: Resolution Authorizing Contraet_Incyrease.=,o the=Povai_o-off - -- Retreading..and Repair Services 4. _ Is this item related to revenue? NO: X YES (If yes, skip to item #T.) 5. Are there sufficient funds in Line Item? YES: X Index Code Minor Obi. Code Amount $ NO: __,_ Complete the following questions " 6 . Source of funds: Amount bVigeted in the Line Item $ Amount needed in the Line Item $ --•+. Sufficient funds will be transferred from the following line itemsr-- ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ To $ 7. Any additional comments? -Increase is included in the proposed FY 2001 Budget. -it 24 -.Ary) Approved by: �\ 8. �. bo Dep6rtmt Dir to e4vee . _: I . . I- t . . . I I - I - "77�� - FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by:. Verified by: _ Department of Management and Budget D4ee4er/Designee Budget Analyst Date 06 Date ' Set SCK '0 0 — of Aiapai CONTRACT A W A R D MIAMI-DADE NO: 6164-0/01 NAME OF BID: TIRE RETREADING AND REPAIR SERVICES CONTRACT PERIOD: DECEMBER 20, 1999 THROUGH MAY 31, 2000 COMMODITY CODE: 863-65 TERM OF CONTRACT: ON AN AS -NEEDED CONTRACT BASIS UNTIL MAY 31, 2000 METHOD OF AWARD: TO THE LOWEST BIDDER(S) ON AN ITEM BY ITEM BASIS AWARD BASED ON MEASURES: Yes () No (X) ( ) Set Aside () BBE ( )HBE () WBE owned firms () Local Preference SECTION #1 VENDOR AWARD F.E.I.N. # 591899483 VENDOR NAME FEDAN CORPORATION : - STREET. 2290 W 1 ST AVENUE CITY/STATE/ZIP: HIALEAH, FLORIDA 33010 CONTACT PERSON: FELIX SANCHEZ PHONE #: (305) 885-541,5 FAX #: (305) 888-4063 F.O.B. TERMS: DESTINATION rfi PAYMENT TERMS: NET 30 DAYS - SECTION #2 AWARD INFORMATION7. C.C. AWARD DATE: SEPTEMBER 28, 1999 AMENDED AMOUNT- NONE AGENDA ITEM #: CA -7 SPECIAL CONDITIONS: YES RESOLUTION NO: 99-698 , INSURANCE REQI,IIREMENT:. YES TOTAL AWARD AMOUNT: $26,000.00 FINANCIAL OVERS1GHi' BOARD: DECEMBER 20, 1999 SECTION #3 AFFIRMATIVE ACTION POLICY YES SECTION #4 REQUESTING DEPARTMENT INFORMATION USER DEPARTMENT/DIVISION: 'GENERAL SERVICES ADMINISTRATION CONTRACT ADMINISTRATOR: LOURDES LOPEZ TELEPHONE NO. (305) 575-5130 FAX NO. (305) 575-5187. SECTION #5 PROCURING AGENCY SENIOR BUYER: PAMELA BURNS DATE PREPARED: DECEMBER 21, 1999 TELEPHONE NO: (305) 416-1909 FAX: (305) 416-1925 PREPARED BY: STEPHANIE WILLIAMS Go" GGI 33314 F.O.B. TERMS: Destination F.O.B. TERMS: Destination PAYMENT TERMS: Net 30 PAYMENT TERMS: Net 30 DELIVERY: CONTRACT AWARD SHEET. DELIVERY: BID NO.: 6164-0/01-1 (PREVIOUS BID NO. 6164 -0/01 -CW) TIRE RETREADING AND SECTION REPAIR (954) 792-7799 FAX: CONTRACT PERIOD: 6/1/00 THRU 5/31/01 (954) 581-2782 CONTACT PERSON: COMMODITY CODE: 863-65 Abe Howard OTR YEARS: TWO (2) PART #1: VENDORS AWARDED 00— 6 F.E.I.N.: 591899483 F.E.I.N.: 592167018 VENDOR: Fedan Corp. VENDOR: Pride of FL STREET: 2290 W. 1 s'Ave. STREET: 2720 Blair Stone Rd. Ste. G CITY/STATE/ZIP: Hialeah, FL 33010 CITY/STATE/ZIP: Tallahassee, FL 32301 F.O.B. TERMS: Destination F.O.B. TERMS: Destination PAYMENT TERMS: Net 30 PAYMENT TERMS: Net 30 DELIVERY: As required DELIVERY: As required PHONE: - (305) 885-5415 PHONE: (850) 487-3774 FAX:. (305) 888-4063 FAX: (850) 488-1299 CONTACT PERSON: Felix Sanchez. CONTACT PERSON: Carol Brantley F.E.I.N.: 560756067 ' F.E.I.N:: 592065485 VENDOR: Brad Ragan, Inc. VENDOR: Liberty Tire & Rubber STREET: 2800 North 30" Ave. STREET: 4201. S. State Rd., 7 CITY/STATE/ZIP: Hollywood, FL 33020 ' CITY/STATE/ZIP: Ft. Lauderdale, FL 33314 F.O.B. TERMS: Destination F.O.B. TERMS: Destination PAYMENT TERMS: Net 30 PAYMENT TERMS: Net 30 DELIVERY: As required DELIVERY: As required PHONE: (954) 929-0095 PHONE: (954) 792-7799 FAX: (954) 929-6999 FAX: (954) 581-2782 CONTACT PERSON: Stan Brown CONTACT PERSON: Abe Howard i 00— 6 r PART #2: ITEMS AWARDED TRUCK TIRES: 1. 1100 x 20x 8 % Price Secon Price a.18/32" County Supplied Casing Liberty Tire $48.47 Fedan $ 51.15 b.18/32" Vendor Supplied Casing & Recapping Pride $96.20 Liberty Tire $ 98.93 c.19/32" County Supplied Casing Liberty Tire $48.47 Fedan $ 51.15 d.19/32" Vendor Supplied Casing & Recapping Liberty Tire $98.93 Pride $ 101.31 e.19/32" County Casing Section Liberty Tire $ 4.65 Fedan $ 20.00 2. 11 R 22.5x 8 %i Price Secon Price a.18/32" County Supplied Casing . Fedan $ 51.15 Pride $ 63.62 b.18/32" Vendor Supplied Casing & Recapping Liberty Tire $125.90 Fedan $139.50 c.19/32" County supplied Casing Fedan $ 51.15 Liberty Tire $ 59.88 d.19/32" Vendor Supplied Casing & Recapping Liberty Tire $125.90 Fedan $139.50 e.19/32" County Casing Section Pride $ 12.00 Fedan $ 20.00 3.. 12R x 22.5x 8 % P Price Secon Price a.18/32" County Supplied Casing Fedan $ 51.15 Pride $ 65.50 b.18/32" Vendor Supplied Casing & Recapping Fedan $139.50 Liberty Tire $152.62 c.19132" County Supplied Casing Fedan $ 51.15 Liberty Tire $ 59.88 d.19/32" Vendor Supplied Casing & Recapping Fedan $139.50 Liberty Tire $152.62 e.19/32" County Casing Section Pride $ 12.00.00 Fedan $ 20.00 4. 12R x 22.5x 8 %Z Pry Price SecondM Price a.23/32" County Supplied Casing Fedan $ 55.80 Liberty Tire $ 59.88 b.23/32" Vendor Supplied Casing & Recapping Fedan $143.70 Liberty Tire $152.62 c.23/32: County Supplied Casing Fedan $ 55.80 Liberty Tire $ 59.88 d.23/32" Vendor Supplied Casing & Recapping Fedan $143.70 Liberty Tire $152.62 5 12.5 x 22.5x 8 %2 P Price . Secon Price a.18/32" County Supplied Casing Liberty $48.47 Fedan $ 51.15 b.18/32" Vendor Supplied Casing & Recapping Liberty $98.93 Fedan $139.50 c.18/32" County Supplied Casing Liberty $48.47 Fedan $ 51.15 d.18/32" Vendor Supplied Casing & Recapping Liberty $98.93 Fedan $139.50 6. 12.5R 22.5x 8 '/2 PP Price Secon Price a.23/32" County Supplied Casing Liberty $ 48.47 Fedan $ 55.80 b.23/32" Vendor Supplied Casing & Recapping Liberty $129.95 Fedan $143.70 c.23/32" County Supplied Casing Liberty $ 48.47 Fedan $ 55.80 d.23/32" Vendor Supplied Casing & Recapping Liberty $129.95 Fedan $143.70 A.5'x 25 Pry a. Tread Design 28/32" Tread L-3 Lug Without Brad Ragan Solid Fill.. b. Tread Design 28/32" Tread L-3 Lug With Solid Liberty Fill Price Secon Price $1,142.00 Fedan . ..$1,214.00 $2,739.07 Fedan $2,780.00. TRACTOR LOADER TIRES COUNTY SUPPLY CASING: 7. 20.5 x 25 Primary Price Secondary Price a. 128/32" Tread CAP L-5 Lug Without Solid Fill Liberty $ 788.00 Fedan $ 850.00 b. 128/32" Tread CAP L-5 Lug With Solid Fill Liberty $1,100.00 Fedan $1,154.00 8. 23.5 x 25 Pr Price Secondary Price a. 128/32" Tread CAP L-5 Lug Without Solid Fill Brad Ragan $ 1,090.00 Fedan $1,135.00 b. 128/32" Tread CAP L-5 Lug With Solid Fill Fedan $1,344.00 Brad Ragan $1,545.00 9. 29.5 x 25 Primary Price Secondm Price a. 128/32" Tread CAP L-5 Lug Without Solid Fill Brad Ragan $1,878.0 Fedan $1,900.00 b. 128/32" Tread CAP L-5 Lug With Solid Fill Brad Ragan $2661.00 Fedan $2,740.00 TRACTOR LOADER TIRES VENDOR SUPPLY CASING: 10. 29.5 x 25 PP Price See on Price a.128/32" Tread Precured Cap Without Solid Fill Fedan $2,170.00 Brad Ragan $2,178.00 CAP L-5 Lug b. 128/32" Tread Precured Cap With Solid Fill Fedan $4,430.00 Liberty $4,520.65 CAP L-5 Lug 11. 26.5 x 25 Prima y Price Seco n Price a. 128/32" Tread Precured Cap Without Solid Fill Brad Ragan $1,755.00 Fedan .$1,780.00 CAP L-5 Lug b. 128/32'-' Tread Precured Cap With Solid Fill Fedan $3,394.00 Liberty' $3,459.76 CAP L-5 Lug t A.5'x 25 Pry a. Tread Design 28/32" Tread L-3 Lug Without Brad Ragan Solid Fill.. b. Tread Design 28/32" Tread L-3 Lug With Solid Liberty Fill Price Secon Price $1,142.00 Fedan . ..$1,214.00 $2,739.07 Fedan $2,780.00. 0 ( . 0 SECTION REPAIRS: 13. 20.5 x 25 Primary Price Secondary Price a. 128/32" Tread L-5 Lug Cap L-5 Lug Without Solid fill Fedan $113.00 Brad Ragan $121.00 b. 128/32" Tread L-5 Lug Cap L-5 Lug With Solid fill Fedan $103.00 Brad Ragan $121.00 14. 23.5 x 25 Prima Price Secon Price a.128/32" Tread Cap L-5 Lug Without Solid fill. Fedan $155.00 Brad Ragan $158.00 b. 128/32" Tread Cap L-5 Lug With Solid fill Fedan $129.00 Brad Ragan $150.00 15. 29.5 x 25 PP Price Secon Price a.128/32" Tread Cap L-5 Lug Without Solid fill Brad Ragan $344.00 Fedan $360.00 b.128/32" Tread Cap L-5 Lug With Solid fill Fedan $206.00 Brad Ragan $344.00 16. 29.5 x 25 Pri Price Secondary Price a. 128/32" Tread Precured CAP L-5 Lug Without Brad Ragan $344.00 Fedan $360.00 Solid fill b. 128/32" Tread Precured CAP L-5 Lug With Solid Fedan $206.00 Brad Ragan $344.00 fill 17. 26.5 x 25 Prima�yr Price Secondary Price a. 128/32" Tread Precured CAP L-5 Lug Without Brad Ragan $203.00 Fedan $206.00 Solid fill b. 128/32" Tread Precured CAP L-5 Lug With Solid Fedan $155.00 Brad Ragan $203.00 fill 18. 26.5 x 25 Pry Price Secondary Price a.Tread Design 28/32" Tread Precured CAP L-3 Lug Brad Ragan $203.00 Liberty $213.63 Without Solid fill b. Tread Design 28/32" Tread Precured CAP L-3 Lug Fedan $155.00 Brad Ragan $203.00 With Solid fill PART #3: AWARD INFORMATION PMD AWARD DATE: 4/13/99 AGENDA ITEMS #: N/A ADDITIONAL ITEMS ALLOWED: Yes AFFIDAVITS RECEIVED: OTR YEAR: One of Two SPECIAL CONDIMNS: Award to the two low bidders by item TOTAL VALUE: '$1,705,000.00 MODIFIED VALUE: N/A I 00 r c 0 . USER DOLLAR AMOUNT DEPARTMENT ALLOCATED Fleet Management $1,700,000.00 Parks & Recreation $ 5,000.00 SENIOR PROCUREMENT AGENT: WILLIAM GARVISO, CPPB WG/If 06-07-00 I 00 661 CONTRACT AWARD SHEET BID NO.: 6164 -0/01 -CW (PREVIOUS BID NO. 5159-2/98-2) TIRE RETREADING AND SECTION REPAIR CONTRACT PERIOD: 6/l/99 THRU 5/31/00 COMMODITY CODE: 863-65 OTR YEARS: TWO (2) PART 41: VENDORS AWARDED _ z F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATEIZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON 591899483 Fedan Corp. 2290 W. I' Ave. Hialeah, FL 33010 Destination . Net 30 As required (305)885-5415 (305) 888-4063 Felix Sanchez 560756067 Brad Ragan, Inc. 2800 North 30t° Ave. Hollywood, FL 33020 Destination Net 30 As required (954)929-0095 (954)929-6999 Stan Brown r F.E.I.N.: VENDOR: STREET: CITY/STATE•ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON F.E.I.N.: VENDOR: STREET: CITY/STATE:ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON 592720908 Lynn Strickland Tire Inc. 3850 N.W. 30" Ave. Miami, FL 33142 Destination Net 30 As required (305) 635-8116 (305)637-9843 Harold Decker 593049617 Don Olson Truck Tire Centers 1400 N.W. 40`h Ave. Landerhill, FL 33313 Destination Net 30 As required (954) 584-1722 (954)581-6479 Gordon Nizer F.E.I.N.: 592167018 F.E.I.N.: 592065485 VENDOR: Pride of FL VENDOR: Liberty Tire & Rubber STREET: "STREET: 2720 Blair Stone Rd. Ste. G 4201 S. State Rd. 7 CITY/STATE,'ZIP: Tallahassee, FL 32301 CITY/STATFIZIP: Ft. Lauderdale, FL 33314 F.O.B. TERMS: Destination F.O.B. TER -NIS: Destination PAYMENT TERMS: Net 30'. PAYMENT TERMS: Net 30 DELIVERY: As required DELIVERY: As required PHONE: (850) 487-3774 PHONE: (954) 792-7799 'FAX: (850) 488-1299 FAX: (954) 581-2782 CONTACT PERSON: Carol Brantley. CONTACT PERSON: Abe Howard PART #2: ITEMS AWARDED TRUCK TIRES: 1. 1100 x 20x 8.1/2 Primary' Price Secondary Price a.18/32" County Supplied Casing Liberty Tire $46.88 Fedan $ 49.50 b.18/32" Vendor Supplied Casing & Recapping Liberty Tire $95.68 Pride $112.46 c:19/32" County Supplied Casing :. - Liberty Tire $46.88 Fedan $ 49.50 d.19/32" Vendor Supplied Casing & Recapping Liberty Tire $95.68 Pride $117.59 e.19/32" County Casing Section : = . ' ' Liberty Tire $ 4.50 Fedan $ 20.00 2. 11R 22.5x 8 1/i Primo Price Secondary Price a.18/32" County Supplied Casing ... Fedan $ 49.50 Pride $ 49.50 b.18/32" Vendor Supplied Casing & Recapping Liberty Tire $121.76 Fedan $135.00 c.19/32" County Supplied Casing Fedan 5 49.50 Lynn St. $ 66.44 d.19/32" Vendor Supplied Casing & Recapping Liberty Tire $121.76 Fedan $135.00. e.19/32" County Casing Section. Fedan $ 20.00 Pride, $ 20.00 .3. 12R x 22.5x 8 1/2 Primary Price Secondary Price a.18/32" County Supplied Casing Fedan . $ 49.50 Pride $ 66.76 b.18/32" Vendor Supplied Casing & Recapping Fedan $135.00 Don Olson $140.15 . c.19/32" County Supplied Casing Fedan $ 49.50 Lynn St. $ 68.20 d.19/32" Vendor Supplied Casing & Recapping :Fedan $135.00 Don Olson $140.15 e.19/32" County Casing Section Fedan $ 20.00 Pride $ 20.00 4. 12R x 22.5x 8 1/2 Primary Price Secondary Price a23/32" County Supplied.Casing Fedan $ 54.00 Liberty .$ 68.60 b.23/32" Vendor Supplied Casing & Recapping Fedan $139.00 Don Olson $144.25 c.23/32" County Supplied Casing Fedan $ 54.00 Liberty $ 68.80 d.23/32" Vendor Supplied Casing & Recapping Fedan $139.00 Don Olson $144.25 f 11. 26.5 x 25 a.128/32" Tread Precured Cap Without Solid Fill CAP L-5 Lug b.128/32" Tread Precured Cap With Solid Fill CAP L-5 Lug Primary Price Fedan $1,750.00 Fedan $3,350.00 12. 26.5 x 25 Primary a.Tread Design 28/32" Tread L-3 Lug Without Solid Brad Fill Ragan b.Tread Design 28/32" Tread L-3 Lug With Solid . Liberty Fill Secondary Price Brad Ragan $1,755.00 Liberty $3,346.00 Price Secondary Price $1,142.00 Fedan $1,214.00 $2,649.00 Fedan $2,814.00 r O- G1 5. 12.5 x 22.5x 8 '/Z Primary Price Secondary Price a.18/32" County Supplied Casing Liberty $46.88 Fedan $ 49.50 b.18/32" Vendor Supplied Casing & Recapping Liberty $95.68 Fedan $135.00 c.18/32" County Supplied Casing Liberty $46.88 Fedan $ 49.50 d.18/32" Vendor Supplied Casing & Recapping Liberty $95.68 Fedan $135.00 6. 12.5R 22.5x 8 '/z Primary Price Secondary Price a.23/32" County Supplied Casing Liberty $ 46.88 Fedan $ 54.00 b.23/32" Vendor Supplied Casing & Recapping Liberty $125.68 Fedan $139.00 c.23/32" County Supplied Casing Liberty $ 46.88 Fedan $ 54.00 d.23/32" Vendor Supplied Casing & Recapping Liberty $125.68 Fedan $139.00 TRACTOR LOADER TIRES COUNTY SUPPLY CASING: 7. 20.5 x 25 ? Primary Price Secondary Price a.128/32" Tread CAP L-5 Lug Without Solid Fill Liberty $ 788.00 Fedan $ 850.00 b.128/32" Tread CAP L-5 Lug With Solid Fill Liberty $1,100.00 Fedan $1,150.00 8. 23.5 x 25 Primary Price Secondary Price a.128/32" Tread CAP L-5 Lug Without Solid Fill Brad Ragan $ 1,090.00 Fedan $1,100.00 b.128/32" Tread CAP L-5 Lug With Solid Fill Fedan $1,300.00 Don Olson $1,470.00 9. 29.5 x 25 Pnmary Price Secondary Price a.128/32" Tread CAP L-5 Lug Without Solid Fill Fedan $1,850.00 Brad Ragan $1,878.00 b.128/32" Tread CAP L-5 Lug With Solid Fill Fedan $2,650.00 Brad Ragan $2,661.00 TRACTOR LOADER TIRES VENDOR SUPPLY CASING: 10. 29.5 x 25 Primary Price Secondary Price a.128/32" Tread Precured Cap Without Solid Fill Fedan $2,100.00 Brad Ragan $2,178.00 _ CAP L-5 Lug b.128/32" Tread Precured Cap With Solid Fill CAP Fedan $4,300.00 Liberty $4,372.00 L-5 Lug 11. 26.5 x 25 a.128/32" Tread Precured Cap Without Solid Fill CAP L-5 Lug b.128/32" Tread Precured Cap With Solid Fill CAP L-5 Lug Primary Price Fedan $1,750.00 Fedan $3,350.00 12. 26.5 x 25 Primary a.Tread Design 28/32" Tread L-3 Lug Without Solid Brad Fill Ragan b.Tread Design 28/32" Tread L-3 Lug With Solid . Liberty Fill Secondary Price Brad Ragan $1,755.00 Liberty $3,346.00 Price Secondary Price $1,142.00 Fedan $1,214.00 $2,649.00 Fedan $2,814.00 r O- G1 SECTION REPAIRS: 13. 20.5 x 25 Primarv. Price Secondary Price a.128/32" Tread L-5 Lug Cap L-5 Lug Without Solid Fill Felon. $110.00 Brad Ragan S121 - b. 128/32 121_b.128/32 Tread L-5 Lug Cap L-5 Lug With Solid Fill Fedan $100.00 Brad Ragan $121.00 14. 23.5 x 25 Primary Price Secondary Price a.128/32" Tread CAP L-5 Lug Without Solid Fedan $150.00 Brad $158.00 Fill Ragan b.128/32" Tread CAP L-5 Lug With Solid Fill Fedan $125.00 Brad $150.00 Ragan 15. -29.5 x 25 Primary Price Secondary Price a.128/32" Tread CAP L-5 Lug Without Solid Brad Regan .$344.00 Fedan $350.00 Fill_ b.128/32" Tread CAP L-5 Lug With Solid Fill Fedan $200.00 Don $300.00 Olson 16. 29.5 x 25 Prim Price Secondary Price a.128/32" Tread Precured CAP L-5 Lug Brad Ragan $344.00 Fedan $350.'00 Y... Without Solid Fill b.128/32" Tread Precured CAP L-5 Lug With Fedan $200.00 Don $300.00 Solid Fill Olson 17. 26.5 x 25 .: Primary Price Secondarv. Price a.128/32" Tread Precured CAP L-5 Lug Fedan $200.00 Brad. $203.00 Without Solid Fill Ragan b.128/32" Tread Precured CAP L-5 Lug With. ". Fedan' : -$150.00 Don $200.00 Solid Fill Olson 18. 26.5 x 25 Prim Price Secondary Price a.Tread Design. 28/32: Tread Precured CAP L-3 Brad Ragan $203.00 'Liberty $206.61 Lug Without Solid Fill b.Tread Design 28/32" Tread Precured. CAP L-3 Fedan. $150.00 Don $200.00 Lug With Solid Fill Olson PART #3: AWARD INF�A��[ATION 0 PMD AWARD DATE: 4/13/99 AGENDA ITEMS #: N/A ADDITIONAL ITEMS ALLOWED: Yes AFFIDAVITS RECEIVED: OTR YEAR: N/A SPECIAL CONDITIONS: Award to the two low bidders by item TOTAL VALUE: $1,705,000.00 MODIFIED VALUE: N/A USER . DOLLAR AMOUNT DEPARTMENT ALLOCATED Fleet Management $1,700,000.00 Parks & Recreation 3: $ 5,000.00 PROCUREMENT SPECIFICATION SPECIALIST: WILLIAM G.ARVISO, CPPB WG/If 05-18-99 f MIAMI-DADE COUNTY BIC 6164-0/01 SECTION 2.0 SPECIAL CONDITIONS 2.1 PURPOSE:. TO ESTABLISH A CONTRACT FOR THE COUNTY The purpose of this Invitation To Bid is to establish a contract for the purchase of Tire Retreading and Section Repair services in conjunction with the County's needs on an as needed when needed basis. 2.2 Intentionally Omitted 2.3 PRE-BID CONFERENCE (RECOMMENDED): A. pre-bid conference will be held on October 29,1998 at 9:00 AM in conference room no. 18-1 to discuss proposed specifications.- It is recommended that a representative of the firm attend in order to become familiar with the bid specifications. Bidders are requested to bring this Invitation To Bid package to the conference, as additional copies may not be.available. "Multiple members of individual community councils may be present." 2.4 TERM OF CONTRACT: THIRTY-SIX MONTHS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the .Notice of Award Letter which is distributed by the County's GSA Procurement Management Division, and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for thirty six (36).months and upon completion of the expressed and/or implied 'warranty period. 2.5 Intentionally Omitted 2.6 METHOD OF AWARD: To Two Bidders By Item Award of this contract will be made to the lowest two (2) responsive, responsible bidders on an item by item basis.. While the award will be made to multiple Bidders by item to assure availability, the lowest Bidder by item will be given the first opportunity to perform under the Terms and Conditions of the Contract. 2.7 PRICES SHALL BE FIXED WITH ADJUSTMENTS ALLOWED If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed for a period of three -hundred sixty five (365) days after the commencement of the contract. After this period, the vendor may submit a price adjustment to the County based on a Consumer Price Index or on an increase on the Federal Excise Tax that occur. after the first 365 day period. The Federal Excise Tax Increase shall be submittdd to the County, and Page 1 MIAMI-DADE COUNTY BIC*. 6164-0/01 approved by the County's GSA Procurement Management Division through the issuance of a Memorandum of Understanding to the existing purchase order prior to the effective date of the price adjustment. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the -contract with the bidder based on such price adjustments. 2.8 Intentionally Omitted 2.9 Intentionally Omitted 2.10 Intentionally Omitted 2.11 INDEMNIFICATION AND INSURANCE - (3) - TOWING AND AUTOMOTIVE. REPAIR SERVICES. Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or `its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals • or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall -pay all costs, judgments and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the- responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as . required by Florida Statute 440. B. Garage Liability Insurance in amounts not less than $300,000, combined single limit per occurrence for bodily injury and property damage. Policy must be endorsed to include automobile service operations. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not Page 2 00— 661 MIAMI-DADE COUNTY BID* 61-04-0/01 less than -$300,000 combined single limit per occurrence for bodily injury and property damage. The; insurance coverage required shall include those, classifications, as listed in standard liability -insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do, business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial, strength, by the latest .edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent subject to the approval of the County_ Risk Management Division The company must hold a valid Florida Certificate .of Authority as shown in the .latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance sha-11 be made without thirtj (30) days written advance.notice to the certificate holder. NOTE: DADE COUNTY BID NUMBER AND TITLE OF, BID MUST APPEAR ON EACH CERTIFICATE. Compliance ''with the foregoing requirements shall not relieve the vendor of his .liability and obligation under this section or under.. any other section of this agreement: Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) .calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such , deficiency and shall have an additional five (5). calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval,. the .Bidder shall be ,in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may prohibited from submitting future Proposal to the County in accordance with Section 1.0; para. 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the {duration of the contractual period; including any and all Page 3 0 - 66l MIAMI-DADE COUNTY ® BIC. 6164-0/01 option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.10 of the General Terms and Conditions. (THIS SECTION, IS NOT APPLICATION TO VENDORS BIDDING PARTS AND SUPPLIES ONLY) The successful bidder/vendor shall indemnify and save the County harmless from any and all claims liability, losses and causes of action which may arise out of the fulfillment of the Agreement. The vendor shall pay all claims 'and losses of any nature. 2.12 Intentionally Omitted 2.13 Intentionally Omitted 2.14 Intentionally Omitted 2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED The County shall provide periodic payments for services rendered by the successful bidder. 'In order for the County to provide payment, the bidder shall submit a fully documented invoice which identifies the appropriate purchase order number, the service location, and itemizes the services provided to the County using department(s). The invoice shall 'be submitted to the County department within thirty (30) calendar days after the service have been rendered. It shall be understood that such invoices shall not be submitted for payment until such time as the service has been completed and a County representative has reviewed and approved the service. 2.16 SHIPPING TERMS: F.O.B. DESTINATION All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative. 2.17 DELIVERY SHALL BE FIVE (5) DAYS AFTER ORDER IS PLACED BY THE COUNTY The bidder shall make deliveries within five (5) calendar days after the date that the County department orders the items. . All deliveries. shall be made in accordance with good commercial practice and shall bet Page 4 r Q_ MIAMI -DARE CCUNTY . BIO• 6164-0,/01 a,-1hored to by the successful bidder(s): except in such cases where the delivery will be delayed due to acts of Jod, strikes, or other causes beyond the control of the bidder. In these cases, the bidder shall notify the County of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated. Should the bidder(s) to whom the contract(s) is awarded fail to deliver in the number of days as stated in its proposal, the County reserves the right to cancel the contract after any back order period which is specified it the Special Conditions has lapsed. If the contract is cancelled, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the bidder with any re -procurement costs. The Bidder'shall only be authorized to deliver items between the hours of 8:00 AM and 3:00 PM. - 2.18 BACK ORDERS MAST BE FILLED WITHIN TEN (10) CALENDAR DAYS If the successful bidder experiences a back order of items from its manufacturer or distributor, the bidder shall insure that such back orders are filled within ten (10) calendar days from the date of the initial delivery. The bidder shall not invoice the County for back ordered items until such back orders are delivered and accepted by the County's authorized representative. It is understood and agreed that the. County may, at its discretion, verbally cancel back orders after the grace period identified in this paragraph has lapsed, seek the items from another vendor, and charge the bidder for any re -procurement costs. 2.19 WARRANTY All bidders shall warranty that if the retread tire cap becomes loose or debonds when used on a Refuse Packer Truck before 12,000 miles of use the tire will be recapped again at no cost to the County, and, if the retread tire cap when used on any other vehicle including truck tractors becomes loose or debonds form the casing before 20,000 miles, those tires will be capped again at no cost to the County. 2.20 CONTACT PERSONS: For any additional information regarding the specifications and requirements of this contract, Contact: William Garviso at (305) 375-3507. 2.21 COUNTY-WIDE/STATE-WIDE USAGE Any Governmental, not-for-profit or quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s) resulting herefrom, will establish its own contract, place its own orders, issue its #own purchase orders, be Page 5 MIAMI-OADE COUNTY • BIJ& 6164-01'01 invoiced therefrom and make its own. payments, determine shipping terms and issue its own exemption certificates as required by the bidder. It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping Terms", all prices shall be quoted, "FOB Destination." For entities other than those belonging to Miami -Dade County or those located outside of the geographical boundaries of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the entity, prior to shipping the goods. It is also understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. SURCHARGE_ FEE_ AND QUARTERLY,SU*1ARY REPORT Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be. advised that. this contract is subject to a user surcharge fee in the amount of *2% on all sales, other than to Miami -Dade .County departments, resulting from this contract or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein. After receipt of payment from such purchases, all applicable surcharge fees shall become payable to: Board of County Commissioners. Vendors shall be required to furnish the attached Quarterly Surcharge Payment Report in a timely manner. Quarterly reports and all applicable payments must be submitted to GSA/Accounts Receivable, no ._. later than 15 days after the end of each quarter, regardless of the' value of sales during the preceding quarter. By submission of these sales summary reports and corresponding-, surcharge fees, the .vendor is attesting to their correctness. All such reports and fees shall be subject to audit by Miami -Dade County. Failure to submit the following Quarterly Surcharge Payment Report and make applicable payments in a timely manner, may result in termination or cancellation of contract with the non -conforming vendor and any and all remedies relating to the collection of such fees shall be enforceable. Additionally, any reprocurement charges may be charged to the vendor in default. Willful failure or falsification of sales reports or failing to make timely payments of the surcharge fee shall constitute sufficient cause for terminating the contract for cause of the non -conforming vendor. f{ Page 6 MIAMI-DADE COUNTY 1* BI• 6164-0/01 2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY: The products shall be maintained and delivered to the County in excellent condition. If a product does not meet specifications, it will be returned to the bidder as exchange for suitable merchandise or for full credit at no additional cost to the County. 2.23 ADDITIONAL FACILITIES MAY BE ADDED: Although this Solicitation identiFies -speciFic facilities to be serviced, it is hereby agreed and understood that any County department or agency facility may be added to this contract at the option of the County. Successful bidder(s) under this contract shall be invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for similar. services, the award(s) shall be made to the lowest responsible bidder(s) meeting specifications in the best interest of the County and a separate purchase ord6r shall be issued by the County. Notwithstanding, the successful bidder does not have an exclusive right to these additional sites. The -County may determine to obtain price quotes for the additional facilities from other bidders in the event the County does not find the price quotes comparable. 2.24 AVAILABILITY OF CONTRACT TO. -OTHER COUNTY DEPARTMENTS Although this Solicitation is specific to a County Department, it is hereby agreed and understood that any County department or agency may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Under these circumstances, a separate purchase - order shall be issued by the County which identifies the requirements of the additional County department(s) or agency(ies). 2.25 COMPLIANCE WITH FEDERAL STANDARDS: All items to be purchased under this bid shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.26 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER: The bidder shall be responsible for filing, processing and collecting all damage claims against the shipper. 2.27 DEFICIENCIES IN WORK TO BE CORRECTED BY THE BIDDER The successful Bidder shall promptly correct all deficiencies and/or defects in work and/or any work that fails to conform to the Contract Documents; whether or not fabricated, installed or completed. All cor- rections shall be made within five (5) calendar days after such rejected defects, deficiencies, and/or non -conformances are verbally reported to the Bidder by the County's Project Administrator. The. Bidder shall bear all costo of correcting such rejected work. If the Page 18 MIAMI-DADE COUNTY BID* 0164-0/0.,1 Bidder fails to correct the work within the period specified, the County may, at its discretion, notify the Bidder, in writing, that the Bidder is subject to contractual default provisions if the corrections are not completed to the satisfaction of the County within five (5) calendar days of receipt of the notice. If the Bidder fails to correct the work within the period specified in the notice, the County shall place -the Bidder on default, obtain the services of another vendor to correct the deficiencies, and charge the Bidder for these costs; either through a deduction from the final payment owed to the Bidder or through invoicing. 2.28 DELETION OF FACILITIES Although this Solicitation identifies specific facilities to be ser- viced, it is hereby agreed and understood that any County department or agency may delete service for any facility(ies) when such service is no longer-irequired during the contract period; upon fourteen (14) calendar days written notice to the successful bidder. 2.29 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE .BIDDER Unless otherwise provided in Section 3 of this Solicitation entitled . "Technical Specifications", the Bidder shall furnish all labor, materi- al and equipment necessary for satisfactory contract performance.;__.. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. 2.30 LEGAL REQUIREMENT FOR POLLUTION CONTROL It is the intent of these Specifications to comply with the Dade County Pollution Control Ordinance as stated in Chapter 24 of the Metro -Dade Code. This ordinance is made a part of these:.:_, specifications by reference and may be obtained, if necessary, by the bidder through the Department of Environmental Resources Management (DERM), 33 SW 2nd Ave., Miami, Florida 331302 Telephone (305) 372-6789. 2.31 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the County by the Bidder are found to be defective or do not conform to specifications, the County reserves the right to (1) cancel the order and return such materials to the Bidder at the Bidder's expense or (2) require the Bidder to replace the materials at the Bidder's expense. 2.32 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY: The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with Page 19 00— MIAMI-DADE COUNTY 0 9 H 6164--0/01 this bid solicitation. The packing slip shall be attached. to the shipping carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back -orders if applicable. 2.33 PRIMARY VENDOR DESIGNATION While the method of award identified in Section 2.6 of the Special Terms and Conditions prescribes the method for determining the lowest responsive, responsible bidder, the County reserves the right to award this contract to the designated lowest bidder as the primary vendor and to award this contract to the designated second lowest bidder as the secondary vendor. If the County exercises this right, the primary vendor shall .be given the first opportunity to perform the service or deliver the Joods identified in this contract. If the primary vendor declines this opportunity, the County shall seek the identified goods or services from the secondary vendor. It should be noted that price adjustments, if allowed under the terms and conditions of this bid, may affect the order of designation. 2.34 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON PRICE QUOTES While the County has listed all major items on the bid solicitation which are utilized by County departments in conjunction with its operations, there may be ancillary items that must be purchased by the County during the term of this contract. Under these circumstances, a County representative will contact the primary vendor to obtain a price quote for the ancillary items. If there are multiple vendors on the contract, the County representative may also obtain price quotes_, from these vendors. The County reserves the right to award these ancillary items to the primary contract .vendor, another contract vendor based on the lowest price quote or to bid the items through a separate solicitation. 2:35 RECYCLED MATERIALS REQUIRED This bid contains items that specifically request products containing recycled materials. Bidders are required to submit with the bid a certification, attesting that the commodities offered contain the minimum percentage of post consumer recovered material as defined by The United States Environmental Protection Agency (EPA), where applicable or the percentage of post consumer recovered materials for commodities not covered by EPA guidelines. Recycling Definitions: For purposes of this Invitation to Bid, the following definitions shall apply: a. "Recovered Materials" shall be defined as any waste material or `by-products that have been recovered or diverted from solid waste. Page 20 MIAMI-DADE COUNTY • Be,„. 6164-0/01 b. "Recycled Product” shall be defined as any product which is in whole or in part composed of recovered materials. C. "Recyclable Product" shall be defined as the ability of a product and its packaging to be reused, reconditioned for use, or recycled through existing recycling collection programs. d. "Waste Reducing Products" shall be will result in less waste generated another product designed to serve greater waste generation rate. Thi limited to those products that can longer life expectancy and contain constituents. 2.36 RISK OF LOSS defined as any product which due to its use rather than the same function with an s shall include, but not be be reused, refilled or have a a lesser amount of toxic The vendor assumes the risk of loss of damage to the County's property during possession by the vendor and until delivery and acceptance to the County. The vendor shall immediately repair, replace or make good on the loss or damage without cost to the County, whether the loss or damage results from acts or omissions (negligent or not) of the vendor or a third party. The- successful bidder/vendor shall indemnify and save the County harmless' from any and all claims, liability, losses and causes of action which may .arise -out of the fulfillment of the Agreement. The vendor shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the County when applicable, and shall pay all costs and judgments which may issue thereon. 2.37 SAMPLES MAY BE REQUIRED DURING EVALUATION After the Bid Proposals' are opened by the County, -the bidders may be required to submit *a sample for the goods to be supplied for evaluation by, and at no cost to the County. If samples are required, the County will notify the bidder of such in writing and will specify the deadline for submission of the samples. Each individual. sample shall be clearly labeled with the bidder's name, bid number, bid title, manufacturer's name and brand name, and style number if applicable. If the bidder fails to submit the samples, properly labeled, within the specified date stipulated in the notice, the County shall not consider the bidder's proposal for that item(s); provided however, that in the event of a group or aggregate award, the bidder's proposal will not be eligible for that group or in the aggregate as applicable. All samples shall become the property of Metropolitan Dade County. The County reserves the right to perform its own testing procedures or to send any and all samples to the State of Florida's Department of General Services, Division of Purchasing, Bureau of Standards Laboratory or any other certifiable laboratory for analysis. Any costs for testing shall be borne by bidder. �On the basis of this. testing and analysis, the County shall be sole judge of the Page 21 00— 9� MIAMI-DAOE COUNTY B T 6164-0/01 acceptability of the sample in conformance with .the bid specifications and its decision shall be final. Any sample submitted shall create an express warranty that the whole of the goods and/or services to be provided. by the bidder during the contract period shall conform to the sample submitted. The bidder shall be required to provideadequate restitution to the County, in the manner prescribed by the County, if this warranty is violated during the term of the contract. 2.38 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER: The successful bidder(s) shall ensure that adequate stock levels are maintained at its place of business in order to assure the County of prompt delivery. If the delivery terms specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right to cancel the order, purchase the goods elsewhere, and charge the Bidder for any reprocurement costs incurred by the County. 2.39 FAIR SUBCONTRACTING PRACTICES In accordance with Ordinance 97-35, the Bidder shall submit with its Bid Proposal a detailed statement reporting its policies and procedures for awarding the subcontractors that will be used in the performance of the proposed Contract. Failure to submit this statement, shall result in the rejection of the Bidder's proposal. 2.40 LISTING OF SUBCONTRACTORS AND SUPPLIES In accordance with Ordinance 97-104, the Bidder shall submit with its Bid Proposal a listing of all first tier subcontractors who will perform any part of the Contract work, and suppliers who will supply materials for the Contract. Failure to submit this list, shall result in the rejection of the Bidder's proposal. - 2.41 WORK ACCEPTANCE: This project will be inspected by an authorized representative of the County. This inspection sha-11 be performed to determine acceptance of work, appropriate invoicing, and warranty conditions. 2.42 CONE OF"SILENCE You are hereby.advised that this bid is subject to the "Cone of Silence," in accordance with Ordinance 98-106. From the time of advertising until the Copunty Manager issues his or her recommendation, there is a prohibition on communication with the County's preofessfonal staff. The ordinance does "not apply to oral communications at pre-bid conferences, oral presentations before the selection committees, contract negotiations during any duly noticed public meeting, public.presentations made to the Board of County. Commissioners unless specifically prohibited by the applicable RFP, RFQ or bid documents." A copy of all written communications must be filed with the Clerk of the Board. Among other penalties, violation of these provisions "by any particular bidder -or proposer shall render any RFP award, RFQ award, or bid award to said bidder or proposer voidable." Page 22 MIAMI-DADE COUNTY ® BI&,. 6164-0/01 2.43 WELFARE TO WORK PROVISION This bid is subject to Miami -Dade County Resolution R-702-98 Page 23 M. - MIAMI-DADE COUNTY • BI*.,. 6164-0/01 SECTION 3.0 TECHNICAL SPECIFICATIONS TIRE RETREADING.& SECTION REPAIR 3.1 Recapping and repairing shall be of the type regularly performed for commercial use, with such modifications as may be necessary to comply with these specifications. 3.1.1 RUBBER: The top cap (came] back) used herein shall be first line, 100% per -cured or mold cured rubber, with brand names clearly showing on same. Bidder(s) must specify the manufacturer's brand name and -line designation of the top cap. Successful bidder(s) agree not to paint the tread and to leave manufacturer's brand name visible 3.1.2 DESIGq AND DEPTH: All position tread design shall be a rib type design having no less than four ribs, such ribs to be defined by continuous grooves. The tread grooves may incorporate irregular configurations but.are to be continuous so as to form ribs. Depth of tread shall be measured from the true road contact surface to the base of the tread grove which is continuous for the diameter of the tire. Mold marks or other flashings which are superficial and non functional on the road contact tread surface will not be a tread depth measurement point. Depth specifications must be met at all points in the tread grooves and is not an average of multiple measurements. 3.1.3- TOP CAP: Top cap shall extend only:across the tread area, thus conforming with that tread known commercially as a top cap. Width is defined as shoulder to shoulder, the surface making contact with the roadway. Tread rubber of a width most appropriate for the casing being capped according to best commercial recapping standards -shall be used, but in no case shall be less than minimum width•specified in the Invitation To Bid. 3.2 . BUFFING: In preparing a casing for recapping, the old tread shall first be buffed, but only to the extent that when a new tread a• applied, the finish on the shoulders shall be smooth and without excessive overflow. Small cuts and nail holes shall be cleaned out. Area around nail holes - on the inside of band plies shall be buffed on a radius of approximately one inch. 3.3 CEMENTING: All dust and loose foreign matter shall be removed from both inside and outside of casing. One or more coats of cement shall be well applied to the buffed surface and to any nail holes or small cuts. 3.4 No casing will be substituted for any Dade County supplied casing. 3.5 All Dade County casings received by the ven4or for recapping will be Page 24 00- 661 s MIAMI-DADE COUNTY • A J. 6164-0/01 returned to Dade County as either recaps or bad rubber. No substitutes will be accepted for Dade rnunty St,nplipd casino-,. 3.6 Bidder(s) will have the capability of secure fenced storage on their property for a minimum of one semi -trailer load of Dade County supplied casings to be recapped. 3.7 Bidder(s) will be required to show evidence of total inventory of procured rubber that will match the requirements of each tire size and tread design listed in the bid proposal and the capable of handling volume and large tire size as well as showing "proper equipment", i.e., chamber(s); for bonding stripping and buffing as is required to perform the standards recapping process in accordance with industry standards.- 3.8 tandards: 3.8 Bidder(s) may also bid the supply of recapped (to specifications and guarantee) truck tires for Garbage Packers and Truck Tractors where the successful bidder(s) will supply the casing as well as the recapping. All casing will be top quality steel cord radial tire casings with a minimum of 16 ply rating in H load range. Sizes as required and the casing will NOT HAVE BEEN previously recapped. General, Michelin, Bridgestone, Goodrich,;Firestone, Goodyear are the only brand casing that are -presently acceptable. Others may be acceptable upon written •request: The County reserves the right to inspect all casings to be supplied prior to the start of. -recapping and reject any it feels unsuitable at its sole discretion. The County could purchase as many as.three hundred (300) per month in addition to its normal recapping purchases. 3.9 Bidder(s) MUST be the -principal contractor, bids tendered by brokers/brokerage houses will not -be accepted. 3.11 NOTE: Required MINIMUM TOP CAP.WIDTH, MINIMUM HIGHWAY TREAD DEPTH and ON/OFF ROAD.MINIMUM TREAD DEPTH are specified on the -bid price proposal sheet. Page 25 00— 661 J-99-774 9/16/99 TEL Jun 20'00 :55 No.005 P.02 RESOLUTION NO. 9 v A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE PROVISION OF TIRE RETREADING AND REPAIR SERVICES FROM FEDAN CORPORATION, AWARDED,, PURSUANT TO MIAMI-DADE COUNTY CONTRACT NO. 6164 -0/01 -CW, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION. IN AN AMOUNT NOT TO EXCEED $26,000; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 509000.420901.6.721. WHEREAS, the Department of 'General Services Administration requires the provision of tine retreading and repair services for its trucks; and WHEREAS, funds 'are available from Account Code No. 509000.420901.6.721; and WHEREAS, the City Manager and ,the Director of General Services Administration recommend that the provision of tire retreading and repair services from Fedan Corporation, awarded TEL- Jun 20'00 8:55 No.005 P.03 pursuant to Miami -Dade County Contract No. 6164 -0/01 -CW, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The provision of tire retreading and repair services from Fedan Corporation, awarded pursuant to Miami -Dade County Contract No. 6164 -0/01 -CW, for the Department of General Services Administration, in an amount not to exceed $26,000, is hereby approved, with funds therefor hereby allocated from Account Code No. 509000.420901.6.721. Section 3. This Resolution shall become effective 2 - TEL: Jun 20'00 8:56 No.005 P.04 immediately upon its adoption and signature of the Mayor." PASSED AND ADOPTED this,8�th. day of Septembe , 1999. JOE CAROLLO, MAYOR in accordance with Miami Code Sec. 2.36, since the Mayor did not indicate spomuN of this iegbiation by signing it in the designated place y 7w*-ded. Saito tic -'~: 7N bewmes effective with the elapse oft enr; regarding same, whhout the Mayor ATTEST: City chok WALTER J. FOEMAN CITY CLERK APPRO AS PO CORRECTNESS 0 VILARELLO Y�,&TORNEY W �9:RCL:hdb VIf the Mayor does not sign this Resolution, it shall become effective at the and of ten calendar days from the date'it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - MORO- 00— '61 AMENDMENT AND INCREASE OF CONTRACT MIAMI-DADE COUNTY CONTRACT NO. 6164 -0/01 -CW ITEM: DEPARTMENT: TYPE OF PURCHASE: Tire Retreading 8z Repair Services GSA Amend and Increase Contract REASON: The Department of .Department of General Services Administration has seen a need to Amend Section 2 of Resolution No. 99-268 and increase contract for the provision of tire retreading and repair services. RECOMMENDATION: It is recommended that an Amendment to Section 2 of Resolution No. 99=268, to add the language "subject to further extensions by Miami -Dade County" and to increase the amount allocated to the contract awarded to Fedan Corporation in the amount of $24,000 for a total annual amount not to exceed $50,000, for the provision of tire retreading and repair services, under existing Miami -Dade County Contract No. 6164- 0/01 -CW, for the Department of General Services Administration; allocating hands therefor from the General Services Administration Heavy Equipment Garage, Account Code No. 509000.420901.6.721. ] dy S. e Di c r of Purchase Date AwardIncrease