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Home My WebLink AboutR-00-0655J-00-644 7/14/00 RESOLUTION NO. '`.►' 0— • —A RESOLUTION OF THE MIAMI CITY COMMISSION „ BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND APPROVING THE ACQUISITION OF MAINTENANCE SERVICES FOR FOUR (4) CITY OF MIAMI STORMWATER PUMPING STATIONS FOR THE DEPARTMENT OF PUBLIC WORKS, FROM CONDO ELECTRIC MOTORS, INC., IN AN ANNUAL AMOUNT NOT TO EXCEED $104,840; ALLOCATING FUNDS THEREFOR FROM THE STORMWATER UTILITY TRUST FUND; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, the maintenance of the four City of Miami stormwater pumping stations by the Miami -Dade Water and Sewer Department has been discontinued, creating an immediate danger to the health, safety and welfare of the citizens and the residences in the flood prone areas of the City of Miami; and WHEREAS, the City Manager made a written finding that the maintenance of the four (4) City of Miami stormwater pumping stations constitutes a valid public emergency which requires the immediate acquisition of maintenance services to protect the health, safety and welfare of residents and the public; and WHEREAS, the City Manager and the Director of Public Works recommend that the requirements for competitive sealed bidding CITY COVOUSSION 14FFTING OF Jul 2 7 2000 procedures be waived and that acquisition of maintenance services for the four (4) City of Miami stormwater pumping stations from Condo Electric Motors, Inc. be approved; and WHEREAS, funds are available from the Stormwater Utility Trust Fund; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and the acquisition of maintenance services for the City's four (4) stormwater pumping stations for the Department of Public Works, from Condo Electric Motors, Inc., in an annual amount not to exceed $104,840, is hereby ratified, approved and confirmed, with funds. therefor hereby allocated from the Stormwater Utility Trust Funds.. Section 4. The City Manager is hereby authorized" to execute all necessary documents, in a form acceptable to the City Attorney, for said purpose. The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 3 E Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor2/. PASSED AND ADOPTED this 27th day of July 2b00. JOE CAROLLO, MAYOR In faamirdampo with �AjdFpj eorje Igor thA �jayOr d1d no, Indicate approval of thl@ laglegillatin r101,11,131ation by signing it in the designated place Provided, said o baw es 000tive with the elapse of ten (10) days fro e date of Commis --c1ion regarding same, without the Mayor exerd ' g v ATTEST: Walter 'man -, City Clerk WALTER J. FOEMAN CITY CLERK �n'F' ri), CORRECTNE S S : n ZdL*j-?AKDRO VILARELLO CI ?Y ATTORNEY W4556:LB:BSS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and DATE: Members of the City Commissioner RECOMMENDATION SUBJECT: REFERENCES: ENCLOSURES: JUL 11 MO FILE: RESOLUTION ratifying an Emergency finding: MAINTENANCE SERVICES FOR THE CITY'S STORMWATER PUMPING STATIONS It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's written finding that a valid emergency exists concerning the maintenance of the City's four stormwater pumping stations and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsible and responsive bid of CONDO ELECTRIC MOTORS, INC., in the amount of $104,840.00 per year, for maintenance services to the City's four pump stations. BACKGROUND The City has four stormwater pumping stations (1 each) located at 1301 NW 6 Street, 1701 NW 7 Street, 1.630 NW 4 Avenue and 342 SW 7 Avenue. Since 1975, the Miami -Dade Water and Sewer Department has been operating and maintaining the City's stormwater pump stations under an informal agreement. Certain operating and safety deficiencies have caused the Director of the Miami -Dade Water and Sewer Department to issue a letter of notice to the City on February 8, 2000, that his department has discontinued operational and maintenance service of the pump stations. The Public Works Department has retained a consultant to immediately prepare plans and specifications for the upgrading of the pump stations, with the safety improvements given priority status. However, due to the approaching rainy season, it is essential that a maintenance contractor be retained to operate and maintain the pump stations during the renovation period in order to avoid any interruption in service. Funds for the execution of this project are available from Stormwater Utility Trust Funds. YFF�t � CAG PumpStaMAI NTENANCE-MEMO 00- 655 Budgetary hnpact Analysis Department Pi 10iAr. On %v_& Division iA"e1t.16 Agenda Item # (if available) rcuF 4- !rgm,,urrE-¢'° Title and brief description of legislation or attach ordinancefresolution: a�rryC vniT Rn c- o ts m 6x -f �k Acp AGees zt-Aew"N VMiM A 1�� 15q-� L05 The s'Ccn Ko :�t�2 �-U -!E3-C 0 C>njS _ . „=aar A Is this item related to revenue? NO: _ YES (I Are therg�sufficient funds in Line Item? YES: ✓ Index Code 31 t m® 2. Minor Obj. Code (a-702(ldOOMMW NO: — Complete the following questions. Solace of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAND TOTAL IndextMinor Ob ect/Pro`ectNO. From E To $ 7. Any additional comments? App d by- 7 Department dgnee Datef FOR DEPARTSMENT'OF 3 ANAGEIAENT AND BUDGET USE ONLY Verified by: Verified by: Department of Manageffi t and Budge t$seeber/Desigase Dais a Beat Aa�Vst Date o0 - 4 sF baeK ® . ® CITY OF MIAMI. FLORIDA = INTER -OFFICE MEMORANDUM Donald H. Warshaw March 28, 2000 City Manager FROM: John H. Jac on, Acting Director Public Works Department SUBJECT: EMERGENCY FINDING Waiver of Formal Bids for Stormwater Pump Station Maintenance REFERENCES: ENCLOSURES: MDWSD Letter Based on my investigation, and an evaluation by the Miami -Dade Water and Sewer Department, of the condition of the City's four stormwater pumping stations, I. have found that an EMERGENCY exists concerning maintenance of the pump stations which justifies the selection of a maintenance contractor by informal bids. The City has four stormwater pumping stations (1 each) located at 1301 NW 6 Street, 1701 NW 7 Street, 1630 NW 4 Avenue and 342 SW 7 Avenue. Since 1975, the Miami -Dade Water and Sewer Department has been operating and maintaining the City's stormwater pump stations under an informal agreement. Certain operating and safety deficiencies have caused the Director of the Miami -Dade Water and Sewer Department to issue a letter of notice to the City on February 8, 2000, that his department has discontinued operational and maintenance service of the pump stations. The Public Works Department has retained a consultant to immediately prepare plans and specifications for the upgrading of the pump stations, with the safety improvements given priority status. However, due to the approaching rainy season, it is essential that a maintenance contractor be retained to operate and maintain the pump stations during the renovation period in order to avoid any interruption in service. The estimated cost of the operational and maintenance service is $8,000 per month for all four pump stations until the improvements are complete, at which time a permanent operation and maintenance program will be implemented. Such conditions indicate the need for extraordinary measures to protect the health, safety and welfare of the community and the residences in the floor prone areas of the City. In order to initiate the interim operation and maintenance service as soon as Emergency-PumpStas-Maintenance 00— 655 Donald H. Warshaw City Manager Emergency Finding/Waiver of Formal Bids/Stormwater Pump Station Maintenance Page -No. 2 possible, formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said emergency pursuant to. sections 18-83 and 18- 84 of the City Code. Informal bids shall be obtained and a contract shall be awarded by the City Manager to the lowest responsive and qualified bidder. This action shall be ratified at the next available City Commission meeting. Funds for the aforesaid pump station maintenance and operations service costs are available from the Stormwater Utility Trust Funds. The amount required for the balance of FY'00 is $48,000..It is requested that the Budget Department be directed to provide the required funds from the, Stormwater Utility Trust Funds for this emergency expenditure: JHJ/ LJH/mm C' y Manager Date �� c:. Raul Martinez, Assistant City Manager Leonard J. Helmers, Chief Civil Engineer, Public Works Department Yvette Smith, Senior Accountant, Public Works Department 4'11�J1 450 1 clf7 j .000 Ono Emergency-PumpStas-Maintenance COPIES: ASSISTANT DIRECTORS, COST ANALYSIS, FILE, ASSOCIATED DEPT. REV.5/99 FACT SHEET OE ® PUBLIC WORKS DEPARTMENT 06/13/2000 JOB No.: B-5651 CIP No.: PROJECT NAME: CITYWIDE STORM SEWER MAINTENACE CONTRACT TYPE: LOCATION: CITYWIDE AT FOUR PUMP STATIONS FEDERAL PARTICIPATION: NO I PROJECT MANAGER: Hector Badia ASSESSABLE: NO ASSOCIATED DEPARTMENT: EMERGENCY:YES RESOLUTION No.: BID REQUEST: FORMAL: INFORMAL: DESCRIPTION: FURNISH ALL LABOR, MATERIALS AND EQUIPMENT TO MAINTAIN THE CITY'S FOUR STORM WATER PUMP STATIONS. (IF NECESSARY,CONTINUE ON THE BACK) . SCOPE OF SERVICES: CITY OUTSIDE AMOUNT (%OF CONSTRUC. COST) SURVEY/PLAT O (E) SITE INVESTIGATION PLANING AND STUDY % DESIGN (E) % SPECS AND BID PROCESS % BLUEPRINTING AND ADVERTISING (actual) CONSTRUCTION $104,840.00 CONST. INSP. 8 MANAGEMENT % OTHER SUBTOTAL $104,840.00 % (ENG.FEE) CONTINGENCIES TOTAL $104,840.00 CONTRACTOR'S INFORMATION: CLASS: �P 0 TYPE OF WORK ELECTRIC MOTOR AND PUMP SERVICE YEARS OF ESTABLISHMENT: 48 NOW MINORITY: NAME: CONDO ELECTRIC MOTORS, INC. MINORITY: I BH':Hr F ADDRESS: 3615 EAST 10 COURT LICENSE: CONTACT PERSON: HECTOR GOMEZ TELEPHONE: (305) 691-5400 SUB -CONTRACTORS INFORMATION: NAMES: CLASS: J401Nr P=PRIME S -SUS V V MINORITY.' B=BLACK H=HISPANIC F --FEMALE COPIES: ASSISTANT DIRECTORS, COST ANALYSIS, FILE, ASSOCIATED DEPT. REV.5/99 INFORMAL FMFRC'FNCY RID CITYWIDE STORM WATER PUMP STATION MAINTENANCE CONTRACT Project Number: B-5651 Project Manager: HECTOR BADIA Person who received the bids: LEN HELMERS, HECTOR BADIA Construction Estimate = $ N/A CB' Number: NW Date: 5 / 24/ 2000 Received at: Dept of Public Works, 444 SW 2nd Avenue, 8th Floor Time: 10:30 AM BIDDER CONDO ELECTRIC MOTOR, INC. ADDRESS 3615 EAST 10 COURT MIAMI, FLORIDA 33013 BID BOND AMOUNT N\A IRREGULARITIES G MINORITY OWNED YES, HISPANIC ITEM No. DESCRIPTION UNIT PRICE TOTAL I FURNISH ALL LABOR, MATERIALS, AND EQUIPMENT TO MAINTAIN FOUR CITY OF MIAMI PUMP STATIONS FOR A THREE HUNDRED AND SIXTY FIVE CALENDAR DAY PERIOD. $99,840.00 2 SPECIAL PROVISIONS $5,000.00 TOTALS $104,840.00 IRREGULARITIES LEGEND A -- No Potter. of • Attomey B -- No Amdavit as to Capital & Surplus of Bonding Company C -- Corrected Extensions D -- Proposal Unsigned or Improperly Signed or no Corporate Seal E -- Incomplete Extensions F -- Non - responsive bid G -• Improper Bid Bond H -• No Certificate of Competency Number 1 -- No First Source Hiring Compliance Statement J •• No Minority Compliance Statement K -• No Duplicate Bid Proposal L •- No City Occupational License IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THATTHE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM CONDO ELECTRIC MOTORS, INC. FOR THE TOTAL AMOUNT OF S104,840.0 If the above contractor is not the lowest bidder explain: l 0 `-' ,�y/� wf-10-eww II;Qt% ILL- Jul 10 UU 13-z1 iw.uur r.uz SW 471 BOW CR I TTENDEYY m i Am i P.01 i , cmar r Mom TO TMOPUMM A pubIc hmft YA Do hod by Rw CAm*Won at ft Cly at. WOK ROPUK an Jw V. a at am &NL..,In awom At My HA SM PW AWA heaft OWSOM ftffl go City wnvmn 409�.Avdd.,q- hgow of " *WMI aft d,mm oon"� ski- s" ftew M~w BOO O ft ft ^Wwft Mom IM SOW W dsd*n of tM 001"Mif Bid 804"aft of ft pmmow is Naft kmhft d I"pi* 04 wldolt ow wpm M" be baeft wow I F" mycb* I ® CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Walter J. Foeman City Clerk FROM: J n H. Jacks , Director ublic works Department DATE: June 20, 2000 FILE: SUBJECT: Ratification of Finding of a Valid Emergency concerning maintenance of the City's REFERENCES: stormwater pumping stations ENCLOSURES: Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to ratifying the City Manager's written finding that a valid emergency exists concerning the maintenance of the City's four (4) stormwater pumping stations and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible. bid. The public hearing has been scheduled for July 27, 2000. Please charge to index code 310201-287. APPROVED Elvi G. Alonso Agenda Coordinator JHJ/LJH/mm c: Civil Engineering cost analysis Central PumpStaMAINTENANCE-MEMO (�j 0'i!+`�' CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami, Florida, on July 27, 2000, at q.d'a* the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing objections from any interested parties affected by the ratifying of the City Manager's written finding that a valid emergency exists concerning the maintenance of the four (4) City of Miami stormwater pumping stations and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid. All interested persons are invited to appear and may be heard concerning the pumping station maintenance services. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. Walter J. Foeman City Clerk Miami, Florida PumpStaMAINTENANCE-MEMO 00-655