HomeMy WebLinkAboutR-00-0652J-00-640
7/18/00
RESOLUTION NO.
C
00- 652
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE,
AFTER A DULY ADVERTISED PUBLIC HEARING,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF SOLE SOURCE, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE PROVISION OF
TECHNICAL SERVICES FOR THE DEACTIVATION,
REALIGNMENT AND RETUNING OF THE CITY'S MULTI -
SITE ANALOG MICROWAVE DATA/VOICE TRANSMISSION
SYSTEM FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, FROM MOTOROLA COMMUNICATIONS
& ELECTRONICS, INC., IN AN AMOUNT NOT TO
EXCEED $25,602; ALLOCATING FUNDS THEREFOR
FROM CAPITAL IMPROVEMENT PROJECT
NO. 311052.429401.6.840.
WHEREAS, the construction of the new multi -story parking
complex in Coconut Grove has created an obstruction of the path
for the loop microwave data/voice communications radio system
used by the City of Miami ("City") in support of police,
fire -rescue, and other local government departments and requires
the transmission equipment at the Broadcast Data Building at
2850 Tigertail Avenue, Miami, Florida, be removed and
deactivated, and
WHEREAS, the:' microwave data/voice radio system requires
realignment and retuning at the Fire Training Center at 3845
Jefferson Street, Miami, Florida, and the County Administration
Building at 111 Northwest lst Street, Miami, Florida, to direct
CITY COMISSION
MEETING OF
JUL 2 7 2000
i M2
the communications loop away from commercial areas and into
residential areas; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Motorola Communications & Electronics, Inc. is the sole
provider of the technical services for the deactivation,
realignment and retuning of the City's multi -site analog
microwave data/voice transmission system, which finding has been
approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Director of the Department
General Services Administration recommend that the requirements
for competitive sealed bidding procedures be waived and the
provision of technical services for the deactivation, realignment
and retuning of the. City's multi -site analog microwave data/voice
transmission system from Motorola Communications & Electronics,
Inc., the sole provider, be approved; and
WHEREAS, funds are available from .Capital Improvement
Project No. 311052.429401.6.840;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
section.
Section 2. By a four-fifths (4/5ths) affirmative vote of
the members of the City Commission, after a duly advertised
public hearing, the City Manager's finding of sole source and
waiving the requirements for competitive sealed bidding
Page 2 of 3 U(
procedures, are hereby ratified, approved and confirmed, and the
provision of technical services for the deactivation, realignment
and retuning of the City's multi -site analog microwave.data/voice
transmission system for the Department of General Services
Administration from Motorola Communications & Electronics, Inc.,
the sole source provider, in an amount not to exceed $25,602, is
hereby approved, with funds therefor hereby, allocated from
Capital Improvement Project No. 311052.429401.6.840.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 27th day of July , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) days f m the date of Comm' i n action
regarding same, without the Mayor e e is
ATTEST:
Wa er o n, City Clerk
WALTER J. FOEMAN
CITY CLERK
AP OVED/AS TO ORM AND CORRECTNESS:t�,
Y ATTORNEY
W4552:LB:BSS
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
i •
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE: XIL ? 2000 FILE:
of the City Commission
SUBJECT: Sole Source Purchase -
Deactivation, Realignment &
Retuning of the City's
FROM: Ca O Z REFERENCES: Multi -Site Analog Microwave
City Manager ENCLOSURES: Datalloice Transmission
System
RECOMMENDATION
It is respectfully recommended that the City Commission waive the necessity of competitive sealed
bids and approve the attached Resolution for the provision of professional, technical services
needed for the deactivation, realignment and retuning of the City's multi -site analog microwave
data/voice transmission system (deactivation of the transmission equipment at the Broadcast Data
Building, located at 2850 Tigertail Boulevard; and the realignment and retuning required for the
microwave transmission facilities at the Fire Training Center, located at 3425 Jefferson Street and
the County Administration Building, located at 111 N.W. 1 Street), from Motorola
Communications & Electronics, Inc. (Non-Local/Non-Minority vendor), the sole source provider,
located at 4660 S.W. 158`h Avenue, Miami, Florida 33183, at a total estimated cost of $25,602.
Funding for this acquisition is available from CIP Project No. 311052.429401.6.840.
BACKGROUND
The construction of the new multi -story parking complex in Coconut Grove has created a direct
path obstruction of the loop microwave data/voice communications radio system used by the City
of Miami in support of police, fire/rescue, and other local government departments. As a result,
the transmission equipment at the Broadcast Data Building needs to be removed and deactivated;
and the realignment and re -tuning of the microwave transmission facilities at the Fire Training
Center and the County Administration Building is required. This move will direct the
communications loop away from the commercial growth area in Coconut Grove over the
residential areas which are less prone to obstruction from high-rise construction (greater than 20
floors); and will simultaneously increase system reliability and voice quality. In addition, this
project shall make spare parts available to other sections of the radio system, equivalent to over
$100,000 at manufacturer's original cost.
66- 652
0
The Honorable Mayor and
Members of the City Commission
Page 2 of 2
•
Motorola Communications & Electronics, Inc., is the sole manufacturer of the exiting 800 MHZ
trunked communications system. The interrupted microwave loop system is an integral part of this
800 MHZ system. The performance of the microwave loop controls and reflects on the overall
system's ability to carry the radio load. Delays in the procurement of these services will leave the
citywide radio system in a state of reduced stability, decreased voice quality, and prone to failure.
CAG/FKR/AJM/ll
•
TO: Judy S. Carter
Director
Purchasing Department
FROM: Alex J. Martin
Assistant Director
•
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: ON 2 ?, ?9
1
9 FILE
SUBJECT: Sole Source Acquisition -
Deactivation, Realignment &
Retuning of the City's
REFERENCES: Multi -Site Analog Microwave
Data/Voice Transmission
ENCLOSURES:
General Services Administration System
The Department of General Services Administration has verified that funding is available, in an
amount not to exceed $25,602, from CIP Project No. 311052.429401.6.840, for the provision of
professional, technical services needed for the deactivation, realignment and re -tuning of the City's
multi -site analog microwave data/voice transmission system (deactivation of the transmission
equipment at the Broadcast Data Building, located at 2850 Tigertail Boulevard; and the
realignment and re -tuning required for the microwave transmission facilities at the Fire Training
Center, located at 3845 Jefferson Street and the County Administration Building, located at 111
N.W. 1 Street), from Motorola Communications & Electronics, Inc., the sole source provider.
BUDGETARY REVIEW & APPROVAL:
6/2li/oo
Luie L. Brennan
Interim Director
Department of Management & Budget
�cv _
CAG/FRK/AJM/11
Butler, C- P Administrator
Improvement Program
of Management & Budget
00- 652
0
TO: Carlos A. Gimenez
Manager
S. Carter, Director
rtment of Purchasing
•
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: June 27, 2000
FILE:
SUBJECT: Sole Source Request for the Removal,
Deactivation and Realignment of a
Microwave Radio Site
REFERENCES:
ENCLOSURES:
Staff conducted an investigation to determine whether Motorola Communications and Electronics, Inc., a
non -minority / non -local vendor, located at 4660 S.W. 158th Avenue, Miami, Florida 33183, is the sole
source provider to deactivate, realign, and retune the City's multi -site analog microwave data/voice
transmission for the radio system, for the Department of General Services Administration. Funding for the
provision of these services is available from CIP Project No. 311052.429401.6.840, in an amount not to
exceed $25,602.00.
The Department of General Services Administration reported the construction of a new multi -story parking
complex in Coconut Grove has created a direct path obstruction of the loop microwave data/voice
communications radio system used by the City in support of Police, Fire -Rescue, and other local government
departments. As a result, the transmission equipment located at the Broadcast Data Building, 2850 Tigertail
Blvd., Coconut Grove, needs to be removed, deactivated, realigned and re -tuned, to the Fire Training Center
located at 3845 Jefferson Street, and the Miami -Dade County Administration Building located at 111 N.W.
1 St Street.
According to Motorola, the removal and installation of the Data Center of the existing microwave system is
only available through Motorola directly. Further, the City has determined that Motorola Communications
and Electronics, Inc. is the sole manufacturer of the existing 800 MHz radio system, which was previously
acquired by the City via a sole source finding. Per Resolution 96-505, a sole source finding was also
approved to relocate the City's 6 GHz microwave system from the Hickman Administration Buildingas it
was determined Motorola, Inc. is the sole manufacturer of the existing microwave system as the engineering,
original design, and installation of the system were all executed by Motorola, and the system is proprietary to
Motorola Inc.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these
findings be approved: Motorola Communications and Electronics, Inc. is the sole source service provider to
deactivate, realign, and retune the City's multi -site analog microwave data/voice transmission for the radio
system, for the Department of General Services Administration. Funding for the provision of these services
is available from CIP Project No. 311052.429401.6.840, in an amount not to exceed $25,602.00.
APPROVED BY:
CAGBWH/JSC/peb
Date: __21g
0o- 652
•
TO: Judy Carter, Director
Department of Purchasing
FROM: Pamela E. Burns, CPPB
Sr. Procurement Contracts Officer
El
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: June 27, 2000 1
FILE:
SUBJECT:
Sole Source Request for the Removal,
Deactivation and Realignment of a
Microwave Radio Site
REFERENCES:
ENCLOSURES:
I conducted an investigation to determine whether Motorola Communications and Electronics, Inc., a non -
minority / non -local vendor, located at 4660 S.W. 158th Avenue, Miami, Florida 33183, is the sole source
provider to deactivate, realign, and retune the City's multi -site analog microwave data/voice transmission for
the radio system, for the Department of General Services Administration. Funding for the provision of these
services is available from CIP Project No. 311052.429401.6.840, in an amount not to exceed $25,602.00.
The Department of General Services Administration reported the construction of a new multi -story parking
complex in Coconut Grove has created a direct path obstruction of the loop microwave data/voice
communications radio system used by the City in support of Police, Fire -Rescue, and other local government
departments. As a result, the transmission equipment located at the Broadcast Data Building, 2850 Tigertail
Blvd., Coconut Grove, needs to be removed, deactivated, realigned and re -tuned, to the Fire Training Center
located at 3845 Jefferson Street, and the Miami -Dade County Administration Building located at 111 N.W.
1 st Street.
According to Motorola, the removal and installation of the Data Center of the existing microwave system is
only available through Motorola directly. Further, the City has determined that Motorola Communications
and Electronics, Inc. is the sole manufacturer of the existing 800 MHz radio system, which was previously
acquired by the City via a sole source finding. Per Resolution 96-505, a sole source finding was also
approved to relocate the City's 6 GHz microwave system from the Hickman Administration Building as it
was determined Motorola, Inc. is the sole manufacturer of the existing microwave system as the engineering,
original design, and installation of the system were all executed by Motorola, and the system is proprietary to
Motorola Inc.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these
findings be approved: Motorola Communications and Electronics, Inc. is the sole source service provider to
deactivate, realign, and retune the City's multi -site analog microwave data/voice transmission for the radio
system, for the Department of General Services Administration. Funding for the provision of these services
is available from CIP Project No. 311052.429401.6.840, in an amount not to exceed $25,602.00.
DATE:
0O"i 652
• 0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Jud S. Carter �p
TO : Y DATE: N 2 6 _ M1 FILE:
Director
Purchasing Department SUBJECT: Finding of Sole Source
Deactivation, Realignment &
Retuning of the City's
FROM: Alex J.Z REFERENCES: Multi -Site Analog Microwave
Assistant Direc or Data/Voice Transmission
General Services Administration ENCLOSURES: System
The Department of General Services Administration (G.S.A.) is requesting a sole source finding
for the provision of professional, technical services needed for the deactivation, realignment and
retuning of the City's multi -site analog microwave data/voice transmission system (deactivation of
the transmission equipment at the Broadcast Data Building, located at 2850 Tigertail Boulevard;
and the realignment and retuning required for the microwave transmission facilities at the Fire
Training Center, located at 3845 Jefferson Street and the County Administration Building, located
at 111 N.W. 1 Street).
Based upon the attached letter from Diana Zorilla, Account Manager, for Motorola
Communications & Electronics, Inc. and the memorandum prepared by Luis Selema, Radio
Communications Division Superintendent for G.S.A., the Department of General Services
Administration is requesting that you take the necessary steps to verify that Motorola
Communications & Electronics, Inc., is the sole source for the provision of the professional,
technical services needed for the deactivation, realignment and retuning of the City's multi -site
analog microwave data/voice transmission system located at the Broadcast Data Building, Fire
Training Center and County Administration Building.
Your attention to this matter is greatly appreciated.
G OF SOLE SOURCE APPROVED:
S.
CAG/FRK/AJM/11
• 0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S. Carter, Director DATE : June 20, 2000 FILE
Purchasing Department
SUBJECT: Sole Source Justification
FROM : uls Selema, REFERENCES:
GSA, Communications Division
ENCLOSURES:
In 1984 the City. of Miami purchased an 800MHz Trunked Communications System for
approximately $7.4 million from Motorola Communications and Electronics, Inc. This
system is comprised of many modules, components, 800 MHz radio transmitters and
receivers, 2 and 6 GHz Microwave radio transmitters and receivers, voice quality remote
reception voting system, and many portable and mobile radios. This communications
system provides an economic value to the city's agencies in excess of $100 million per
year since installation.
The system uses a line -of -sight bi-directional microwave loop system, the Starpoint and
Starplex series manufactured specifically by Motorola, to provide over 600 channels of
full duplex voice and data communications around the six (6) receiver and two (2)
transmission locations in and around the city of Miami. This microwave system is now
interrupted as a result of the commercial high-rise construction in the Coconut Grove
area, and requires redeployment for existing sites to communicate. As a result of this
situation, this request for purchase is herein respectfully submitted for expedited
attention.
The technical staff of the Communications Services Division has researched the viability
of the open competitive procurement process for the technical services sought herein, and
found conditions, which preclude the request for purchase for Microwave Loop
Redeployment from open competitive procurement procedures by virtue of the following:
A. The microwave loop system is an integral part of the citywide 800 MHz trunked
communications system used for public safety radio support by police, fire/rescue, and
other agencies. The performance of the microwave loop controls and reflects on the
overall system's ability to carry the radio load, and usage of non -manufacturer materials,
designs, configuration, untrained or uncertified personnel, programming, or standards
may jeopardize the operation of the entire radio system.
o- 652
B. Usage of any non -manufacturer's (Motorola) technical personnel or parts to modify,
repair, or otherwise change any component of this radio system shall affect performance
warranties negatively in that liability transfers from, Motorola to the City:
C. All documentation for the existing system, and the parts to repair, replace, or keep the
system operational are only available from the original equipment manufacturer,
Motorola.
D. The terms and conditions of the city's RFP require performance testing and
certification to, the original manufacturer's specification, which necessitate the use of
proprietary test equipment only available from Motorola.
E. Research into the market for vendors to do this work indicates there are no third party
companies, other than the manufacturer, with the training, accreditation, and certification
to perform the specified services in a professional manner. The radio, communications
market is dominated by a very limited number of entities, which do not observe any
compatibility with each other in terms of parts, modules, software, operation, design,
functionality, or. otherwise. Furthermore, those companies fervently protect their designs,
implementations, concepts, theologies, modules, software, hardware, standards, etc:, to
the full extent of the law, and do not facilitate information to non -manufacturer
personnel, much less,to any other competitive entities.
In summary, these conditions have created a situation in which the only recommendation
can be for sole source procurement -Ergo, it is therefore respectfully requested that these
services be purchased as sole source.
If you have any further questions, or need additional information, .please do not hesitate,
to, call me directly.
Cc: Lourdes Lopez
A. Martinez
p
Jun -27-00 12:17P
•
�MoroRora
Cor►mmunicadons and Electronics, Inc
June 27, 2000
Mr. Luis Selma
City of Miami
1390 NW 20" Street
Miami, Florida 33142
Dear Mr. Selema:
•
Recently Motorola had submitted a quotation for removal and installation of a microwave site (Data
Centcr) for the City of Miami GSA Department. Motorola originally installod the microwave system
over ten years ago. The microwave is utilized to connect citywide radio communication system. Due
to the complicity of the trunking and microwave system the removal and installation of the
nucrovmve equipawnt from the Data Center is only available through Motorola directly,
1 request that this letter serve as a sole source request for the Ckmral Service. Administration, If you
have any questions feel free to call or page me.
Sincerely,
CGTSS, Southern Division
P.02
00:� -G52
11
OMOTOROLA
Page 1
Motorola C 8 E, Inc.4660
Customer:
City of Miami GSA
SW 158 Avenue
Miami, FL 33185
Contact:
Luis Selema
Phone: 305-225-7565
Phone
305-575-5171
Fax: 305-226-3890
Fax
305-575-5180
Prepared by: Diana Zorrilla
Unit Price Extended Price
Item Qty
Model Number
Description
REMOVAL AND INSTALLATION OF
DATA CENTER SYSTEM
1 1
Services
Radio De-Install/Install Services
$13,877.00 $13,877.00
Includes Mobilization for two technicians
2 2
Services
Antenna Reposition Services
$1,539,00 $3,078.00
Swing Antenna toward CAB to Fire College
3 1
Services
FCC Frequency Coordination, PCN, FCC
$4,031.00 $4,031.00
Licensing, FORM 415 Filing
4 2
Services
Refreq radios at CAB or Fire College,
$2,308.00 $4,616.00
-
if required
$25,602.00
TOTAL SERVICES
Page 1
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A Public hearing wig be hold by tits City Commit! ion of the Cloy of fwe-
rni. Floft on Jut 27,20M. at t30 &m. in ma Cky. Ciair.Cf>am-
bete at City MO. 9500 Pan Amencan Drive, Mlami, Flodda.'lor "'PW'
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cion of prdsaafortal, 100111081serVWM for tits 00 titlilion, reaApnrtient.
and rsalmktg of tits CW'S muitt alis artabp ndcrorrartie tfaittivoiCe!►ails•
edasbn system (tlaadivation of the tron6rtttssron 0wor snt at 1 &md-
east Oat• &dM tp, located at 2030 Tipertaa fBotdevard; aii0.ppr estil+gn-
rrtsnt attdretuning reQuiredforilio ftticrotrave irattattisttiQt{ taW:dos at iiia
Fib Tralrtirtp Caller. bcdod at 3845Jelterion Street afidthpCounty Ad-
trtirHatr•tan Buadlrtg, !opted at 11 t N.W. 1 Street), from MolorOia Com•
ntunic fru & EladroniM Inc.. located at 4860 S.W.1SfRh Aveous, Us-
rrd, Flotilla 33183, in am arrtouttt rat to exceed S2LOZ
inpufdes from other Potsmtr8f $our= of MiCh a Package who teal Rte!
thou might be •bis io satisfy the dtys rsQ hormtls for this Nem may eon=
tad Parmia sums. St. Procuram•nt Contracts Oflioer, st dte city of mia-
red Purchasing DepaAment d (305) 416.1906.
Wager J. Fosmart
CAy Clark
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7/12 00.3.4WI374M
C
TO: Walter J. Foeman
City Clerk
a_kR4
t
FROM: Alex J. M ine
Tqi6
Assistant Director
General Services Administration
•
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE :IJUN 2 ^^^� FILE :
SUBJECT: Request to Publish Notice for
Public Dearing
REFERENCES:
ENCLOSURES:
Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of
the requirements for formal sealed bids for the provision of professional, technical services for the
deactivation, realignment and retuning of the City's multi -site analog microwave data/voice
transmission system (deactivation of the transmission equipment at the Broadcast Data Building,
located at 2850 Tigertail Boulevard; and the realignment and retuning required for the microwave
transmission facilities at the Fire Training Center, located at 3845 Jefferson Street and the County
Administration Building, located at 111 N.W. 1 Street), from Motorola Communications &
Electronics, Inc. Attached is the advertisement.
The date and time of this public hearing will be � ,vim , at Z 3 (% a.m.
C1_1 V
Agenda Coordinator
AJM:ll
Attachment
4
CITY OF MIAMI
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City of Miami, Florida on
at y1: 30 a.m. in the City Commission Chambers at City Hall,
00 anAmerican Drive, Miami, Florida, for the purpose of waiving the requirements of
obtaining sealed bids for the provision of professional, technical services for the deactivation,
realignment and retuning of the City's multi -site analog microwave data/voice transmission system
(deactivation of the transmission equipment at the Broadcast Data Building, located at 2850
Tigertail Boulevard; and the realignment and retuning required for the microwave transmission
facilities at the Fire Training Center, located at 3845 Jefferson Street and the County
Administration Building, located at 111 N.W. 1 Street), from Motorola Communications &
Electronics, Inc., located at 4660 S.W. 158`h Avenue, Miami, Florida 33183, in an amount not to
exceed $25,602.
Inquiries from other potential sources of such a package who feel that they might be able to satisfy
the City's requirements for this item may contact Pamela Burns, Sr. Procurement Contracts
Officer, at the City of Miami Purchasing Department at (305) 416-1905.
00- 652
•
AWARD
SOLE SOURCE 99-00-234
ITEM: Removal, Deactivation and Realignment of
Microwave Radio Site
DEPARTMENTS: General Services Administration
TYPE OF PURCHASE: Short Term Contract
REASON: The Department of General Services Administration
reported the construction of a new multi -story
parking complex in Coconut Grove has created a
direct path obstruction of the loop microwave
data/voice communications radio system used by the
City in support of Police, Fire -Rescue, and other
local government departments. As a result, the
transmission equipment located at the Broadcast Data
Building, 2850 Tigertail Blvd., Coconut Grove,
needs to be removed, deactivated, realigned and re-
tuned, to the Fire Training Center located at 3845
Jefferson Street, and the Miami -Dade County
Administration Building located at 111 N.W. 1st
Street. Motorola Communications and
Electronics, Inc. is the only provider to remove,
deactivate, and reinstall the existing Motorola
microwave radio system.
RECOMMENDATION:
Motorola Communications and Electronics, Inc.
is the sole source service provider to deactivate,
realign, and retune the City's multi -site analog
microwave data/voice transmission of the radio
system, for the Department of General Services
Administration, for a total amount not to exceed
$25,602.00. Funding for the provision of these
services is available from CIP Project No.
311052.429401.6.840.
SoleSourceMicrowaveSiteMotorola 652