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Home My WebLink AboutR-00-0610J-00-597 7/7/00 RESOLUTION,NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT WITH SOUTH FLORIDA MAINTENANCE SERVICES FOR THE PROVISION OF MAINTENANCE SERVICES FOR EVENTS AT THE ORANGE BOWL STADIUM, FOR THE DEPARTMENT OF CONFERENCES AND CONVENTIONS AND PUBLIC FACILITIES, INCREASING THE AMOUNT OF THE CONTRACT BY AN ADDITIONAL $30,000, FROM $100,000 TO AN ANNUAL AMOUNT NOT TO EXCEED $130,00; ALLOCATING FUNDS THEREFOR FROM THE ORANGE BOWL OPERATING ACCOUNT CODE NO. 404000.350503.340. WHEREAS, Resolution No. 97-480, adopted July 10, 1997, authorized the payment of funds to South Florida Maintenance Services, Inc. for the provision of maintenance services for �J - events at the Orange Bowl Stadium; and WHEREAS, due to an increase in the number of special events and ongoing renovations at the Orange Bowl Stadium, from the end of 1999 to present, the maintenance costs have increased; and WHEREAS, funds in the amount of $30,000.are available from the Orange Bowl Operating Account Code No. 404000.350503.340 to cover the increased costs; and CITY COMMISSION MEETING OF JUL 2 1 2000 liesoiution No. 0- 6 .0 WHEREAS, the City Manager and the Director of Conferences, Conventions and Public Facilities recommend that an increase in the contract with South Florida Maintenance Services, Inc. in an amount not to exceed $30,000, from $100,000 to an annual amount not to exceed $130,000, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. An increase in the contract with South Florida Maintenance Service, in the amount of .$30,000 for the provision of maintenance services for the Department of Conferences, Conventions and Public Facilities for Orange Bowl events, increasing the contract amount from $100,000 to $130,000 is hereby authorized, with funds therefor hereby allocated from the Orange Bowl Operating Account No. 404000.350503.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ 3i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 • E PASSED AND . ADOPTED this 20th day of July 2000. JOE -CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said (a I lation now becomes effective with the elapse of ten 0 day om th ate of C m' §;,cn action tc regarding same, without the Mapvpxer Wisln�tc ATTEST: WALTER J. J. FOEMAN CITY CLERK 517:LB:BSS ORRECTNESS-& Page 3 of 3 City Clerk CITY OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM 14 TO: The Honorable Mayor and Members of the City Commission FROMAManager ez DATE: JUN 3 n 20.u, FILE: SUBJECT: Resolution Authorizing Contract Increase for Events Maintenance Services at Orange Bowl Stadium REFERENCES: ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution increasing the amount of the existing contract with South Florida Maintenance Services, Inc., a minority/local vendor located at 8221 N.W. 54 St., Miami, Florida 33166, in an amount not to exceed $30,000, for a total contract amount of $130,000 for events maintenance services at the Orange Bowl Stadium. Funds are allocated from the Orange Bowl Operating Account 404000.350503.340. BACKGROUND South Florida Maintenance Services, Inc. was awarded the contract for events maintenance services to clean the Orange Bowl Stadium on an as needed basis in 1997, for one (1) year, with an option to renew for two (2) additional one (1) year periods. South Florida Maintenance Services, Inc.'s performance has been satisfactory, thus their contract has been extended for the two (2) one-year options. There has been a significant increase in the need for clean-up maintenance before each special event, due to the ongoing demolition and renovation of the ramps at the Orange Bowl Stadium. Additionally, more events were scheduled during the last months of 1999 and the current year, creating a need for an increase in the services of South Florida Maintenance, Inc. and requiring more maintenance personnel and equipment to be assigned to prepare the Stadium prior to each special event. The increase in the contract in the amount of $30,000 is needed to cover these additional costs. The terms and conditions of the original contract remain the same. CAG KR/CPA/yp A. 610 • CITY OF MIAMI, FLORIDA 0 INEfZrO�VQRANDUM .W - . 00 J0H 13 AM 8: 52 TO: Carlos A. Gimenez DATE June 9, 2000 FILE: City Manager SUBJECT: Orange Bowl Stadium / Increase in Contract for Events Maintenance Services FROM: Christina P. Abrams, Director REFERENCES: Conferences, Conventions & Public Facilities ENCLOSURES: This memo serves to verify that funds are available in the amount of $30,000 from the Orange Bowl Stadium Operating Account 404000.350503.340. Budgetary Review and Approval: By: III Date: &113LOo Luie Brennan, Acting Director, Management and Budget c: Frank K. Rollason, Assistant City Manager Terry Buice, Assistant Director Ileana Gomez, Stadium Manager, Orange Bowl Stadium Cir o0 IISIIti avow - a11R `-13- A000 M�oomt �:y 5 , bGG � is ✓wadable In amunt number: �4o y o 0 0. 150303 Z Igo r� Wrifieed by: SIGN T H: MIKI't W-111 0 J-97-420 7/10/97 RESOLUTION NO. 97— 480 A RESOLUTION ACCEPTING THE BID OF SOUTH FLORIDA MAINTENANCE SERVICE FOR THE FURNISHING OF EVENTS MAINTENANCE SERVICES TO THE ORANGE BOWL STADIUM AT A PROPOSED ANNUAL AMOUNT NOT TO EXCEED $100,000.00, ON AN AS NEEDED, CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR THE DEPARTMENT OF PUBLIC FACILITIES; ALLOCATING FUNDS THEREFOR FROMACCOUNT CODE NO. 350503-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID SERVICE. WHEREAS, pursuant to public notice, sealed bids were received June 30, 1997 for the furnishing of events maintenance service at the Orange Bowl Stadium for the Department of Public Facilities on an as needed contract basis, for one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, invitations were mailed to forty (40) potential bidders and six (6) bids were received; and WHEREAS, funds for said service are available from Account Code No. 350503-340; and WHEREAS, this service will be used by the Department of Public Facilities to ensure maintenance service at the Orange Bowl Stadium before, during, and after scheduled events; and WHEREAS, the City Manager and the Director of Public Facilities recommend that the bid received from South Florida Maintenance Service., be accepted as the most responsible and responsive bid. J L 10 1997 A040 idiom No. 00— .j E NOW, THEREFORE, BE IT RESOLVED 13Y THE COMMISSION OF THE CITY OF MIAMI; FLORIDA: Section. 1. The recitals and findings contained in the Preamble to, this Resolution are hereby adopted by reference thereto and incorporated herein as if. fully set forth in this section. Section 2. The June 30, 1997 bid submitted by South Florida Maintenance Service for the furnishing of events maintenance services at the Orange Bowl Stadium for the Department of Public Facilities, on an as needed contract basis, for, one {.1) year with the option to extend for two (2) additional one (1) year periods, at. a total proposed annual amount not to exceed $100,000.00, is hereby accepted, with funds therefor hereby allocated from Account Code No. 350503-340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer . to issue a purchase order for said service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 10th day of. July, 1997. . AV" AV,/ A STV WALTER J. "AK CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTO EY W1 690:CSK APPROVED.AS.TO FORM AND CORRECTNESS Q N JO CIT)P ATTO of C O N T R A C T A W A R RENEWAL BID NO. 96-97-09OR OTR YEARS: SECOND AND FINAL RENEWAL NAME OF BID: EVENTS MAINTENANCE AT THE ORANGE BOWL STADIUM CONTRACT PERIOD: SEPTEMBER S, 1999 THROUGH SEPTEMBER 4, 2000 ORIG. CONTRACT PERIOD: SEPTEMBER 5, 1997 THROUGH SEPTEMBER 4, 1998 COMMODITY CODE: 910-39 TERM OF CONTRACT. ONE (1) YEAR OTR FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS METHOD OF AWARD: LOWEST FIXED PRICE AWARD BASED ON MEASURES: Yes () No ( X) { ) Set Aside ( ) BBE ( ) HBE ( ) WBE owned firms () Local Preference SECTION #I VENDOR AWARD F.E.I.N. # 59-2766887 VENDOR NAME: SOUTH FLORIDA MAINTENANCE . STREET: 8221 NW 54 STREET CITY/STATEMP: MIAMI, FL 33166 CONTACT PERSON: JOSE -M. INFANTE PHONE #:. (305) 597-8347 FAX #: (305) 597-8348 PAYMENT TERMS: NET 30 DAYS DELIVERY: 1 CALENDAR DAY ARO P. O. SECTION #2 AWARD INFORMATION C.C. AWARD DATE: JULY 10, 1997 AMENDED AMOUNT NO AGENDA ITEM #: 39 SPECIAL CONDITIONS: YES. RESOLUTION NO: 97-480 INSURANCE REQUIREMENT: YES TOTAL AWARD AMOUNT.$ 100,000.00 FINANCIAL OVERSIGHT BOARD: SEPTEMBER 22, 1999 SECTION #3 AFFIRMATIVE ACTION POLICY YES SECTION #4 REQUESTING DEPARTMENT. INFORMATION USER DEPARTMENT/DIVISION: CONFERENCES, CONVENTIONS/ORANGE BOWL STADIUM DIV. CONTRACT ADMINISTRATOR: ILEANA GOMEZ TELEPHONE NO: (305) 643-7100 FAX NO. (305) 643-7115 SECTION #5 PROCURING AGENCY SENIOR BUYER: MARITZA SUAREZ DATE PREPARED:. SEPTEMBER 27, 1999 TELEPHONE NO: (305) 416-1907 FAX: (305) 416-1925 PREPARED BY: STEPHANIE WILLIAMS I - 610 c INCREASE OF CONTRACT BID NO.96-97-09OR ITEM: Events Maintenance Services DEPARTMENT: Conferences, Conventions, and Public Facilities TYPE OF PURCHASE: Increase in Contract Amount REASON: The Department of Conferences, Conventions, and Public Facilities, has seen a need to increase events maintenance services at the Orange Bowl due to the ongoing demolition and renovation of the ramps at the Orange Bowl Stadium, in addition to and increased amount of events scheduled during the last year. RECOMMENDATION: It is recommended that an increase in contract amount with South Florida Maintenance Services, Inc, in an amount not to exceed $30,000.00 for a total contract amount not to exceed $130,000.00, for the provision of event maintenance services at the Orange Bowl Stadium, for the Department of Conferences, Conventions, and Public Facilities, allocating funds therefor from the Orange Bowl Operating Account Code No. 440 0.350503 340. j Ju . Carter Director of Purchasi g (O h Date AwardIncrease 0-` 0 O