HomeMy WebLinkAboutR-00-0592J-00-596
7/10/00
RESOLUTION NO. ® '"
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF BEST'S MAINTENANCE AND
JANITORIAL SERVICES, UNDER INVITATION FOR
BIDS NO. 99-00-137, FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION, FOR THE
PROVISION OF CUSTODIAL SERVICES FOR EIGHT (8)
NEIGHBORHOOD ENCHANCEMENT TEAM ("NET")
SERVICE CENTERS, ON A CONTRACT BASIS FOR ONE
(1) YEAR, WITH THE OPTION TO RENEW FOR TWO
(2)ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL
AMOUNT NOT TO EXCEED $19,680; ALLOCATING
FUNDS THEREFOR FROM: GENERAL SERVICES
ADMINISTRATION, ACCOUNT CODE
NO. 513000.421001.6.340, IN THE AMOUNT OF
$2,940 FOR FY'99-00; AND NET ADMINISTRATION
ACCOUNT CODE NO. 145001.251113,.6.340 IN THE
AMOUNT OF $340 FOR FY'99-00; AND NET
ADMINISTRATION ACCOUNT CODE
NO. 145001.251113.6.340, IN THE AMOUNT OF
$16,400 FOR FY'00-01.
WHEREAS, The Office of Neighborhood Enhancement Team ("NET")
Administration is in need of custodial services to maintain eight
(8) NET Service Centers in a clean and sanitary condition; and
WHEREAS, the eight (8) NET Service Centers to be provided
custodial services are as _follows: Little Haiti, Flagami,
Wynwood/Edgewater, Coconut Grove, East Little Havana, Downtown,
Allapattah and Coral Way; and
f
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-137, was mailed to forty (40) potential bidders; and
WHEREAS, three (3) bids were received on May 17, 2000; and
CITY COMUSSION
MEETING Of
J U L 2 0 2000
Resolution No.
00- 592
WHEREAS, the City Manager and the Director of General
Services Administration, in conjunction 'with the Office of NET
Administration, recommend that the bid received from Best's
Maintenance and Janitorial Services, for custodial services at
eight (8) NET Service Centers, be accepted as the lowest
responsive and responsible bid; and
WHEREAS, funds are available from the General Services
Administration, Custodial Maintenance, Account Code
No. 513000.421001.6.340, in the amount of $2,940 for FY'99-00;
and NET Administration Account Code No. 145001.251113.6.340, in
the amount of $340 for FY'99-00; and NET Administration, Account
Code No. 145001.251113.6.340,, in the amount of $16,400 for
FY'00-01;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on May 17, 2000, from Best's
Maintenance and Janitorial Services for the provision of
custodial services at eight (8) NET Service Centers, for the
Department of General Services Administration, under Invitation
for Bids No. 99-00-137, on a contract basis for a one-year period
with the option to renew for two additional one-year periods, in
an annual amount not to exceed $19,680, is hereby accepted, with
funds therefor hereby allocated from the General Services
Page 2 of 3 00— 59 9
Administration, Account Code No. 513000.421001.6.340, in the
amount of $2,940 for FY'99-00; NET Administration, Account Code
No. 145001.251113.6.340, in the amount of $340 for FY'99-00; and
NET Administration,Account Code No. 145001.251113.6.340, in the
amount of $16,400 for FY100-01.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 20th day of July 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval 04
this legislation by signing it in the designated pl e provided, said legislation now
becomes effective with the elapse of en (10) day. om the date of Com ss' n action
regarding same, without the Mayor ercis' g� a to.
ATTEST: r Walt r J. _ �n, City Cletrk
WALTER J. FOEMAN
CITY CLERK
VD CORRECTNESS:t/
.�✓'p
TORNEY
W4516:LB:13SS
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
0 0 —aiw
Page 3 of 3 '
0 CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM
*;osr
RECOMMENDATION:
DATE
SUBJECT:
REFERENCES:
J.4 /
9 CA -1
J10V 1, 3 0 2010Q FILE:
Recommendation for Resolution
To Accept Bid No. 99-00-137-
M/WBE
ENCLOSURES: Custodial Services for (8)
NET Offices
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Best's Maintenance, a Miami -Dade County/Black owned vendor, located at 3290 NW
29' Street, Miami, Florida 33142, for the acquisition of Custodial Services for eight (8) NET
Service Centers, in a total annual amount of $19,680.00. This acquisition is on a contract basis for
one (1) year, with the option to extend for two (2) additional one-year periods at the same price,
terms and conditions. Funds will be available from the General Services Administration, Account
Code No. 513000.421001.6.340, in the amount of $2,940 for (FY'99-00); and NET
Administration, Account Code No. 145001.251113.6.340, in the amount of $340 for (FY'99-00);
and NET Administration Account Code No. 145001.251113.6.340, in the amount of $16,400 for
(FY'00-01), for subsequent contract renewal periods, subject to availability of funds.
BACKGROUND:.
The Department of General Services Administration, in conjunction with the Office of NET
Administration, has analyzed the bids received pursuant to Bid No. 99-00-137-M/WBE. Forty (40)
Invitations for Bids were mailed and three (3) responses were received. Best's Maintenance, is
the lowest responsible and responsive bidder for Items 1 through 8. The Office of NET
Administration requires custodial services to maintain the eight (8) NET Service Centers in a clean
and sanitary condition.
G ay ,..
CAG /bd
00- 592
a AWARD RECOMMENDATION &M
BID NUMBER: 99-00-137-M/WBE
DEPARTMENT/DIVISION: G.S.A.
COMMODITY/SERVICE: CUSTODIAL SVCS. FOR EIGHT NET OFFICES
TERM OF CONTRACT: CONTRACT FOR 1 YEAR WITH OTR FOR 2 ADDITIONAL 1 YEAR PERIODS
NUMBER OF BIDS DISTRIBUTED: 40
NUMBER OF BIDS RECEIVED: 3
METHOD OF AWARD: LOWEST RESPONSIBLE AND RESPONSIVE BIDDER WHOSE BID OFFERS THE
RECOMMENDED VENDOR(Sh
BEST'S MAINTENANCE
LOWEST PRICE WHEN ALL ITEMS ARE ADDED IN THE AGGEGATE..
STATUS:
DADE/FEMALE
CONTRACT VALUE:
$19,680.00
TOTAL: $19,680.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The recommended vendor has been selected from qualified firms (referred
to as "Bidders") for engagement to Performa all custodial services, in-
-cluding the provision of all labor, supervision, cleaning supplies, paper
products, and other materials at the following loctions on behalf of the
Office of NET Administration: The location sites will be the following
receiving custodial services: (1)Little Haiti NET (2)Flagami NET (3)Wyn-
-wood/Edgewater NET (4)Coconut Grove NET (located at Peacock Park).(5)East
Little Havana NET (6)Downtown NET (located at Biscayne View Apartments
(7)Allapattah NET (Mini -Station) and (8)Coral Way NET These offices provide
Municipal Services to the General Public; services include, but are not
limited to receiving and responding to resident's complaints, processing
permit fees. These are visited by numerous residents on a daily basis and
need to present a clean and professional environment.
ACCOUNT CODE(Sh 513000.421001.6.340 ($2,940) for FY'99-00
145001.251113.6.340 ($340) for FY'99-00/($16,400) for`FY''00-01
DEPARTME C: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL:
Designee
's"nIT LUie Brennan z; dy S. Cartfr,c .,iuomA
Interim Director oT""
OTHER F�LS, IF►PPLICABLE:
un na;�
PAGE 2 OF 2
3ArtrrA�•.;� .. .
^,L=26 Z: -3iC"G 9V6
TIT!! E:+..`.r�.._
Rem
No. Description
1 Little Haiti Net
2 Downtown Net
3 Flagami Net
4 Wynwood/Edgewater Net
5 Coral Way Net
6 Coconut Grove Net
7 East Little Havana Net
8 Allapattah Net
TOTAL
04
LeCounte Building Maint,
14612 NW 7th Ave
Miami, FI 33168
Dade/Black
Monthly Extended
Cost Amount
$ 450.00 /mo $
5,400.00 /yr
$ 300.00 Imo $
3,600.00 /yr
$ 550.00 Imo $
6,600.00 lyr'
$ 250.00 /mo $
3,000.00 /yr
$ 650.00 Imo $
7,800.00 /yr
$ 600.00 Imo $
7,200.00 /yr.
$ 200.00 Imo $
2,400.00 /yr',
$ 400.00 Imo $
4,800.00 lyr',
$
40,800.00
Prepared by Ramon Berges 5/23/2000
TABULATION OF BIDS
CUSTODIAL SERVICES, NET OFFICES
BID NO. 99-00-137-MIWBE
Best's Maintenance
3290 NW 29th Street
Miami, FI 33142
Dade/Female
Monthly Extended
Cost Amount
$
170.00 /mo $
2,040.00 /yr
$
170.00 /mo $
2,040.00 /yr
$
220.00 /mo $
2,640.00 /yr
$
220.00 /mo $
2,640.00 /yr
i
$
230.00 /mo $
2,760.00 /yr
$
230.00 /mo $
2,760.00 /yr
$
230.00 /mo $
2,760.00 /yr
$
170.00 /mo $
2,040.00 /yr
$ 19,680.00
Omega Maintenance
13735 SW 176th Terrace
Miami, FI 33177
Dade/Non-Minority
Monthly Extended
Cost Amount
$ 253.59 /mo $
3,043.08 /yr
$ 229.00 Imo $
2,748.00 /yr
$ 304.00 Imo $
3,648.00 /yr
$ 270.00 /mo $
3,240.00 /yr
$ 442.00 /mo $
5,304.00 /yr
$ 481.00 /mo $
5,772.00 /yr
$ 220.00 Imo $
2,640.00 /yr
$ 286.00 Imo $
3,432.00 /yr
$
29,827.08
After Hours Cleaning
2040 NW 131 Street
Miami A 33167
Dade/Black
Monthly Extended
Cost Amount
* Did not attend Pre Bid/Site Visits
Green Thunb Landscaping
115 NW 50th Street
Miami, FI 33127
Local/Female
Monthly Extended
Cost Amount
NON-RESPONSIVE*
I * Did not attend Pre Bid/Side Visits
Approval:
D partme t Direct r/Designee
0 0
CITY OF MIAMI OF THE CITY CLERIC
BID SECURITY LIST
BID ITEM: CUSTODIAL SERVICES FOR EIGHT NET OFFICES
BID NO: 99-00-137
DATE BIDS) OPENED: MAY 17, 2000 TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK.
GREEN THUMB LANDSCAPE
See attach(!d id ��
BEST'S MAINTENANCE & JANITORIAL SERV.
),
OMEGA MAINTENANCE, CO.6
O
r`
LECOUNTE BLDG. MAINTENANCE
18" --
klcw—
AFTER HOURS CLEANING SERVICE
We receivedonly
i
one copy C4
h was sent to Fi
NO BID
JPS LAWN SERVICE, INC.
e eco s
MIGUEL LOPEZ JR., INC.
1. jQ °ut'E or
MR. CLEAN RELIABLE SERVICES, INC.
wo 1
. All
kem lite
received tirf.0y as Of '11-'o e , ----cam
c'..` and f.m
;
offers o i.__z
are h�retay rcc Iae,"
�f G.t G3
c -7cliation i
any,
'" Person receiving bid(s) received ( ) envelops on behalf of
PURCHASING DEPARTMENT
(City Department) ..., '1N(wWdild
/ 1N3N NVlN 30 1.L10 {
SIGNu ,
l ep ty City lerk 00— 59
D
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: CUSTODIAL SERVICES FOR EIGHT NET OFFICES
BID NO: 99-00-137
DATE BIDS) OPENED: MAY 17, 2000
r
t
TIME 10:00 a.m.
V1 f/vigi i01w, ffWCA�g ived
Person receiving bi s)
PURCHASING DEPARTMENT on
(City Department)
SIGNDeputy City erk
envelops on behalf of
�- /7r oQ
(Date)
,ocuremE
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
GREEN THUMB LANDSCAPE
See attach
—
d bid
BEST'S MAINTENANCE & JANITORIAL SERV.
"
OMEGA MAINTENANCE, CO.
"
LECOUNTE BLDG. MAINTENANCE
"
AFTER HOURS CLEANING SERVICE
We received
w i
only one copy
h was sent to Fi
NO BID
JPS LAWN SERVICE, INC.
MIGUEL LOPEZ JR., INC.
MR. CLEAN RELIABLE SERVICES, INC.
"net _ a
received unip'y crs of~ylI ^ cnrgr1' 07" M,'x
r ,T
affier
R -Te Unly
c'.ccko and t"Im .
All
offers. tt;" l,a;? _ 175 ros,710=0. to I._:�
are her4.hy re ecin l as
so lcitafli-o )., Y
ably,
i/ An
V1 f/vigi i01w, ffWCA�g ived
Person receiving bi s)
PURCHASING DEPARTMENT on
(City Department)
SIGNDeputy City erk
envelops on behalf of
�- /7r oQ
(Date)
,ocuremE
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500
Pan American Drive, Miami, FL 33133 for the following:
BID NO. 99-00-137 CUSTODIAL SERVICES FOR EIGHT (8) NET OFFICES
OPENING DATE: 10:00 A.M. WEDNESDAY, MAY,17, 2000
(Deadline for Request of additional information/clarification:
May 10, 2000)
A MANDATORY pre-bid conference will be held at the Little Haiti NET, located at 7815 NE 2nd
Avenue, Miami, Florida on May 11, 2000, at 9:00 a.m. The purpose of this conference is to,allow
potential Proposers an .opportunity to present questions to staff and obtain clarification of the
requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend
in order to quality to bid.
This bid has been designated as a set aside for Black, Hispanic and Female vendors certified with
jj
the yCity. _nority/W
_^ .of -Miami's IVli
omen.. Business ,Enterprise (M/WBE) Program. Vendors currently
certified with Dade County Public Schools or Miami -Dade County must be M/WBE certified with
afe-City of Miami, prior to bid award. Firms/sole proprietors interested in becoming M/WBE,
certified with the City are required to contact the City of Miami Minority Enterprise Office_40r ._
obtain and complete the City's certification requirements, 444 SW 2nd Avenue, 6f^ Ffoor
Telephone (305) 416-1913. M/WBE certification
M/WBE certification as a Black, Hispanic or Female vendor must be current and valid at the .time'
of bid opening and proof must be submitted with your bid. FAILURE TO MEET THE ABOVE SET ASIDE
REQUIREMENTS MAY DEEM YOUR BID NON-RESPONSIVE
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE
COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD
PRINT).
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 4424
ZZ
r
CO
I C IGS/PC 503 Rev. 12/89 i Routlnq: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
nIATR IITInM- WhHA - n c e • r....... - ne. ... e.
City of Miami
number must
°�•�•�, ��� appear in -the
REOUIS�T�ON FOR ADVERTISEMENT app
advertisement
INSTRUCTIONS: PI a e type gndf thg advprtin.
1. Department: 2. Division: for N. E. T.
General Services AdministratioT Administration
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
502001.420101.6.287
❑ Yes E3 No
Lourdes Lopez
6. Size of advertisement:
7. Startin date[8.
Telephone number:
in 1
305 575-5130
9. Number of times this advertisement is to be
1 d. tvDa of advertisement:
published: once
® Legal ❑ Classified ❑ Display
11. Remarks:
For the provision of custodial services at nine (9)
Neighborhood Enhancement Team (N.E.T.) Offices
12.
Publication
Date(s) of
Advertisement .
Invoice No.
Amount
Miami Review
Miami Times
=A ario.--Las Americas
0
mat 1
r
13.
Approved
❑ Disapproved
{
tk 02 I 03 LOO
0
Department D14c Designee Date
Approved for Payment Date
I C IGS/PC 503 Rev. 12/89 i Routlnq: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
nIATR IITInM- WhHA - n c e • r....... - ne. ... e.
,� -,-� �., , ,�; . ,s,,...i. ,. -��, n., ir.W. _.�,,.. - ��.. r-'"�,,..-'�^v' ..., :�..•-..,,.� ..,.�.^rte-._.nom,-�'\.,wr,. �^ f.' `'�',,,� i3"w./'•b '"� °'1�,m..nf '_, w,.r ' .. ��.�.ar .v-„ .. r. ;..-,. 'y...�r' ,.t„e..
�TMAL
i• C JGS/PC 503 Rev. 12/89 I Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy
DISTRIBUTION: White- G.S.A.; Canary - Department:
4
01
26
REQUISITION FOR
ADVERTISEMENT,
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type and attach a copy of the advert'
mnt with.thi reguisition.
1. Department:
2. DivisiontiY lq. E . T.
General Se+ices Administration
I did inis t'rati on .
3. Account Code number.:••
4. Is this a confirmation:
5. Prepared by:
502001A201.0.1-��.2�7
❑ Yes 9 No
Lourdes Lopez
6. Size of advertisement: i
7. Starting -date:
i..
8. Telephone number:
i_
(305) 575-5130
9. Number of times this advertisement.is to be
1.0. Type of advertisement:
published: once
lfl Legal s ❑ Classified ❑
Display
11. Remarks:
x.
For the pay )vision of ciistodiAl
services at rine - (9 )
Weighborho6d Enhancement Tearn
(N. E,:. T Of fices
12..
Pub Ilicatio.n
Date(s) of ' .
Advertisement
Invoice No.
Amount
t]_i3rd.2rtf.'_'VlEev ..
)
lt1&ita.. :1`1ti1C:3 �
.
Dicar'_G Las P.nericas
F
'
'
Cl
t
�z r
/• 1,
'3Au
t
13.
0' Approved
❑ Disapproved #
a
02 1 03100
Department, Director%Designee - Date
Approved for Payment
Date
i• C JGS/PC 503 Rev. 12/89 I Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy
DISTRIBUTION: White- G.S.A.; Canary - Department:
4