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HomeMy WebLinkAboutR-00-0549J-00-449 5/8/00 RESOLUTION NO. 0 0 a 5 " A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR FIFTHS (4/5THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE REFURBISHMENT AND REPAIRS TO THE COOLING TOWER AT THE MIAMI CONVENTION CENTER FROM MIDDLETON & ASSOCIATES AND TRANE AND COMPANY, IN AN AMOUNT NOT TO EXCEED $140,000, FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENTS PROGRAM PROJECT NO. 325008, AS APPROPRIATED BY ORDINANCE NOS. 11705, AS AMENDED, AND 11839, THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES WHEREAS, the Lease and Agreement between the City of Miami ("City") and Hyatt Equities, LLC ("Hyatt") as amended, provides that the City and Hyatt share the cost equally for capital improvements to or replacements of the central plant equipment; and WHEREAS, the Department of Conferences, Conventions and Public Facilities and the Hyatt determined that the condition of the cooling towers servicing the Miami Convention Center, The Hyatt Regency Miami Hotel and the University of Miami Conference Center deteriorated and critical repairs were necessary to ensure that no breakdown occurred and to prevent collateral damage to other components in the central plant; and CITY COMMISSIOR MEETING OF J U N 2 9 2000 Resolution No. r, WHEREAS, immediate repairs to the cooling tower were essential to the health, welfare, safety and convenience of the City and the public; and WHEREAS, proposals for these repairs were solicited from three responsible vendors; and WHEREAS, Middleton & Associates was the lowest bidder for the repairs and Trane and Company was the lowest bidder for the replacement of the condenser water piping; and WHEREAS, the City Manager made a finding that an emergency existed and approved the refurbishment and repairs to the cooling tower; and WHEREAS, funds are available from Capital Improvements Program Project No. 325008, as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Page 2 of 4 5� Section 2. By a four-fifths (4/5th,) affirmative vote of the members of the City Commission, the City Manager's finding of, an emergency, waiving the requirements for competitive sealed bids, and approving the refurbishment and repairs to the cooling tower at the Miami Convention Center by Middleton & Associates and Trane & Company, in an amount not to exceed $140,000, for the Department of Conferences, Conventions and Public Facilities, is hereby approved, with funds therefor hereby allocated from Capital Improvements Program Project No. 325008, as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances. Section 3. The City Manager .is hereby authorizedl� to execute all necessary document(s), in a form acceptable to the City Attorney, for this purpose. �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 4" • 0 Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor2. PASSED AND ADOPTED this 29th day of June 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since, the mayor did not indicate approve! Of rated place provided, Said legj,',*.-',tion now ,W,js legislation by signing it in the desic, m be,Tzmes off ective with the elapse of ten (10) days fr lthe- date of Commies y,-me, without the Mayor errft ATTEST: WALTER J. FOEMAN CITY CLERK oon APPROVEDOCS T/ FORM ,,04 CORRECTNESS VI' RNEY W4494: RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If ,the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. rl 4 I N il 9 01 4 Page 4 of 6 :.) TO FRO CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 0 145 The Honorable Mayor . DATE JUN 14 2Q00 FILE: and Members of the City Commission SUBJECT: Resolution Ratifying, Approving and Confirming City Manager's Finding of Emergency Repairs to Cooling REFERENCES Tower at Miami Convention Center ENCLOSURES: RECOMMENDATION . It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of emergency repairs to the Cooling Tower which serves the Miami Convention Center and the Hyatt Regency Miami Hotel. BACKGROUND The Lease and Agreement between the City of Miami and Hyatt Equities, LLC provides that the City and Hyatt share the cost equally for capital improvements to or replacements of the central plant equipment. The Department of Conferences, Conventions and Public Facilities and the Hyatt Regency Miami Hotel determined that the condition of the Cooling Tower had deteriorated and critical repairs were immediately necessary to ensure that no breakdown in service occurred, and to prevent collateral damage to other components in the central plant. The repair of the Cooling Tower is essential to the health, welfare, safety and convenience of the City and the public served at the Miami Convention Center and the Hyatt Regency Miami Hotel. Three bids were obtained, and the lowest responsive and responsible bids were from Middleton & Associates for the repairs, and from Trane and Company for the condenser water piping, at a cost of $134,630.00. The City Manager determined that an emergency existed and authorized the acquisition of these services. Funds were available from Capital Improvement Program Project No. 325008. CAG;XC1� � CPA/yp . 00` 549 I n• ,-ou tc ao cicvn.r~2A L.unvOrnaaun 6&6NIzic LUS4"b:.f�PAGE q, CITY OF MIAMI. FLORIOA INTER-OFFICE MEMORANDUM Donald H. Warshaw march 9, 1959 City Manager O�TE is SUBJEC—: Miami Convention Center / Power Plant Repairs CIP Project 325008 Christina P. Abrams, Director REFERENCES: Conferences, Conventions & Public Facilities ENCLOSUAIM. The Department of Conferences, Conventions and Public Facilities has verified vrith the Department of Budget and Management Analysis that fends are available for repairs to the Power Plant and Cooling Tower at Miami Convention Center. Funding is available in the amount of $140,000 from Capital Improvement Project 325008. B ARY REVIEW AND APPROVED BY: Dipak P Director Department of Budget and Management Analysis , F e6.Butler, CIP Admirfi for Deg nt of Budget and Management Analysis RM%CPA/yp CONTRACT REVIEW AND ANALYSIS FORM Directions: Please Attach supporting documents. All sections must be eomoleted, excluding "CRC Comments DATE: 9/3/99 DEPARTME /DIVISION: Conferences, Conventions and Public Facilites CONTACT PERSON/CONTACT NUMBER: Terry Buice, Asst. Director, 305/579-6341 CONTRACTING ENTITit: City of Miami, Hyatt Corporation and Middleton & Associates RESOLUTION NUMBER: BID/PROJECT NUMBER (tF APPLICABLE) UD EAR ORMA11 Are un u gete ? YES NO Ira, TOTAL. DOLLAR AMOUNT: $140, 000 _EXPENSE 1 MNUE SOURCE OF FUNDS: CIP ACCOUNT CODE(S) CIP Protect 325008 If grant funded, is there a Ciry match requiretnenO YES_ NO•_ AMOUNT: Are matching funds Budgeted? YES NO Account Code(s); RMS OF COWRACT. Effective Date: June 7, 1999 Escalating Clause, if any: Contract Period (s): ane October 1, 1999 Penalties, (f any), for termination: none Payment terms: City of Miami WILL pay o cost ot repair to cap ingkiyatt If grant funded, list restrictions/requirements, if applicable: wall Fay SOW— SUNtMAR CRIPTION CONTRACT OR A kEEMENT Is this an extension? YES_ NO >(, Reason for Extension: If YES, actual expenditures in previous contract Year $ Summacy/Description of Contract or At.reemenc: Middleton & Associates will refurbish #452-203 Marley Series 15 Codlinger I (Include dhr is is needed, conm"neca if nos authorirsd or opproded and time eonarainu, if my-) The cooling tower at the Miami Convention Center provides air conditionin andsces e Convention Center, e Hyatt Regency Hotel and the University -of Miami Confer e Cir—urgency repairs were necessary to prevent a breakdown in services and mr—im-)v yr ruAk-mmu3t (1I app _Telephone quoccs �Writtca quotes _Negotiated Purrbuc _Sole Source Cindudc docurnencstion) _rBid Waiver (include documentation) and proviaes znaz eacn pay ou6 zor pnysical plant _Formal Bid/Proposal (Include bid tabulatioa/proposal raakin:) 1ffiprovenleli$ Single Purchue or replace Short -Term Coacnact _Term of CAntr]ct Lersc (Type: ) PREVIOUS AWARDS OF BIDS qF APPLiCABLE) From Mort recent. 1) 2) 3} Approval to use CIP Funds: Oka I CRC COMMENTS: Date: / 6 rshaw, , City Manager P PAW Financial • ffoard -- r... .. v �.+ . c .. • i. v.-.. ••• f-•... .. v.�va.... • �.• �„_.•.-.+.. ...- vv'.I ;rr '--.+.... --------—rnL"G`"_" Gi CRY- pF miA,%:. FLORIDA INTER -OFFICE MEMORANDUZAP" / 7 W__ -_4f4( 7 Donald H. 'Warshaw March 3I, I X99 Cir, Manager Emergency Repair of Cooling Tower at Miami Convention Center REFERENCES Christina P. 4bracns, Director a oti; Sivr-LoscaEs: Conferences, Conventions and Public Facilities This memo serves to request your approval to proceed with emergency repairs to the Coohn-a Tower which services the Miami Convention Center, the University of Miami Conference Center, and the Hyau Regency Miami Hk>tel. In February, 1999, the Chief Engineer of the Hyatt Regency Miami, Don Hammond, advised tat h the --ondition of the cooling towers had deteriorated and critical repairs must be made immediately to ensure that no breakdown in service o; curs and to preveat collateral darna,e to other components in the central plant. Mr. Hammond is the site engineer responsible for the management of the Power Plant On March 5, 1999, Mr. H=mond submitted three proposals for the necessary refurbishment of the #452-203 Series 15 Cooling Tower, and a proposal for accomplishing the required work. The necessary work includes the following: 1. Remove and replace 1001% M106 PVC Fill by Marley, for three cells, Fill Material designed for proper air flow and pressure drop to prevent fan -motor over amperage. 2. Remove and replace 100% Marley TU Drift Eliminators in PVC materials. Remove and replace Internal Structural Members including Base Plates, Attaching Hardware and Plenum Partitions. Lumber is specially treated for cooling tower duty. 4. 'Remove and replace two (2) Mechanical Crossover Pipes. 5. Ovcday Cold Water Basin with 318" plytivood and Coat with #640 Vulcam Sealer. 6. Remove and replace girts including Longitudinal Structural Members, Tie Rods and Attaching Hardware. 7. Rebuild existing geareducers including New Mater Geen, Bearings, Oil Seals, Re-Paint- 8. e-Paint8. Remove and replace existing 144" N-3-9 aluminum adjustable pitch fan assemblies including fan hubs and hardware. Re -pitch and balance to Marley specifications. The lowest responsive and responsible bid was received from Middleton & Associates. Inc. in the m aount of 5229,260. An additional 340,000 is required for piping. ~T 00- 549 z ,,...,-,,:-aa .�as rtcv:7,p11�+�� LUNNhlrllUH GEJrIGK lD•:910b:372'1�1� PAGE 3/ w Memo to Donald H. Warshaw March 31,1999 Page Two The Lease and Agreement between the City of Miami ("City") and Hyatt Equities LLC ("Hyatt") as amended July 30,199: (original Lease and agreement dated September 13, 1979) provides that the City andHyatt share the cost equally for capital improvements to or replacements of the central p? ant equipment. The City is responsible for 501% of this amo=t, which is S134,630. The repair of the Cooling Tower is essential to the health, welfare, safety and.convenience of the City and the public served at the Miami Convention Center and the Hyatt Regency N ami Hotel. It is, tharcfore, recommended that a contract be awarded to Middleton & Assoeiates in the arnount of S 13 ,6: 0.00 for refurbishment and repairs to the 452-203 Series I S . Cooling Tower. Funding is available for these 'repairs from C*tsl Ympravement Project 325008. Au bed is the memo indicating Budgetary Review and Approval. For these . reasons, we seek your approval to immediately make the emergency repairs :outlined above: Kindly indicate your preference below. 007 Ppmve V 1 Disapproved: onald H. Warshaw, City M"er Donald kL Ararshaw, City Manager . Date: DHWCPAlyp 9 9 JUN -6-2000 02:23P FROM:DEPARTMENT OF PUBLIC 305 372 2919 70:93054161925 P:2%5 Middleton & Assoclates, Inc. 7316 S.W.18th Street Rapr molatives of The AtW* C201150 layer Compaq tlbM, R 33155 TO 305 65,•3900 Fax305 rW-0038 ma= 5, 1999 Hyatt Regency HotellJames L. Knight Center 400 SE V Avenue Miami, FL 33131 ATTN: Dan Hammond SUBJECT: Hyatt Regency Hotel Repair 0452-203 Series 15 Cooling Tower Gentlemen: We are pleased to quote the following revised hair pricing: 1. Remove and replace 100% M106 PVC Fill by Marley, for three cells, Fill Material designed for proper air now and pressure drop to prevent fan rrlolor over amperage. 2. Remove and replace 10011/6 Marley TU Drift Eliminators in PVC materials. 3. Remove and replace Internal Structural Members including Base Plates, Attaching Hardware and Plenum Partitions. (Minas louver post assemblies and louvers) Lumber is specially treated for tooting tower duty. 4. Remove and replace (2) Mechanical Crossover Pipes. 5. Overlay Cold Water Basin with 318" Plywood and Coat with #640 Vulcam Sealer. S. Remove and replace girts inaiuding Longitudinal Structural Members, Tie Rods and Attaching Hardware, 7. Rebuild existing geareducers including jeViMated Gears. ftarinos Oil Seals. Bp-Paint- S. Remove and replace existing 144" N-3-9 aluminum adjustable pitch fan assemblies Including fain hubs and hardware. Re -pitch and balance to Marley specifications. Bid Includes: Receiving & Hoisting. Hyatt to provide dumpstem for trash. Removal of dumpsters by Hyatt. Estimate approximately 4 oversized dumpst ers required. Total Net Prlet3 FOB f=actory Freight Included to Miami, FL, including Feld Assembly per Quote...................................................................... , .........;229.260.00 No Picina, Controls. Electrical. Best mgar is, Ed Sefta MIDDLETON & ASSOCIATES ES/ml Ml�laai�y i�o0��lg%' .� A lirAW Wmit w Ccavw y �➢ 00 JUN-b-�bVJb e�.: i✓4r r KUP9: UtPHK 1 M -N 1 U= PUBLIC 305 372 2519 TO:93054161925 P:3/5 o tZrder � G^M►itical pits Contract •• � HILL YORK SALES AND SERVICE CORP. 16750 NW 8th Court Miami. Florida 33108 Phone (305) 751-8100 FAX(305)755-Ml _ • �; The Air Conditioning People State License 0 CAC01$923 Otte: March 04 1949 r .. earn mgr Locsuon: Hyatt Regency Afiami at Mianti Convetdon Ceres Same goo 400 S,E. Second Avenue Madly Cooling Toxcrs on Roof 2P M9aati Florida 33132.2!97 USA P305-619-30.72 P305-3745018 Vk Proaoaa to (amtsh labor and l er meRettals Ia aaorttarted a40r the tdowl t0 apaaltMtlorH drrrr Cor+9W+lt REPLACE ALL MAIN COOLING TOWER SUPPLY AND RETURN PIPING FROM MAIN FLANGES.. PARALLEL TO COOLING TOWER WITH PVC PIPE AND Fi1T1NGS. INCLUDES RE UIRED PRE. HANGERS AND STRAPS. INCLUDES THREE NEW GEAR OPERATED TEN INCH BUTTERFLY VALVES. REMOVAL OF ALL OLD FILL IN THREE CELLS. FURNISH AND TNSTAL-L. WlTl=I M 10( PVC FILL BY )AARLEY. REMOVAL OF ALL OLD DRIFT FLIMIATORS. FURNISH AND INSTALL MARLEY TU DRIFT ELLMiNATORS IN PVC NIATERIALS. REMOVAL S,(�OUESATES iTACIIINGHARDWAREANDPPUNtMPARTITIONN(MINERSSLR POSNG T ASEvO1:IEs AND LOUVERS). REMOVAL AND REPLACEMENT OF (2) MECHANICAL CROSSOVER PIPES. REMOVAL AND. L CEME TP GF GS LVDING LONGITUDINAL STRUCTURALMEMBERS, TIE RODS OVERLAY COLD WATER BASIN WITH 318• PLYWOOD AND COAT WITH X6:0 VULCAM SEALER. I ALSO INCLUDES ALL NECESSARY LABOR, SUPERVISION MATEMALS PERMITS, CRA'dE SRVI C>• E��TI'NG AND RIGGING TO COIOLETE ALL W&[ INCLUSI�VIr OF THIS ACRE ALL WORK TO BE PERFORMED DURING OUR NORMAL WORKING HOURS, MONDAY TO FRIDAY. EXCLUSIONS: CUTTING 8t: PATCHING OF BUILDLNG STRUCTURE. NO PAINTING. WARRANTY: MANUFACTURER'S LIMITED ONE YEAR ON ALL MATERIALS. HILL • YORK'S L.D&TED ONE YEAR ON ALL WORKMANSHIP - NOTE: Thu quotation. is based on the approval of site usW of the txane by all pplebes involved. iGll York liable for landscaping driveway, aide walk or tmdoWcund damages Sates and Service will not be any roan, that be reused by weight, of the came. tN• btrdby P�P� w ltmttkalt atptarlat and 4boF- eatrpiata Ln aedeadiareerHut Rfo apvfe Tyet�lcatibria'ior daMM i 2i8.9�.t10 Plyrrewtb ba nude as Edlm*,. 10% UPON 5It3Pi1NC IPD UPON ARRIV ■ 0F.MA MAU IT, 6QMEis TO-97fig CS tax ln+rtnt STA_4'i' L� ' Ay ma®tr h! 9urartesd to be as Lpoer4d At vmx Iv w mrPwW hr ■ sbwui Fla York antis and Brwlck Corp. rMrsr•r decodho to atirtdtrd aredew Any at`wadon or dwlslten*um abay,_ Adraotiwd ftratwv opmaka tm IT'" aha 0"o *91 tw amvi ed ordl WOM M a am .QNW*... -. a5C vA4 badOrtl- n ova v a gs •wr tend ebosa 1tN oodmakn. AD "awft Y mea rvent upon mom woMarft a dsbp bop" our CuaPwT Ower Is to carry paot"M kw anon. Out Ca►oory nmhm8 4M Mr co emd tel Frad WWvoa Wwwwv0CompanwwnDrtalaame. We: Thu prapotdeasybtaphdtimn byca anal rdtlt4+ ,__�Q__ � Acowta me of PmpauL T t ftev Ivor• adapaoi6txbro m x do W1kOwdadhudwaeaCO d. Youaasa mtkidb� •spec& .PyyWAWMabe(M"66&ANWMaw. SVnetwe Y Dote er Aceq:tvnad "Mud Sent By: 0 Nsveder, Trane Company; AfbW ft lhv Tme G" aWw March 2, 1999 Mr. Don Hammond 954 090 65131 Regional Director of Facilities HYATr RWO94CY MIAMI 400 SE 2nd Avenue Miami, Florida 33126 AFrpart Co pw" Contw 7415 MW 79th StrM 5ubr C Mwni FL 34126 XF332602 bvvk� WS 5122 V74 gmw" 407 &33344+ Pabrt Beech 30 AV VV FAX y Re: Cooling Tower and Rooftop Condenser Water Piping Dear Mr. Hammond: Kirsu>ant to our discussiom regaining the doling towers and rooftop condenser ,mater piping, we are pleased to submit these rewrnmendations and updated proposal. Please understand the existing built-up coaling tower is a three-oetl, Marley design, manufactured in 1980. The three cells are nominally sized to handle 1,800 tons. Overall conditions are deteriorating to the pont where emergency repairs will have to be made. Althtwgh the towers appear to have been adequately serviced, salt -air induced corrosion and age are noir adversely effecting performance and integrity. Condenser waWl otgino: The towers ware originally piped with Schedule 40, welded, black iron pipe. Hyatt personnel have continually cleaned and pointed the pipe to ward -oft corrosion. unfortunately, the supply water piping and header is directly adjacent to the cooling tower structure and is continually bathed in tower drift. South Florida Traria Service has previously addressed this piping by making temporary repairs in teaks and providing written recommendations and quotations. Based on the prawt conditions, we strongly urge the Hyatt Regoncy and The City of Miami to stlow South Florida Trane to proceed with repiudng the supply header piping on the three cooling towers. This will include replacing tha deteriorated black iron supply header pipe, Pittings, and valves in the 'wet zone' (sump flange to coaling tower partition wall) with lid protected schedule 40 PVC pipe and i5ttl *. Now, high-quality gear -operated butterRy valves wig be used, as well. Using PVC pipe and fittings in the wet zone willeliminate. the pmblerns with oorrosion. This pmject w(!t mqulre 9 flacURY-Wide air condldoning system ahutdown for apprVXlrt 8NWY 12 hours, We WH pireMbricate enc► Vvnaport all matariais and equipment pdvr to the shutdown to mlrriimhv actual dowrl"a. AiddiWrtally, prior to and after the a chlsi pooh wot* is performed, we waft be trti nVorlping all met wins and equ/pment to and fr+ m file worir alta (roof) via ft building's elevators, stalnvelts and conridom It this ft unacceptab % please adviso so the pro W can be to-eWmated using►► a crwo orlielfeapterfforiransporttng to and from Me roof. Your corriRkto Brite including tabor Mterials. demoli iRn, dis®osul Per—m1ts tsY gad treigbi,[a Ss4.61<i2. An.4meriw.-; �Coar;snr JUN -6-2000 02:25P FROM:DEPRRTMENT OF PUBLIC 305 3722919 TO:93054161925 Sent 3y: o nevaoer, rane 'txnipany• ev s .00v u:a L Q, F1 :> Don Hammena pays Z of 3 March 2. INS The built-up wooden cooling towers are considered to be a perrnazient installation. These towels, when properly malntalned and pefiodica$y refurbished, will typiovily. last for two or three generelons of usage (30 -40 -years). These towers were :manufactured in 1950. Presently, conditions are deteriorating to point where performance is adversely effected. Deterioration of the fill, ellmiriatora, fill supports, wooden structure and stamp areas must be addresseil before the towers are beyond the point of reasonable restoration. The deterioration of the wooden slats (6a and eliminators) is causing operational problems- & the wooden stats are decaying, the droppings are getting trapped in the system strainers, reducing ftw and seating operational issues. As discussed, your water treatment company should be alerted of the sltuatfon regarding the decay of the wooden components. Temporadlyi you should have your personnel remove severely deteriorated slats in an effort to curtail the operaiionai issues. Do not remove slats close to the eliminators and attempt to. keep at last four feet of slats Intact directly underneath the hot water distribution basins. This will help to reduce undue `drift" and loss of capacity Add!tionally, you may wish to add strainer media (do not use smaller than 3118" mesh) at the tooling tower sump location We recommend proceeding Yom restoration prior to the up and coming summer monthe to ensure system integrity. By using. today's design standards, the towers will benefit from using corrosion resistant products ouch as PVC for the fifl arta eliminators in lieu of the originally furnished wooden slats. Additionally., the cold water barsirss will be coated at the time the f3l art allminators'are removed. This will be one of the only times In we towees [#Lh the cold water besrns are eompleAety exposed. If the coating process is not performed prior to installing new linlira Tdi wN end up being removed DO= the and of Its USONJ life to facHkate t ostsng of V* sumps.' "IM carnes aflirt-year warranty, is the coating 9f choice, and It properly applied Witgreatly extend the useful life of the colt and hot water basins. During the restoration process, other items that MR be addressed include: Clean, prepare and coat the mechanical support structures Wih CIM • Refurbish all three gear reducers and service the fan motors inspectar�fl replaoe coupling grommets as required • Replace any deteriorated wood framing or StructUMI members The restomWn project will require that eac:; cell be taken off-line for appmArnately 3-4 weeks. The entire project (three cells) will span a 120-10ay period. Material lead times are eight (8) weoxs: X2ur prrA corn eta ingluding labor aria s demolition dist osal taxas i ht is $Zfi,610 (6229,832 -for IbMI y0lelY all _mrse Celt@ as one DiNeet. At t#ft the pipe raplaooment dlseussed aftva, tfw.project welt require a considerable swum of matartals and egtdlp~t to be traaWaAW to and from the work site. This prem$ is based an using Naboro to tronspon materials and stgV1PMa1W through MO facility. tf anatfwmeans such as a crane or helfcoptor Is raquired, we will have to r'+e- 'a"Meft VW its �o Ips h/a t' /arc nzr At &a -.. �_, �. .. �. ...� • .. .." , , v, �.+oLl :JK1.:/ .:J 1 C 71 7 I U; 7JYJ:>4 1t717C-1D t': 3� ( Memorandum Hyatt Regency Miami At Miami ConventtonCenter 400 S.E. 2nd Avenue Miami, FL 33131.2197 USA Telephone. 305.358.1234 Telex: 514316 FAX 305.371.1728 DATE: March 5, 1998 COPY: Tim AnanWls- TO: Cristina Abra FROM: Don Ha SUBJ: Cooling Tower Attached please find three proposals for the refurbishment of the cooling tower. As we discussed, Middleton & Associates are the only manufactures repressntadve, whose trade skiil set is specific to this work All other large firms typically sub -contract this work. Please note that with a larger scope of work, Middleton & Associates' proposal is still the lesser of the three. My obvious recommendation (and best decision we.can make for the money) is that we contract with Middleton & Associates as soon as possible for this work. If you have any questions or need more information, please cel. DH/ma JI�N-5-2dF�10 lb: =FCH F KlH'1: Ut!'Hk ; 1 itN f Ul- FJLeLl(r _`Ut, _5(e 2519 L , FROM T'HERMD A : R • FSG NO. : 395 576581 i 0 Lic d CAC 008323 LIc y CMC 036728 PROPOSAL NO. 02"'07 Hyatt Regency Miami 440 -SE 2nd Avenue U:y.3Ot-4161925 P:2/5 ® Oct. 18 1999 01,:0,601"l, P1 FL. WATTS 1=BW4354083 <l tliSL_JuZ�Ut1 �'L1�� [50 U�� BROWARD: (9S4) 927-9333 P.O. SOX 223727, HOU_YyNOOD. FL 33022-3727 MR. FAX: (884) 9234003. 2875 NORTH 29th AVE., HOLLYWOOD, FL 33C20 SOUTH FL. 930-1150 DAVE FAX: (305) 576-8811 iA DAMOctober 18, 1999 — Miura, FL. 33131. roe MAfrtE Cooling Towers ADDRESS *Via Fax/ Harrdeopy Mailed �— (305) 358-1.234 Mr. Dan Hatumond TEL NO. ATT: FAX NO. We propose to furnish labor and materials in secordance With specifications and conditions found on both sides of this eWa®ment as follows: i Re: Replace Sections of the Condenser Water Piping 0 o Not Uom The below proposal is based on replacing approximately 40'-©" of the condenser water header and the (3) supply lines leaving the underside of the towor and tied into the header. • Disconnect and remove approx. 40'-0" of condenser water header and the (3) 10" tondensrr water lines coming off the cooling tower and (3)10" butterfly valves. Point of connection to just beyond the cooling lowers ovcrspray. • Supply and install new AVC condenser water piping to replace header and the (3) lines tied into the underside of the tower. • Supply and. install (3) new butterfly shutoff valves. e Provide and install new ctevis hangers. • Paint new PVC piping. e Price.includes crane services'to lift new PVC piping on roof and water balancing at cooling towers, Note: e New piping to be Schedule 40 PVC pipe. e All work to be done dwing normal working hours. New header piping to be set on existing roof supports. • The some crane setup will be used as what was used to get all the parts for the cooling tower rebuilding project on the roof. D ;*,G u -r-i p ,� �1 sPoS-A-i_ ped•: Any modifications to cooling tower piping. — Fick, s �.aGr 8,rc,I,✓cS o Ao -7 Net Cost To NIPM inclucling Fla. State Use Tax -- Yes O No O -- I Payment to bg made as fellows• Net 30 Days as cum Date Of D. Ths abovo g*As spsdfrtafens a rd condrftm acf0ry and are hgrdby eccopted. You are ,,do t1w wort',x specZed. Payment wB!be made 'above. (Roadfavor" ,ride). By RapecOugy s 6n*ted, t THERMO AIR. INC. Lar lk'J;--3H rKui'i UCrFif[II'IGIVI ur r-'Ut3L.Ll. aeJJ iG �y17 IU=73i0741b1y� "tDU-02-1995 13 ?3 PYVE MECHFtM CAL : NC . October 11, 1999 MECHIMACA4 fiVr- Mr. Don Hammond, Director of Engineering Hyatt Regency Miami Miami Convention Center 400 Southeast tad Avenue Miami, Florida 33131-2197 Re: Cooling Towers re -piping of suction line header Dear Mr. Hammond, We thank you for the opportunity to work for yor i at the Mami Hyatt Regency. Our scope of work as follows: 1. Purchase all piping. valves, fittings, flanges and materials for a complete job using schedule 40 PVC. I PraMricate as muoh of the above as possible for a short as possible downtime. 3. All labor to be performed by qualified personnel during regular and overtimc working hours - 4. Downtime will be at night during overtime working hours. 5. Prefabrication and clean. -up to be an regu lm time. b. Time must be allowed for PVC glue to harden properly to insure a quality replaceraw. 7. Cost of demolition and disposal fees included. 8. All labor and materials to be warramcd by Pyke Mechanicals Inc, for one year. 9. Price is inclusive of lug type gear operated butterfly valves. Not Inehided' Work on other equipment or any other work not mentioned in scope letter above. Our tcW price for the above shall be with payments as hollows: 50% due upon accsptance, 40% due work- near completion and 10% due upon completion. We hope our price is within your budget for a quality raplamment. Respectfully yours, ) r'�L Wil W Pyke President 9401 N.W. 108th Street, Sut:®109, Maml, F 011da 33178 Dade: (305)884-5800 • Broward: (954149.P gion • Fay, /tel AFA-AAM P: 3/5 P.01%01 0 TOTAL P.01 U0- 549 ' r'cry i Lir Li: y34�,�+161925 P:4�5 ant By:, THE TRANE COMPANY; 305 582 4728► Au .99 8:50AM; Page $/7 r-�• Exhibit Al - Page 2 of -3 j la MV IBM SCmwelem" Suite C p. P IT !Y *M' FL W?28 308 W 0072 0&* 30 JV 27/4 &UV.Wd 407833 WS Pakn Swch .305 3312 0221 FAX March 5, 1 Sag Mr. Don Hammond Regional Director of Facilities HYATT REGENCY MIAM 400 SE 2nd Avenue Miami, Florida 33428 Re* Pmposal — Replacement of Doeftratad Rooftop Condenser Water Piping Dear Mr. Hind: South Florida irate is Wised to provide this proposal to replace the deteriorated black iron condenser water pipe for the cociing tower. This,progosal is a turnkey solution'to the . deteriorate and faited supply line piping for the condermermater at your faculty. Based on our ftWections of the site. we have included: 1. Repdacurg We deteriorated black iron supply reader pipe, fittings, and valves in the `vmt zone' (sump flange to cooling tower partition Wali) W&, UV protected schedule 40 PVC pipe and fittings. Using PVC pipe and fittings in tha wet zone wilt e/iirmnete the problems, With corrosion. 2. Furnish and install new, hig"Ludity gear-opeiaRed budertiy valve, for isolation. 3. All of the pipe, fittings and vak*s will be transported to the,wM site and prefabricated to the extent poss+ble prior to any shutdowns. 4_ Outing a scheduled shutdown (apprwcimatsly 8-12 hours). the building's condenser water System (80 Sir cOnai<t"ioning and r+eftlgeradow) wl# be taken off-line for tfe4n to new piping. Note: Any and a# repAwvments ouch ea betwow lrf0vidual sump #ang&s and exrding i3018WO vahVS that Can be aCCOMpilshsd W?hQa Shu079 d~ the entire faultily w9i be done to AxWoo the b** of fire one required shuWown. S. The system will be filled. started and balanced per job site conditions. e. This proposal Indudee all hsrdwar% pipe stands and supports.. 7. All work to be performed by,,Licenwd. tiA-trained and sanctioned mechan" twhnidans. S. Al welling by certifa~d welders This proposal is bsaed on &vnspord ng oft equipment: and materfals to and fmm dm war* s#e (root) We dry building's efevaWO. saairxVJIB and esarrfMM& ff this is unpecept'abi% pAuse ad~ so flea pn#ect can be re-estIm*ftd using► a crane or hellcapterfw 4&nsporllrtg to and from the riool. Yflur 99M2ft Drive inoludinn labor. materials. dernolit en di �s®t. permits. tax and height Is SH -W2. t An. Ariwictv%Saandxd Cnmpany IM JUiv-7'CrJ✓J�O i17:4tH 1'K;JI-t:Utl"'F�II'{tNI l!F F'Ljkjl_:C.. .3F)5 372 2919 70:93054161925 P:5'S /AE TRANE COMPANY; 305 592 4728; Augo99 9:51AM; Page 8/7 Exhibit A - Page 2 of 3 Don Hammond Pate 2 of 2 Manch $. 1999 Please aee aftached Terms and Conditions. This proposal is based on performing all of the work during our rxwnal working hours of 7:00 a.m. to 4:30 p.m., Monday thm"h Friday. We have made allowances for the shutdown portlon(s) of this projed to be dome on overtime (nights or weekends) if benefidW to the property. plena attow 3-4 +weeks materials feed - time. Work can commence upon permit spprovW. If you have any question conoorrOng this proposal, please do not hesitate to Contact me. If this pfomDaai meets with your approval, please issue your purchase order to my attention or sign and return one copy of tris letter as your authortWan to proceed. We thank you for this opportunity to be of service and look *xward to working with you on this project. Vy trUh► iters, /Z 'Itlzz Owen M. Nevader fVlansger, I ~xlstirV Building Solutions Attach Mrd (1 page) C, David H. Toll. Account Manager Accepted By - Title: Date_ 9 • RATIFICATION OF EMERGENCY v ITEM: Cooling Tower at Miami Convention Center DEPARTMENT: Conferences, Conventions and Public Facilities TYPE: Emergency Purchase REASON: The Department of Conferences, Conventions and Public Facilities has a need to repair the Cooling Tower at Miami Convention Center due to deterioration. These necessary repairs were necessary to prevent a breakdown in service, and to prevent collateral damage to other components in the central plant. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, for repairs to the Cooling Tower at Miami Convention Center from Middleton & Associates and . Trane & Company, for the Department of Conferences, Conventions and Public Facilities Conferences, Conventions and Public Facilities, for a total amount not to exceed $140,000.00; allocating funds therefor from CIP Project No. 325008. 9 AwardRatifyEmr 0 ,.. `� zJ