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Home My WebLink AboutR-00-0539J-00-556 7/21/00 RF.qnT,TTTTnN Nn 0 539 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE ANNUAL CONTRACT AMOUNT WITH LAW ENFORCEMENT SUPPLY CO., INC., IN AN ANNUAL AMOUNT NOT TO EXCEED $143,211.14; TO INCREASE THE TOTAL CONTRACT FROM $389,229 TO $532,440.14 FOR THE PROVISION OF POLICE VEHICLE EMERGENCY EQUIPMENT, UTILIZING EXISTING CITY OF MIAMI BEACH BID NO. 77-98/99, ON A CONTRACT BASIS, EFFECTIVE UNTIL SEPTEMBER 30, 2000, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, SUBJECT TO FURTHER EXTENSIONS BY THE CITY OF MIAMI BEACH AND AVAILABILITY OF FUNDS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, TO BE UTILIZED BY THE POLICE DEPARTMENT; ALLOCATING FUNDS THEREFOR FROM LAW ENFORCEMENT BLOCK III GRANT, ACCOUNT CODE NO. 142023.290499.6.840. WHEREAS, Resolution No. 99-869, adopted on November 16, 1999, accepted the bid of Law Enforcement Supply Co., Inc. for the acquisition of. police vehicle emergency equipment, utilizing existing City of Miami Beach Bid No. 77-98/99, for the Department of General Services Administration, to be utilized by the Police Department, on an as needed contract basis until September 30, 2000, with the option to renew for two (2) additional one-year periods, subject to further extensions by the City of Miami Beach and availability of funds; and CITY COMMISSION MEETING OF JUN 2 9 2000 Resolution No. r 1 6 0 WHEREAS, the original award amount of the contract did not include needed police vehicle emergency equipment which would further enhance the visibility of fleet vehicles; and WHEREAS, Miami Beach Bid No. 77-98/99 provides for a minimum forty-three percent (43%) discount on Whelen parts and supplies from the distributors published price list(s); and WHEREAS, the Department of General Services Administration has seen a need to increase its initial projection for the provision of police vehicle emergency equipment; and WHEREAS, funds are available from the Law Enforcement Block III Grant, Account Code No. 142023.290499.6.840; and WHEREAS, the City Manager and the Director of General Services Administration recommend that an increase to the annual contract with Law Enforcement Supply Co., Inc., utilizing existing City of Miami Beach Bid No. 77-98/99, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. An increase in the annual contract, for the acquisition of police vehicle emergency equipment with Law Enforcement Supply Co., Inc., utilizing existing City of Miami Beach Bid No. 77-98/99, in an annual amount not to exceed $143,211.14, for a total contract amount not to exceed $532,440.14 for the Department of General Services Page 2 of 3 00— 539 Administration, to be utilized by the Police Department, is hereby approved, allocated funds therefore from the Law Enforcement Block III Grant, Account Code No. 142023.290499.6.840. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this day of , 2000. JOE CAROLLO, MAYOR in accordance with Miami Code Sec. 2.26, since, the Payor did hot WiQ to 8.PP-w ai Of this legislation by signing it in the de ignated plac provided, emia lggi,�lution nari becomes effective with the elapse of t(10) days f the e of Comm` action regarding same, without the Mayor m ero'ssiy v (( ; ATTEST: WALTER J. FOEMAN CITY CLERK _ -0,9 CORRECTNESS:, 0 W4491:RCL Walter N �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 ,0-. 1 539 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 16 TO : DATE : FILE The Honorable Mayor and Members JUN 2 0 2000 of the City Commission SUBJECT : FROM Carlos A. City Man RECOMMENDATION Resolution Authorizing Contract Increase REFERENCES: Procurement of Police Vehicle ENCLOSURES: Emergency Equipment — City T') --.L AT,. 1717 noinn It is respectfully recommended that the City Commission adopt the attached Resolution increasing the annual contract with Law Enforcement Supply Co., Inc., in an amount not to exceed $136,116.90 for a total contract amount not to exceed $525,345.90 for the acquisition of additional police vehicle emergency equipment for patrol vehicles. Funds for said increase are available from the Law Enforcement Block III Grant, Account Code No. 142023.290499.6.840. BACKGROUND Resolution No. 99-869, adopted on November 16, 1999, accepted the bid of Law Enforcement Supply Co., Inc. for the acquisition of police vehicle emergency equipment for the General Services Administration for patrol vehicles, on an as needed contract basis until September 30, 2000, with the option to renew for two (2) additional one-year periods, subject to further extensions by the City of Miami Beach and availability of funds. After the passage of the Resolution, a vigorous process' of identifying and evaluating additional vehicle equipment for enhancing officer safety was initiated by the Miami Police Department. Subsequently, equipment evaluation meetings were conducted with members from General Services Administration, police fleet and city -approved vendors. A final meeting was held and the decision was made to purchase additional police vehicle emergency equipment in order to further enhance the visibility of fleet vehicles. Attached Exhibit "A" is the proposed list of the items to be purchased. Law Enforcement Supply Co., Inc., a City of Miami approved vendor, will supply the aforementioned police vehicle emergency equipment. All products selected are part of the vendor's catalog. CAG/F/6 AJM/11 EXHIBIT "A" MIAMI POLICE DEPARTMENT ADDITIONAL POLICE EMERGENCY VEHICLE EQUIPMENT L! QTY DESCRIPTION UNIT PRICE TOTAL 45 New Overhead Lighting System $1,599.00 $71,955.00 (Whelen B -Link Light Bar Package with Siren/Speaker #BG201362701LED) 165 Front and Rear 4 -Corner Strobe $281.70 $46,480.50 System (Whelen 4- Corner Strobe Package) 165 Rear Deck Lights $107.16 $17,681.40 (Whelen Dash -miser Strobe with Two Flashers) TOTAL: $136,116.90 t � 0 Budgetary Impact Analysis 6,//(/ POOL rye - Amount of S 012..,k.Jb available in anup W3e 2 /9, 1?40 Ne' y:Sl NA Department General Services Adm. Division Fleet 2. Agenda Item # (if available) June 26, 2000 3. . Title and brief description of legislation or attach ordinancelresolution: Resolution Authorizing Contract Increase for the Procurement of Police Vehicle Emergency Equipment — City of Miami Beach No. 77-98/99 4. _ Is this item related to revenue? NO: X YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: _ Index Code Minor Obj. Code Amount $ NO: _ Complete the following questions. 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: 7. Any additional comments? Law Enforcement Block III Grant $136,116.90 Account Code No. 142023.290499.6.840 (See attached funding letter) Approved by: 8 g��l1 Depart4e irector/Designee (0 1 I. b U ate FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: ACTION 'ACCOUNTNUMBER ACCOUNT NAME JTOTAL d, N24:0= . Index/Minor Object/Project No. Department of Management and BudgetZ4eeWr/Designee Date From $ To $ 7. Any additional comments? Law Enforcement Block III Grant $136,116.90 Account Code No. 142023.290499.6.840 (See attached funding letter) Approved by: 8 g��l1 Depart4e irector/Designee (0 1 I. b U ate FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: d, N24:0= . Department of Management and BudgetZ4eeWr/Designee Date Budget Analyst Date �° 3 INTER -OFFICE MEMORANDUM Dean DeJong 1A. MAR 0 3 2000 ' Acting Director General Services Administration vJ,Y . cf:�� William E. O'Brien Chief of Police .4 Emergency Equipme A REFEP.ENCES: In response to your memorandum of February 7, 2000, entitled "Emergency Equipment" the Police Department offers the following. Major Jorge L. Manresa and our Fleet Liaison Detail have been evaluating the latest over -head lighting systems, 4 -comer strobe lights package, rear deck lights and the new 3-M reflective tape and seal. This additional equipment has been evaluated and determined to be important safety equipment that further enhances the visibility of fleet vehicles. Headlight flashers are not being requested. Originally, we began evaluating just the over -head lighting systems at the suggestion of your Light Fleet Superintendent Mr.Victor Morales. He explained to us that the new fully electronic halogen or strobe over -head lighting systems had no rotators and therefore no moving parts. Although they might be slightly more expensive to purchase, in the long run they would be more cost effective since they would last longer, they would be less costly to repair, and vehicle down time for repairs would be considerably less. The Police Department then decided to evaluate, not only the electronic halogen or strobes over- head lighting systems, but also the 4 -corner strobe lights packages, rear strobe deck lights packages, headlight flashers, and the new 3-M reflective tape and seal. Mr. Morales was made aware of our intentions, and he and Mr. R. Robinson from the Radio Shop were invited to, and have been a part of our evaluation process since the beginning. Both of them• have, or at least one of them has been present at all three of our equipment evaluation meetings, which were held on 12-2-99, 1-6-00, and 2-10-00. On Wednesday, February 17'h, 2000, Major Jorge Manresa, Capt. M. Gross, Sgt. J. Castro and Off. M. Pena met with Mr. Victor Morales to finally discuss, not only what equipment we mutually agreed should be installed (based on our collective evaluation), but also to address your concerns, as outlined in your memorandum. Below is a synopsis of the issues discussed and addressed as they appear chronologically in your memorandum. 539 Vendor Information: Law Enforcement Supply Co. Inc., a City of Miami approved vendor, will supply the vehicle emergency equipment. All products selected are part of the vendor's catalog. Graphic Designs International Inc., also a City of Miami approved vendor, has agreed to supply us the better quality highly reflective 3-M tape and seals at the same price as the current ones. Limited Funds Availability: Mr. V. Morales has, informed us that with the limited funds available there is only sufficient funding to purchase one -hundred and twenty (120) over -head lighting systems. Additionally, he said that there were no funds available to purchase any of the 4 -corner strobe lights packages and rear strobe deck lights packages. The funding to purchase the additional forty-five (45) new over -head lighting systems and the one -hundred and sixty-five (165) 4 -comer strobe lights packages and rear strobe deck lights will come from the Police Department's Law Enforcement Block Grant. Actual costs are outlined below. The new highly reflective 3-M tape and seal will cost the same as the current tape and seal. The vendor has agreed to sell us the better tape at the same price as the current ones, therefore, there will be no budgetary impact on the funds that you currently have allocated. Installation Impact of Additional Equipment: 1. Cost of new equipment: a. Halogen/strobe Over -head Lighting System Whelen B -Link Light Bar Package with Siren/Speaker (#BG20136270ILED)...$1599.00 (Note: Cost of the new over -heads lighting system is equivalent to the cost of the system currently utilized). Currently, you have $191,880.00 allocated to purchase over -head lighting systems for one hundred and twenty (120) of the one hundred and sixty-five (165) new fleet vehicles scheduled to be acquired. The additional $71,955.00 needed to equip the remaining forty-five (45) vehicles would come from the Law Enforcement Block Grant. b. Front and Rear 4 -Corner Strobe System Whelen 4 -corner strobe package ...................................................$281.70 each The $46,480.50 needed to equip the one hundred and sixty-five (165) new fleet vehicles would come from the Law Enforcement Block Grant. ''" c. Rear Deck Lights Whelen Dash -miser strobe w/ two.flashers .................... ..............$107.16'pair The $17,681.40 needed to equip the one hundred and sixty-five (165) new fleet vehicles would also come from the Law Enforcement Block Grant. d. Reflective Tape and Seals Stimsonite 3-M reflective' tape and seals.............................. ... ..... $128.00 per vehicle Same cost as previous tape and seals. e.. Headl fight f lashers Headlight flashers are not being requested. 2. Additional installation costs: The installation of the equipment will be completed in-house by Radio Shop personnel. 3. Cost of replacement parts: Since the new equipment has no moving parts, replacement costs for parts should be significantly reduced when compared to the current over -head lighting systems. The new lighting system will have a five (5) year warranty for the power supply and a two (2) year warranty for the bulbs. As stated above, Mr. Morales' interest in us originally evaluating the new system was the repair/parts cost savings the City would benefit from in the long run. 4. Labor costs for ongoing maintenance For the same reasons stated above, ongoing maintenance costs should be substantially less. Should have any questions or need further information, please contact Major Jorge L.Manresa, Commander of the Business Management Section, at (305) 579-6575. r e r r r in 4 r :1 e i C l T Y OF IAIK EACH ; CITY HALL 1700 CMONVENTRW CENTER DRIVE MIAMI BEACH FLORIDS139 CON"Ssim M-MORANDUM NO. -53�� _ TO- Mayor Neisen Kisdin and DATE: July 219 1999 Members of the City C mm bsion FROM: Sergio Rodriguez Citi' Manager SLT&mc'r: Request for Ap f roY 1 to Award a Standing Order to Law Enforcement Supply Co., Inc. in tate EsdmAted Annual Amount of 5149,162, Pursuant to Bid No. 77- 98/99 to Furnish and Install Police Vehicle Emergency Equipment To authorize the award- Funds ward Funds are available from the following account numbers: $132,492.00 Police Confiscation No. 603-4750-000673. S 8,280.75 Risk Management No. 5401792-000379 S-8389.25 Fleet Management No. 510-1780-000673. $149,162.00 This Invitation to Bid was issued on June 7,1999, with an opening date of July 6, 1999. Forty-seven (47) notices and twelve (12) specifications were issued, restating in the receipt of two (2) responsive bids, arose (3) non-responsive bids, and one (1) no -bid response. This bid is for the supply and installation of emergency equipment on Police vehicles. This contract will be effective from date of award through September 30, 2000. Providing the successful bidder will agree to maintain the same terms and conditions of the current contract, this contract could be extended for an additional two (2) years, on a year to year basis. ANALYSIS Three (3) installation configuration packages were specified to equip the Patrol, Supervisor and Un- mm*ed vehicles. Based on the quantity of each vehicle type, equipment and installation cost, it was determined 69 Law Enfo=meat Supply Co., Inc. was the overall lowest bidder. AGENDA rmm 1 c DATE � pJ-1 - 1 0 539 6 :;�3'.G Win` .•'�r_i;; 7 ,sr AGENDA rmm 1 c DATE � pJ-1 - 1 0 539 Ju — 26 — 99 11:44A LAW i QORCEMENT SUPPLY GU MOU CITY OF MIAMI BEACH 1"D CONVBMION CVMR DRIVE, MIAMI MACH PL 33139 PROCUREMENT DIVISION July 22, 1999 Law F.nfiorccmwt Supply Co., Tnc, 1914 B=k Avenue Panama City, FL 32405 Gentlemen: Ywphan. A09N73•sao l�a�lenM9 tu9�rs TMt Your firm has been awarded the following Bid on July 21,1994, Commission IMienwrand= No. 532-99.. BID NO. 77-9M F1ITmm AND iNsrALL POLICE VEHICLE zmmGPNcy EQUVMENT Tf there are any questions or addificinal Wotmation dc*4 phase contact this office. "bank you for your partiot ation in this bid. sinemly, f Michael A. Rath Director of Pmeur=ww MARljya { t t 0®- 539 to=,max Eaforceaent Supply F=n: Eichtel A. 8etlt, UPS- e -1e 99 lz:sta. p. 3 0l FURNISH AND INSTALL POLICE VEHICLE EvtERGENCY EQUIPMENT BID M 77-98199 Bid Propou.1 Page 2 of We propose to furnish all labor, materials, tools, egnipmad, tramportstdon, licenses, servicei� and btciaerdais necessary to ftrnfsh and Install Police Vehicle Emergency Equipment for the City of ltumd Beach, all in accordance with Bid SpeallleaMns, for the unit price of GROUP I Itew Dactiptlon Unit Price I Nets Vehicle Equipment install Package "A" (Typical) S 2-s' O C7 Z 3 New Vehicle Egnipmeni Install Package "B" New Vehicle Equiposent Install Package "C" S Q • O S 4so, 0o GBOL-P lI BOOM D qon Fhndl:tb Only Furnish & Ib.�il 4 Federal Sips[ Corp- SIVA83o Dade amber Lens 1a Center Ail -Light StreetHawk lAgbt Bur w, 5 Federal Signal Coro►. PAS AltemstingFTeadliWFlasbdr 6 Federal signal Corp. PA40VA PA4000SSK Kit Conbiantiou S:irexg4ht Control (10040M -Ansallation 7 Federal Sigaal Corp. Dyao;Tsai $ 1 Esceraal "ker (100 4 ato 8 Federal Signol Corp. M4L6 tf UgSe Sem .E- S j �� 0 S ;?/0 - oo a ^Siewet,'mAster" Directional UAW Bur (6 lights)A�6x ) / 9 Faderai signal Corp. MCI $ / � 5'� D (� S a 0(9. (90 "Slgal bbster" Directional Light Bar Power Supply 10 Abld Strol"p w a f 8 9' o o s 3 -Z'/- o b 6 Outm strobe JJ& Controller w/4 Bulbs do 4. cables (60 Watt output) �P b-fe- S 2e Q+44a~74 "A q or Whalen Hldwway 4 LWn 60 Watt Strobe system Model 5660 -CCC BID NO. 77.99199 DATE June 16.1999 3 00® 539 t To! Law Enforcement Sapply From: !liciael A. xacu.. Lrro ' . GROUP 11(Continued) Item Aosctiptlon hwnish Onl1 r Furnish & Install 11 Pro -Gard P2203 $n ®h V $ . �c Prisoner Transfer Cage Partition wlBoitless 18stallotion Kit V 12 Pro -Gard P22107F S i s v� ifs (j / Fail Seat Protector Foot Estoaslon 13 Pro -Gard G5000L:lliacit3 /✓ 5 l ro O �� S d O -C? O Roof Mowed Shotgun UckwlElecMc Lock & Timet l li Pitro Smatl S vQ S .3� Fiberglass Prismor Trassfor Seat (Black) 15 adapt -A -Rack Communications C09 S ' r A o $ O0 Organization rack 16 p 4 �-r Federal Slgual Car P. �S1VII.1 • � p� 1aWt►ak�' S r S Ryr Deck Light Strobes \. 11 Federal Slgaai corp. CSI -C Corner Strobe Tube - Clear S a. S �. 13 Federal Si$lnal Carµ 5i'C16 S S Hit Cable Extension (16') 19 Hourly Labor hate for additional isstalltllioo/repaira S 50 20 Addltlowl FEDERAL. SIGNAL parts and supplies Chau be supplied on the basis of a . �a � discealit from the distributors published price Bst(4 21 Additiouai WEWMEN parts and suppliesshali be supplied an the basis of a to diseosmt from line dixtributors publislad price Ust(s). 2.2 Additional PRO-GARD parts and supplies shall be supplied on the basis of a 1 _�P dimuut from thr distributors publiMed price ltst(s). 23 Additional PPIGO parts and supplies *ball be supplied on the fwsts of a .! -A dlsooun't gram the distribvtoes publiabed pries ilst(s). 22 Additional COM 3,paro; and supplies *ball be supplied :on the basis of a 4 4 disconot from the distributors published price tLrt(s)_ TO: Law Enfutcwnt Supply Fran: d:cEael A. Rath,�EPPS W FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPNIENT BID K 77-95/99 Bid Proposal Page 3 of 3 Bidders must sign below to 8C eceipt of adde (if necessary). Amendment No. 1: p Amendment No. 2:�- Ferment Teams: 2% 10 EOM. If other, SUBMITTED BY: BIDDERIC4aMPANY., SIGNED: NAAWJMLE (PRINT): ADDRESS: CITYISTATE: TELEPHONE NO.. f ase � �jt% Gc ��. 0��►�v+5 H NO, n.W" PATE. Juw 19. Im i here: 5-18-99 11:38an F. S ut 5 &Z C' L ---- ZIP: 32- yb S PQ FA NO.: e�O 769 903/ .J a we- C6 v/l Z -0c C? xco /) ,' 7 4 A'^eA V-e� iLt M r 33/z6 S FURNISH AND INSTALL POLICE VEHICLE EMERGENCY 19QUIPMENT BED # 77-991" CUSTOMER REFERENCE LISTING Contractor's shall furnish the names, addresses, and telephone numbers of a minimum of four (4) firms or government organizations for which the Contractor is currently Eitrnishing or has fiunished similar services. 1) Company Name _r.�6 'ea Contact Q 1 a/ N✓ a FYI AAV Address ,f—z6 /q/'C 40 /a s Pew V 6ije 6 al /. -469"r Telephone Facsimile ! / ! /'� c? z� 1 2) Company Name _ t""4Q U � 0 r1„�_ 4j74 Contact - C! 7 Bruce. Address Telephone 66-0 — ! o -u Facsimile d t5 / �i(� � ` a 3) Company Name �7- OrJ4 L /RClj Contact !,/aYU/` MIT Edo o Address - r�olci1 C a� zyo7 Telephone ii s-0 ;1 3 3—cS-0tib Fv=imile O �0—�3-3 -'D1,3 4) Company NameG(1Q 2 Lo,-" • i� COMM Gas fel Telephone _ 7 y Y 3�'Y-3 7? 0 Facsimile / Cl / HID No. 77-98199 DATE: June 7, 1999 t 24 0. 539 INS MUCE CHECK LIV XM 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. { 2. Comprehensive Genertkl Liability (occurrence form), limits of liability $,0� 00.000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability, Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). ( 3. Automobile Liability - S 1,000;000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverage. LXX 5. The City must be named as and additional insured'on the liability. policies; and it must be stated on the cert ificate. 6. Other Insurance as indicated: Builders Risk completed value S AO Liquor Liability 00 _,Fire Legal Liability AO _ Protection and Indemnity S .00 _ Employee Dishonesty Bond S .00 Other S .00 7. Thirty (30) days written cancellation notice required. . 8. Best's guide rating B+:VI or better, latest edition , 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT. We understand the Insurance Requirements.of th iitcarons an that evidence of this insurance may be required within five (5) days after bid opening. ul �dlimLtrvtC+�t' W 1 SIC.. Bidder Signature of Bidder -INVITATION TO BID FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 BID OPENING: JUNE 3010 1999 AT 3:00 P.M. Michael A. Rath, CPPB, Procurement Director City of Miami Beach - Procurement Division 1700 Convention Center Drive Miami Beach, FL 33139 BID No. 77-9&99 DATE: June 7, 1999 c 1 t '- 539 1700 CONVENTION CENTER DRIVE. MIAMI BEACH. FLORIDA 33139 http:%lci.miamk*ach.A.us Telephone 10 PROCUREMENT DIVISION psimile (30 )'673-7850 Fac(30S)'673-7951. INVITATION TO BID, 77-98199 CITY OF MIAMI BEACH Sealed bids will be received by the City of Miami Beach Procurement Director, 1700 'Convention Center Drive, Miami Beach, Florida 33139 until 3:00 P.M. on. June 30, 1999 to: FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT At time, date and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. Specifications may be obtained upon request from the Procurement Division, telephone number (305) 673-7490, Bid Clerk. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of. Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. You are hereby advised that this Invitation to Bid is subject to the "Cone of Silence, " in accordance with Ordinance 99- 3164. From the time of advertising until the City Manager issues his recommendation, there is a prohibition.on. communication with the City's professional staff. The ordinance does not apply to oral communications at per -bid conferences, oral presentations before evaluation committees, contract discussions during any duly noticed public meeting, public presentations made to the City Commission during any duly noticed public meeting, contract negotiations with the staff following the award of an RFP, RFD, RFLL or bid by the City Commission, or communications in writing at any time with any city employee, official, or member of the City Commission unless specifically prohibited. A copy .of all written communications must be filed with the City Clerk Violation of these provisions by any particular bidder or proposer shall render any RFP award, RFD award, RFLI award, or bid award to said bidder or proposer void, and said bidder or proposer shall not be considered for any RFP, RFD, RFLI or bid for a contract for the provision of goods or services for a period of one year. Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139 FAX (305) 673-7851. The bid X: title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. CITY OF MIAMI BE�CH Michael A. Rath, CPPB Procurement Director BID NO. 77-98/99 DATE: lune 7, 1999 2 O l �7 r i i=YO�YY I.0 GENERAL CONDIT[� is 1.1 SEALED BIDS: Original copy of Bid Foran as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions. Specifications and Bid Form. The computed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Director. 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Telegraphic bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated Tae original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning original copy of Bid Form, marking if "No Bid", and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list NOTE: A bidder, to qualify as a respondent, must submit a "no bid" and same must be received no later than the stated bid opening date and hour. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the biddees risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished- SID urnished BID NO. 77-98/99 DATE: June 7. 1999 3 The City Commission reserves the right to waive irregularities or technicalities in bids or to rejectall bids or any part of anythey deem necessary for the best interest ofiry of hliami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specifiedin the following, he must so indicate on his bid. Specific, article(s) of equipment/supplies shall conform in quality, design and construction with all pub[ ished.claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable. product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of. intent .to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 (NOT USED) 1.12 (NOT USED) 1.13 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor Iist. ' . B) All departments being advised not to do business with vendor. 1.14 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (3 0) days. Each individual sample must be labeled with bidder's name. Failure of bidder to eithef deliver required samples or to clearly identify samples may be reason for rejection of the bid Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. • I 1.15 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in { calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may !! become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.16 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 331,39. Fax (305) 673-7851. 1.17 (NOT USED) BID NO. 77-98/99 • { . DATE. June 7, 19994 t t 4 1.19 AWARDS: In the best interdpi e City of Miami Beach; the City Comm issi erves the right to reject all bids or any portion of any bi ey deem necessary for the best interest of the : to accept any item or group of items unless qualified by the bidder, to acquire additional quantities at prices quoted on the Bid Form unless additional quantities are not acceptable, in which case the Bid Form must be noted "BID IS FOR SPECIFIED QUANTITY ONLY". All awards made as a result of this bid shall conform to applicable Florida Statutes. 1.20 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after that time shall be returned, unopened. 1.21- INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.22 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.23 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the buyer shall be final and binding on both parties. 1.24 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsib%lity. 1.25 (NOT USED) 1.26 (NOT USED) 1.27 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account ot; any copyrighted, patented, or unpatented in process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses.any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.28 OSHA: The bidder wan -ants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines Ievied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.29 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. BID NO. 77-98/99 DATE: lune 7, 1999 P ....-1.31 1.33 135 Executive Order I . .6. as amended by Executive Order 1 1375, relat, . to equal employment opportunity for all persons «itho t regard to race, color, religion, sex or national ' in. A,MERICA� W DISABILITIES ACT: Call (305) 673-7490, VO(CE to request material in accessible format: sign language interpreters (five days in advance when possible), or information on access for persons with disabilities. QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The . items bid must be new, the latest model, of the, best quality, and highest grade workmanship. (NI OT USED) LIABILITY, INSURANCE, LICENSES AND'PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Dade County and City of Miami Beach building code requirements and the South Florida Building Code. The bidder shall be liable for any damages or Ioss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. Ager acceptance of bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in Special Conditions. 136 DEFAULT: Failure or refival of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list 1.37 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation'will be made to the City Commission fdr immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 138 BILLING INSTRUCTIONS: Invoices, unless otherwiseindicated, must show purchase order numbers and shall be submitted in DUPLICATE io the City of Miami Beach department/division stated on the purchase order.. 139 (NOT USED) 1.40 (NOT.USED) 1.41 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. BID NO. 7748/99 DATE: lune 7, 1999 t { t. 6 C to turnisn the orsna :a in their bid once awe de is Ariy substitute st, ,tats wilt oc rerurnea at the bidder's expense. 1.43 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.44 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing a self-addressed stamped envelope with the bid. 1.45 AWARD CHALLENGE: All costs accruing from a bid or an award challenged as to quality, etc. (tests, etc.) shall be assumed by the challenger. All bid challenges are to be in writing and filed with the Procurement Director. The Procurement Director will notify challenger of the cost and time necessary for a written reply to the challenger. 1.46 (NOT USED) 1.47 (NOT USED) 1.48 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof; the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami -Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids is required. A copy of such Addendum shall be sent by mail or facsimile to each Bidder receiving the Solicitation. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.49 DEMONSTRATION OF COMPETENCY: 1) Pre -award inspection of the Biddees facility may be made prior to the award of contract Bids will only be considered from funis which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated The terns "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. BID NO. 77-98/99 DATE: lune 7, 1999 6— 539 material informat._., from the source of supply regarding the qualr.; , packaging, and characteristics of the products to bes es to the City through the designated represen e. Any:conflicts between this material information pr by the source of supply and -the informatien(ained in the Bidder's Proposal may render the Bid non-responsive, f 4) The City.may, during the period that the Contract between the City and the successful Bidder is in force, review, the successful Bidder's record of performance to insure that the Bidder is continuing to provide . sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation periodin order to comply with this demonstration of competency section. 1.50 AWARD OF CONTRACT: A) The contract will be awarded to the lowest responsive, responsible Bidder(s)'whose Bid(s), conforming to the Solicitation, is most advantageous to the City of Miami Beach. The lowest responsive, responsible Bidder(s) will be determined in conjunction with the method of award which is described in the Special Conditions: Tie Bids will be decided as described in Special Conditions. B) The City shall award. a contract to a Bidder through action taken by the City 'of Miami Beach City Commission at a duly authorized meeting. This action shall be administratively supported by a written award of acceptance (Purchase Order), mailed or otherwise furnished to the successful Bidder, which shall constitute A binding contract without 'f irther action by either party. C) The General Terms and Conditions, the Special Conditions, the Technical Specification, the Bidder's Proposal and the Purchase Order are collectively an integral part of the contract between the City of Miami Beach and the successful Bidder. • D) While the City of Miami Beach City Commission may determine to award a contract to a Bidder(s) under this Solicitation, said award may be conditional on the subsequent submission of other documents as specified in the Special Conditions., The Bidder shall be in default of the contractual obligations if any of these documents are not submitted in a timely manner and is the form required by the City. If the Bidder is in default, the City, through the Procurement Director, will void its acceptance of the Bidder's offer and may determine to accept the offer from the second lowest responsive, responsible Bidder or re -solicit Bids. The City may, at its sole option, seek monetary restitution from the Bidder as a result of damages or excess costs sustained and/or may prohibit the Bidder from submitting future Bids. for a period of one year. •1I E) The Term of the Contract shall be' stipulated in the Purchase Order which is issued to the successful Bidders). Where there is a conflict between the contractual period stipulated in the Solicitation and the contractual period stipulated on the Purchase Order, the Purchase Order shall prevail. If the contractinvolves a single shipment of goods to the City, the contract term shall be concluded upon completion of expressed gad implied warranty. periods. F) The Cityreserves the right to exercise the option to renew a term contract of any successful Bidders) to a subsequent optional period; provided that such option is. stipulated in the Special Conditions. If the City exercises the right in writing, the Bidder shall update and -submit any legal documents required during the j initial Solicitation by no later than sixty (60) calendar days prior to the commencement of the option period These documents, which are specified in the Special Conditions and include, but are not limited to, insurance certificates and performance bonds, must be in force for the full period of the option. If the updated documents are not submitted by the Bidder in complete form within the time specified, the City may rescind its option, declare the Bidder to be in default of its contractual obligations and award to the next low bidder or seek a new bid Solicitation. The City may, at its sole option, seek monetary restitution from the Bidder as a result of damages or excess cost sustained and/or may prohibit the Bidder from submitting future Bids fora period of BID NO. 77-98/49 DATE! dune 7. 1999 t { 8. one year. G) The City reserves the right to automatically extend this contract for a mauicltun period not to exceed ninety (90) calendar days in order to provide City departments with continual service and supplies while a new contract is being, solicited, evaluated andtor awarded. If this right is exercised, the City shall notify the bidder, in writing, of its intent to extend the contract for a definitive period of time prior to the effective date of the extension. By WExing its authorized signature to this Bid Form, the Bidder hereby acknowledges and agrees to this right. 1.51 ASSIGNMENT; The canttutor shall not assign, trawf tr, convey, sublet cr otherwise dispose of this contract, including any or all of its right, tille or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.52 LAWS, PERMITS AND REGULA'T'IONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shalt comply with all laws, ordinuces, regulations and building code requirements applicable to the work contemplated herein. m3 OPTIONAL CONTRACT USAGE: As provided in Section 287,042 (17), Florida Statutes, other State agencies may pUrchase from the re:ru1t g contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Ccntractois have the option of selling these commodities at services certified by the Division to the other State agencies at the agencies option. BLD NO. 779&" DATE- Juno 7,1999 9 i 539 FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77.9&" 2.0 SPECIAL CONDITIONS 2,1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, to .Punish and Install Police Vehicle Emergency Equipment. 2.21 TERM OF CONTRACT: It is requested that bidders quote fixed prices that will be gmranteed to the City of Miami Beach from (tate of award through September 30, 2000. Providing the successful bidder will agree to maintain the same terms and conditions of the current contract, this contract could be extended for w. additional two (2) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 :►IETHOD OF AWARD: Award of this contract will be made to the lowest responsive, responsible bidder whose bid will be most advantageous to the City of Miami Beac;2. 2.4 PAYMENT: Full payment will be made upon receipt and acceptance of a complete unit(s). No down or partial down payments will be made. 2.5 INSTALLATION TIME: Vsndors shall specify on the attached Sid Form, the guaranteed completion time (in calendar days). If the suecesfull contractor fails to complete the installation within the specified time, it is understood that S2S.00 per calendar day, per unit, will be deducted as ligjidawd damages for each day beyond the specified delivery time. 2.6 ADDITIONS/DELETIONS OF FACIES: NIA 2.7 PRICES SHALL BE FIRED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a coanact under this bld solichadon, the prlees quoted by the bidder on the Bid Form sball remain fixed and firm during the term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 2.8 PRE -B® CONFERENCEMM INSPECTION: N/A 2.9 INSURANCE AND INDEKNIFICATION: (See Check —lig for applicability to this contract) The contractm shall be responsible fbr his work and every pan thereot and for all materials,.taals, appliances and property of every description, used in coanection .wft this particular project. He shall speaifieally and distinctly assume, and does so assume, a11 risks of damage or injury to property or persons used or employed on or in connection whit the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in correction with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the fitly duration of work under this contract, including extra work in connection with this project shall meet the following requirements: { BIDNO. 77.48199 DATE: June 7,1999 10 Maintain Worker's Cotsation and Employer's Liability Insurance to mese statutory requirements of the State of Florida. Maintain Comprehensive Ckneral Liability Insurance in amounts prescribed by the City (see checklist for limits) to protect the contractor in the interest of the City against all risks of injury to persons (including death) or damage to property wherever located resulting from any action or operation under the contract or in connection with the work 'This policy is to provide coverage for premises/operations, independent contractor, broad form property damage, producu/completed operations and contractual liability. Maintain Automobile Liability IrLwance including Properv; Damage covering all owned, non -owned or bi*ed automobiles and equipment used in connaction with the work. Maintain any additional coverage required by the Risk Manager as indicated on the Insurance Check List. 'Mame the City of Munni Beach as an additional insured on all liability policies required by this contract. When naming the City of Miami Beach as an additional insured onto your policies, the insurance companies hereby agree and will endorse the policies to state that the City will not be liable for the payment, of any premiums or assessments. A copy of the endorsemerit(s) naming the City of Miami Beach as an additional insured is required acrd must be submitted to the City's Risk Manager. No change or cancellation in insurance sball be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:vl or better per Best's Key Rating G=uide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The cez ificate must state Bid Number and Title. Upon expiration of the requited insurance, the contractor must ;submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of Insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of cq wan. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fiord for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and bold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of 51,000,000.00 for each occurrence and for all damages to the property of others in and up to the mount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his ageuts. servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, BID NO. 77.98/99 DATE: Jane 7, 1999 11 and employees, as d by a court of competent jurisdiction - The contractor will notify his insurance agent without delay of the odstame of the Hold Harmless Agreement contained within this contract, and famish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protectLhg the City of Miami Beach under the Hold Harmless Agreement ftm any and all claims wising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand Compliance by the contractor and all subcontrmors with the foregoing requirements as to carrying insurance and fumishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall. be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by theta as he is for'" and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract tear, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requireeums of the specifications; alternate knrance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability . claim or suit by another insured hereunder or an employee of such other insured and that with respect . to claims against any insured hereunder, other insured hereunder shall be considered members of the public but the provisions of this Cross Liability clause shall apply only with respect to liability wising out of the ownership, maintenance, use, occupancy or repair ofsueh portions of the premises insured hereunder as are not reserved.fior the exclusive use of occupancy of the insured against whom claim is made or suit is filed. B1DNO. 77-98/99 - . { DATE: June 7,1999 539 JE3UWCE BECK LI5T =1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability S 1.000.000.90 per occurrence for bodily injury properly damage to include Prsmises/ Operations; Products, Completed Operations and Contractual Liability. Contractee! Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). M 3. Automobile Liability - S1,000,000 each occurrence - owned/nun-o%medlhired automobiles included. 4. Excess Liability - S .00 per occurrence to follow the primary coverage. XXX 5. The City must be named as and additional imwed on the liability policies; and it must be stated on the certi ficate. 6. Other Insurance as indicated: — Builders Risk completed value S .00 Liquor Liability $ 00 Fire Legal Liability S .00 Protection and Indemnity S .00 _ Employee Dishonesty Bond S .00 Other S .00 2= 7. Thirty (30) days written cancellation notice required_ 2M S. Best's guide rating BTM or better, latest edition. 2c 9. The certificate must state the bid number and title BIDDER AND EKSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after bid opening. Bidder BID NO. 77-966 DATE. June 7,1999 Signature of Bidder 5 13 -� 539 2.10 3=oja irP .Y _ATION Prospective proposers should register with the City of Miami Beach Procurement Division; this will facilitate their receipt of future notices of solicitations when they are issued. The successful propose(s) must register prior to award; failure to register will result in the rejection of their proposal. Potential proposers may contact the Procurement Division at (305) 673-7490 to request an application. Registration requires that a business entity complete a vendor application and submit an annual administrative fee of 520.00: The fallowing documents are required. 1. - Vendor registration form 2. Commodity code listing 3. Articles of Incorporation - Copy of Certification page 4: Copy of Business or Occupational. License It is the responsibility of the proposer to inform the City concerning any changes, sueb asnew address, telephone number, commodities, etc. 2.11 (NOT USED) 2.12 SANIPLES: N/A 2.13 BID.CLARIFICATION: Any questions or clarifications concerning this invitation to Bid shat be submitted in writing by mail. or facsimile to the Procurement Deparhaen41100 Convention Center Drive, lvliami Beach, FL 33139 FAX: (305) 673.7851. The bid d"number shall be referenced on all correspondence All questions must be received no later than ten (10) calender days prior to the scheduled bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL 13B RECEIVED VERBALLY OR AFTER SAID DEADLINE. L14 TIE BIDS.- Please IDS:Please be advised that is accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have imiplemeated a drug free work place program. A cemscation form will be required at that time. 2.15 PUBLIC ENTITY CR MpS (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on it contract to provide any goods or services to a public entity, may not submit a . bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub -contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided m Sea 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 2.16 BID/PERFORMANCE BOND: N/A 2.17 SPOT !MARKET PRICING: NA ; 2.18 (NOT USED) 2.19 LIQUIDATED DAMAGES: The Bidder agrees to pay the Owner liquidated damages in the amount of $25.00 per calendar day, per unit beyond the specified installation time. 2.20 DISCOUNTS: NIA, BID NO. 77.98199 DATE: June 7,1999 14 4W vrr 2.21 ESTEMATED QUANTITIES: Quantities stated are for bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs and estimated usage for a twelve month period. Said estimated quantities may be used by the City for the purpose of evaluating die low bidder meeting specifications. 2.22 HOURLY RATE: The hourly rate quoted shall include full compensation for labor, equipment use, travel time, and any other cost to the bidder. 2.23 GUARANTEVWARPWNTY: The successful bidder will be required to guarantee all items supplied and work perforated. Guarantee shall be described in detail on the attached Bid Form. 2.24 FRODUCTICATALOG INFORMATION: All bidders mtut submit catalog information on the unit(s) they propose to furnish on this bid. Failure to submit such information will result in rejection of you bid. 2.23 REFERENCES: Each bid = be accompanied by a list of references which shall include the name of the company, at contact person and the telephone number. 2.26 COMPLETE PROJECT REQUIRED: 111 solicitation is for the supply of all labor, materials, tools, equipment and supervision necessary to furnish and install police vehicle emergency equipment. These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any items or classes under scope of the several sections shall not relieve the contractor from furnishing, installing or performing such work where required by any part of these specifications, or necessary to tate satisfactory completion of the project. 2.27 FACILITY LOCATION: Installation may be performed at either the succesfull contractor's facilty or at the City of Miami Beach, Fleet Management Division, 140 Mac Arthur Cswy., Miami Beach, FL 33139 ( limited to 6:30 am ttuough 5-'30 pm, Monday through Friday). Bidder shall designate on the Bid Form the intended location. The succesfull contractor shalt be responsible for transporting the vehicles to and from the installation facility if the work is to be completed at the contractor's facility. =11 BIDDER QCALIFICATIONS: In order for bids to be considered, bidders trust submit with their bid, evidence that they are qualified to satisfactorily perform the specified wont. Evidence shat include all information necessary to Certify that the bidder: maintains a permanent place ofbusiness; has technical knowledge and practical experience in the type of equipment included in this scope of wo* has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and has installed similar type, size and complexity of equipment . The evidence will consist of listing the type of installation, nature of work and number of units for each of the lost five (s) years - BID NO. 77.9Br59 DATE: Jung 7, 1999 15 00— 539 2.29 LATE BIDS: The City of Muni Beach cannot. be responsible .or bids received after opening time and encourages early submittal. 2.30 EXCEPTIONS TO SPECIFICATIONS: E~ ceptions to the specifications shall be listed on the Bid Form, and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid'to be considered non-responsive. 2.31 COMPLETE INFORMATION REQUIRED ON BID RCDRM-, All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the QR,IGINAL AND ONE COPY of the Bid Form pages and all required submittal information must be retamed, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions'... 2.32 MAINTENANCE AGREEMENT: NIA 2.33 EQUAL PRODUCT: Manufacturers name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design requited and is in no, way intended to probibit tate bidding of otber manufacturer's items of equal maternal, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards ofperformance, design etc. to item specified, unless otherwise indicated. Where equal i9 proposed, bid mast be accompanied by : complete factory information sh Bets (specifications, brochures, etc.) and test tesultts of unit bill as equal 2,34 YEAR 2000 COMPLIANCE WARRANTY: The contractor warrants that each iters of hardware, software, and/or firmware delivered, developed or modified :under this contract shall be able to accurately process date data (including, but not limited. to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty -fust centuries, including leap year ea! culations, when used in accordance with the item documentation provided by the contractor, provided that all items (e.g. hardware, software, fimware) used in combination with other designated items properly exchange date data with it. The duration of this wwrantf and the remedies available to the City for breach of this warranty shall be as defined in, and subject to, the terms and limitations of any general warranty provisions of this contract, provided that notwithstanding any provision to the contrary in such warranty provision(s), or in the abseFice of any such warranty provision(s), the remedies available to the City under this warranty shall include repair or replacement of any item whose non-compliance is discovered and made known to the contractor in writing within ninety (90) days after =cptance. Nothing in this warranty shall be construed to limit nay rights or remedies the City may otherwise have under this contract with respect to defects other than Year 2000 performance. 2.35 YEAR 7,000 REMEDY CLAUSE: In the event of any decrease in hardware or software program functionality related to time and date related codes and internal subroutines that impede the hardware or software programs.,from operating beyond. the Millennium Date Change, Licensors anti Vendors of Licensors products, agree to immediately make required correcti-:3ns to restore hardware And software pmpvns to the same level of functionality as warranted herein at no charge to the licensee, and without interruption to the ongoing business of licensee, time being of the essence. 2,36 (NOT USED) . BID NO. '77-98/99 DATE: lino 7, 199 16 FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 3.0 MMMUM SPECIFICATIONS 3A SCOPE OF SERVICES The solicitation is for the supply of all labor, materials, tools, equipment and supervision necessary, to Furnish and Install Police Vehicle Emergency Equipment on Ford Crown Victoria Police Vehicles. It is estimated that approximately 50 new vehicles will be added to the Police Department fleet in each of the Fiscal Years 1998/1999 and 199912000. 3.2 PRODUCTS Man f r_fi,rer Model �eSGrit>ti0 / o meats Federal Signal Corp. SHL4850-Dade All -Light StreetHawk Light Bar w/Amber Lens in Center Federal Signal Corp. FAS Alternating Headlight Flasher Federal Signal Corp. PA400SS Combination Siren/Light Control (100/200W) PA/400SSK wAnstallation Kit FederalSigne:,Corp: DynaMaxl External Speaker(100Watt)1brthe Crown Vic Federal Signal Corp. SML6 "Signal Master" Directional Light Bar (6 Lights) Federal Signal Corp. SMCI "Signal Master" Directional Light Bar Power Supply Able2 StrobePAK 6 Outlet Strobe Ligi>t C'.o=ollr w/4 Bulbs dt 4 cables (60 Watt output) Pro -Gard P2204 Prisoner Transfer Cage Partition w/Boldess Installation Kit Pro -Gard P2107F Full Seat Pmtector Foot Extension HID N0. 77-9&94 DATE: June 7, 1999 { 17 GO- 539 ivtanufacturer hdodel Description._Commerm Pro -Gard G5000U/Rack3 Roof Mounted Shotgun Rack w/ Electric Lock & Timer Pitco Seati Fiberglass Prisoner Transfer Seat (Black) Adapt -A. -Rack C09 Adapt•A-Rack Communications Organization Rack Federal Signal Corp. DSI/SVSL1 Rear Deck Light Strobes Federal Signal Corp, CS1-C Coiner Strobe Tube - Clear Federal Signal Corp. SPC16 Kit Cable Extension (16) 3.3 EQUIPMENT ACCESSORIES All equipment is to be supplied with the appropriate mounting kit and wiring harness f ,)r the vehicle specified. 3.4 INSTALLATIONIDEACTIVAITON All equipment shall be installed according to manufacturers specifications. All wiring should follow a specific.wiring diagram using multiple colors and shall be unifohn for each vehicle during the installation phase. Installer shall use materials and methods which prohibit rust and corrosion (ie. sealant around I s drilled holes and stainless steel crews. All meat shall be installed in a manner the is ` equipMent "user friendly" and neat in appearance. Cable harnesses and or cable channel shall be used to elin: inate loose and exposed wiring anywbere in the vehicle. . Vendor will provide a complete wiring diagram and drawing illustrating the installation of all equipment within the vehicle. Wiring diagram is to include a wiring harness color code legend. Vendors are to bid a single installation price for installing/deactivating basic equipment on a new/additional vehicle (Package AM/C) as well as a price to purchase and purchase and i:lstall individual components, DM NO, 77-909 DATE: June 7. IM { 18 3.5 INSTALLATION CONFIGURATION 3.5.1 New Vehicle Equipment Install Package "A" (Typical) Overhead Lighting System Siren/Light Control/Power Supply Siren/External Speaker Front & Rear Strobes Headlight Flashers Rear Prisoner Transport Seat Front/Rear Prisoner Transport Partition w/Foot Extension Overhead Shotgun Rack w/Electric Lock & Timer Rear Deck Strobes Directional Light Bar & Power Supply Fuel Management System wiring (see Exhibit "A') 3.5.2 New Vehicle Equipment Install Package "B" Overhead Lighting System Control/Power Supply Siren/External Speaker Front & Rear 'Strobes Headlight Flashers Overhead Shotgun Rack w/Electric Lock & Timer Rear Deck Strobes Directional Light Bar & Power Supply Fuel Management System wiring (see Exhibit "A") 3.53 New Vehicle Equipment Install Package C Siren/Light ControLTower Supply Siren/External Speaker Front & Rear Strobes Headlight Flashers Overhead Shotgun Rack w/Electric Lock & Timer Rear Deck Strobes Directional Light Bar & Power Supply Fuel Management System wiring (see Exhibit "A") BID NO. 77.98M DATE: June 7.1999 J9 { 3.6 EQUIPMENT TO DEACTIVATE DURING NEW VEHICLE INSTALLATIONS Rear,Door Interior Release. Rear Dow Interior Window Operation Front Interior Dome'Light Activation from open door activation Automatic "Headlight On" feature 3.7. WARRANTY The successful vendor will provide a warranty on all parts supplied and installed against defects in either material or workmanship for a period of one (1) year from the date of installation. 3.8 INSTALLATION FACIId'TY Installation may be performed at either the succesfull contractor's facilty or at the City of Miami Beach, Fleet Management Division, 140 Mac Arthur Cswy,, Miami Beach, FL 33139 ( limited to 6:30 am through 5:30 pin, Monday through Friday). Bidder shall designate on the Bid Form the intended location. The succesfull contractor shall be responsible for transporting the vehicles to and from the installation facility if the work is to be completed at the contractor's facility. i EMNQ. 77-98J99 DATE- { dune 7,1999 20 GU- 539 FURNISH AND INSTALL POL VEHICLE E�NIERGEtiCY EQUIP NT BID # 77-98/99 Bid Proposal Page 1 of 3 We propose to furnish all labor, materials, tools, equipment, transportation, licenses, services and incidentals necessary to Furnish and Inscall Police Vehicle Emergency Equipment for the City of Miami Beach, all in accordance with Bid Specifications, for the unit price of : GROUP Item Description Unit Price 1 New Vehicle Equipment Install Package "A" (Typical) S 2 New Vehicle Equipment Install Package "B" S 3 New Vehicle Equipment Install Package "C" Is GROUP II Item Description Furnish Only Furnish & Install 4 Federal Signal Corp. SHU850-Dade S S All -Light StreetHawk Light Bar w/Amber Lens in Center 5 Federal Signal Corp. PA5 S S Alternating Headlight Flasher 6 Federal Signal Corp. PA400SS, PA4000SSK S S Combination Siren/Light Control (100/200W) w/Installation Kit 7 Federal Signal Corp. DynaMaxl S S External Speaker (180Watt) 8 Federal Signal Corp. SML6 S S "Signal Master" Directional Light Bar (6 Lights) 9 Federal Signal Corp. SMCI S S "Signal Master" Directional Light Bar Power Supply 10 Able2 StrobePAK S S 6 Outlet Strobe Light Controller w/4 Bulbs & 4 cables (60 Watt output) BID NO. 77-98/99 DA'T'E: June 7, 1999 21 GROUP 11 (Continued) —� Item Description Furnish Only Furnish &Install 11 Pro -Gard P2204 5 5 Prisoner Transfer Cage Partition w/Boltless Installation Kit 12 Pro -Gard P2107F S S Full Seat Protector Foot Extension 13 Pro -Gard G5000U/RaW S S Roof Mounted Shotgun Rack_w/Electric Lock & Timer 14 Pitco Seatl S S Fiberglass Prisoner Transfer Seat (Black) 15 Adapt -A -Rack Communications C09 S S Organization Rack 16 Federal Signal Corp. DSI/SMLI S a Rear Deck Light Strobes 17 Federal -Signal Corp. CSI -C. S S Corner Strobe Tube - Clear 18 Federal Signal Corp. SPC16 S S Kit Cable Extension (16') 19 Hourly Labor Rate for additional instailation/repairs $ Installation shall be completed within calendar days of receipt of order. Installation to be performed tit (check one): City of Miami Beach, Fleet Management Division Vendor Facility (provide address) i Bidders must sign below to- acknowledge receipt of addendum (if necessary). Amendment No. 1: Amendment No. 2: BID NO. 77-98/99, DATE: June 7, 1999 22' { FURNISH AND INSTALL P" 'E VEHICLE EMERGENCY EQUIPRENT BID # 77-98/99 Bid Proposal Page 3 of 3 Payment Terms: 2% 10 EOM. If other, specify here: SUBMITTED BY: BrDDER/COMPANI-: SIGNED: I certify that I un audwrimd to execute this proposal and commit the bidding firm. NAAIE=E (PRINT): ' ADDRESS- CITY/STATE: ZIP: TELEPHONE NO.: -L-�—FAX NO.: BID NO. 77.98199 DATE: June 7, 1999 23 s it f ® FURNISH AND INSTALL POLI VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 CUSTOMER REFERENCE LISTING Contractoes shall furnish the names, addresses, and telephone numbers of a minimum of four (4) firms or government organizations . for which the Contractor is currently furnishing dr has furnished similar services. 0. Company Name Contact Address Telephone Facsimile 2) Company Mame Contact Address Telephone Facsimile ;) Company Name, Contact Address Telephone Facsimile 4) Company Name Contact Address Telephone Facsimile BID NO.. 77-98199 DATE:. June 7,1999 . f 24 t c FURNISH AND INSTALL PO 'E VEHICLE EMERGENCY EQUINT BID # 77-98/99 To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. Original and one copy of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.31 X Execution of Bid General Conditions Section 1.2 X Equivalents/Equal Product General Condition Section 1.10 Special Conditions Section 2.33 X Bidder Qualification Special Conditions Section 2.28 Maintenance Agreement Special Conditions Section 2.32 Bid/Performance Bond General Condition Section 1.35 Special Conditions Section 2.16 X Guarantee Special Conditions Section 2.23 X Product/Catalog Information Special Conditions Section 2.24 X References Special Conditions Section 2.25 X Insurance/Indemnification Special Conditions Section 2.9 `x . Exceptions to Specifications Special Conditions Section 2.30 BID NO. 77-99/99 DATE: lune 7, 1999 25 i Bid No. 77-98195 Ps -e Two June 21, 1999 , BID TABULATION Description Qty. E.S.E.F. Inc. Law Enforcement Supply Co., Inc. Streethawk Light Bar 50 $633.00 $634.00 $31,650.00 $31,700.00 jAlternating Headlight Flasher 57 $39.00 $36.75 S2,223.001 $2,094.75 PA 400 Siren/Control Box 57 S159.001 $338.00 $9,063.00 $19,266.00 Dynamax Speaker 57 $145.00 $132.75 58,265.00 $7,566.75 Corner Strobe Light 57 S198.001 $189. $11,286.00 $10,773.00 Pro -Gard Prisoner Transport Cage 50 $595.00 S280:00 $29,750.00 S14,000.00 Pro -Gard Foot FAUnsion 50 1 $59.00 $25.75 $2,950.00 $1,287.50 Pro -Gard G5000 Shot Gun Rack 57 $349.00 $175.00 $19,893:00 $9,975.00 itco Prisoner Transport Seat 50 5279.00 5324.00 $13,950.00 $16,200.00 Anstallation Packaee "A" Patrol 50 $504.00 $625.0 $25,200.00 531,250.0 Installation Package "B" Supervisor 4 $420.00 $540.00 $1,680.00 S2.160-001 nstallation Pick-=! "C" Ua-marked 3 $336.00 $450.00 �OTAL S1.008.001$1,350.0 $171.681.00 S149.162-00 Non-responsive (failed to bid all items specified): Metro One Police Supply Lawmen's & Shooters' Supply, Inc. Communications International, Inc. { r,nntnt t A . FUEL MANAGEMENT SYSTE? ) ® WIRING DIAGRAM 0., ricl� aHsCted are oitoa►s: 230® 2313 2302 2312 2317 2311 2304 2308 -149 VIOLET FROM FUSE 80X IGNITION SOURCE TO TRUNK FOR FUEL � M cMT. SYSTEM 1498 WHITE FROM CRU ISE CONTROL SERVO UWT TO TRUNK FOR FUEL. MCZMT. SYSTEM! 1490 REQ FROM o-" DISTRIBUTOR ®OX TO rR'ul4K FOR FUEL 1AGNT. SYSTEM t FUEL MONT. SYSTEM 3 WIRES FOR FUEL MG&v SYSTEM WfT-H MALEWEMaLE COHNEC- TIONS VEHICLE FUSE BOX CRUISE CONTROL SERVO UNIT ORDINANCE NO. }64 AN OR.DIN INCE OF THE tMAYOR AND CITY CONEMISSION OF THE CITY OF MIAMI BEACH. -FLORIDA ESTABLISHING A "CONE OF SILENCE" FOR CITY CO.VIPETITIVE 1 BIDDING PROCESSES, BY AmEiYDUNG CHAPTER Z OF THE CODE OF THE. CITY OF .VI IALMI BEACH ENTITLED "AMMINISTRATION," BY AMENDING ARTICLE VII THEREOF ENTITLED -STAINDAR.DS OF CONDUCT," BY CREATING DUMION 4 ENTITLED -PROCUREMENT," BY CREATING SECTION 2-436 EINTITLED "CONE OF SILENCE" BY PROVIDING FOR A DEFINITIO`i, PROCEDliR-M AND PE.N.UTIES; PROM NG FOR REPEALER, SEVERABILITY, Ii tCLUSIOti N THE CITY CODE, VN -D AN EFFECTIVE DATE. %T EREAS, the Mayor and City Commission of the City of Miami Beach are desirous of adoptin; . a. "Cone of Silence" procedure to protect the professional integrity of tate City's competitive bidding process by shielding the City's professional staff; and 'VMREAS, rhe policy proposed herein recognizes the importance of requiring persons or businesses who Zre earl. of the City's competitive processes to disclose all communications with tate City's professional scat; and AREAS: corrmiunicatioas between elected officials and the City's appointed staff dig a competitive bidding process should be in writing so that it becomes a part of the public record; and VVHEREAS, the proposed policy proteczs the rights of individuals to petition their. sovCM-m, ent and their elected officials, and WHEREAS, the policy proposed herein enhances the spirit of Florida's Gover-.ment in the' Sunshine Law. 1 I I ti0tt'• REFOFE. BE IT0RDAPgFD� THE itil.�Y'OR .-SND. CITY COMMISSIO!*W THE CITY OF tMIANU BEACH: — SECTIO- f. Se—ccion 2-;-'6. oC Division 'O'CArtick: vIl.or Chapcc: 2oC the Miami Bccch City Coda 3s tuilows: ;article VII. Sczndards of Conduct Division ' Sec. '_-41U. Cone of Silence L C'drt-�crs &r the•2rovision or Qood and se�ice- other than audit ' a •Y it'intzo. GeneatfconrmcCS. W)"C'ore oc SiiencP" is hereon defined to mein a omnibition on- Gal any communication regardin} a �articular Reczuest for Proposal l"RFP" ). RMest or Oualifcations ("RFC)" )" Reguest for Letters of Interest ("R.FtI")- or bid berwetn a potenrial vendor se-vict provide.-. bidder. lobbyist_ or consultant and the itv'- r es Iona! 3f i cfudin� ut n r limited t the -City. -Nlanaaer and his or her staff• and lb1 ani• communication re?ardin�g as • 24Mc lar RFP RFn RFUI or bid between the Mayor. City Commissioners. or their =ecrive srafis and any member of rhe Ciry's professional includihe but not 'lirnired to the City Vfanaaer and his or her staff Vocu►ithstzndinQ the foregoing, the Cone of Silence shall not 'a^^T,..=�, G�� corn etirive omcesses for zhe award or" CDBCJ HOy[E SHIP�d Surtax Funds adrninistered by the Migm Basch Office of Com-munity eyelovment, are corzmunica.rions with the City A.,omev and his or her stat' P-ocedura A Cone of Silence shall be it=hosed u4or- each RFP. MO -BELL -Incl is afire rlre adyertisernent o` said RFS RFn RF= I or bid. =fit tc rime of imposition of the Cone or Silence the iry Manager or his or her designees shall grovide for public notice of rhe one or Silence. T%•, C« �la�tane shat inc;uce it 2r�' 7LOitc �OltciL3ttof ror QaQ-ods anc se-• Tces a s.ate--Te^tc CISClOSTrta the recuireme'ir of •rilti ordirance. fci TFe ori or '�nc� scra�I tz -'-�;a-e Zl at the time ch P C'ir Man -ger makes his or her wrigen recommendation as to s'ele�?tan of a �e �i-rin_ ^mvided } r��llY•'+^ rha.r it (e h l t!7� 1r f'fiSitlr i1C .��.n�T.�. . •... .ti(:1na.." �r ^Car` rnr h.lRher rr.•�1"w r-;:nrnrrerr;lrnnn hack -n rhr r" rr• i1'e C•1tr1- r)(tiilence dna}I' �e rai^ Crich rime a rhe r.-_c,mme^cation. nr h) i � �.ians.,-- ma[;e� a SL►h�er•t:en: �'.-�.�-... n the ent or nniracrs For ier: rhar 5 }'� n',,' nr) when the iir: �(�nanA- eye ores the cont; ac(. 7 ons. i he nrnviSinr s nr -�;ti ori^;tr.ce ;hafl not a,niv to oral �,r LrtCa*ir!n, 2C r)re bid Cni,fe"-'C''1 oral nresdniar'nns beFore ' e. �I :atioR comrnr<iees.clscussior,s CL am du(L iii L �L1iit ne '1'!� Uhl; ns made Ci? rift C-iC' Cornmi5Slone.J Cid r1t1i%[iC ant"' C gni aC" nC' O(1at'.Oti$ with ir% stair, ,wzrd oe an RCP RIM. R LT. or hid bo" the Ciry Commission. a • - tyiil? aro' Citi 'r?DlO�ee. Official Or =ur;caron< in w -r, ting at r "'e d-,; t- nF fife City Commission u^less s, ectiicaIiy Drohi'nited — by the _a iicabfe =?. RED. RELL or bid docutrznts. T•ne bidder or pror,'Oser shall }e a c)p,.- ofar1V �orsrzn communicarions �vich the City Cle- . the Circ C1grk -;,^iI iiak' c7Dits acai►abiz tri z ^^"SO'i tSDon r�GtieSt. . " � '�.udir �',_ •nc'-.�. t.. t)r�try.0 �JC. l_) "Cont o ilencP • is here-bv deFirec ren 10,z Cr^f110it10n Rn: (2� 321v :;�rrrni:r+.:Cat!ons re'Tar`in?a ariculu R=R. R�l'1. - i. b or bid envie= S ot!^tiat vendor. Se" -ice provide bit_de- lt)bbvi Or consilliant and Litz a vor Commissioners or -heir asot-t7o'e 5iafF-s acid any r"emt:er of Ci , ---*s orr)fesa•orial tar- including hu roc Iirnited to the City Manaoera:+d tis -or he t2ffand f{71 any oral . omricrlCatiori =t'din� a Darticu_- la 7 Rr" t or bid bet,oee�i rhe Ltavor Ciro• COM. Isstonerc r tl ei -A�-e^-iye eta-, and any rr!e^^er of t`+e Civ, s rr)Fes-i oat tar includ :ice L't not limited O the Ciro Lfa'ia`TP' arc ',is or i1e' sia— tior�y-irhsiana * -z ( G0{+• t t?--+u;�rcai'ons tit`, --, "ini.z rhe Cot d O SHence Snal or aCOn't Ci.- Agornev and nis or her star" olc) and 2(d) hereof a C QNl` nt Site -ice fib; aor as ,,roo=d in subsecriors c ti be i, rc�ae^ tsi:on teach RrP Rcn :zl: T or bid -or _ f{)e ti -e _ �' r� • S se :fees atte- the adverriserne-ir or ai>a . l ' I. r a. 0.i^:nsicion or rhe Cone ,>^ Sile'ce. the it. y(z^ate-- er ,i- or he- d 's. e•' i _ c not c� or rye Core or �ile-ic� �^ a Core i-tif'.jjiLanC� g%•ait ieiitli..at� ._..... .' _ �..._ . i_...._... ......,....:.... _ ......_ ..,....-. ...�,.. .. .�.�� -ham Ci-1� aria ('.i5 or �' iC�iar RC7 R: -C). RFT I. or O1G corn.menda-ion as --o tae Szitc:'on r�rOt "dOt,L•.Z.JP than i- Ll'Z 1CV ORfn1 �i r- e Cirf iVanage- �a�i or re*e:- rhe tilana'-er-;-ecorilme^caiior czc'< to t.�t - -'i�cr :ir•.y r�sr <`'nr..- of Sit ^r•i� - ..ii--f^n;t'' :i �;:C1 ti^ •�S t�'1� J Ct;nrt nr hl or Ir, [ht ev nr 4f,.,,,..._.,.,, . ; 1 sffhsraffen[ •� '� i""nTr"sC. � - �. ,+r. Chan 'S I n Of)() f)(), whd" the r its' fan iter e•cecutes the `I�rt.�C• f_i ��rliir •' ccin[�i-ic� hz �'n Shull r,r_,hinir nnv hiride nr DmCr��t- til tor., nliC orsen[arinns s ' ore hrd Cnn[erenc4 e ore r rii,/ , nr� .S or hr ,,1ltl3C,nn :0mmiUee mCeCinal (ii) Crum env,cyin�r ;P ��r•-ac- discussion - urin'T any duly noticed ouhi_ic mem*in;• (iii) r, r• e-��;}n� in contract nezot�ari()ns "jrh City stat toilowinQ rhe a�oarti ni' an 'RFPR:-O. RFLP or bid fnmission:or 60 trr)m Cr�i^--err t �,rinr "; wr.-, nmz wi,d" .• r• , I�iC�' ^ri0vel hr 0C'ic:31 ou=t)5 "'�'Z'1C'1niiC''{'nn or ^cCirinral fnf%)iTn3C1Qr' �rnr'i C^.e �'iI`/ or cc,nctng e$t �of Cl,niiC'r'ion. subiec: io tht Trn,-�sionsa r: ao!21iczhie RSP �'.�� Rs=l I c)r nid documents i ne bid e• or shall life a: con`• of an,; LL'i;{ie 1 communication with t1he Cir Clerk Ent tin• Clerk shalI maL:! cot'ies avaiiaoie to the gene -al ouofic nodi u tst• �i �;oC'-^g Cnrr3ir'Z" ie-e'n Shallprohibit any lobbyist. bidder. oroao5e'. Cr �ri'e• �r�-.^r nr enciry from wPr'hltCiL adcsressirR i`lCtCG' CAr"tii?tSSiC1'eS curing anv d• ui noticed oublic r^ee!fna re2%'r1in57 action ort an4 aL`dit_e' . contrc• T'ne Cir, Manage:- Mall include in snv oubiic solicitation_for "'dlitnJ *r'cTr services a Stare Tem disclosing the reouirrrnents o� this ordinance. s% oiatioTs,'�� taities and Procedures. r 37 =- n atlz--ed violar.'on of chis Settlor. = ; by a aarticular bidder or riroao - x;RiIsL;,'ecr said hidce or oroj2oser to rh: same orocedute�set north in S hors :5L>r,ct 1, � chair .e de. any EL�? a��*� R. () acva I a�tard or bid acv m o aid idle, or uornoseIr oord' ' 2rd saidbidder or QrO ose7 Stiasl Trot e cz+ns;ct-'-I or 3nv BZP, RF=C) RFLI or bid =,,r a coi•,cmc: for the �'ro�-isi05 c >e ,cam. for a Ce^od or -ore z''� n, -,,)r whO -,Josat�s a aro4T!ton or - r a-. 7rori City i „walt2t?. - c c pais nited rort ,er. *rte c, a co "fit-ee fn adeivon [o ary oche Oe''ai— �rpyi�Cz^ fiV (ZLL' vie incl 0r •QVe� kali sub"t t a -d a- )QVoa to rLei IOP rC tl?ts rd'P.a^Cg by ? [it% s^^f _ g �i,. .. � .._ `;_sc Iii a— ac Q r.I•, '[) end. inludir? r�ismic-al -kdd-: cP.`ilt.- ziy cars, -� - '-tihQ na; GW ��•�'-" n �' +0�''tion or ''tis or, 2t'c' Sl'211 revort such vioiati n to ire iia amo•-teC + C'nr r'ie 1 ioi 'h Coun7 � . Sl l E SE=TREPEALER. , Tjj. t I Ordinanc_s or parts of Ordinances in conflict he, be and the same are her: repealed. SECT -MI I SEVER SILITY. If ary section, subsection. clause or provision of this Ordinance is held invalid, the remaind, s": -a!! cc be : Nted by such invalidity. SFC -MON -4. C0DTFTC.kTT0,N. It is the int`:ition of the Nlayor and City Corunission of the City of Vfiami Beach, and it is hembv or4ained that the provisions of this ordinance shall become and be made a pan of the Code of the City of ydi�ai Beach, Florida. T'ne sections of this ordinance may be rentuabered or releaered to accomplish such intention. and the word "ordinance" may be changed to "section". "article," or ota'tz: appropriate word. SECiTOti 5. EFFECTT_ E DATE. This Ordirmnce shall take effect on the 16 ch day of Jaaua—v '1999. PASSED and ADOP i nD this — day of Jaac:a--7 , 1999. ATTEST: CMI ' CLERIC �.arS � n•e� . atA\ua't1n4Y�iIO ISC reading LZ/16/98 2nd readiag 1/6/99 L f OR APPROVED AS TO FORM & LANGUAGE FOR �-CUTIQ •. rs„ A0orr�ay n ; .� .. _ _ _ _ _ _-_ _ _ _ _ _ _ ... �.......v .. .. • .0 .W V 11 CITY OF MIAMI BEACH 1700 C01WWRbn Gtftr Dr Misml BNch, FL 33139 PrWMrGMWA okbbn RMTATION TO BID NO.77-98!99 CITY OF M[AMI BENCH ADDENDUM NO.2 June 24,1999 TWM*one (306) g14M Famimlle (308) 673.7W City of Miami Beach Bid No. 77-98199, Furnish and Install Police Vehicle Emergency Equipment. is amended as follows: 1. The Bid opening date has been changed to July 6, 1999 at 3:00 P.M. CITY OF MIAMI BEACH Michael A. Ratti CPPB Procurement Director MR/al f 0— 539 >wnu u7 -6-w c•.r �— r• • •• - v. .i .. ... LAW ENFORCEMENT SUPPLY. i. INC. MIAMI INTERNATIONAL COERCE CENTER MIAMI, FL. 33126 335-629-8364 --------------------------- GSA/sw VEHIt_LE & EQUIPMENT ADMIN 1330 NW 20 STREET MIAMI FL 33142 Attn: DATE OF ^Ef 10/07/1999 # QUOTE * Nal. MAA0076* } -- THIS QUOTE IS VALID FOR. 30 DAYS UNLcSS AN EXTEFNSION IS AUTWORIZED. PLEASE FIND ©LR GUQTE AS FOLLOWS QUOTE TAG ON FOR.THE MIAMI BEACH DID #77-98/99 FEDERAL SIGNAL SV4801 VECTOR•LIGHT PAR -------------- ---$809.83 EACH SS200- O- SSSS{ SMART SIREN ------------------- ', 653.95 EACH DYNAMAX SPEAKER FOR. CROWN VIC: DYNAMAX SPEAKER FOR IMPALA------------- 128 , 32 EACH RMK MICROPHONE EXTENSION FOP. SS20C)0----42.05 EACH MMOT NOISE LANCELINr MICROPHONE--------------$ 31=17 EACH THANK YOU FOR YOUR CONTINUING BUSINESS THIS QUOTE IS AUTHORIZED 'BY BARRARq PURYEAR GO— IM AUTOMOTIVE PRICE LIST - No. PL99.1 WL 'PnM 1*Wr'*d,^re'=WcAAT"ALc* c" ,WAWA- W. ara �: !W4'H[$EA E, 2999 JblCscsa :'!0 XiT ails =1 details �mact yogic mgbud stet aM Paws arts eaeaVOWICOPM im sutphl* d2ro X*01 MM aid AFFUL A ZM my em ew;ea n cw;mf, rc u Mt -M M M & vwt%, w V? MUT US AT... AT THE WMMM � YOU CA14 IMMEMMY FMV: a Am Qenervj CWA~ frn colt) 2 An LM Po :Mets a AH DetMed Pm&wt Weraiwe Upmwhft kwwumm Ovid" 2 AU'Pnrft Lists Ali of Aub*ww*jv& Gmvp M6,wter 0jww%q"" 2 UsUng at AuVwftod Kvn"i" &Wh" Ae Eetlimp! 2 Ued" of aM hAv"whows1 MOOMMS A Mat % Sports mains WornuWkm `-- II hateWs odwr Product LMes ;ftwm raj, wo ojw= warwvmss) S WhWev's Webafte Updated Wauffify Order A*Ime Day or Night by Toll Free Facsimile l- T4762 f GO- 539 P9 ------------- Z TZ I $ iZ pi_SASE FtNP, CUR;t:GKJOT�— AS FQLI—�S 4 '!I�OGEN 22 W-fELEN SP t 22D ie G-PEAKER AND WACKE" CO. EPCH. -00 A, 3 WHELEN 0 B -LINK”' & SMART -LINKS .SYSTEMS Networked Vehicle Warning Systems am B -Link integrates all light and siren warning aim equipment so it works together as a tot.*] L I N warning system. Smart -Link is the economical entry to the ,' . ► . f S -Link fancily of products that connect with LINK your existing lighting equipment and maxir &S-5 its use. C Operate all light and siren functions from one compact control head, f„z'G:: e ,1d -CC 1 Conti .ier. c5e� `ct �•!»�nk and Sr, ;ur�.,-k Syst� Ms. ntrol%zns aU ;ig"t and siw, COn;'•�' : Cne Cp,TC.a'Cl CC, rtICI ;;6ZC Y/.hitt? iS 7rcc r+:^ 'cd ,c !cc�! ;,referEnt2s dt e tac ar or ty ;utrcr:d 3-L r.X SbG?D� l�lr, the ?FGO.*. ;ir4.^ .r.3v oe wrvoRed MOTORCYCLE SYSTEM'S Heavy duty lighting and s"n products for motorcycle applications Look for the motorcycle Icon throughout this catalog_ it 2fErd`ie5 prcduc that*merha•re peen designed spejr flcat,' l `vr Worcyc e appiicadcas. or are suited to rrcrog- .1de use. SCHOOL BUS STROBE SYSTEMS Increased visibility for school bus operations. a,. Q INVAlye arirrnaarva ry in9lights. Was ECM IgN �1gr,-huensiPj sr cce ;s2rrriny� synam for sCd4ol G/ISCS. stnrts .iy ltuia. at cao%fiq. a rCr �T/vP% supp!/ Wim Givostic LZD :nCit]tor i .6A !C4 <.trti&Li :c .reef incandescent warn 30 SSPADKTR Pity,;--n;ansRY- Somal eus ?-7cC.e Sit i Aerotit Yit.eir:ars right t°mrs T,a sigrai ra'Bty. rj of . nvo 'amp inCaraeSCG'r!i SyS &rl X t irc;i: Ces four 56 ,>a6 Sur ra Mount JirOCd _ yh,',7E,I(jS. c3b:iag oral power suppfy. �9�- 539 r9 9 4r 17A t wwnas.=ru /iii tumums rnwL Ll%') I mw-m&;;v-&Z -so-iW& mum Lw MOM OESOMMON PR= STRM Po.wm,sopmms & Moun" 24TMJAGEW STR0e&hAl.(XfiN CORNMAMON stomms, (PaiwAP"Widono sidahtwomm :SP4HS4&00 ISPeKS !30 am ,-LW = Ato but. a otatsftw Purer, 5mlyu* ac4m habw %s . ON ... 911.00 UNIVERSAL0 AND WMLLMM" POWER SUPPLY Pse4Lx n= ouw '5 WM CzaDd (90MAblrA. with 4 F43b potents, 2244-3c ........ 3t.00 ...................... .... ... 44Z(* =200C - .. ....... 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Us" AAU 2 J�k� 1 VPPNC ., - . , I . .�O ma ?a5x M GVa9vAL HEADLMMMRLLE LIGHT PLAMERS ow ftr emAmd mew"w Ssmiso ....Tw% Saw stmk 162ftaxperaft ................. .......................... 44-(* VPPS2E I DF4.Zf% ................. 04.30 OPIM MR EM LIGHTMAM SGNLALM .!M% SoM SM SKAALAERr Mod* br UD acaW Ugm*rT= Son ............... aim W, Lvd XI br 242 Stns LECs Okud&md Sawafi*) ft Cam Ys-- .. ........................ .. 2TMW ...... 2-TayniW Skvibamn radw (rim Lmwq2d ....... ... ........ ....... 3TEM ...... 3-Tw*W ANEasift RUW (rwa Lm* F. Ail Madeft we 12 Volt Or -"q WSW otim-ire wu ralmonshmula jmv I wovow I o v 16 1 IVL- L.1 Q I tzr pi SENCTE UsHnFamn, MAN, Ul, VALmm a cummum "W ,.» ";bww Z.Mnw Doe Piece cariwSee ft t3(CW pglt,.Slo 40-MiN ftl& H41(Cotd* IX SERIES UREAR STROBE UGH"EAD-4 Mkoemao Appo— ST S-4— Z= rZ= "iew -..ftfa= Fiaa SQl Lff-3 ........... . ................ 9EOC2A-U ... kckz*s2 4" Lmtr& v#w Fkuv.............. . ...... ........ EOC2ASU. ";CALM* ......... ............ 177. 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PWmfte MD10 ................................. .................. 15B U0 G4W-AO LiCifTHeAO A280W-M (36" IHM-S. ........................ 19m O-MAOSS ... 50= 501 WAM SPZ 0=9 .......... ........... .. ........... ...... ...... .2&= GiWP ... pff.-.pW pAW dWft � 3&4 Se#42" Aoo&flo* Dame ....... .............. 547= ofJow.---••............ ................................ IW40 GMLLE UGHT - SnMW UGKniEACS 9XRECTA3kW * GMSTP-t ...Gc* L%K Se ............................ .. ................. 97-00 745TFIr. 449, ftoba. $0 LOS ................... I .............. ........ ....... 12LIX GiUUA LKIHT - MALOGEN (LaSS CmWe) amw.. Gw& L#t rwo"a ....................... I .................... .............. OEM GPLW4J—.26� �Hd*�kS*Uns ........... I ................................. MM-A4WAY STPAWTUM &SYSTEM (w, ep", an owsondma & qywawa. sm Page 75) .0.%)K4=c .... Lsw ...................................................... t8 D0 ......................................... -: -....... 3000A HA2Mr ...... 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ZlAo INTXRtOFt 00W "ALOG" UG"TS (LOW COW) W= .... m *.a "dogg" how D*m u^ MrAffojw ... ...................... ......... sloo a2F ....... ammpertteeat LQGM 25 Vfta, Fbol& SAm IbA NAM or Pad LAM OW . . . .......... 41-W AM Made*Wa 12 VW 9).r- QW MOM 9VWWW Pam mm" oxm" -astw *&"raft" usemmmu-w-cmalm &a Amal, ls-[ rm .%mw.pa tl-6— � 12 4 -ft N f 0 9 0 -3ar occx 0 0 - - - - - - - - - - WHELEW AUTOMOTIVE, PRICE LIST No. PL99-IWL vwm oescpIpmaN LFM 020-AC4% 2W— MrAft WTENSTY SERWLA* 20 *AIVW ftSIV ft%WW WW- CalMeM S"W 2*9 lcAor LW% wum CWw *m4w t we W &WOM Lgclr)- AM ModWs naiad a ClW ftxg. Lm smv- Amw . .. ... ...... ......... ......... tram- . ................ NEW LKK3....same = arltiixl LE uuvlp. amn ........ om LM twV& RW.att Anew .......... ...... .. .......... ..-,we C%Vla Ru" LW Lvnp� t AM ot Jdmw arm I Mo ....... ............. I ...i X29 W Amw avLLlcl Iwo r, -e--= P4*,iV 40 Lavvs, I Ped *r AmW wit I Great ... . ................ 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Cmimm bsbftd MftW 01*) itu Dalt k CKBCM ....c per lft.4wd tkw lLjmn "i S arado tr sve Lamp Dash -)Qv 0* 196* ............. 22.09 . . . ................ ...... 3X WKAA Two MAN sbab4o oovaW balk to Omit VAM Alu=oMNaa9tAW Podft%i wrth a 340 Candor 20 *Wn Ouftu*Pmwmr 9upplWanal 4Flwh PaftQ MW C3PW -TW AUU6 P44 Lams .................................. ......................... 29.00 Amw mpse- mFaG Gan&d Law ........ ..... ... .............. ...................... .29100 984KUft WWAW 0 OWN, ...... %qe sm" F-siago ............... .. ovar .tial sre" HWW .... . .................... ........................... us.00 .Td* &W-ky 4ow. - - - - - .. .... ....... ....................... ......... W•X sr*K* unm stoft .... .. ..................................................... 94.00 V&m- ...ZA tiqwsko ................................. � .... I. - I ................. 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IV= EXT15 ...... 15' of mmidMcM CbrO04AW RWM wm smbs .... .... ..... 24M 31&xL* ......t2 mm Colo ams rwsramiru�DsO cpkd, bra% sit deer ...... sm WWI -4m4>1erB wx leap modal *r# ........................ ........... 7m .*a0dhw&%* MEWM -%m4g&e IWO& 09whmmmw Q*, ...................................... t(= ...................... *. 2100 ............................ 2M rW88P94.Eh;9mrR 1, X00 STROM FLxnxwnorwa 586M NAW WiD C60010q—i pWgjw'$vjj") RM- ............... ..(Fa 7mvi AR20m 1WW RJU ....... zbrL:tpz uww Caw Lem tousawkwlw %**. lar les W& dwolff im ....... Em L ED R AYLKmn-Ml7e Sly, oaw A(odai a mjh wm,.ovl Lw* with icAom LLW oft Qew~ Low Jw $mom Lots* PUM" - - AW alftAfflOw .......... ......... I ........................ * ......... Moo RAWS .- Rpt tOrAqtwaw 194X ....................... * ' " ' " * '' * . ..... ....... aim AM PJJM ....I Aad or Anew and Gmw - ......... ... ......... .. . I. I ........... 4KOO rJusm ....9knifto ...... ........................ ....................9t sln(lo �FLLEDOG ....I &wand f afm ..... .. .......... ............... w ...... .......... .. .... 65" mmp"Was.--.ter, - 4 ... .......... I I . . ...... .. I ............... : ................ 7.00 4XBW -C Serim War Lia to FWD SPM 4t6lbBW maged,$ .......................... jE40f ax GOL04TROB97w, Sw . . . ................ ...... 3X WKAA Two MAN sbab4o oovaW balk to Omit VAM Alu=oMNaa9tAW Podft%i wrth a 340 Candor 20 *Wn Ouftu*Pmwmr 9upplWanal 4Flwh PaftQ MW C3PW -TW AUU6 P44 Lams .................................. ......................... 29.00 Amw mpse- mFaG Gan&d Law ........ ..... ... .............. ...................... .29100 984KUft WWAW 0 gyp- 539 CITY Of MIAMIdEACH - 0 CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 CITY OF MIAMI BEACH BID NO. 77-98/99 CITY OF MUMU BEACH ADDENDUM NO.1 June 18, 1999 City of Miami Beach Bid Nolo. 69-98/99 Furnish and Install Police Vehicle Emergency Equipment, is amended as follows: Included in the addendum: I. Modifications to the Specifications. II. Question received from prospective bidders and corresponding answer. I. '.Modifications to the Specifications. 1. Bids for additional parts and equipment as identified on the revised Bid Form shall be submitted on the basis of a discount from a manufactiuer's published price list( ). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dazed as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm for a period of 180 calendar days after the bid opening date and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry -wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the procurement Director. 2. Item No. 10 (Able 2 StrobePAK) may be substituted by a Whelen Hideaway 4 Light 60 Watt Strobe System Model S660 -CCC. Revised Bid Form, Pages 1- 3. (attached) BID NO: 77.99999 DATE: June 13, 1999 1 539 Y% Question received from prospective bidders and corresponding answer. Q i. Can bids be submitted to furnish only, or must bids be submitted to furnish and install? Al. Bids will only be accepted frorn vendors who can supply installation service's. When submitting your bid, please note that Addendum No. l was received. We look forward to receiving your bid. CITY OF M[IA.AU BEACH Michael A. Rath, CPPB Procurement Director Attachments e tURMSH AND INSTALL POLICES UCGE EMERGENCY EQUTMENT BID* 77-95199 Bid Proposal Page I of 3 We propose to furnish all labor, materials, tools, equipment, transportation, licenscs, services and incidentals necessary to Furnish and Install Police 'Vehicle Emergency Equipment for the City of Miami Beach, all in accordance with Bid Specifications, for the unit price of : GROUP Item Description Unit Price I New Vehicle Equipment install Package "A" (typical) $ 2 new Vehicle Equipment Install Package "B" $ 3 New Vehicle Equipment Install Package "C" S GROUP It Item Description Furnish Only Furnish & Install 4 Federal Signal Corp, SHL4850-Dade S S All -Light StreetHawk Light Bar w/Amber Lens in Center 5 Federal Signal Corp. PAs S S Alternating Headlight Flasher 6 Federal Signal Corp. PA400SS, PA4000SSX S S Combination Siren/Light Control (100/200W) w/Installation Kit 7 Federal Signal Corp. DynaMaxl S S External Speaker (100Watt) 8 Federal Signal Corp. SML6 S S "Signal Master" Directional Light Bar (6 Lights) 9 Federal Signal Corp. SMCI S S "Signal Master" Directional Light Bar Power Supply 10 Able2 StrobePAK S S 6 Outlet Strobe Light Controller w/4 Bulbs & 4 cables (60 Watt output) or Whelen Hideaway 4 Light 60 Watt Strobe System Model S660 -CCC BID NO. 77-988 DATE: hint 1i,1999 3 - 539 Installation shall be completed within calendar days of receipt of order. Installation to be performed at (check one): City of Miami Beach, Fleet Management Division Vendor Facility (provide address) GROup n (Continued)' Allhk Item ascription Wish Only Furnish & install 11 Pro -Gard P2204 S S Prisoner Transfer Cage Partition w/Holtiess Installation KJt 12 Pro -Card P2107it S S .Full Seat Protector Foot Extension 13 Pro -Gard G5000U/Rack3 S S Roof Mpunted Shotgun stack w/Electric Lock & Timer 14 Pitco Sentl S S Fiberglass Prisoner Transfer Seat (Black) . 15 Adapt -A -Rack Communications Cps S S Organization Rack 16 Federal Signal Corp. DSllSML1 S S Rear Deck Light Strobes 17 Federal Signal Corp, CSI -C $ $ Comer Strobe.Tube - Clear 18 Federal Signal Corp. SPC16 S ' $ Kit Cable Extension (16') 19 hourly Labor Rate for additional instaliation/repairs $ 20. Additional FEDERAL SIGNAL parts and supplies shall be,.supplied an the basis of a °Je discount from the distributors published price list(s). 21 Additional WHEL,EN parts and supplies shall,be supplied on the basis of a % discount from the ). distributors published price llst(s 22 Additional PRO-GARD parts and supplies shall be supplied on the basis of a % discount from the distributors published price list(s). 23 Additional P1TCO parts and supplies shall be supplied on the basis of •JI discount from the distributors published price list(s� 23 Additional CODE 3 parts, and supplies shall be supplied on the basis of a % discount from the distributors published price list(s). BID NO. 77-98199 DATE: June is, leg . 4 no- Installation shall be completed within calendar days of receipt of order. Installation to be performed at (check one): City of Miami Beach, Fleet Management Division Vendor Facility (provide address) GROup n (Continued)' Allhk Item ascription Wish Only Furnish & install 11 Pro -Gard P2204 S S Prisoner Transfer Cage Partition w/Holtiess Installation KJt 12 Pro -Card P2107it S S .Full Seat Protector Foot Extension 13 Pro -Gard G5000U/Rack3 S S Roof Mpunted Shotgun stack w/Electric Lock & Timer 14 Pitco Sentl S S Fiberglass Prisoner Transfer Seat (Black) . 15 Adapt -A -Rack Communications Cps S S Organization Rack 16 Federal Signal Corp. DSllSML1 S S Rear Deck Light Strobes 17 Federal Signal Corp, CSI -C $ $ Comer Strobe.Tube - Clear 18 Federal Signal Corp. SPC16 S ' $ Kit Cable Extension (16') 19 hourly Labor Rate for additional instaliation/repairs $ 20. Additional FEDERAL SIGNAL parts and supplies shall be,.supplied an the basis of a °Je discount from the distributors published price list(s). 21 Additional WHEL,EN parts and supplies shall,be supplied on the basis of a % discount from the ). distributors published price llst(s 22 Additional PRO-GARD parts and supplies shall be supplied on the basis of a % discount from the distributors published price list(s). 23 Additional P1TCO parts and supplies shall be supplied on the basis of •JI discount from the distributors published price list(s� 23 Additional CODE 3 parts, and supplies shall be supplied on the basis of a % discount from the distributors published price list(s). BID NO. 77-98199 DATE: June is, leg . 4 no- FURNISH AND INSTALL POLICE VEHICLE EMERGENCY EQUIPMENT BID # 77-98/99 Bid Proposal Page 3 of 3 Bidders must sign below to acknowledge receipt of addendum (if necessary). Amendment No. 1: Amendment No. 2: Payment Terms: 2% lb EOM. If other, specify here: SUBMITTED BY: BIDDER/COMPANY: SIGNED: 1 mdy au I Aw wwriad b =Wtv as pi "W" S" "VAN Od l"diNg arm NAME/TITLE (PREM: ADDRESS: CITY/STATE: ZIEP; TELEPHONE NO.; FAX NO.: HID NO. 77.98199 DATE: tuna 18, 1999 t 5 %W u i. v Jun -06-00 02:23P GSA Jun U6 UU Ui!'. U4P: LHW LNF SUPPLY Jun-vo UU JUL JS:4.f HR ow UI(I&X UrrI. PIONEEk3IN SAFETY XONALS %MlLgPd [N01MCIROG COM MNd, INC. AUTOMOTIVE SALES DIVISION 305-546-5016 MIAMI 3056298901 r)m W nw �ti+bt Rckrencr: hllAMl Pl LIVF. DEPART'MEXT LIGIfTRAR.SffTEN To Whom It May Concern: r. V1 iunc 6, 7000 Please be. advised ibat the fighting system we manufacture, pw Miami Folim Depatwent's Specifications, is: BL201362701LED The fist price tar this system is S2.5RS.07 l.ct us knov.&ifVau require additional information. Sbcerely, liriau Sryi�:tray Sales (`Hord;»atc�r ROUTE 145, WINTHROP ROAD, CHESTER, CT, USA 06412.0c8 T FLEPHONE: (960) 526-9504 FAX (OW) 526.4786 WEBSITE: WWW.Whelen.COM P.02 P.2 U`0-- 539 0 • J-99-953 11/1/9909- & 69 RESOLUTION NO.� V A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF LAW ENFORCEMENT SUPPLY CO., INC., FOR THE PROVISION OF POLICE VEHICLE EMERGENCY EQUIPMENT ON AN AS NEEDED BASIS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, AT AN ANNUAL AMOUNT NOT TO EXCEED $389,229, UTILIZING EXISTING CITY OF MIAMI BEACH BID NO. 77-98/99, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS, SUBJECT TO FURTHER EXTENSIONS BY THE CITY OF MIAMI BEACH AND AVAILABILITY OF FUNDS; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 311850. WHEREAS, the Department of General Services Administration requires police vehicle emergency equipment for police patrol vehicles; and WHEREAS, in accordance with the Police Department's labor agreement and consistent with the fleet replacement program, 135 mid-size vehicles were purchased during FY '98-99 for patrol use; and and WHEREAS, 165 vehicles will be purchased during FY '99-00; WHEREAS, funds for said acquisition are available from Capital Improvement Program Project No. 311850; and WHEREAS, the City Manager and the Director of General I CITY COIMSSION MEETING OF Nm! 1 6 1999 A®wlutioa Na approved, with funds therefor' hereby allocated from Capital Improvement Program Project No. 311850. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor- PASSED AND ADOPTED this 16th day of Nov h r 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate, approval of lagisiation Gy .signing it in the designated place provided, said legislat' becomes effective with the el.apse of ten (10) days fro the date of Commis regarding same, without the Mayor exe isin ave ATTEST: tM1'atter . Fo had, City Clerk WALTER J. FOEMAN . CITY CLERK APPROVTO FO rD RECTNESS:t/ 7RO VILARELLO CIATTORNEY CL:hdb �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar. days from the date it. was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 - INCREASE OF CONTRACT CITY OF MIAMI BEACH Bid No. 77-98/99 ITEM: Police Vehicle Emergency Equipment DEPARTMENT: GSA TYPE OF PURCHASE: Increase in Contract REASON: The Department of General Services Administration, has seen a need to purchase additional police vehicle emergency equipment to further enhance the visibility of fleet vehicles. RECOMMENDATION: It is recommended that an increase in contract with Law Enforcement Supply Company, Inc., in an amount not to exceed $136,116.90 for a total contract amount not to exceed $525,345.90, for the provision of Police vehicle emergency equipment, utilizing existing City of Miami Beach Bid No. 77-98/99, on a contract basis, effective until September 30, 2000, with the option to renew for two (2) additional one (1) year periods, subject to further extensions by the City of Miami Beach and availability of funds, for the Department of General Services Administration, allocating funds therefor from the Law Enforcement Block III Grant, Account fd1%14202b.2905P-6sr-0 14l 1('' / K --A Judi S. Carter N irector of Purchasino. Date 1 1 AwardIncrease U ` 5