HomeMy WebLinkAboutR-00-0538J-00-447
6/13/00
RESOLUTION NO. 00— 538
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A FOUR FIFTHS (4/5THS ) AFFIRMATIVE VOTE, AFTER
A DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF AN EMERGENCY, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND
APPROVING RENOVATIONS AND REPAIRS TO THE
MANUEL ARTIME COMMUNITY CENTER BUILDINGS AND
THEATER, FOR THE DEPARTMENT OF CONFERENCES,
CONVENTIONS AND PUBLIC FACILITIES, IN AN
AMOUNT NOT TO EXCEED $185,000, ALLOCATING
FUNDS THEREFOR FROM A GRANT AWARDED BY THE
MIAMI-DADE COUNTY CULTURAL AFFAIRS COUNCIL
$145,000, AND THE AMOUNT OF $40,000, FROM
FY 2000 CAPITAL IMPROVEMENT PROJECT
NO. 322060; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE NECESSARY DOCUMENT(S), IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR THIS
PURPOSE.
WHEREAS, a critical need exists for certain renovations and
repairs to the Manuel Artime Community Center buildings and the
Manuel Artime Performing Arts Theater to comply with federal
guidelines established by the American Disabilities Act; and
WHEREAS, the renovations and repairs consist of the
replacement of the elevator in the office building, replacement
of the air-conditioning and sound systems, significant
corrections to extensive leaks in both buildings and other
necessary repairs; and
CITY COMOSSION
MEETING OF
J U N 2 9 2000
Resolution Ao.
11
WHEREAS, the City Manager made a written finding that the
renovations and repairs constitute a valid public emergency which
requires the immediate procurement of services, materials, goods
and equipment to protect the health, safety and welfare of
residents and the public and to make use of the grant funds
awarded in the designated time frame; and
WHEREAS, the City Manager recommends that informal bid
procedures be utilized to procure needed services, equipment,
goods, materials and construction of the project; and
WHEREAS, upon receipt of informal bids, contracts for the
services, equipment, goods, materials and construction are to .be
executed with the lowest responsive and responsible bidder(s) by
the City Manager; and
WHEREAS, funds are available in the amount of $145,000 from
a grant awarded by the Miami -Dade County Cultural Affairs
Council, and the amount of $40,000 allocated by the by the
Capital Improvements Program Project No. 322060.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Page 2 of 4
Section 2. The City Manager's finding that a valid
public emergency exists and the waiver of formal competitive
sealed bid procedures for construction of necessary renovations
and repairs to the Manuel Artime Community Center and Manuel
Artime Performing Arts Theater, are hereby ratified, approved and
confirmed.
Section 3. By a four-fifths (4/5t''s) affirmative vote of
the members of the City Commission, the City Manager's finding of
an emergency and waiving the requirements for competitive sealed
bids, are hereby ratified, approved and confirmed, and the
renovations and repairs to the Manuel Artime Community Center
buildings and theater, in an amount not to exceed $185,000, for
the Department of Conventions, Conferences and Public Facilities,
are hereby approved, with funds therefor hereby allocated from a
grant awarded by the Miami -Dade County Cultural Affairs Council,
in the amount of $145,000, and the amount of $40,000, from FY
2000 Capital Improvement Project No. 322060.
Section 4. The City Manager is hereby authorized'/ to
execute all necessary document(s), in a form acceptable to the
City Attorney, for this purpose.
�i The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
Page 3 of 4
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor2�.
PASSED AND ADOPTED this 29th day of June , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
No legislation by signing it in the designated ce provided, said le tion now
becames effective with the elapse of ten 10) y from the date of Co - i icn act<�on
ding same, without the Mayo�e rei ' veto. /1
ATTEST:
WALTER J..FOEMAN
CITY CLERK
APPROVED O FORM
2: RCL
CORRECTNESS
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 4 of 4 U
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable.Mayor
and Members of the City Commission
bPP
,t • P� - i
DATE: JUN 1 4 2000 FILE:
SUBJECT: Emergency Waiver Resolution
For Emergency Repairs to
Manuel Artime Center
REFERENCES:
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution waiving
formal competitive selection procedures for needed repairs and renovations to the Manuel Artime
Community Center buildings and Theater, based on the City Manager's written finding that a valid
public emergency exists justifying such waiver.
BACKGROUND
This repair project consists of the replacement of the elevator in the Office Building, replacement of
the air conditioning system and the sound system, major repairs to extensive leaks in both buildings,
and other necessary repairs. As outlined in the City Manager's emergency finding, the Departments
of Public Works and Conferences, Conventions and Public Facilities have determined the
following:
• The City must comply with Federal guidelines established by the ADA for the benefit of
handicapped citizens. At the present time, the elevator in the Office Building must be
replaced and/or repaired to bring it into compliance. The Lions Club Home for the Blind is
one of the tenants at the Manuel Artime Office Building, as is the Catholic Bureau Child Care
Center, which serves children younger than 5 years of age.
• There are extensive water leaks in the buildings, which pose a liability to the office tenants,
visitors and the general public.
• Adherence to normal procurement procedures for project implementation will impose a
significant hardship on the City and the health, safety and welfare of its handicapped citizens.
Funds have been allocated from a Miami -Dade County Cultural Affairs Council grant in the amount
of $145,000 (these funds must be expended by September 1, 2000), and Capital Improvements
funding, including $40,000 from Capital Improvements Program Project No. 322060.
CAGEP//C
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0- 5
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw DATE: April 14, 2000 FILE:
City Manager
SUBJECT: Manuel Artime Community Center
Repairs and Renovations
FROM: Christina P. Abrams, Directors, REFERENCES:
Conferences, Conventions & Public Facilities ENCLOSURES:
This memo serves to verify that funds are available from the following sources for emergency
repairs to the Manuel Artime Community Center and Performing Arts Theater:
D 3z2o6o
$145,000 from Miami -Dade County Cultural Affairs Council r c I P r
40,000 from Capital Improvements program Project No. 322060
Budgetary
By: tl'%J
Luie Brennan,
Capital
Un
and Approval:
Director, Management and Budget
Ritogp3m Riew And Approval:
c: Raul Martinez, Assistant City Manager
Terry Buice, Assistant Director
Lilia Varas, Manuel Artime Community Center
Date:
Date: /4 �
QQ- 538
Aar -19-00 09:47am From -CITY OF MIAMI CITY MANAGERS OFFICE 3054161019 T-525 P-01/01 F-942
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
inald
FROM; �
City Manager
DATE APR 18 2000 FILE
SUBJECT : BMERGENCY FINDING
Manuel Artime Community Center
Repairs and Renovations
REFERENCES:
ENCLOSURES:
This memorandum serves as a written report for the finding of a valid emergency for repairs to the
Manuel Artime Community Center and Manuel Artime Performing Arts Theater.
This finding is based upon the following information supplied to me by the Departments of Public
Works and Conferences, Conventions and Public Facilities.
o The City must comply with Federal guidelines established by the ADA for the benefit of
handicapped citizens. At the present time, the elevator in the Office Building must be
replaced and/or repaired to comply with ADA requirements. The Lions Club Dome for the
Blind is one of the tenants at the Manuel Artime Office Building. Additionally, the Catholic
Bureau Child Care Center, which serves children younger than 5 years of age, is housed in
the Artime Office: Building.
There are extensive water leaks in the buildings, which pose a liability to the office tenants,
visitors and the general public.
v The adherence to normal procurement procedures for project implementation will impose a
significant hardship on the City and the health, safety and welfare of its handicapped citizens
and to the convenience of municipal affairs.
• Funds are available in the amount of $145,000 from a grant awarded by the Miami -Dade
County Cultural Affairs Council, $100,000 allocated by the 23`d CDBG funds, $167,000
allocated by the 20 CDBG funds, and $40,000 allocated by the Capital Improvements
Program Project No. 322060. Some of the funds allocated must be expended by
September 1, 2000
In order to initiate and complete improvements in a timely manner, formal competitive bid
procedures shall be waived for the procurement of goods and services required for this project,
pursuant to Section 18-79 of the City Code. Informal bids shall be obtained for contraction
services, materials and/or equipment and contracts shall be executed by the City Manager with the
lowest responsive and responsible bidder(s).
DHW 1&A/&1_V/yp
00- 535
•
RATIFICATION OF
EMERGENCY
ITEM: Manuel Artime Community Center Buildings 8Z
Theater
DEPARTMENT: Conferences, Conventions and Public Facilities
TYPE: Emergency Purchase
REASON: The Department of Conferences, Conventions and
Public Facilities has a need to repair and renovate
the Manuel Artime Community Center Buildings
and Theater in order to comply with Federal
guidelines established by the ADA for the benefit of
handicapped citizens.
RECOMMENDATION: It is respectfully recommended that the City
Commission, ratify, approve and confirm by a
four/fifths (4/5th) affirmative vote, the City
Manager's finding of an emergency, for the
approval of repairs of the Manuel Artime
Community Center for the Department of
Conferences, Conventions and Public Facilities, for a
total amount not to exceed $185,000.00;
allocating funds therefor from a grant awarded by
the Miami -Dade County Cultural Affairs council,
($145 000) and from FY 2000 CIP Project No.
320 ($40,000).
of
Date
AwardRatify£mr ®-