HomeMy WebLinkAboutR-00-0535J-00-569
6/16/00
RESOLUTION NO.
00-
•
A RESOLUTION OF THE MIAMI CITY COMMISSION
ALLOCATING THE AMOUNT OF $100,000 OF
COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG")
FUNDS FROM THE PREVIOUSLY APPROVED LITTLE
HAITI JOB CREATION PROJECT TO ASSIST TWO (2)
BUSINESSES IN THE EDISON LITTLE RIVER/LITTLE
HAITI AREA AND $28,230 OF CDBG FUNDS FROM
THE PREVIOUSLY APPROVED CITYWIDE MICRO LOAN
PROGRAM TO ASSIST ONE (1) BUSINESS IN THE
MODEL CITY AREA, WITH SAID ALLOCATIONS
PROVIDING FUNDING FOR THE THREE BUSINESSES
TO PARTICIPATE IN THE COMMERCIAL
REVITALIZATION PROJECT APPROVED BY THE CITY
COMMISSION AT ITS SPECIAL MEETING OF MAY 11,
2000; FURTHER AUTHORIZING THE CITY MANAGER
TO ENTER INTO CONTRACT(S) WITH THE
BUSINESSES, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR THIS PURPOSE.
WHEREAS, Resolution No. 00-412, adopted May 11, 2000,
approved the program design concept for a pilot Commercial
Revitalization Program similar to the program operated by
Miami -Dade County; and
WHEREAS, Neighbors to Neighbors Association, Inc. has been
working with three (3) businesses that had been approved for
funding from the Miami -Dade County Commercial Revitalization
CITY COMESSION
MEETLNG OF
J U N 2 9 2000
Hewlu ion No.
r 535
Program contingent on these businesses receiving matching funds
from the City of Miami; and
WHEREAS, at its meeting of June 8, 2000, the City
Commission directed the Administration to provide a funding
recommendation for these three businesses;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An allocation in the amount of $100,000 of
Community Development Block Grant ("CDBG") funds from the
previously approved Little Haiti Job Creation Project, is hereby
approved, to assist the following two (2) businesses in the
Edison Little River/Little Haiti as follows:
Georges William Enterprises $50,000
4600 N.E. 2 Avenue
Omega's Fashions $50,000
5401 N.W. 2 Avenue
Page 2 of 4 U "�
Section 3. An allocation of $28,230 of CDBG funds from
the previously approved Micro Loan Program, is hereby approved,
to assist the following business in the Model City area:
Shakers Conch House $28,230
5330 N.W. 17 Avenue
Section 4. The aforementioned funding commitments
identified in Sections 2 and 3 above are contingent upon each
business complying with the . approved guidelines of the
Commercial Revitalization Program, including review and approval
by the Community Development Loan Committee.
Section 5. The City Manager is hereby authorizedll to
enter into individual contracts, in a form acceptable to the
City Attorney, with each of the aforementioned businesses for
said purpose.
Section 6. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.2/
1� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but
not limited to those prescribed by applicable City Charter and Code
provisions.
If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Page 3 of 4 ���}
0 %
PASSED AND ADOPTED this 29th day of June 2000.
JOE CAROLLO, MAYOR
In sc=danCe Vfqh Miami Code Sec. 2-36, since the M' ayor u-Nd not indicate approval of
this 8-,,Gisfafion by signing it in the designated p!aca pra-vided, -said leg',isa1lon 110W
becomes effective with the elapsc of ton (10) days fv- n data 0 Gcnnm!GG1
regarding same, without the Mayor exer in . v
ATTEST:
Walter J. .;roan, Cij' Clerk
WALTER J. FOEMAN
CITY CLERK
or
tRO%/IfILARELLO
ATTORNEY
4498:RCL:BSS
CORRECTNESS:t/
Page 4 of 4
00—
CITY OF MIAMI
CITY ATTORNEY'S OFFICE
MEMORANDUM
TO: Walter J. Foeman
City Clerk
FROM: Alejandro V
City Attoie
DATE: Januar723, 2
RE: Corrected Scrivener's Error -Resolution No. 00-535, adopted June 29, 2000
(J-00-569)
Resolution No. 00-535, adopted June 29, 2000, contains a scrivener's error as the amount
of funds expressed as allocated to `Shakers Conch House' in Section 3 is erroneously typed as
$23,230. The correct amount, $28,230, is properly set forth in the Resolution's title and the
introductory language of Section 3.
The herein attachment, which is a substitute original resolution to replace the document you
presently possess as Resolution No. 00-535, has been revised to reflect the proper amount.
After the correct document has been executed, please forward a copy to this Office and to
Dan Fernandes, Assistant Director, Department of Community Development. This memorandum
may be attached to Resolution No. 00-535 so that any concern regarding the substitution of said
Resolution is clarified.
W532:BSS
Attachment
c: Dan Fernandes, Assistant Director
Department of Community Development
6 AUTHORIZE CRA EXECUTIVE DIRECTOR TO SOLICIT, IN
ITEM
'4 CONJUNCTION WITH CITY, FOR GENERAL
SEO0W/CRA�R;01 41 CONTRACTOR/CONSTRUCTION MANAGER AT RISK FROM
5 21=01F CITY APPROVED LIST OF GENERAL CONTRACTORS OR
FROM APPROVED LIST OF ENGINEERS - FROM LIST OF
.PROFESSIONAL CONSULTANTS TO PROVIDE TECHNICAL
ASSISTANCE TO THREE BUSINESS OWNERS RECIPIENTS
TO CRA. COMMERCIAL REVITALIZATION SUPPLEMENTAL
.GRANT PROGRAM.
22 MODIFY RESOLUTION SEOPW/CRA 01-41 AND AUTHORIZE CRA
ITEM 12 EXECUTIVE DIRECTOR TO ISSUE EXPEDITED RFQ, FOR
SEOPW/CR CONSTRUCTION MANAGER "AT RISK" TO PROVIDE
A R-01-106 CONSTRUCTION- SERVICES TO BUSINESS OWNER RECIPIENTS OF
7-30-01 CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT
PROGRAM AND FURTHER STIPULATE THAT SUCH FEES SHALL BE
PAID BY CRA AS CONSTRUCTION SERVICES.
38 AUTHORIZE EXECUTIVE DIRECTOR TO DISBURSE $73,290.15 IN
ITEM 9 ASSISTANCE TO THREE BUSINESSES THAT WERE RECIPIENTS
SEOPW/CRA OF CRA'S COMMERCIAL REVITALIZATION SUPPLEMENTAL
R-01-141 GRANT PROGRAM.
12-11-01
J-00-569
6/16/00
RESOLUTION NO. 0 0o 56131 5
A RESOLUTION OF THE MIAMI CITY COMMISSION
ALLOCATING THE AMOUNT OF $100,000 OF
OMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG")
F DS FROM THE PREVIOUSLY APPROVED LITTLE
HA\(S)WITH
OB CREATION PROJECT TO ASSIST TWO (2)
BUSES IN THE EDISON LITTLE RIVER/LITTLE
HAREA AND $28,230 OF CDBG FUNDS FROM THE
PRLY APPROVED CITYWIDE MICRO LOAN
PR0 ASSIST ONE (1) BUSINESS IN THE
MOCI AREA, WITH SAID ALLOCATIONS
PRNG F DING FOR THE THREE BUSINESSES TO
PAIPATE THE COMMERCIAL REVITALIZATION
PRAPPROV BY THE CITY COMMISSION AT
ITECIAL MEE NG OF MAY 11, 2000; FURTHER
AUZING THE TY MANAGER TO ENTER INTO
COT(S) WITH BUSINESSES, IN A FORM
ACBLE TO THE TY ATTORNEY, FOR THIS
PU.
WHEREAS, Resolution No. 00-4 adopted May 11, 2000,_
approved the program design concept for a pilot Commercial
Revitalization Program similar to the program operated by
Miami -Dade County; and
WHEREAS, Neighbors to Neighbors Associati n, Inc. has been
working with three (3) businesses that had bee approved for
funding from the Miami -Dade County Commercial Re italization
Program contingent on these businesses receiving matching funds
from the City of Miami; and
WHEREAS, at its meeting of June 8, 2000, the ty
Commission directed the Administration to provide a funding
recommendation for these three businesses;
[Note: The original Resolution 00-535 was replaced by
substitute resolution 00-535 per memorandum from the
City Attorney to the City Clerk dated January 23, 2001].
CITY CO dISSION
MEETING OF
J U N 2 9 2000
hosolution No.
t
r—.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CIT OF MIAMI, FLORIDA:
S tion 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An allocation in the amount of $100,000 of
Community Developm t Block Grant ("CDBG") funds from the
previously approved Li tle Haiti Job Creation Project, is hereby
approved, to assist the following two (2) businesses in the
Edison Little River/Little H iti as follows:
Georges William Enterprise $501000
4600 N.E. 2 Avenue
Omega's Fashions $50,000
5401 N.W. 2 Avenue
Section 3. An allocation of $ 8,230 of CDBG funds from
the previously approved Micro Loan Progr is hereby approved,
to assist the following business in the Mode City area:
Shakers Conch House $23,23
5330 N.W. 17 Avenue
Section 4. The aforementioned fundin commitments
identified in Sections 2 and 3 above are contingen upon each
business complying with the approved guidelines of the
Commercial Revitalization Program, including review and ap oval
by the Community Development Loan Committee.
[Note: The original Resolution 00-535 was replaced by substitute resolution
00-535 per memorandum from the City Attorney to the City Clerk dated
January 23, 20011.
Page 2 of 3
'Ell,
L-.
Section 5. The City Manager is hereby authorized" to
enter to individual contracts, in a form acceptable to the
City Attor y, with each of the aforementioned businesses for
said purpose.
Section 6. his Resolution shall become effective
immediately upon its ad tion and signature of the Mayor Y
PASSED AND ADOPTED this 29th day of June_- 2000.
OE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the May did not indicate approval of
this legislation by signing it in the designated place provie: -1 said legislation now
becomes effective with the elapse of ten (10) dai:\ ,, om ion action
regarding same, without the Mayor( .cerci�i gra
ATTEST:
City Clerk
WALTER J. FOEMAN
CITY CLERK
APPR eED PZ -k FO V * D CORRECTNESS: t/
rJ: DRWrVILARELLO
,• � ATTORNEY
[Note: The original resolution 00-535 was
4498:RCL replaced by substitute resolution 00-535
per memorandum from the City Attorney to
the City Clerk dated January 23,::;2001];.
�i The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
zi If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
CITY OF MIAMI, FLORIDA 7
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and DATE: JUN ( 4 2000
FILE:
Members of the City Commission
SUBJECT: Assistance to Three (3) Businesses
through the Commercial
Revitalization Program
FROM: 4ar A. Giz REFERENCES: City Commission Agenda
anager June 29, 2000
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
allocating $100,000 of Community Development Block Grant (CDBG) funds from the
previously approved Little Haiti Job Creation Project to assist two (2) businesses in the Edison
Little River/Little Haiti area and $28,230 of CDBG funds from the previously approved
Citywide Micro Loan Program to assist one (1) business in the Model City area; further
authorizing the City Manager to enter into contract with said businesses, in a form acceptable to
the City Attorney, for said purpose.
BACKGROUND
At its meeting of June 8, 2000, the City Commission directed the Administration to provide a
funding recommendation for three (3) businesses that Neighbors to Neighbors Association, Inc.
has been assisting. These businesses had been approved for funding through the Miami -Dade
County Commercial Revitalization Program, contingent on the City of Miami providing
matching funds. The three businesses include:
Georges William Enterprises 4600 N.E. 2 Avenue
Omega's Fashions 5401 N.W. 2 Avenue
Shakers Conch House 5330 N.W. 17 Avenue
At its Special Meeting of May 11, 2000 regarding Community Development Block Grant
(CDBG) Program issues, the City Commission adopted Resolution No. 00 - 412 that approved
the program design concept for a pilot Commercial Revitalization Program similar to the
program operated by Miami -Dade County. However, at that time the City Commission
approved only the program concept and did not identify funds to implement the program.
The Commercial Revitalization Program approved by the City Commission is similar to the one
operated by Miami -Dade County. Similar to the County Program, it is designed to improve the
exterior physical appearances of businesses, correct interior and exterior, code violations and
meet applicable Americans with Disabilities Act requirements. However, the City's Program
also includes infrastructure improvements as an eligible activity. The County program contains
restrictions for properties located in entitlement cities such as the City of Miami; requiring that
0 Ch �.1"" 5-15-
businesses located in the City must secure a 75% match from the City, with the- County
providing the remaining 25% contribution up to $50,000.
The Administration has identified .funds to provide assistance to help the three (3) previously
identified businesses. At the May 11, 2000 the City Commission reiterated its commitment to
fund the Little Haiti Job Creation Project for a five (5) year period. A. total of $450,00 has been
committed to this project to date. It is recommended that $100,000 of the previously approved
funding for the Little Haiti Job Creation project be directed to the two (2) businesses located in
the Edison Little River/Little Haiti area (Georges William Enterprises and Omega's Fashions).
These businesses meet the criterion of providing assistance to create or maintain jobs in the
targeted area.
It is further recommended that $28,230 from the approved Citywide Micro Loan Project be
provided as a grant to the third business (Shakers Conch House), which is located in the Model
City area.
The funding commitment for each of the aforementioned businesses is contingent upon each
applicant complying with the approved guidelines of the City of Miami Commercial
Revitalization Program and the ability to meet City requirements relating to the execution of a
Grant Agreement. Compliance with the program guidelines is inclusive of the review and
approval of individual applications by the Community Development Loan Committee.
It must also be noted that, due to the approved design of the City of Miami Commercial
Revitalization Program, the Administration's recommendation does not meet the grant amount
requested by either Omega's Fashions or Georges William Enterprises. The City's Program
limits the maximum grant allowed to $50,000 per, business assisted. In reviewing the
applications submitted to the County, Georges William Enterprises has requested $52,000 as the
City's match and Omega's Fashions cites an amount of $65,000.
Following is a brief overview of the staff analysis of each business:
Georges Williams Enterprises
4600 N.E. 2 Avenue
Total Cost of Project - $80,000
Proposed Sources to fund Project: Miami -Dade County - $20,000
Business - $ 8,000
City of Miami.- $52,000
• Commercial retail storefronts on first floor, rental apartments on second
• Two story building
• Proposes to create seven (7) jobs
• Maximum grant allowable is $50,000, which is $2,000 more than request
• Proposed rehabilitation includes: doors, lighting, plumbing, walkways, awnings,
fences, painting, roof repairs, windows, electrical, paving and signage
• Income and expense statements submitted do not support information on tax
returns
- 03a
U
• Viability of business is questionable
• Possible delinquent taxes on property
• City inspection estimates that approximately $155,000 is needed to properly
repair building
Omega's Fashions
5401 N.W 2 Avenue
Total Cost of Project - $100,000
Proposed Sources to fund Project:
Miami -Dade County - $25,000
Business - $10,000
City of Miami - $65,000
• Tailoring and alterations business
• Maximum grant allowable is $50,000, which is $15,000 more than request
• Proposes to create ten (10) jobs
• Proposed rehabilitation includes: plumbing, awnings, painting, roof repairs,
windows, electrical, paving and signage
• Long term viability of business is questionable
• City inspection estimates that approximately $64,000 is needed to complete
required repairs
Shakers Conch House
5330 N.W17 Avenue
Total Cost of Project - $43,431
Proposed Sources to fund Project:
Miami -Dade County - $10,858
Business - $ 4,343
City of Miami - $28,230
• Small seafood restaurant
• Proposes to create three (3) part-time positions to complement nineteen (19)
existing positions
• Proposed rehabilitation includes: door repair, awning repair, fence repair,
painting, roof repairs, windows, electrical, parking lot resurfacing/striping and
landscaping
• Income and expense statements submitted do not support information on tax
returns
• Appears to be a viable business
• City inspection estimates that approximately $37,000 is needed to properly repair
building
As previously stated, final approval is contingent upon each organization's ability to satisfy
program requirements and approval by the Community Development Loan Committee.
The proposed Resolution recommended for approval provides a funding source to implement the
Commercial Revitalization Program and assist the three (3) businesses that Neighbors and
Neighbors has been advocating to receive funds from the City to match the funding award from
the Miami-Dade County Commercial'Revitalization Program.
GPG F
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•
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TUESDAY, JUNE 20, 2000 wvvw.herald.com,9AJ
The Public Herring rmtice Eo tiea Cie aeon of Grant funds to assist fm (3) 4skvm.
date for the PtbEc Hearing. The =W date of ft Pudic HearnV will be.
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City
of
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3500 Pen American Drive
Miami, Rocca 33133
fsaktdtepq=edbshemllDbe assistA ft kx*g warls foreach bisirm md to patLdy appvved p4ect from w1kh kr& YA bg
%own Ammiffig ftw ftAft
swmcalchHouse Micro Loan ftgnn
*m9a's Fashions. $50,000 L09 Hall Job Oesdon Project
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kftested r*AdLs* we wwwagedID aland ft ab Pulft Haring. The ffe*q site is acces" to Me hffdcV*
CORRECTION TO
NOTICE OF PUBLIC HEARING TO
IMPLEMENT COMMERCIAL
REVITALIZATION PROGRAM TO ASSIST.
THREE BUSINESSES
The Public Hearing notice to discuss the allocation of $128,230 of Community
Development Block Grant funds to assist three (3) businesses through the Commercial
Revitalization Program included the incorrect date for the Public Hearing. The correct
date of the Public Hearing will be:
Thursday, June 29, 2000
City of Miami Commission Chamber
3500 Pan American Drive
Miami, Florida 33133
Following is a list of the proposed businesses to be assisted, the funding amounts for each
business and the previously approved project from which funds will be provided:
Business Amount Previously Approved Project Providing Funds
Shakers Conch House $28,230 Micro Loan Program
Omega's Fashions $50,000 Little Haiti Job Creation Project
Georges William Enterprises $50,000 Little Haiti Job Creation Project
Upon final approval by the City Commission, the City's 1999-2000 Action Plan will be
revised accordingly.
Interested individuals are encouraged to attend the above Public Hearing. The meeting
site is accessible to the handicapped.
(AD NO. 06173)
00— 5
0
11
SATURDAY, JUNE 17, 2000 WWW.herald.com 5
NOTICE OF PUBLIC, HEARWG TO
IMPLEMENT COMMERCIAL'
REVITALIZATION PROGRAM TO ASSIST
THREE BUSINESSES
A Public Hearing will be held to discuss the allocation of $128,230 of Community
Development Block Grant funds to assist three (3) businesses through the Commercial
Revitalization Program. The Public Hearing will be held:
Tuesday, June 20, 2000`"
City of Miami Commission Chamber
3500 Pan American Drive
Miami, Florida .33133
Following is a list of the proposed businesses to be assisted, the funding amounts for eacfl
business and the previously approved project from which funds will be provided:.
Business Amount Previously Approved Project Providing Funds
Shakers Conch House $28,230 Micro Loan Program
Omega's Fashions $50,000 Little Haiti Job Creation Project
Georges William Enterprises $50,000 Little Haiti Job Creation Project
Upon final approval by the City Commission, the City's 1999-2000 Action Planwill be4
revised accordingly.
Interested individuals are encouraged to attend the above Public Hearing. The
site is accessible to the handicapped. z
NO. 061
Gu- a35
J-00-408
5/11/00
RESOLUTION NO. U` .. 2
A RESOLUTION OF THE MIAMI CITY COMMISSION WITH
ATTACHMENT(S), APPROVING THE GUIDELINES AS SET
FORTH IN THE COMMERCIAL REVITALIZATION
PROGRAM, ATTACHED HERETO AND MADE A PART
HEREOF AND ESTABLISHING A COMMERCIAL
REVITALIZATION PROGRAM TO IMPROVE AND ENHANCE
CERTAIN COMMERCIAL CORRIDORS LOCATED IN THE
ECONOMIC OPPORTUNITY ZONES OF COMMUNITY
REVITALIZATION DISTRICTS.
WHEREAS, the City Commission directed the Administration
to develop a Commercial Revitalization Program ("Program")
similar to the Program operated by Miami -Dade County to improve
and enhance the physical and economic framework of older
commercial corridors located in the Economic Opportunity Zones of
Community Revitalization Districts; and
WHEREAS, the Department of Community Development reviewed
Miami -Dade County's Program guidelines and developed a Program
similar to that of Miami -Dade County;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as..if fully set forth in this
Section.
ZO'd S00'ON 20:TT
ATTA�y yu �V�r
00,6T unr
q - 0►
-131
CrrY comessIon
MEETMG OF
MAY 1 1 2000
A�eoiWlao Nm
Section 2. The guidelines as set forth in the Commercial
Revitalization .Program, attached hereto and made a part hereof,
are hereby approved, and a Commercial Revitalization Program to
improve and enhance certain commercial corridors located in the
economic opportunity.zones of community revitalization districts
is hereby established.
Section.3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.0
PASSED AND.ADOPTED this 11th day of _ may ,'2000.
JOE CAROLLO, MAYOR
In accordance with Miami Cods See. 2.36, since the Mayor did rot Ird'cr.le apprt k,n! of
thft legislation by signing it In the designated ' e provldzd, c»!,"' ,lr.i` .'r
becomes effective with the elaps3 of (10).da- f, m tate f Co -Tank vi� :
tegan t� same, wkhhout'the Mayor ercisi
e
ATTEST; - .. illi .!. F Cieck
I
WALTER J. FOEMAN
CITY CLERK
APPROVED FORM AND CTNESS-.&
w{
V1 LLO
ORNEY
W43 :RCL:BSS
1� if the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor 'vetoes this Resolution, it shall become. effective
immediately upon override of the veto by the .City commission..
Page 2 of 2
20'd S00'ON 20:TI 00,6T unr =131
Commercial Revitalization Program
The Commercial Revitalization Program is a comprehensive approach to improve and
enhance the physical and economic framework of older commercial corridors located in
the Economic Opportunity Zones of Community Revitalization Districts. The concept of
this special economic development program is to provide technical and financial
assistance to property owners and merchants to stabilize local businesses and create
employment opportunities for City of Miami residents.
The following guidelines establish minimum working parameters from which to evaluate
projects seeking assistance from the Commercial Revitalization Program and govern the
processing of Commercial Revitalization Program Grant requests:
a) All applications will be reviewed and approved by the Community
Development Loan Committee.
b) The maximum allowable grant is $50,000. The applicant must provide a
30% match to participate in the program.
c) The applicant is responsible for all additional costs above the approved
project amount (maximum City contribution is not to exceed $50,000).
d) All properties must be located in the City of Miami.
e) Priority will be given to businesses located in the Economic Opportunity
Zones identified in the Consolidated Pian.
f) All Applicants must create or retain jobs for low to moderate income
residents of the City of Miami (said requirement will remain in effect for
five (5) years following grant approval).
g) if CDBG•assisted properties are sold within five (5) years from the date of
receiving assistance, the Grantee must return to the City, on a prorated
basis, any grant funds provided on a declining percentage basis (e.g.
100%, 80%,60%,40%,200/o).
h) Property owners and/or commercial/industrial lease holders are eligible to
apply for a Commercial Revitalization Program Grant.
i) An absent property owner must obtain tenant consent and be in good
standing (i.e. property taxes must bel current).
j) Commercial/industrial lease holders must receive approval from the
property owner.
Page 1 of 6
b0'd S00'oN bO=TT 00.62 unf :-1Sl
•
® '
k) The ,property owner or lease holder must provide City of Miami
Department of Community Development financial statements, certified tax
returns; and other financial information deemed necessary.
1) A project is defined as any commercial. or industrial building located
within a tract or parcel of land. In cases where a building contains
multiple storefronts, the entire:building is considered to be a single project.
Buildings that are legally subdivided with separate ownership may be
considered individual projects.
m) Eligible_ expenses, include construction costs for work on exteriors,
correction of interior and exterior code violations and improvements to
meet requirements of the Americans with Disabilities Act, if deemed
necessary. for the completion of the project and infrastructure
improvements such as parking and landscaping.
n) The Applicant will enter into a contract with the City of Miami, which
retains the authority to revise the contract as required.
o) The Applicant' must comply with applicable Davis -Bacon and Labor
Standards.
p) The City will disburse project funds upon a submittal of a certificate of
completion, certificate of occupancy and all other compliance information.
required by CDBG guidelines.
q) The applicant is responsible for all fees and costs incurred prior to project
approval.
r) The City is not responsible for any cost overruns in excess of the approved
contract amount.
S) To every extent possible, the. City will develop a consolidated application
process for those entities also applying through the Miami -Dade County
Commercial Revitalization Program. The joint application process does
not preclude the applicant from complying with application requirements
that may be specific to the City of Miami, Commercial Revitalization
Program.
The goal of the program is to improve the physical appearance of businesses, create job
opportunities for low and moderate income City of Miami . residents and enhance the.
impacted neighborhoods.
Page 2 of 6 ..
so d Soo ON bO:TI 00:.6T unf :'131
DESIGN SSIANUARDS
Design standards help to determine the nature and scope of exterior and interior
rehabilitation. The design concept for the commercial property to be rehabilitated must
meet the specific architectural style that reflects the character considered appropriate for
the building and the neighborhood. The design concept must be approved by the
appropriate government agencies and all permitting and zoning requirements must be
met, including conformance with specifications of the South Florida Building Code.
Some areas have cohesive design themes that lend to the development of architectural
design standards and a unified approach. Other areas may not contain cohesive design
themes and the buildings are not always contiguous. The approach in the latter areas is to
undertake rehabilitation that enhances the building's individual architectural design
elements. However, the program concept is intended to impact the commercial corridors
located in the Economic Opportunity Zones and to maximize the potential visual impact
of the rehabilitation projects in the Zones.
The comprehensive design of the program is intended not only to revitalize individual
buildings, but also to encourage pedestrian movement by introducing the use of exterior
pedestrian -oriented elements such as, landscaping, shading devices, and street furniture.
Buildings that are fifty (50) years old or older will be subject to review by the City of
Miami Planning Department to determine if the facility is of historic or architectural
significance. Buildings that fit these criteria will be subject to the standards of the
Secretary of Interior and must contract an architect experienced in historic preservation
for the project. Commercial revitalization projects of historic structures may also be
eligible for historic preservation funding.
SELECTION OF AN ARMIECT
After project approval, the applicant is responsible for selecting a qualified architect for
specific project. The selection of an architect must conform to approved procurement
requirements and will be based on professional qualifications, knowledge and experience
of local architecture and design cost. The Owner must request a minimum of three (3)
proposals prior to selecting the architect. It is anticipated that the architect's fee shall he
between 10% -15% of the owner/general contractor contract amount. It is the owner's
responsibility to conduct a review of the architect's background and to follow up on
project references.
To ensure the quality of the product, all drawings must contain specifications of all
material used in the construction of the project. The architect is responsible for preparing
sketches, working drawings, specifications, processing, permitting and revising plans;
providing as build drawings, preparing necessary information and material, preparing cost
estimates and obtaining the required permits. The architect is also required to conduct
regular site inspections (once a week minimum), prepare field reports, review pay
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requests and attend meetings as necessary.
SFjLMMON OF A CONTRACTOR
The applicant shall select a qualified General Contractor to complete the project and the
selection process must conform. to approved procurement requirements. The applicant
must obtain a minimum of three (3) proposals. The City of Miami will also conduct a
cost' analysis of the project, which will not be made available to the applicant or bidding
contractors. The City will review the proposals and the applicant can accept any proposal
that is within 10% of the City's estimate. The applicant is responsible for reviewing the
General Contractor's background, conducting a follow up on references and entering a
standard A.I.A. General Construction/Owner Agreement with the General Contractor.
The City of Miami has the right to terminate and/or refuse to receive construction
services. from any entity and any contractor that breaches this contract will be
automatically debarred from future government contracts. The Owner/Contractor
agreement shall contain all applicable federal requirements, including compliance with
Davis Bacon Act provisions, ATI native Action mandates and use of lead-free and
mercury -free paints.
The City of Miami will monitor' the project and disburse eligible payments to contractors
(less a 10% retainage that will be held until final certificates of completion are obtained).
The disbursement of funds to a contractor requires approval from the architect and
applicant. The City of Miami must approve all work completed outside the contracted
scope of work (as per Owner/Contractor agreement and will not honor payment requests
for said activities without prior approval, even if the request has come from the applicant.
Any general contractor selected for a commercial revitalization project must be licensed,
insured, and bonded. The City of Miami reserves the right to revise the contract between
the General Contractor and the Applicant, as it deems necessary
APPLICATION REVIEW AND SELECTION PROCESS
The City of Miami Department of Community Development will review, all applications
and screen them for completeness and eligibility under program and federal guidelines.
Following the Staff review, eligible applications will be forwarded to the Community
Development Loan Committee for approval and then forwarded to the City Commission
for final approval. Funds will be awarded on a- first come, first served basis until
identified funding for the program has been depleted. The following criteria will be
implemented during the review process:
a)Applications that are ,incomplete or illegible will not ' be given funding
consideration. Only applications that clearly meet program guidelines will be
recommended for further evaluation.
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b) Eligible applications will be reviewed and evaluated based on property location,
need for rehabilitation, visual impact, and cost.
C) Applicants will be notified in writing whether the proposed project has been
approved or rejected.
d) Architects will develop and finalize conceptual drawings into final working
drawings and specifications. The revisions will include a cost estimate.
e) A federal wage determination for the project will be requested.
f) Architect will hold a pre-bid meeting, with contractors and staff at the
construction site to review scope of work and answer questions.
g) The City of Miami will conduct a pre -construction conference with the applicant,
architect and applicant -selected contractor. The City of Miami will explain
applicable Local, State and Federal regulations (including the Davis -Bacon Act)
and the process to disburse of funds.
h) A Notice to Proceed and Notice of Commencement for the project will be
prepared -
i) Inspections to monitor for compliance with Davis -Baron and other regulations, as
well as construction progress, will be conducted periodically.
j) Invoices will be reviewed and verified for completed work against requests for
payment. Releases of liens and paid receipts for material must accompany
invoices for payment. Applicant and Architect signatures will be required before
payment is released. Applicant and Architect must ensure that all pertinent
compliance forms are attached to the request for payment prior to approving the
request.
GRANT PAS
The applicant will submit a request for payment to the City of Miami Department of
Community Development with all pertinent information and support documentation. The
request must be accompanied by all Davis Bacon Information reports and invoices
detailing portions of the job completed as specified in the approved schedule of values.
The applicant and architect must sign the request.
The following types of payment will be processed: -
a) Progress payment -- A payment may be issued to the contractor for ninety percent
(900/9) of the completed work or materials that have been ordered and paid. The
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request for payment must be approved by the applicant and the architect. The City
of Miami will confirm that the work has been completed.
b) The retainage of ten percent (10%) of the contract amount shall be paid upon
compliance by the contractor of the following:
• Completion of all rehabilitation work and receipt. submitted to the City of
a final Certificate of Completion; and
• Approval and acceptance of the rehabilitation work by all the
governmental agencies and authorities having jurisdiction over the project,,
. ' including the issuance of a Certificate of Completion or Certificate of
'Occupancy, as applicable; and
• Receipt and approval by the City of Miami of all documentation for
compliance with Federal Labor Standards; and
• Receipt and approval by the City of a Contractor's Affidavit representing a
certified statement showing that the property is . free and clear of
mechanics, materialmWs or any other type of lien or obligation relating to
the construction of the project.
c) A lump sum for the grant total may be issued to the applicant upon completion of.
all the rehabilitation work and compliance with the requirements for release of the
retainage set forth above. In this instance, the lump sum amount disbursed will
constitute a "reimbursement to the applicant (rather than a payment to the
contractor); for eligible rehabilitation costs incurred and already paid.
W4313 Attach
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