HomeMy WebLinkAboutR-00-0527J-00-539
6/9/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE CITYWIDE PROCUREMENT OF
MICROSOFT LICENSES AND MAINTENANCE FROM
SOFTWARE HOUSE INTERNATIONAL, AWARDED UNDER
EXISTING STATE OF FLORIDA CONTRACT
NO. 252-001-00-1, EFFECTIVE THROUGH
MARCH 31, 2002, ON AN AS -NEEDED CONTRACT
BASIS, SUBJECT TO FURTHER EXTENSION BY THE
STATE OF FLORIDA, FOR THE DEPARTMENT OF
PURCHASING TO BE UTILIZED CITYWIDE;
ALLOCATING FUNDS THEREFOR FROM THE OPERATING
BUDGETS OF VARIOUS USER DEPARTMENTS,
REQUIRING BUDGETARY APPROVAL PRIOR TO USAGE.
WHEREAS, the Department of Purchasing sees a need for a
Citywide contract for the procurement of Microsoft licenses and
maintenance; and
WHEREAS, said services are available under existing State of
Florida Contract No. 252-001-00-1, effective through
March 31, 2002; and
WHEREAS, this contract will enable user departments to
purchase Microsoft licenses and maintenance on an as -needed
contract basis; and
CITY COV ISS103
MMETMG OF
j N 2 q 2000
Resolution No.���
WHEREAS, funds are available from the operating budgets of
various user departments, requiring budgetary approval prior to
usage; and
WHEREAS, the City Manager and the Director of Purchasing
recommend that the acquisition for Microsoft licenses and
maintenance from Software House International, awarded under
existing State of Florida Contract No. 252-001-00-1, be approved;
NOW; THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
section.
Section 2. The Citywide procurement of Microsoft
licenses and maintenance from Software House International,
awarded under existing State of Florida Contract
No. 252-001-00-1, effective through March .31, 2002, subject to
further extension by the State of Florida, for the Department of
Purchasing to be utilized Citywide, on an as -needed contract
basis, is hereby approved, with funds therefor hereby allocated
Page 2 of 3 527
from the operating budgets of various user departments, requiring
budgetary approval prior to usage.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 29th _ day of June 1 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this [begislation by signing it in the designated r4ac- r,,ro-ldrad, said legislation novi
becomes effective with the elapse of ten (10) da r r, dal.le of �, s1sicn action
e7
regarding same, without the Mayor ;zerci in eto.
ATTEST: W J. man, City Clerk
F61 e
WALTER J. F
CITY CLERKoO
APPRQ,,4; AV'TO FORM AND -.4@0RECTNESS-e/
CIZZ ATTORNEY
e r
4483:RCL
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
0 0 '
CITY OF MIAMI, FLORIDACA=5
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and
Members of the City Commission
RECOMMENDATION
DATE : JUN I /I 2000 FILE:
SUBJECT:
Resolution Authorizing
Purchase of Microsoft Licenses
REFERENCES: And Maintenance, Citywide
State of Florida 252-001-00-1
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing a citywide contract for Microsoft Licenses and Maintenance from Software House
International, Non-Minority/Non-Local vendor, located at 2 River Drive, Somerset, NJ 08873,
under existing State of Florida contract No. 252-001-00-1, on an as needed contract basis,
effective until March 31, 2002, subject to further extensions by the State of Florida. Allocating
funds therefore from various user departments and requiring budgetary approval of funds from
individual departmental accounts prior to usage.
BACKGROUND
Various municipalities and agencies have realized substantial savings utilizing the State of
Florida contract for Microsoft Licenses and Maintenance. The Purchasing Department has a
need to secure a citywide contract for this commodity for use by various city departments on an
as needed contract basis under existing State of Florida Contract No. 252-001-00-1. It is
therefore recommended that award be made to Software House International, under the existing
State of Florida contract. The Department of Information Technology concurs with the use of
the State of Florida contract for this commodity.
QJ Q
CAGB S #1a
ResoMemo
;; ��
252-001-00-1 = Computer Software: Microsoft Page 1 of 1
Computer Software: Microsoft License &
Maintenance
252-001-00-1
Effective: 04/05/00 through 03/31/02
Certification
Special Conditions
Price Sheet
Ordering Instructions
Complete Contract
State Contracts Main Index
Contractors:
Ordering Information Vendor URL
Software House International http.//www.shi.com
MAIN INDEX I One -Stop Purchasing I Password I Account Status I j[RP
Please send comments or questions to State Purchasing
00- 527
http://fcn.state.fl.us/st—contracts/252001001/ 6/1/00
Suite 315 Page 1 of 2
CERTIFICATION OF CONTRACT
TITLE: Computer Software: Microsoft License &
Maintenance
BID NO.: 23-252-001-V
CONTRACTOR(S): Software House International (P)
Suite 315
CONTRACT NO.: 252-001-00-1
EFFECTIVE: April 5, 2000
through March 31, 2002
SUPERSEDES: 252-001-97-1
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER
PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE
ATTENTION OF VONNIE ALLEN AT (850) 487-2304 SUNCOM 277-
2304, E-MAIL mailto:allenv@dms.state.fl.us
A. AUTHORITY - Upon affirmative action taken by the State of Florida
Department of Management Services on April 5, 2000, a contract has been
executed between the State of Florida and the designated contractors.
B. EFFECT - This contract was entered into to provide economies in the
purchase of Microsoft License and Maintenance by all State of Florida
agencies and institutions. Therefore, in compliance with Section 287.042,
Florida Statutes, all purchases of these commodities shall be made under the
terms, prices, and conditions of this contract and with the suppliers
specified.
C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in
accordance with the attached ordering instructions. Purchaser shall order at
the prices indicated, exclusive of all Federal, State and local taxes.
All contract purchase orders shall show the State Purchasing contract
number, product number, quantity, description of item, with unit prices
extended and purchase order totaled. (This requirement may be waived.
when purchase is made by a blanket purchase order.)
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor
failure to perform according to the requirements of this contract on
Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the
problem within a prescribed period of time, then form PUR 7029, Request
for Assistance, is to be filed with. this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general
conditions are enclosed for your information. Any restrictions accepted from
the supplier are noted on the ordering instructions.
http://fcn.state.R.us/st—contracts/252001001/certification.htm 6/1/00
Suite 315
•
•
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR
7073 should be used to provide your input and recommendations for
improvements in the contract to State Purchasing for receipt no later than 90
days prior to the expiration date of this contract.
Authorized Signature
HPB/kla
Attachment
Page 2 of 2
Vii'_ 527
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Software House International Page 1 of 1
0 0
Software House International
ORDERING INSTRUCTIONS
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F-223009648-001
VENDOR: Software House International
STREET ADDRESS OR P.O. BOX: 2 River Drive
CITY, STATE, ZIP: Somerset, NJ 08873
TELEPHONE: 732-868-8766
TOLL FREE NO.: 800-527-6389
ORDERING FAX NO.: 732-868-8767
REMIT ADDRESS: P. O. Box 8500-41155
CITY, STATE, ZIP: Philadelphia, PA 19178
WILL ACCEPT THE VISA CARD
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: Eric Seese, Account Executive
ADDRESS: 5443 Essen Lane Unit 4
CITY, STATE, ZIP: Baton Rouge, LA 70809
TELEPHONE: 225-763-9448
TOLL FREE NO.: 800-527-6389
URL HOME PAGE ADDRESS:-http://www.shi.com
ELECTRONIC MAIL ADDRESS: eric seese@,shi.com
http://fcn.state.fl.us/st—contracts/252001001/orderl.htm 6/1/00
SPECIAL CONDITIONS
r:
•
SPECIAL CONDITIONS
PURPOSE
Page 1 of 8
The purpose of this Invitation to Bid is to establish a 24 month contract for the purchase of Microsoft
License and Maintenance by all State of Florida agencies and other eligible users in accordance with
Eligible Users paragraph, General Conditions. It is anticipated that the contract will be effective from
April 1, 2000 through March 31, 2002.
OPTIONAL CONTRACT USAGE
In addition to the eligible users referenced above with the consent of the successful Bidder(s)
purchases may be made under the terms and conditions of this Invitation to Bid, by government
entities located outside the State of Florida. Appropriate governmental entities' purchasing laws,
rules and regulations shall apply to purchases made under this contract.
ESTIMATED QUANTITIES
It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately
$8,000,000 per year under any contract resulting from this Bid. These estimated figures are given
only as a guideline for preparing your Bid and should not be construed as representing actual figures
under the contract.
PURCHASES UNDER $2,500
Agencies have the option to purchase from non -contract vendors provided the cost is below $2,500.
State agencies are encouraged to use the State Visa Purchasing card for all purchases under $2,500.
SPECIAL ACCOMMODATIONS
Any person requiring a special accommodation at State Purchasing because of a disability should call
State Purchasing at (850) 488-8440 at least five (5) workdays prior to the Bid opening. If you are
hearing or speech impaired, please contact the Division by using the Florida Relay Service, which
can be reached at 1 (800) 955-8771 (TDD).
TECHNICAL SPECIFICATIONS
1. The software specified in this bid will be installed by the end users.
2. All bids must provide a manufacturer's cost plus percentage based on the Microsoft products to
qualified Microsoft Large Account Reseller.
3. The bidder must bid the latest version of all software.
4. Options to purchase Microsoft's official documentation and diskettes must be included In bid;
and CD-ROM disk sets, per product pool (Applications, Systems, Server), as applicable.
5. Products and upgrade advantage to be bid under the MASTER AGREEMENT include all softw
offered under MICROSOFT CORPORATE SELECT and MICROSOFT EDUCATION SELE
6. Competitive upgrade products available to the end users are listed on the Microsoft Select Pric
referenced on the Manufacturer's Certification.
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SPECIAL CONDITIONS Page 2 of 8
7. The price list referenced on the Manufacturer's Certification, based on the Microsoft Govern m
Select MVLP-D 50,000 unit level; and Microsoft Education Select MVLP-A designation, will
for the purpose of this bid and resultant contract.
11 Upgrade Advantage — Three (2) year upgrade advantage will be offered for this bid and resulta
contract.
9. Options to purchase all Microsoft products under Microsoft Select License and Upgrade Advan
Microsoft Education Select.
10. Option to purchase both 3-1/2" and CD-ROM must be included. Vendors shall bid Microsoft d
11. The MASTER AGREEMENT includes allsoftware listed in the referenced Manufacturer's
Certification:
12. Product order confirmation, which includes a hard copy document of the number and type of li
ordered shall be supplied to the ordering agencies with their invoice.
13. Large Account Reseller must have at least 5 members certified through the Microsoft Certified
Professional Program at the level of Certified Systems Engineer + Internet, Certified Systems
Engineer, Certified Database Administrator, Certified Solution Developer, Certified Profession
Site Building, Certified Professional + Internet, Certified Professional, or Certified Trainer cur
on their Staff. The Large Account Reseller must also have at least 15 members certified throug
Microsoft Sales Certification Training Program to allow for State of Florida Account Coverage
Microsoft Trained Sales force for selling products. Copies of the Certificates must be included
bid submittal. Failure to do so will result in bid rejection.
14. Reseller must have at least one Microsoft. Sales Certified staff member available Monday throu
Friday, 8:00 a.m. to 6:00 p.m. EST on weekly except for State of Florida holidays to answers p
calls and questions.
15. All certifications required in this bid must be completed and returned with your bid. Failure to
with this requirement shall result in disqualification of bid. In the event a bid is submitted by o
than the equipment manufacturer, a. certification executed by the manufacturer shall be required
the bidder is an authorized representative of the manufacturer. The manufacturer's certification
executed by the manufacturer's representative authorized to bind all the manufacturer's branche
dealers/resellers, and/or service establishments. Dealers/resellers are not authorized to sign this
certification on behalf of the manufacturer. Failure to submit this certification with your bid sh
result in disqualification of the bid.
16. UPGRADE ADVANTAGE
Upgrade Advantage, under Microsoft's MASTERS' AGREEMENT includes:
Master upgrade to include one master of each version of software for which upgrade advantage
maintenance has been purchased.
Master Interim Releases and software change notices .for software for which upgrade advantage'
been purchased.
DELIVERY REQUIREMENTS
All prices bid shall include delivery to purchaser within 30 days.
DELIVERABLES
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SPECIAL CONDITIONS • • Page 3 of 8
The vendor shall guarantee that the contracting agency will be granted unlimited rights to reproduce,
for the agency's use, materials and reports specifically developed for the department's requirements.
If the vendor contemplates use of materials that are copyrighted, and charging a licensing fee for the
right to reproduce or use such materials, the proposed cost of such a license shall be clearly presented
by the vendor. Such information shall also be included in any material presented in response to later
specific requests for services.
PRICES
All current and future Microsoft Software Licenses shall be sold under the MICROSOFT SELECT
MASTER AGREEMENT and MICROSOFT EDUCATION SELECT MASTER AGREEMENT, for
the term of the contract.
Response shall be submitted in the form of % off list for software listed on the designated
manufacturer's product/price list. The prices and percentage (%) discount offered with the bid shall
be firm against any increase for the entire term of this contract and any renewals thereof. New
products may be added if approved by State Purchasing, utilizing the same percentage discount
originally bid, based on the manufacturer's price in effect at the time the new product is offered.
CONTRACT PRICIN
On any contract where pricing is based on a Manufacturer's or Dealer's published price list (net or
discounted), the price list must be provided by the respondent as part of the package in hard copy,
and on a 3.5 inch diskette as a Word or Excel document. Any subsequent revisions shall be submitted
in the same format to State Purchasing Contract Administrator, for review and approval prior to
implementation. Updates may be submitted by e-mail or diskette.
The Contract resulting from this negotiation will become a public document. The State of Florida,
State Purchasing is using the Florida Communities Network (FCN) on the Internet World Wide Web
(WWW) to distribute State Term Contracts and product information.
Each Contract Vendor shall develop and maintain a State Contract Web Page on the Internet WWW
to post the State Contract prices. This site must be dedicated to the State of Florida Contract. Access
to the site and its information cannot be password protected. The Page must be compatible with the
most recent version of browser software being used by State Purchasing. As of the writing of.this
solicitation, Netscape Navigator 3.0 is the State Purchasing Browser standard. State Purchasing
intends to upgrade to a new browser version as it becomes available and fully tested, at its discretion.
State Contract Page must be as follows:
Solely for current contract pricing
Additional links or information may be placed on the left edge of the screen to access
additional product literature, the vendor's home page, the history of the company, etc.
The center of the screen contains information and pricing that relates to only the terms on
the contract being served.
The Universal Resource Locator (URL) for the Internet Page must be supplied to
Purchasing prior to the implementation of the contract.
Failure to follow the above specifications as required in this section will be grounds for the link being
broken from the State Contract and may be grounds for removal from the contract.
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SPECIAL CONDITIONS Page 4 of 8
Due to the short time between award & when the vendor must take ownership of the contract, the
State is willing to place the pricing on the State's system until May 1, 2000 provided the vendor
supplies the pricing and product list in Word with preset tabs to indicate part number, description, &
Florida State Price.
Diskette must be formatted as:
"Word for Windows"
Font: ,Times New Roman 12
Preset tabs only
Margins: .5 Left and :5 Right, .5 Top and 1.0 Bottom
Portrait only -no landscape
No Tables
No Headers or Footers.
No Excel Files
QUANTITY DISCOUNTS
Bidder is urged to offer additional discounts for one time delivery of large single orders of any
assortment of items in the space provided on the price sheets. Such discounts will not be considered
in evaluation of bid.
SALES PROMOTIONS
A contractor, during the term of the contract, may lower prices of products on the contract, for a
specified period of time. The contractor shall document sales promotions to and receive approval of
the Division of Purchasing, prior to offering sales promotions to contract users. Documentation of
sales promotions shall specify starting and ending dates of the promotion, specify list prices and
promotional prices, and shall contain a statement that the promotional prices are available to all
contract users. Sixty (60) days is established as the minimum period of time for which a sales
promotion can be offered. Sale pricing shall be made available on contract items only and promoted
to all users of the contract. Evidence of offering of a sales promotion to a contract user prior to the
submittal to and approval of the Division of Purchasing shall subject the contractor to
removal from the contract.
NO SUBSTITUTIONS
The types/versions of software specified in the Invitation to Bid are compatible with other
systems/software currently installed. Therefore, NO SUBSTITUTES ALLOWED. Compatibility
with existing software allows for warehousing of supplies as well as technical and upgrade advantage
support peripheral software.
AUTHORIZED DEALERS/DISTRIBUTORS AND/OR SERVICE LOCATIONS:
X2'1
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SPECIAL CONDITIONS Page 5 of 8
On any contract where orders will be directed to Authorized Dealers/Distributors or listing Service
Locations, this information shall be provided by the BIDDER as part of the Bid package in hard
copy, and on a 3.5 inch diskette in a Word for windows or Excel file. Any subsequent revisions shall
be submitted in the same format to the DOP CONTRACT ADMINISTRATOR, for review and
approval prior to implementation.
Failure to submit the information required in this section will be grounds for disqualification of your
Bid and/or removal from any resulting contract.
NOTICE TO CONTRACTOR
The employment of unauthorized aliens by any contractor is considered a violation of section 247A
(e) of the Immigration and Nationalization Act. If the contractor knowingly employs unauthorized
aliens, such violation shall be cause for unilateral cancellation of the contract.
PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a.conviction for a
public entity crime may not submit a Bid on a contract to provide any goods or services to a public
entity, may not submit a Bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit Bids on leases of real property to a public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in f.s. 287.017 for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
SURCHARGE FEE AND SUMMARY OF TOTAL SALES
Division of Purchasing hereby imposes a vendor surcharge fee of .5% (1/2 of 1%) on contractors'
sales under any contract resulting from this negotiation. The fee will be paid by the contractor and
must be included in submitted prices and cannot be added as a separate item. Use of this contract will
be optional by State Agencies. If a State Agency elects to purchase from a source other than the
resulting State contract, such purchases shall be in accordance with Chapter 287, F.S., and 60A
Florida Administrative Code.
After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to
the State of Florida no later than 15 days after the end of each quarter.
Vendor surcharge fee and contract number should be noted on the check and remitted to:
State of Florida
Department of Management Services
P.O. Box 5438
Tallahassee, FL 32314-5438
Contract supplier shall furnish Division of Purchasing a detailed summary of sales at the end of each
quarter. By submission of these Sales Summary reports and corresponding vendor surcharge deposits,
the contractor(s) is certifying their correctness. All such reports and fee deposits shall be subject to
audit by the State of Florida. Summary information shall be provided each quarter and shall include
the following:
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SPECIAL, CONDITIONS Page 6, of 8
A. State Contract Number
B. Identity of purchaser
C. Total sales per quarter and year-to-date
Failure to comply with these requirements will result in the contract supplier being found in default,
in which case any and all re -procurement costs and all outstanding vendor surcharge fees may be
charged against the defaulting contractor and may result, in immediate, unilateral cancellation of your
contract by Division.of Purchasing.
RESPONSIBILITIES
The successful bidder shall act as "Agent of Record" during the term of the contract and shall
maintain and update the licensing records of each eligible agency that purchases from the resultant
contract. If an Enrollment Form is required by Microsoft, the bidder will be responsible to contact
each agency, upon receipt of that agency's initial purchase order to have the agency complete the
form. In turn, the agencies shall designate a liaison to maintain pertinent records and inform the
Agent of Record of any changes.
WARRANTY
Contractor shall warrant software media and documentation against defects in workmanship for one
(1) year.
YEAR 2000 COMPLIANCE
For purposes of this Year 200.0 warranty, .the term ' ft
_'Product" shall include software, firmware,
microcode, hardware and embedded chip technology.
Vendor warrants that the Product is Year 2000 Compliant: All versions of the Product offered by the
vendor and purchased by the State,, for which Vendor is obligated to provide maintenance service are,
and in the future, will be, Year 2000 Compliant. Year 2000 Compliant means the Product, will
include the ability to: consistently handle date information before, during, and after January 1, 2000,
including accepting date input, providing date output, and processing dates; function before, during
and after January 1, 2000, without the need for program- changes caused by the advent of the new
century; properly handle all date related information before and following Jan 1, 2001, including but
not limited to accurate and reliable performance in processing date and date related data, including
calculating, comparing and sequencing; properly process any and all date calculations before, on and
after the leap year date of February 29, 2000 and store and provide output of date information in ways
that are unambiguous as to century.
The duration of this warranty and the remedies available to the State for breach of this warranty shall
be as defined in, and subject to, the terms and limitations of any general warranty provisions of this
contract, provided that notwithstanding any provision to the contrary in such warranty provision(s),
or in the absence of any such warranty provision(s), defects in the Product with regard to Year 2000
Compliance, if any, will be corrected by Vendor at Vendor's cost within a timeframe mutually agreed
upon with the State. Vendor cannot be held responsible for errors resulting from devices or systems
external to this contract which are permitted to directly access any database provided under this
Agreement and overwrite Product date fields or from the users' improper integration of non -Year
2000 Compliant systems. Nothing in this warranty, shall be construed to limit any rights or remedies
the State. may otherwise have under, this contract with respect to defects other than Year 2000
performance....
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SPECIAL CONDITIONS
11
REMEDY CLAUSE:
•
Page 7 of 8
In the event of any decrease in product functionality related to time and date related codes and
internal subroutines that impede the hardware or software programs from operating beyond the
Millennium Date Change, Licensors and Vendors of Licensors products, agree to immediately make
required corrections to restore hardware and software programs to the same level of functionality as
warranted herein at no charge to the licensee, and without interruption to the ongoing business of
licensee, time being of the essence.
RESELLERS:
All products bid under this bid/contract will be Year 2000 compliant. Year 2000 Compliant means
the Product will include the ability to: consistently handle date information before, during, and after
January 1, 2000, including accepting date input, providing date output, and processing dates; function
before, during and after January 1, 2000, without the need for program changes caused by the advent
of the new century; properly handle all date related information before and following Jan 1, 2001,
including but not limited to accurate and reliable performance in processing date and date related
data, including calculating, comparing and sequencing; properly process any and all date calculations
before, on and after the leap year date of February 29, 2000 and store and provide output of date
information in ways that are unambiguous as to century. Resellers may provide a "pass through
warranty" from the manufacturer/software developer, which meets all the warranty requirements by
the State, and which shall include all other warranties provided by the manufacturer or software
developer. Reseller shall be responsible for warranty assurance, assistance, enforcement and any
other actions or remediation, required to satisfy warranty requirements.
COMPENSATION
The contractor must provide all services required to meet the provisions of the contract. In calculating
cost, services include, but are not limited to, consultative services, copyright fees, materials and
equipment rentals. Travel expense, if authorized under the provisions of this agreement, shall be
submitted in accordance with Section 112.061, Florida Statutes. No reimbursement is available to the
contractor beyond the amount agreed and provided for in Sections 112.061 and 287.058, F.S.
VISA ACCEPTANCE
The State of Florida has implemented a purchasing card program, using the Visa platform. Vendors
may receive payment from state agencies by the purchasing card in the same manner as other Visa
purchases. Visa acceptance is mandatory but is not the exclusive method of payment. Please
indicate your ability to accept Visa in the space provided on the Ordering Instruction sheet of the Bid.
INSURANCE, WORKERS' COMPENSATION
The contractor shall take out and maintain during the life of this agreement, Workers' Compensation
Insurance for all of his employees connected with the work of this project and, in case any work is
sublet, the contractor shall require the subcontractor similarly to provide Workers' Compensation
Insurance for all of the latter's employees unless such employees are covered by the protection
afforded by the contractor. Such insurance shall comply fully with the Florida Workers'
Compensation law. In case any class of employees engaged in hazardous work under this contract at
the site of the project is not protected under the Workmen's Compensation statute, the Contractor
shall provide, and cause each sub -contractor to provide, adequate insurance, satisfactory to the
Purchaser, for the protection of his employees not otherwise protected.
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SPECIAL CONDITIONS Page 8 of 8
Award will be made to the responsive responsible bidder offering the highest percentage discount
resulting in the lowest net delivered price statewide, to a single Large Account Reseller (USA). The
Government Select Agreement price is based on MVLP-D 50,000 unit level. The Education Select
Agreement is based on 1000 units.
The award will be based on the lowest net delivered cost offered using the following formula: 85%
for Government Select Agreement discount plus 10% for. Education Select Agreement discount plus
3% for Media discount plus 2% for Documentation discount equals the highest award discount. All
other provisions of Awards paragraph, General Conditions, shall prevail.
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Part
Percent
Number Microsoft Products
Difference
State of
$130.98
$71.70
Florida
392-00564 FrontPage 2000 Win32 English version
Standard Prices
$59.28
392-00577
Version Upgrade
$33.09
076-01151 Project 2000 Win32 English
Standard
$223.41
076-01168
Version Upgrade
$94.37
D87-00132 Visio Professional 2000
Standard
$168.92
D87-00131
Version Upgrade
$105.20
621-00181 Proxy Server 2.0 English
Standard
$452.90
621-00180
Competitive Upgrade
$292.26
228-00347 SQL Server Standard Edition 7.0
Standard
$446.12
228-00352
Competitive Upgrade
$223.89
Southern
Percent
Computer
Difference
Difference
$130.98
$71.70
54.74%
$50.00
$16.91
33.82%
$417.80
$194.39
46.53%
$168.84
$74.47
44.11%
$344.33
$175.41
50.94%
$203.22
$98.02
48.23%
$687.63
$234.73
34.14%
$361.34
$69.08
19.12%
$678.35
$232.23
34.23%
$339.18
$115.29
33.99%
Part
Difference
Difference
State of
Southern
vs State
Percent
RS
vs State
Peicent
Number
"392-00564
Microsoft Products -
Florida
Computer
Contract
Difference
Computers
Contract
Difference
FrontPage 2000 Win32 English version
Standard Prices
$59.28.
$130.98
$71.70
55%
$140.00
$80.72
58%
392-00577
Version Upgrade
$33.09
$50.00
$16.91
34%
$55.00
$21.91
40%
076-01151
Project 2000 Win32 English
Standard
$223.41
$417.80
$194.39
47%
$465.00
$241.59
5
076-01168
Version Upgrade
$94.37$168.84
$74.47
44%
$185.00
$90.63
40
D87-00132
Visio Professiona12000
Standard
$168.92
$344.33
$175.41
51%
$375.00
$206.08
55%
D87-00131
Version Upgrade
$105.20
$203.22
$98.02
48%
$225.00
$119.80
53%
521-601'81
Proxy Server 2.0 English
Standard
$452.90
$687.63
$234.73
34%
$925.00
$472.10
51%
621-00180
Competitive Upgrade
$292.26
$361.34
$69.08-
19%
$475.00
$182.74
38%
228-00347
SQL Server Standard Edition 7.0
Standard
$446.12
$678.35.
$232.23
34%
$1,275.00
$828.88
65%
228-00352
Competitive Upgrade
$223.89
$339.18
$1-15.29
34%
$650.00
$426.11
66%
AWARD UNDER STATE OF FLORIDA
CONTRACT NO. 252-001-00-1
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
Microsoft Licenses & Maintenance
Citywide
Contract
REASON: The Purchasing Department has seen a need to
secure a contract for Microsoft Licenses and
Maintenance citywide. This contract will enable
departments to acquire Microsoft Licenses and
Maintenance, on an as needed contract basis.
RECOMMENDATION: It is recommended that an award be made to
Software House International, for the purchase of
Microsoft Licenses and Maintenance citywide,
under existing State of Florida Contract No. 252-
001-00-1, effective through March 31, 2002, subject
to further extensions by the State of Florida;
allocating funds therefor from various departments
and requiring budgetary approval of funds from
individual departmental accounts prior to usage.
s CL-�'
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to
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AwardStateContracts