HomeMy WebLinkAboutR-00-0526•
J-00-557
6/14/00
RESOLUTION NO.
11
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF RECORDING
SERVICES FROM THE CLERK OF THE COURT,
MIAMI-DADE COUNTY, FOR THE OFFICE OF HEARING
BOARDS, EFFECTIVE THROUGH SEPTEMBER 30, 2000,
IN AN AMOUNT NOT TO EXCEED $19,400, FURTHER
AUTHORIZING CONTINUED PROCUREMENT OF THESE
SERVICES FOR FOUR (4) ADDITIONAL ONE (1) YEAR
PERIODS, FOR AN ANNUAL AMOUNT NOT TO EXCEED
$25,000; ALLOCATING FUNDS THEREFOR FROM
PROFESSIONAL SERVICES ACCOUNT CODE
NO. 001000.820101.6.270.
WHEREAS, the Office of Hearing Boards requires recording
services to fulfill its responsibility to record property liens
and documents in the Official Records Book of Miami -Dade County;
and
WHEREAS, the Clerk of the Court, Miami -Dade County, provides
services on an ongoing basis to record Final Administrative
Enforcement Orders, Ticket Enforcement Orders for Code
Enforcement cases, tickets, recording of releases, cancellations
of Code Enforcement and ticket liens, copies of certified
documents such as warranty deeds, all relating to Code
Enforcement cases; and
WHEREAS, the number of code enforcement cases has near
doubled from 1999, resulting in a much higher volume of certified
copies and documents requiring recordation; and
CITY CO SSYOA'
MEETING OF
IJ U N 2 9 2000
Wsolucion NO.
WHEREAS, the City Manager and the Director of the Office of
Hearing Boards recommend that the purchase of recording services
from the Clerk of the Court, Miami -Dade County, be approved; and
WHEREAS, funds are available from Professional Services
Account Code No. 001000.820101.6.270;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The procurement of recording services from
the Clerk of the Court Miami -Dade County, for the Office of
Hearing Boards, in an amount not to exceed $19,400, effective
through September 30, 2000, and the continued procurement of
these services for four (4) additional one (1) year periods, for
an annual amount not to exceed $25,000, are hereby approved, with
funds therefor hereby allocated from Professional Services,
Account No. 001000.820101.6.270.
Page 2 of 3
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 29th day of June 1 2000.
JOE CAROLLO, MAYOR
In a=rdance with Miami Code Sec. 2-36, since the Mayor did not indicate approval Of
this legislation by signing it in the designated place nrovided, said legislation novi
becomes effective with tt,,� of tan (10) day., fi,enj tl,—, 6L-ue of Com -n action
regarding same, without the May r exercising eto.
ATTEST: after J City Clerk
WALTER J. FOEMAN
CITY CLERK,*n
ECTNESS:lt/
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
i
CITY OF MIAMI, FLORIDA CAM
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members JUN 14 2000 TO : DATE: FILE
of the City Commission
SUBJECT: Resolution Authorizing the
Procurement of Recording
Services
FROM: REFERENCES:
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the procurement of services from the Clerk of the Court, Miami -Dade
County, in the amount of $19,400, for the period of November 1999 through September
30, 2000, further authorizing continued procurement of these services for four (4)
additional one (1) year periods, for an annual amount not to exceed $25,000, for the
fiunishing of recording services for the Office of Hearing Boards; allocating funds
therefor from Professional Services Account Code Number 001000.820101.6.270;
authorizing the City Manager to instruct the Chief Procurement Officer to issue a
purchase order for said services.
BACKGROUND:
The Office of Hearing Boards receives services from the Clerk of the Court on an
ongoing basis which include recording of Final Administrative Enforcement Orders and
Ticket Enforcement Orders for Code Enforcement cases and tickets, recording of releases
and cancelations of Code Enforcement and ticket liens, and copies of certified documents
such as warranty deeds, all relating to Code Enforcement cases. This year, the volume of
code enforcement cases has almost doubled from last year, resulting in an extremely
higher volume of certified copies and documents being 'recorded. These services
provided to the City from the Miami -Dade County Clerk of the Court are necessary in
order to reflect of record all updated property lien status in the Official Records Book of
the county of Miami -Dade County.
Therefore, based on the above, it is respectfully requested that the City Commission
accept the resolution and award same to Clerk of the Court, Miami -Dade County in the
amount of $19,400.00, for the period of November 1999 through September 30, 2000,
further authorizing continued procurement of these services for four (4) additional one (1)
year periods, for an annual amount not to exceed $25,000.00.
CG:TLF
0"0— 526
0 •
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos Gimenez DATE : FILE:
City Manager
SUBJECT:
Resolution Authorizing the
Procurement of Recording
FROM: REFERENCES: Services
Teresita L. Fernandez
Executive Secretary ENCLOSURES:
Office of Hearing Boards
The Office of Hearing Boards has verified with the Department of Management and
Budget that funds are available from the Office of Hearing Board's Account Code No.
001000.820101.6.270, in an amount not to exceed $19,400, for the remainder of Fiscal
Year 1999-2000, for recording services, to cover from November 1999 thru September,
2000.
Budgetary Review and Approved by:
d, 1i 1h Alll�_
Luie Br an, Director
Department of Management & Budget
Date
City of Miami
mW 6 Bum
t
VU '-b
•
0
THE CLERK OF THE COURTS
MIAMI-DADE COUNTY
ITEM: Recording Services
DEPARTMENT: Office of Hearing Boards
TYPE OF PURCHASE: Contract
REASON: The Office of Hearing Boards has a need for
recording services in order to record all updated
property lien status in the Official Records Book of
the County of Miami -Dade County.
RECOMMENDATION: It is recommended that the purchase of recording
services from the Clerk of the Court, Miami -Dade
County, for the Office of Hearing Boards, effective
through September 30, 2000, in an amount not to
exceed $19,400, further authorizing continued
procurement of these services for four (4) additional
on (1) year periods, for an annual amount not to
exceed $25,000; allocating funds therefore from
Professional Services Account Code No.
001000.820101.6.2 70.
ate
Award Under Dade County Contracts006y
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