HomeMy WebLinkAboutR-00-0499J-00-493
6/8/00
RESOLUTION NO. G o m 4
99
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE ENGAGEMENT OF MAXIMUS, INC.,
PURSUANT TO FLORIDA STATE CONTRACT
NO. 973596-99-1, TO PREPARE THE COST
ALLOCATION PLAN RELATING TO THE CITY'S
FEDERAL GRANT PROGRAMS, IN AN AMOUNT NOT TO
EXCEED $27,500 FOR THE FIRST YEAR THROUGH
JUNE 13, 2000, WITH THE OPTION FOR TWO ONE
(1) YEAR RENEWALS, WITH INCREMENTAL INCREASES
OF $3,000, SUBJECT TO EXTENSIONS OF THE
CONTRACT WITH MAXIMUS, INC. BY THE STATE OF
FLORIDA; AUTHORIZING THE EXECUTION OR
ISSUANCE OF ALL DOCUMENTS NECESSARY; AND
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. 921002-270 FOR SAID PURPOSE.
WHEREAS, in accordance with federal regulations, the City of
Miami is required to submit an annual Cost Allocation Plan to an
agency designated as an "appropriate cognizant agency" which
provides federal funds to the City; and
WHEREAS, the Cost Allocation Plan is used as a basis for the
federal government to reimburse the City for allowable indirect
services provided by various City Departments to support the
activities of the City's federal grant activities; and
WHEREAS, the City has historically engaged the service of
Maximus, Inc. to prepare the annual Cost Allocation Plan and the
existing contract has expired; and
JUN - Is ?000
Resomtiun 44p.
WHEREAS, Maximus, Inc. is currently under a statewide
contract for Information Technology Consultant Services (Contract
No. 973596-99-1) and it is recommended that the State Contract be
used to satisfy the bid requirements for such professional
services, with funds to be allocated from Account Code
No. 921002-270 for the services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The engagement of Maximus,, Inc., pursuant to
Florida State Contract No. 973596-99-1, to prepare the Cost
Allocation Plan relating to the City's Federal Grant Programs in
an amount not to exceed $27,500 for the first year through
June 13, 2000, with the option for two one (1) year renewals,
with incremental increases of $3,000, subject to extensions of
the contract with Maximus, Inc. by the State of Florida, with
funds therefor hereby allocated from Account Code No. 921002-270
for said services.
Section 3. The execution or issuance of all documents
necessary for said purpose is hereby authorized".
�i The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and City Code
provisions.
Page 2 of 3 00-
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Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor./
PASSED AND ADOPTED this 8th day of June , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not Indloate approval of
this legislation by signing it in the designated place provided, said legislation 'atgJ
becomes effective with the elapse of ten (1 day rom the date of Com .i • scr,•-; on
regarcling same, without the mayor a er . in to.
ATTEST:- Walt r an, ity Clerk
WALTER J. FOEMAN
CITY CLERK
NDNW� VILARELLO
ATTORNEY
4452:RCL:BSS
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 O'A' j
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
i
�•en
City Manager
ENCLOSURES: City Commission Agenda
ger
RECOMMENDATION:
24
DATE:3 hi 1„ FILE
-V -1
SUBJECT: professional Services Contract to
Prepare a Cost Allocation Plan
for Federal Grants
REFERENCES:
Meeting of June 8, 2000
It is respectfully recommended that the City Commission adopt the attached resolution,
authorizing and directing the City Manager to engage the services of DMG-MAXEMUS to
prepare the Cost Allocation Plan relating to the City's federal grant programs and allocates an
amount not to exceed $27,500 from 921002-270 for said purpose; and further authorizing the
City Manager to execute an agreement with DMG-MAXIMUS, in the form substantially
attached and acceptable to the City Attorney, for the current year and. two (2) consecutive annual
renewals.
BACKGROUND:
In accordance with federal regulations, the City of Miami must submit an annual Cost Allocation
Plan to appropriate cognizant agencies from which the City receives federal grant money (i.e. the
U.S. Department of Housing and Urban Development (HUD) for. HUD related grants such as
the Community Development Block Grant). The Cost Allocation Plan is used as a basis for the
federal government to reimburse the City for allowable indirect services provided by various
City Departments to support the activities of the City's federal grant programs.
Historically, the City has engaged the service of DMG-MAXIMUS to prepare the annual Cost
Allocation Plan and the existing contract has expired. DMG-MAX]MUS is currently under a
Statewide Contract for Information Technology Consultant Services (MSA4BT6H03 S) and it is
recommended that the State Contract be used to satisfy the bid requirements for this professional
services agreement.
The focus of the services provided by DMG-MAXIMUS will be to represent the level of services
received from other City Departments to support the City's federal grant.
The proposal from DMG-MAXIMUS provides the following services:
Preparation of Cost Allocation Plan in accordance with OMB Circular A-87 requirements
Cost Allocation Plan to be based on actual expenditures for three (3) consecutive years
beginning with fiscal year 1999
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• Provide consulting analysis that reviews the City's cost recovery policy as it relates to
State and Federal indirect and direct cost reimbursement
• Submission of Cost Allocation Plan to the appropriate cognizant agency(ies)
• Availability to respond to questions during the approval process.
The DMG-MANDMI3S proposal includes the following cost for the current year and subsequent
two (2) renewal years:
• Year 1 (FY'1998-99) $27,500
• Year 2 Renewal (FY'1999-2000) $30,500
• Year 3 Renewal (FY'2000-01) . $33.500
Total Cost $91,500
The proposed Resolution authorizes and directs the City Manager to engage the services of
DMG-MAXIMUS to prepare the Cost Allocation Plan relating to the City's federal grant
programs at a cost of $27,500 for the first year, with two (2) consecutive annual renewals for
said purpose.
B�4GCW/DF
0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Elvi Gallastegui-Alonso
Agenda Coordinator
0;6
FROM: Luie L. Brennan, Interim Director
Department of Management and Budget
DATE: May 30, 2000 FILE
SUBJECT: Professional Services Contract
To Prepare a Cost Allocation Plan
For Federal Grants
REFERENCES:
ENCLOSURES:
In reference to the above subject to engage in services of DMG-MAXIMUS not to exceed
$27,500 from account code number 921002-270.
/qrw
Approved: Ok
Luie L. 6ren%W, Interim Director
Department of Management and Budget
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