HomeMy WebLinkAboutR-00-0460J-0.0--453
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RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING MIAMI-DADE COUNTY ON BEHALF OF
THE CITY OF MIAMI TO ADVERTISE FOR, EVALUATE,
AND ACCEPT THE BID (S) OF A VENDOR OR VENDORS
TO PROVIDE UNITED STATES DEPARTMENT OF
AGRICULTURE (USDA) APPROVED MEALS TO ELIGIBLE
CHILDREN FOR THE CITY'S SUMMER FOOD SERVICE
PROGRAM 2000; FURTHER AUTHORIZING MIAMI-DADE
COUNTY TO ENTER INTO THE NECESSARY
CONTRACT(S) WITH THE SUCCESSFUL BIDDERS) FOR
THIS PURPOSE AND DIRECTING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE THE NECESSARY PURCHASE ORDER(S), SAID
AUTHORIZATION BEING SUBJECT TO AND
CONDITIONED UPON THE CITY OF MIAMI'S
ACCEPTANCE -OF A GRANT IN THE ESTIMATED AMOUNT
OF $431,814 FROM USDA THROUGH THE FLORIDA
DEPARTMENT OF EDUCATION AND UPON"
APPROPRIATION OF SAID FUNDS FOR THE CITY'S
SUMMER FOOD SERVICE PROGRAM 2000.
WHEREAS, the United States Department of Agriculture
("USDA"), through the Florida Department of Education ("FDE"),
has tentatively agreed to fund the City of Miami's annual
Summer Food Service Program for Children in 2000; and
WHEREAS, Miami -Dade County has offered to include the City
of Miami in a competitive bid proposal to select a vendor or
vendors to provide summer lunches and supplements (snacks) as
long as the USDA and the FDE approve the funding for the
program; and
WHEREAS, inclusion of the City's program requirements in
the Miami -Dade County competitive bid package allows vendors to
CITY COMMISSION
MEETING _ OF
MAY 2 5 2000
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offer summer lunches and supplements at rates lower than that
which could be obtained by the City of Miami under a separate
bid; and
WHEREAS, based on the figures from the 1999 program, the
City of Miami plans to serve an estimated, 149,850 lunches
(average 3,300 lunches/day x 45 days) and 155,925 snacks
(average 3,465 snacks/day x 45 days) to eligible children at
twenty-nine (29) sites throughout the City in conjunction with
the Summer Recreation Program 2000; and
WHEREAS, reimbursement rates from the USDA grant through
the Florida Department of Education are estimated at $2.18
lunch and $.50 per snack, plus appropriate administrative
expenses, for a total estimated grant of $431,814;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. Miami -Dade County is hereby authorized, on
behalf of the City of Miami, to advertise for, evaluate, and
accept the bid(s) from a vendor or vendors to provide USDA
approved meals to eligible children for the City's Summer Food
Service Program -2000.
Section 3. Miami -Dade County is hereby further
authorized to enter into the necessary contract(s) with the
successful bidder (s) for this purpose, and the City Manager is
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hereby authorized to direct the Chief Procurement Officer to
issue the necessary purchase order(s), subject to and
contingent upon the ,City of Miami's acceptance of a grant in
the estimated amount of $431,814 for USDA through the Florida
Department of Education and upon the City's appropriation of
said funds for the Summer Food Service Program 2000.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this 25th '- -L --
AND CORRECTNESS
421:RCL:hdb
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
SCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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TO: Honorable Mayor and Members DATE : NiA:Y ! 5 2Tq FILE:
of the City Commission
Q susJEcr: Resolution for the
Summer Food Service
Program for Children -2000
FROM: 1 e REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached Resolution authorizing Miami -Dade County, on behalf of the
City of Miami, to advertise for, evaluate, and accept bids for. the
furnishing of United States Department of Agriculture (USDA)
approved meals for participants in the City's 2000 Summer Lunch
Program, at a fixed rate per meal not to exceed the reimbursement
rate established by USDA. The resolution would also authorize
Miami -Dade County to enter into the necessary agreement(s) with the
successful bidder, and the City's Chief Procurement Officer to
issue the necessary purchase order(s) for this purpose, subject to
and conditioned upon the City's acceptance of a grant in the
estimated amount of $431,814 from USDA through the Florida
Department of Education (DOE) and upon the City's appropriation of
said funds for the Summer Food Program.
BACKGROUND:
The Department of Parks and Recreation Summer Food Service Program
provides a box lunch and afternoon snack to children aged 18 and
under during the summer. Since 1968, the City of Miami has
provided these summer meals as an integral part of its summer
recreation program offering arts and crafts, sporting activities,
field trips, and special events. The meals are served daily at
twenty-nine (29) sites carefully chosen to provide reasonable
access,to all of Miami's youth.
Based on 1999 program totals, we estimate that 149,850 lunches and
155,925 snacks will be served during the upcoming summer program.
These figures average out to 3,300 lunches and 3,465 snacks each
day for the 45 -day program. Funding is provided to the City from a
USDA grant through Florida's DOE. This year's grant is estimated
at $431,814 based on last year's meals figures and reimbursement
rates of $2.18 for lunch, $.50 for afternoon supplements (snacks),
as well as appropriate administrative expenses (i.e., Staff).
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Honorable Mayor
and Members of the City Commission
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The final grant award amount will be made available by DOE in May
2000. This grant does not require matching funds.
Historically, Miami -Dade County has included the City of Miami in
its competitive bid proposal to select vendor(s) to provide summer
lunches and supplements (snacks). Inclusion of the City's program
requirements in the County's competitive bid package has allowed
vendors to offer summer lunches and supplements at rates lower than
could be obtained if the City of. Miami were to bid this out
separately. Additionally, the City has saved time.and money in not
having to advertise or handle this bid process.
This item is a companion to an Emergency Ordinance establishing a
new special revenue fund and appropriating grant funds in the
estimated amount of $431,814 to be received from the United States
Department of Agriculture to conduct a summer food service program
(from June 19, 2000 through August 18, 2000) for youths aged 18 and
under.
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