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HomeMy WebLinkAboutR-00-0439J-00-351 5/16/00 RESOLUTION NO. C O — 439 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF AFTER HOURS CLEANING, FOR THE PROVISION OF CUSTODIAL SERVICES FOR FIRE FACILITIES, PURSUANT TO INVITATION FOR BIDS NO. 99-00-069, ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS -FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION TO BE UTILIZED BY THE DEPARTMENT OF FIRE - RESCUE, IN AN AMOUNT NOT TO EXCEED $18,624; WITH FUNDS THEREFOR HEREBY ALLOCATED FROM GENERAL SERVICES ADMINISTRATION, CUSTODIAL MAINTENANCE ACCOUNT CODE NO. 513000.421001.6.340, IN THE AMOUNT OF $7,760, AND FIRE -RESCUE ACCOUNT CODE NO. 001000.280601.6.340, IN THE AMOUNT OF $10, 864, FOR SUBSEQUENT CONTRACT RENEWAL PERIODS, FUNDING IS AVAILABLE FROM FIRE RESCUE ACCOUNT CODE NO. 001000.280601.6.340. WHEREAS, the Department of Fire -Rescue requires custodial maintenance services for the Fire Training Center and Fire Garage Administration Facility; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-069 were mailed to fifty-four (54) potential bidders; and WHEREAS, six (6) bids were received on March 27, 2000; and WHEREAS, the City Manager, the Director of General Services Administration and the Chief of Fire -Rescue, recommend that the CITY COMMISSION MEETING OF MAY 2 ;5 2000 Resolution No. H U -� �3 bid from After Hours Cleaning, be accepted as the lowest responsive and responsible bid; and WHEREAS, funds are available from General Services Administration, Custodial Maintenance Account Code No. 513000.421001.6.340, in the amount of $7,760, and Fire -Rescue, Account Code No. 001000.280601.6.340, in the amount of $10,864, for a total annual amount of $18,624; for subsequent contract renewal periods, funds are available from Fire -Rescue, Account Code No. 001000.280601.6.340, subject to availability of funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on March 27, 2000, from After Hours Cleaning for the provision of custodial services for the Fire Training Center and Fire Garage Administrative Facility, pursuant to Invitation For Bids No. 99-00-069, for the Department of General Services Administration to be utilized by the Department of Fire -Rescue, in an amount not to exceed $18,624, on a contract basis for one (1) year, with the option to extend for two (2) additional one-year periods, is hereby accepted; with funds therefor hereby allocated from the General Services Administration, Custodial Maintenance Account Code No. 513000.421001.6.340, in an amount not to exceed $7,760, and Page 2 of 3 r. Fire -Rescue, Account Code No. 001000.280601.6.340, in an amount not to exceed $10,864, for a total annual amount of $18,624; for subsequent contract renewal periods, funds are available from Fire -Rescue, Account Code No. 001000.280601.6.340, subject to availability of funds. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 25th day of May , 2000. JOE CAROLLO, MAYOR in ordanca with Miami "�Je'ber. 2-36, since the Masycr did not lnri;cata pwppr� v2,I ,the legislation by signing it in the 63G:ig aid pmoo provid0d, U baccim s effective with the elapse of ten (10) .days fro r :.e &,Ala n`im,86°r, aquding same, without the Mayor ex e ^'sin a to ATTEST: � alter I s Clerk WALTER J. FOEMAN CITY CLER APP ED S 0 0 AND CORRECTNESS: �d A`LW, TDRO VILARELLO CIT/ ATTORNEY 319:RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA 5 The Honorable Mayor and Members of the City Commission a 4ar A. i en City Manager RECOMMENDATION:. DATE: MAY 15 2000 FILE SUBJECT: Recommendation for Resolution To Accept Bid No. 99-00-69 REFERENCES: Custodial Services, Fire Facilities ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of After Hours Cleaning, a Miami -Dade County/Minority owned vendor, located at 2040 NW 131 Street, Miami, Florida 33167 for Item 1 (Fire Training Center) and Item 2 (Fire Garage Facility) for the acquisition of Custodial Services for Fire Facilities, in a total annual amount of $18,624. This acquisition is on a contract basis for one (1) year, with the option to extend for two (2) additional one-year periods at the same price, terms and conditions. Funds will be available from the General Services Administration, Custodial Maintenance, Account Code No. 513000.421001.6.340, in the amount of $7,760 (FY'99-00, covers 5/1/00-9/30/00); and Fire - Rescue, Account Code No. 001000.280601.6.340, in the amount of $10,864 (FY'00-01, covers 10/1/00-4/30/01); and Fire -Rescue, Account Code No. 001000.280601.6.340, in the amount of $18,624 for subsequent contract renewal periods, subject to availability of funds. BACKGROUND: The Department of General Services Administration, in conjunction with the Department of Fire - Rescue, has analyzed the bids received pursuant to Bid N6. 99-00-69. Fifty-four (54) Invitations for Bids were mailed and six (6) responses were received. After Hours Cleaning is the lowest responsible and responsive bidder for Items 1 and 2. The Fire -Rescue Department requires custodial services to maintain fire facilities (Fire Training Center and Fire Garage Administrative Facility) in a clean and sanitary condition. DHW/RM/DI/ll rr. j 43? �1 � 3? • TO : Donald H. Warshaw City Manager • CITY OF MIAMI, FLORIQA,,�t., INTER -OFFICE MEMORANDUM • 00 MAR 33 PM 2• 6 FROM: Dean De Jon Acting Director Department of General Services Administration DATE : MAR 3 C 1___J FILE : SUBJECT Budgetary Authorization - Custodial Services/Fire Facilities REFERENCES: ENCLOSURES: The Department of General Services Administration, in conjunction with the Department of Fire - Rescue, has verified that funds are available with the Department of Management & Budget for the acquisition of custodial services, at an annual cost of $18,624. Funding will be available from the General Services Administration, Custodial Maintenance, Account Code No. 513000.421001.6.340, in the amount of $7,760 (FY'99-00, covers 5/1/00-9/30/100); and Fire - Rescue, Account Code No. 001000.280601.6.340, in the amount of $10,864 (FY'00-01, covers 10/1/00-4/30/01); and Fire -Rescue, Account Code No. 001000.280601.6.340, in the amount of $18,624 for subsequent contract renewal periods, subject to availability of funds. DEPARTMENT OF FIRE -RESCUE Fire Chief/Desigliee BUDGETARY REVIEW & APPROVED BY: _k ab� Luie L. Brennan, Inte Director Department of Management & Budget DATE: 31-z ©� DATE: +- Z /,10 In fiscal year 2001 the $ 10,864 will be removed from GSA's Budget and added to the Fire Department's Budget. DHW/RM/DDJ/11 BID ITEM: i CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST CUSTODIAL SERVICES, FIRE FACILITIES 4 BID NO: DATE BID(S) OPENED: MARCH 27, 2000 TIME 11:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK VARSITY CONTRACTORS, INC. See attach Ed bid AFTER HOURS CLEANING SERVICES, INC. " /'O'cc,, INTEGRITY JANITORIAL SERVICES Lq C /(CC' MR. CLEAN RELIABLE SERVICES N�rvlllxc-/ �a ( C. & W. LAWN CARE; TNG. ecul e receive the bid whi on[y o e copy 1 h was sent to Ft BEST'S MAINTENANCE JANITORIAL SERVICE " NO BID COASTAL -BUILDING MAINTENANCE ,6ur-s ale lu04en►, : oz 40 Pe "Offers from the vendors Iisted herein are the only offers received timely as of tho a ovo c pen!n other offers su:-.-..n .:cd in ras-ncnso to this aye and tin solicitation, e. AN cmy, are hereby rejected as late." MAR 2 7 2000 "' Person receiving bid(s) received ( ) envelops on behalf of PURCHASING DEPARTMENT on (City Department) SIG 1 D: Deputy i (Date) U A D 1) 7 7nnn ocurem: 2780 DOU U dOAD OFFICE BULDING J04NTURE 2780 S.W. 37th Avenue Suite 301 Miami, FL 33133 Tal: 305/442-8232 Fc- -4,r �;Y Eddy Alien After Hours Cleaning Sen. -ice 2040 NW 131" Street Miami, FL 33167 hear Mr. Allen. Your company is presently providing janitorial and maintenance services for our office: building located at 22780 SW 37"' Avenue: 'ditn regard to your service, we are pleased with the job your company is doing. W'henever any type of problem has arisen, you nave been attentive io our needs on a consistent and timely basis. I r"onunend Alter Hours Cleaning Service to anyone looking for a reliable, dependably janitofial company. JS/bc t Yours truly, J es Stringrr Metropolitan Dade County, Flori d / Fire Rescue Department 6000 S.W. 87th Avenue Miami, Florida 33173-1698 (305) 596-8600 'D/ -CC- �7� To whom it may concern: The Miami Dade Fire Rescue Department has been doing business with After Hours Janitorial Service since March '98. Since then, they have been responsible for providing janitorial services to approximately . six (6) Fire Department facilities. Mr. Allen's dedication to malting his business a success is portrayed through his motivation to keep his customers pleased. If you have any questions, please feel free to contact me at (3050 2734100 x. 27. Sincerely, Marisabel Benedit, Administrative Officer Facilities and Construction Division Miami Dade Fire Rescue Department i Always Ready, Proud to Serve ; � C. BID NUMBER: 99-00-69 COMMODITY / SERVICE: CUSTODIAL SERVICES, FIRE FACILITIES DEPARTMENT/CONTACT PERSON: GSA/LOURDES LOPEZ DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals: prior to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved. and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED -CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN -ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact _ questions. RAMON BERGES APPROVAL TO FORWARD TO DEPARTMENT/OFFICE : DATE: BIDRECOM.DOC Rev. 8/11/99 of the Bid/Contract Section at 416- 1903 should you have any MAY 4, 2000 PAGE 1 OF 2 BID NUMBER: 99-00-69 BAWARD RECOMMENDATION AM COMMODITY/SERVICE: CUSTODIAL SVCS., FIRE FACILITIES DEPARTMENT / DIVISION: GENERAL SERVICES ADMINISTRATION TERM OF CONTRACT: CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIOD NUMBER OF BIDS DISTRIBUTED: 54 NUMBER OF BIDS RECEIVED: 6 METHOD OF AWARD: LOWEST RESPONSIBLE AND RESPONSIVE BIDDER. BIDDER MAY BID IN ONE OR BOTH LOCATIONS. RECOMMENDED VENDOR(S): AFTER-HOURS CLEANING SVCS STATUS: DADE/BLACK CONTRACT VALUE: $18,624.00 TOTAL: $18,624.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The Fire -Rescue Dept. requires custodial services to maintan-fire• facilities Fire Training Center and Fire Garage Administrative Facility) in a clean and sanitary condition. ACCOUNT CODE(Sh GSA,Custodial Maintenance, 513000.421001.6.340 $7,760(FT`99400 5/i/00=9130/00 Fire -Rescue, 001000.280601.6.340 $10,864(FY°00-01 10/1/00-4/30/01) Fire -Rescue, 001000.280601.6.340 $18,624, subsequent contract renewals DEPARTMENT APPROVAL: Departme Dire or/ Designee BUDGET REVIEW APPROVAL: OTHER FUNDING APPROVALS, IF APPLICABLE: SEE ATTACHED MEMO LUie Brennan Interim Director PAGE 2 OF 2 PURCHASING APPROVAL: ay S. arter Director TITLE: Item No. Description 1 Location #1 - Fire Training Center i 2 Location #2 - Fire Garage Facility TABULATION OF BIDS CUSTODIAL SERVICES, FIRE FACILITIES BID NO. 99-00-69 C & W Lawn Care, Inc. 3869 NW 157 Street Opa Locka, FL 33054 Dade/Black Monthly Extended Cost Amount $ 1,517.00 /mo $ 18,204.00 /yr' l $ 913.34 /mo $ 10,960.08 /yr Prepared by Ramon Berges 3/28/2000 Bests Maintenance 3290 NW 29th Street Miami, FI 33142 Dade/Female i Monthly Extended Cost Amount 3 1 $1,020.00 /mo $ 12,240.00 tyre $ 665.00 $ 7,980.00 tyr Mr. Clean Reliable Serv. After Hours Cleaning Integrity Janitorial 212 NE 154th Street 2040 NW 131 Street 15025 Monroe Street Miami, FI 33162 Miami A 33167 Miami FI 33176 Dade/Black Dade/Black DadeBlack Monthly Extended Monthly Extended Monthly Extended Cost Amount Cost Amount Cost Amount $1,589.00 /mo $ 19,068.00 tyr $ 925.00 /mo $ 11,100.00 tyr ; $ 2,500.00 Imo $ 30,000.00 tyr $ 792.00 /mo $ 9,504.00 tyr $ 627.00 /mo $ 7,524.00 /yr $ 2,500.00 /mo $ 30,000.00 /yr • / �e Approval: U ' Department Dire or/ esignee TABULATION OF BIDS CUSTODIAL SERVICES, FIRE FACILITIES BID NO. 99-00-69 Varsity Contractors P.O. Box 121.01 Clearmont, FI 34712 Non-Loacal/Non-Minority Item Monthly Extended No. Description Cost Amount 1 Location #1 - Fire Training Center $ 12,989.00 /mo $ 155,868.00 /yr 2 Location #2 - Fire Garage Facility $ 7,961.00 /mo $ 95,532.00 /yr Prepared by Ramon Berges 3/28/2000 Approval: L'— . Department Di ecto Designee • n BID ITEM: BID NO: • 1 0, CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST CUSTODIAL SERVICES, FIRE FACILITIES ll !f DATE BID(S) OPENED: MARCH 27, 2000 TIME 11:00 a. m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK VARSITY CONTRACTORS, INC. See attachEd bid AFTER HOURS CLEANING SERVICES, INC. " INTEGRITY JANITORIAL SERVICES " MR. CLEAN RELIABLE SERVICES C. & W. LAWN CARE;.,TNC. We receive the bid whi on y one copy h was sent to Fi BEST'S MAINTENANCE JANITORIAL SERVICE " " " NO BID COASTAL -BUILDING MAINTENANCE "offers from the vendors listed herein are the only offers received timely as of the a , ovo o penrxt other offers submilhcd in r snon a to th"'s ate and � colic tation, if e. anv. are hereby rejected as late." X3.7 oz� � Or6 e) ���d � J� t- received �J ( / )envelops on behalf of Perso` oflolZ (City De4D: artment) SIGputy i r on =1 — o) (Date) ,ocureme W4� r CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-069 CUSTODIAL SERVICES, FIRE FACILITIES OPENING DATE: 11:00 A.M. MONDAY, March 27, 2000 (Deadline for Request of additional information/clarification: March 20. 2000) A MANDATORY pre-bid conference`:will be held at the�Fire Training Center, located at 3425 Jefferson Street, In LobbV, Miami. Florida on March 17, 2000, at 9:30 a.m. The purpose of this conference is to allow potential Proposers an opportunity to present questions to staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend in order to qualify to bid. Detailed specifications for this bid are available upon request at the City, of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI- DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLQ`y PRINT). , y NO, Donald H. Warshaw CITY OF MIAMI City Manager LOGO AD NO. 4423 �. � �-' _... �. ,... - �.yyf � •."• .�1.. ..... -• �.. .. a ---. -- ,. � A... - �. 4h,i ��,: Of H a 's Pty of Miami , This number must . REQUISITION. FOR ADVERTISEMENT appear in the advertisement.' INSTRUCTIONS`. Please type and attach a `co of the advertisement with 4hireauisition. 1. Department: 2. Division: laE?%!i?ici�. �a k �Ta. � C :ZRlili,3t3»'a.1_:1G ? ! hCl+$il1Y'1': �.-.1,7e�� iG.l't fL3:5 .J;Li"F!- RC-' :>l" 3. Account 'Code, number: i 1 4. Is this a confirmation': 5.. ,Prepared' by: L.OUrCes .02.001 420.101 .b 1V ❑ Yes ❑ No 6. Size of advertisement: { 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be10. Type of advertisement: ublished`. On ❑ Legal ' ❑ Classified ❑ Display 11. Remarks: # :Cas codial S ervicas far thC Pi -r -a Garage Admin 1:st r uat.iGn !3uild irg . a , Tire Training. 0*t6r , . � r ID NO., 99—.00--69 e Date(s) of Publication Advertisement . Invoice No. Amount i`__.. tII T114E- 4 1,14AIVII REVIEW a DIMUO LihS A PICAS t . - � � •. n imp � � . 4 O " n c s Z7 13. . -❑ Approved i ❑ . Disapproved ) 1 127) 100 Department Director Designee Date Approved for Payment- Date C IGS/PC 503 Rev. 12/89. j Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White. - G.S.A.; Canary -Department