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Home My WebLink AboutR-00-04371 J-00-442 5/15/00p RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF THE CARPET BOUTIQUE, INC., FOR THE PROCUREMENT AND INSTALLATION OF CARPET AT THE NORTH DISTRICT SUBSTATION, FOR THE DEPARTMENT OF POLICE, IN AN AMOUNT NOT TO EXCEED $38,101.60; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROGRAM, ACCOUNT CODE NO. 312025.299301.6.830. WHEREAS, the Department of Police needs to replace the carpet at the North District Substation because it is 15 years old and in poor condition; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-063 were mailed to eighty-five (85) potential bidders; and WHEREAS, two (2) bids were received on April 3, 2000; and WHEREAS, Total Construction and Maintenance Corp. was the lowest bidder, however, its bid did not comply with the specifications and was deemed non-responsive for failure to submit seam diagrams with bid response and failure to submit Addendum No. 2 as required by bid documents; and ' CITY COMMISSION MEETING OF MAY 2 5 2000 Resolution No. WHEREAS, the City Manager and the Chief of Police recommend that the bid received from The Carpet Boutique, Inc., for the furnishing and installation of carpet at the North District Substation, be accepted as the lowest responsive and responsible bid; and WHEREAS, funds are available from Capital Improvement Program, Account Code No. 312025.299301.6.830; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated _herein as if fully set forth in this Section. Section 2. The bid received on April 3, 2000, from The Carpet Boutique, Inc., for the procurement and installation of carpet at the North District Substation, for the Department of Police, pursuant to Invitation for Bids No. 99-00-073, in an amount not to exceed $38,101.60, is hereby accepted, with funds therefor hereby allocated from the Capital Improvement Program, Account Code No. 312025.299301.6.830. Page 2 of 3� 0 C] Section 3. . This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 25th day of May 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code S80- 2-36, SIMV -0 I NI&V0r ebb NA irl,&IC01tt this legislation by signing it in the designated Pla PVMA6&4�, becomes effective with the elapse of ten (1 U} ays o 1t the date of COMPTM"t 'M regarding same, without the Mayor y neci i g ATTEST: Iter ity WALTER J. FOEMAN CITY CLERK APPROV ASTO FO ZVQfe ZIOD C RRECTNESS:t/ ;r- ROW7ILARELLO TTORNEY 07:RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. an, Page 3 of 3 0 CITY OF MIAMI, FLORIDA * CA=3 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: MAY 15 2000 FILE: of the City Commission SUBJECT: proposed Resolution FROG Z REFERENCES: �'P C et Furnish and Install at City Manager ENCLOSURES: Police Department's North Substation; Bid No. 99-00-063 RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of The Carpet Boutique, Inc., a Local/Female vendor, located at 130 N.E. 40 Street, Miami, Florida 33177, for the provision of Carpet, Furnish and Installation at Police Department's North District Substation, in an amount not to exceed $38,101.60. Funding is available from . the Capital Improvement Program, Account Code No. 312025.299301.6.830. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 99-00-063. Eighty- five (85) Invitations for Bids were mailed and two (2) responses were received with one respondent deemed non-responsive. The Carpet Boutique, Inc., submitted the lowest responsive and responsible bid for Item #2 and is, therefore, recommended for the award. The only responsible and responsive bidder was also lower than the non-responsive. The carpet at the North District Substation is over 15 years old and due to its poor condition has become a health hazard. ,jy&v , DHW:WEO:BC:JLM:lr • BID NO. 99-00-063 REFERENCE CHECK THE CARPET BOUTIQUE, INC. 1. Furnishing and installation of VCT Tile and carpet — approx. 185,000 sq. ft. First Florida Corporation — Contact Person: Mr.Robert Miller "Has worked with Carpet Boutique since 1986 (project Stringfellows in the Grove) and has not used anyone else since that time, for their carpet jobs. First Florida Corp. checked the Carpet Boutique's pricing and has proven to be extremely competitive. The Carpet Boutique is very responsible and are not argumentative about fixing problems. Their workers are extremely good. The Carpet Boutique is a trustworthy company and the city will not be disappointed with them." 2. Removal of old and furnishing and installation of new carpet at the City of Miami Solid Waste Department — Approximately 4,500 sq. ft. Contact Person - Mr. Jorge Gallo — "Very professional. Will work with you. Flexible. Good Work. No complaints." 61 00- 'a B AWARD RECOMMENDATION FOAM BID NUMBER: 99-00-063 COMMODITY/SERVICE: car 'qnd InStall DEPARTMENT / DIVISION: Police TERM OF CONTRACT: Short -Term Contract , NUMBER OF BIDS DISTRIBUTED: Eighty-five (85) NUMBER OF BIDS RECEIVED: Two (2) METHOD OF AWARD: Lowest responsible and responsive and bidder meeting Specifications RECOMMENDED VENDOR(Sh The Carpet Boutique, Inc. STATUS: Female/Local CONTRACT VALUE: $38,101.60 (North::r Rugsfaiion) TOTAL: $38,101.60 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The carpet at the Police Department's North District:Substation is over 15 years old and due to its poor condition has become a health hazard. z � _ CD c< � sL � O i N >-Z _ � U = .cr U o 0 oc o sZ ACCOUNT CODE(S): 312025.299301.6.830 DEPARTMENT APPROVAL: BUDGET REV W APPROVAL: PURCHASING APPROVAL: Department Director/ Luie Brennan J .d S. C er Designee Int, t Di or OTHER FUNDING APPROVALS, IF APPLICABLE TITLE: PAGE 2 OF 2 TABULATION OF BIDS • CARPET, FURNISH AND INSTALL BID NO. 99-00-063 2 North District Substation r The Carpet Boutique, Inc. 1000 NW 62nd Street a 130 NE 40 Street Bidders actual measurement of areas to be carpeted Miami, FL 33143 No. of square yards of carpet necessary for job j Female/Local Item i 4 No. Description x Cost 1 Headquarter's Building $ 448,841.60 fjob 400 NW 2nd Avenue i Bidder's actual measurement of areas to be carpeted 177,400 sq. ft. No. of square yards of carpet necessary for job 19,000 sq. ft. Bidder's actual measurement of areas to be tiled 119,440 sq. ft. No. of linear feet of baseboard necessary for job 119,438 In. ft. a. Provision for Special Items $ 5,000.00 fjob TOTAL: $ 453,841.60 fjob > 2 North District Substation $ 33,101.60 /job 1000 NW 62nd Street bid response and failure to submit Bidders actual measurement of areas to be carpeted 8,199 sq. ft. No. of square yards of carpet necessary for job 950 sq. ft. No. of linear feet of baseboard necessary for job 1,438 sq. ft. a. Provision for Special Items $ 5,000.00 rob TOTAL: $ 38,101.60 fjob Manufacturer j J&J Commercial Style Festival #2830 Subcontractors and the portion of the work thevg None will be performing Number of calendar days required before commencement of work: Number of calendar days required to complete work after Notice to Proceed or issuance of P.0 Exceptions to Specifications: Prepared by Maritza Suarez, 4/5/00 Total Construction and Maint. Corp. 8890 Coral Way, #218 Miami, FL 33165 Hispanic/Dade N O N R E S P O N S V E Cost /job fjob Tjob fjob Cob 40,375.00 flob *Deemed non-responsive for 60 days failure to submit seam diagrams with bid response and failure to submit 240 days addendum no. 2 Warranties exclude damage Permit processing and cost are because of abuse not included Approval: Page 1 Director/Designee CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: CARPET, FURNISH AND INSTALL BID NO: 99-00-063 DATE BID(S) OPENED: APRIL 3, 2000 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK TOTAL CONSTRUCTION AND MAINTENENCE CORP. See attached bid THE. CARPET BOUTIQUE INC. NO BID USA CARPET, INC. TITON CONSTRUCTION, GEORGE'S INTERIOR DISIGN JUDY'S LOFT INC. MS. MADELIENE HADDOCKS AUDREY OFIR ADUANER SALES LEADEX CORPORATION "Offers frnl .. r .., .,fifers � , <, o4',l y X11 are hereby resected as late." 3 I-Lsl Ole �f received () envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) (Date CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO. 99-00-063 CARPET, FURNISH AND INSTALL OPENING DATE: 10:00 A.M. MONDAY, APRIL 3, 2000 (Deadline for Request of additional information/clarification: March 24, 2000) A MANDATORY pre-bid conference will be held at the Miami Police Department, located at 400 NW 2nd Avenue, 3rd Floor -Training Room, Miami, Florida on February 23, 2000, at 9:30 a.m. The purpose of this conference Is to allow potential Proposers an opportunity to present questions to staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend in order to qualify to bid. Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Fl. 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106. AND 99-1. (PLEASE PRINT THIS SECTION IN BQW" PRINT). AD NO. 3524 Donald H. Warshaw CITY OF MIAMI City Manager LOGO t a Q,7 .,. C) v I/ j A -(/i: " `1. •. ; City of Miami 1%- This number must 0 REQUISITION FOR ADVERTISEMENT a. , appear in the .. advertisement.' INSTRUCTIONS: Please type and attach a'copy of the advertisement with thi reguisition. I `1. Department: POLICE 2. Division: ADMINISTRATION 3. Account Code number: 4. -Is this a confirmation: 5. Prepared � by: 312015 > 299201 a,6 -287- , ' Yes ❑ 'No LOURDES RODRIGUEZ 6. Size of advertisement: 7. Starting date: 8. Telephone number: 2/14/00 305-579-6413 9.. Number of times this advertisement is to be, 10. Type of advertisement: i ublished: ONCE (] Legal ❑ Classified. ❑ Display 11. Remarks: i Advertisement for the procurement and installation.of carpeting•at the.Mami Police Department's* Central Headquarters Building,. and "the North District'Substa.tion• BID NO; 99-00-063 4 12.. �� G :k�� ,Pr "c nn��y r a Date(s) of Publication Advertisement Invoice No. Amount . E MIAMI TOMES MIAMI REVIEW DIARIO LAS AMERICASS i r -t .� 13. Approved ❑ Disapproved V 147 Department Director/ Designee Datd'�Y Approved for Payment Date C GS/PC 503 Rev. 12/89 Routirig: Forward.White and Canary to G.S.A. (Procurement Management) and retain- Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department