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HomeMy WebLinkAboutR-00-0383J-00-388 5/2/00 • RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION, CLASSIFYING SURPLUS CELLULAR TELEPHONES USED BY THE MIAMI POLICE DEPARTMENT, AS CATEGORY "A" SURPLUS STOCK; FURTHER DONATING SAME TO THE SAFESPACE SHELTER OF MIAMI-DADE COUNTY, INC., A LOCAL NOT-FOR-PROFIT ORGANIZATION,. WHICH DISTRIBUTES THE CELLULAR TELEPHONES TO VICTIMS OF DOMESTIC VIOLENCE IN EMERGENCY SITUATIONS, AS DESIGNATED HEREIN., WHEREAS, the Department of Police has identified approximately 86 digital cellular telephones no longer suitable for use by the department; and WHEREAS, from time to time other cellular telephones become unsuitable for use; and WHEREAS, the Chief Procurement Officer and the Telecommunications Administration deem these unusable digital telephones surplus property and available for disposition; and WHEREAS, the City Commission has determined that the City of Miami, has no present or future use for the 86 digital cellular telephones and classifies same pursuant to City Code §18-75(a) as Category "A" surplus stock; and WHEREAS, Safespace Shelter of Miami -Dade County, Inc., a local not-for-profit organization, operates the SAVENET emergency cellular telephone system for victims of domestic violence in emergency situations; and CITY comussioN MEETING OF MAY 9 f 2000 WHEREAS, SAVENET reprograms telephones to dial only 11911" and distributes telephones to victims of domestic violence in emergency situations; and WHEREAS, SAFESPACE Shelter of Miami -Dade County is an appropriate recipient for surplus digital telephones; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The 86 digital cellular telephones from the Department of Police are hereby classified as Category "A" surplus stock. Section 3. Said category "A" surplus stock, is hereby donated to the Safespace Shelter of Miami -Dade County, Inc., for distribution to victims of domestic violence in emergency situations. Section 4. The donation to Safespace Shelter of Miami -Dade County, Inc. of other used cellular telephones from the Department of Police, deemed surplus by the Chief Procurement Officer, is hereby approved. Page 2 of 3 O.tU`� • Section 5. . This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 11th day of May , 2000. JOE CAROLLO, MAYOR In accordance with Miami Cade Sec. 2.3.6; since tho Magyar did noQ lii toft O.pprov l`af this legislation by signing it in the designated ijia' peeV16,04i �riN !641 "pN f. (161 becomes effective with the elapse of ten (10) days the -' eU i y�� ili14, it Tegarding same. without the Mayor ercis' g� v ATTEST :_• Malt® an, City Clerk WALTER J. FOEMAN CITY CLERK APPROVE AS 0FORM CO ECTNESS� RO I R 0 T TTOR Y W 53:RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FROM: ona d H. Warshaw City Manager RECOMMENDATION: --,7 1"-_ • CA -9 DATE : MAY - 2 2000 SUBJECT: Proposed Resolution to Donate Surplus Cellular Telephones REFERENCES: ENCLOSURES: FILE : It is respectfully recommended that the City Commission adopt the attached Resolution classifying surplus cellular telephones from the City as category "A" surplus stock, and donating the same to SafeSpace Shelter of Miami -Dade County, Inc. (local/not-for-profit organization). BACKGROUND: The launch of a national "Call to Protect" program is a joint effort between the National Coalition Against Domestic Violence and the Wireless Foundation. The intent of the program is to collect used cell phones, to reprogram them to automatically dial 911 or a crisis hotline at the touch of a button, and to distribute them to battered women shelters. The Safespace Shelter of Miami -Dade County, Inc., a local not-for-profit organization, seeks consideration for this donation to assist victims of domestic violence. This Shelter operates the SAVENET emergency cellular phone system for victims of domestic violence who are in danger of stalking. The use of these reprogrammed cellular telephones would enable victims to dial only 911. Victims of abuse can safely leave their homes and call the police when they have a cell phone. The Miami Police Department has identified no less than 86 surplus used digital cellular telephones which are no longer needed for the Department's use. The Department is also seeking to continue to distribute surplus City used cellular telephones to the Shelter for the same use when the phones become unsuitable for further use by the City. The Telecommunications Administrator has advised that these surplus cellular telephones are unsuitable for future use by the City, but are suitable for public use; and concurs with the donation to Safespace. The Chief Procurement Officer has deemed the cellular telephones City surplus, and therefore, are available for disposition to Safespace Shelter of Miami -Dade County, Inc. The Miami Police Department, in conjunction with its Violent Crimes Intervention Team, has joined this national effort and seeks to encourage other municipalities; businesses and individuals to embrace this worthwhile effort and donate used cellular telephones to Safespace Shelter, or other similar she s within their jurisdiction, for victims of domestic violence. DHWB JSC B 063 0 0 Safespace Serving Victims of Violence March 20, 2000 Safespace Shelter of Miami -Dade County, Inc. Judy Carter, Director P.O. BOX 380817 MIAMI, FLORIDA 33238-0817 Cit of Miami Y (305) 758-25A6 FAX (305) 756-1347 Purchasing 444 SW 2nd Ave., 6th Floor Miami, FL 33131 Dear Ms. Carter: I have been made aware that the City of Miami has surplus cellular telephones that are no longer in use by City employees. Our Safespace Shelter operates the SAVENET emergency cellular phone system for victims of domestic violence who are in danger of stalking. Old cell phones are reprogrammed to dial only 911 and then distributed to victims. The 911 emergency system is also a partner in this effort. We would like to be considered for a donation of these surplus phones if they are available for this purpose. Please Thrift Store -North 1435 N. E. 162nd St. let me know at your earliest convenience if this is possible. N. Miami Beach, FL 33162 (305) 947-4560 If you have any questions, please call me at (305)758-2804 ' ext. 224. Since , Thrift Store - South.- outh.19730 S. Dixie High y 19730 Cutler Ridge, FL (305) 253- 743 Robert E. Schroeder - Director RES/cmcd M1� DE ABCNEWS.com : Call to Pro • Page 1 of 2 b GO Kids I GO Family GO Money I GO Sports I GO Home sean ABOUT GO NETWORK I SIGN IN I FREE E-MAIL ABCNEW 0 WEB Visit 900 design showrooms in 15 countries t— mcquire furniture 10- HOME 10 NEWS SUMMARY b.U.S. l POLITICS P - WORLD BUSINESS TECHNOLOGY 10- SCIENCE 00 HEALTH&LIVING TRAVEL `ESPN SPORTS 101 ENTERTAINMENT 110 WEATHER.com 110'REFERENCE `LOCAL 110 ABCNEWS ON TV World News GMA 20/20 Nightline This Week World News Now Weekend Specials ABC News Store F SEARCH ABC.com EMAIL ABCNEWS.com SEND PAGE TO A FRIEND TOOLS AND HELPERS Call to Protect New Program Gets Cell Phones to Victims of Abuse "Call to Protect" provides your donated cell phones to victims of abuse so they are able to call for help from any location. (ABCNEWS) •• NTEWS.wzn Good Morning America joined the crusade to aid battered women when it launched the "Call to Protect" program live on the show. The "Call to Protect" program is a joint effort between the National Coalition Against Domestic Violence and the Wireless Foundation. The program collects old cell phones, reprograms them to automatically dial 911 or a crisis hotline at the touch of a button, and distributes them to battered women shelters. Good Morning America hopes to put a cell phone in the hand of every domestic abuse victim in the country. Cell phones are particularly important because abusers often try to prevent victims from calling the police. Victims of abuse can safely leave their homes and call the police when they have a cell phone. . The program has already received cell phones and free airtime donated from several major telecommunications companies. Good Morning America is encouraging everyone to help in this worthy cause. The cell phones should be mailed to "GMA's Call to Protect," Ansonia Station,1�.O. Box 234071, New York, NY 10023. ■ WEB LINKS Coalition Against Domestic Violence Donate a Phone SEARCH ABCNEWS.com FOR MORE ON ... READYEM 1 ou J�3 http://www.abcnews.go.com/onair/GoodMomingAmerica/gma000313 calltoprotect.html 03/29/2000 National Coalition Against D6stic Violence Home 0. Page 1 of 1 ar, 0.1a� I "7 Tr7: The National Coalition Against Domestic Violence depends upon public donations to created by continue its work. You can help! Making a donation through our secure server is fast and easy, and when we receive your donation, we will send you an acknowledgement in The the mail for tax purposes. Click on the Give button to make a donation. Thank you for . your support! �A 11 V- X13 http://www.ncadv.org/ 03/29/2000 OThe PrvW�m Welcome to the National Coalition Against Domestic Violence 0 C=ffwky R9spor= Home Page GO&C yelp The National Coalition Against Domestic Violence (NCADV) is dedicated to the empowerment of battered women and their 3 Pic Pricy children and to the elimination of personal and societal violence in the lives of women and their children. WinsAoWnd Mdw= 9th National NCADV Conference 0RemI r*Nsme "Envisioning Our Future: Peace with Justice" July 16-19, 2000 • Portland, Oregon (3Links I Vendor Information I Download the Registration Packet I ar, 0.1a� I "7 Tr7: The National Coalition Against Domestic Violence depends upon public donations to created by continue its work. You can help! Making a donation through our secure server is fast and easy, and when we receive your donation, we will send you an acknowledgement in The the mail for tax purposes. Click on the Give button to make a donation. Thank you for . your support! �A 11 V- X13 http://www.ncadv.org/ 03/29/2000 About NCADV 13 The Problem 13 Communky Response GiGetlt Help 3 Plbbc Policy MM lance fe�i Remertlber My Name €l Unks 13 NCADV Pmducls and MWdowlee • • Page 1 of 3 S�rewcoII m i appnrt. Gaiduncr, Airsawrx. About NCADV Mission Statement and Purpose NCADV is dedicated to the empowerment of battered women and their children and therefore is committed to the elimination of personal and societal violence in the lives of battered women and their children. NCADV believes violence against women and children results from the use of force or threat to achieve and maintain control over others in intimate relationships, and from societal abuse of power and domination in the forms of sexism, racism, homophobia, classism, anti-Semitism, able -bodyism, ageism and other oppressions. NCADV recognizes that the abuses of power in society foster battering by perpetuating conditions which condone violence against women and children. Therefore, it is the mission of NCADV to work for major societal changes necessary to eliminate both personal and societal violence against all women and children. NCADV's work includes coalition building at the local, state, regional and national levels; support for the provision of community-based, non-violent alternatives - such as safe home and shelter programs - for battered women and their children; public �Resoumes education and technical assistance; policy development and innovative legislation; focus on the leadership of NCADV's caucuses and task forces developed to represent the concerns of organizationally under represented groups; and efforts to 3Kkkbmdng Sodas eradicate social conditions which contribute to violence against women and children. Principles of Unity NCADV is comprised of people dealing with the concerns of battered women and their families. We represent both rural and urban areas. Our programs support and involve battered women of all racial, social, religious and economic groups, ages and lifestyles. We oppose the use of violence as a means of control over others and support equality in relationships and the concept of helping women assume power over their own lives. We strive toward becoming independent, community-based groups in which women make major policy and program decisions. Summary of Organization's History NCADV was formally organized in January 1978 when over 100 battered women's advocates from all parts of the nation attended the. U.S. Commission on Civil Rights hearing on battered women in Washington, DC, hoping to address common problems these programs usually faced in isolation. NCADV, having celebrated 20 years in 1998, remains the only national organization of grassroots shelter and service programs for battered women. In 1970, there was no such thing as a shelter for battered women. Today there are over 2,000 shelter and service programs, forming a national movement based on the belief that women and their children are entitled to a safe environment free from violence and the threat of violence. Originally located in Washington, DC, NCADV opened a new office in Denver, Colorado in January 1992. The Colorado office now serves as the central office, while NCADV maintains a public policy office in Washington, DC. http://www.ncadv.org/about.htm 03/29/2000 About NCADV ® ® Page 3 of 3 a? Developing exciting vehicles for raising awareness and funds in the campaign against domestic violence such as the National Aerobic Kick -Boxing Series, the Cosmetology Gala Series, and the NCADV Voices Against Violence. These innovative campaigns are directed at raising awareness and funds both nationally and locally through the approximately 2,000 local domestic violence shelter and service programs in the United States. ational Coalition Against Domestic Violence depends upon public donations to continue its work. You can help! Making a donation through oursecure server is fast and easy, and when we receive your donation, we will send you an acknowledgement in the mail for tax purposes. Click on the Give button to make a donation. Thank you for your support! Ou 383 http://www.ncadv.org/about.htm 03/29/2000 National Coalition Against Do�stic Violence • Page 1 of 1 National Coalition Against Domestic Violence Every Home A Safe Home NCADV (located in Denver; CO) is a grassroots non-profit membership organization working since 1978 to end violence in the lives of women and children. We provide a national network for state coalitions and local programs serving battered women and their children, public policy at the national level, technical assistance, community awareness campaigns, general information and referrals, and publications on the issue of domestic violence, sponsor of a national conference every two years for battered women and their advocates. Also has an office in Washington, DC. General information, membership information and product catalog available from the Denver office. Remember My Name NCADV is developing a national registry of names of women killed as a result of domestic violence. Every October, Domestic Violence Awareness Month, a new poster will be released with the new names of victims submitted in the previous year. The first poster, released in 1995, contained 600 names of women and additional victims(people killed in addition to the battered woman who was murdered). To learn more about this program, or to submit a name for the registry contact NCADV at the Denver office. Domestic Violence Awareness Month Every October local programs, state coalitions and national organizations conduct community awareness campaigns, fund-raisers and special events to educate the public about the problem of domestic violence and its effect on the victims and community at large. To learn about what you can do, or events taking place in your area, contact the Denver office. NCADV Product Catalog Posters, bumper stickers, jewelry, T-shirts, and more. Contact the Denver office for a catalog to be sent to you. How to contact us: National Coalition Against Domestic Violence (NCADI9 P. O. Box 18749 Denver, CO 80218-0749 (303) 839-1852 / (303) 831-9251 FAX - o8 hnp://webmerchants.com/ncadv/ 03/29/2000 418-72 MIAMI CODE agents assigned to city departments or offices, subject to the approval of the city manager. (Ord. No. 9572, § 1, 2-10-83; Code 1980, § 18-51.1) Sec. 18-73. General duties of purchasing agents. City purchasing agents, whether assigned to the chief procurement officer or to individual departments or offices, shall have the following duties, which shall be performed under the gen- eral supervision of and subject to the policies, procedures, regulations and forms issued by the chief procurement officer. (1) To draft or cause to be drafted invitations for bids, requests for proposals, and other related specifications. (2) To forecast departmental purchase require- ments for future periods and to buy in quantities which are most economical for the city. (3) Tb investigate new products and new sources of supply and to maintain, update and promulgate lists of qualified bidders and sources of professional services. (4) To stimulate maximum competition among qualified suppliers of goods and services for the city's business. (5) To provide for the inspection and testing of goods delivered in order to determine quan- tity, quality and adherence to provisions of invitations for bids, requests for proposals, and related specifications. (6) To make transfers of supplies, materials and equipment which are. not needed by a department or office to another depart- ment or office which may need them. (7) To submit recommendations to the chief procurement officer concerning the opera- tion of the city's procurement system. (8) To take any other action consistent with existing law and with this article to make certain that city purchases, sales and leases are made on the basis of free and open competition, as prescribed in this article. (9) To perform any other duty not inconsistent with existing law or with articles III and V of this chapter which may be imposed upon the purchasing agent by the city manager or by the chief procurement officer. (Ord. No. 9572, § 1, 2-10-83; Code 1980, § 18-51.2) Sec. 18-74. Estimates of requirements. All departments or offices of the city shall file with the chief procurement officer detailed esti- mates of all their requirements for supplies, ma- terials, equipment and contractual services in such a manner, at such times, and for such future periods as the city manager may prescribe; pro- vided that the length of the periods shall not be less than three months. The requirement for preparing such estimates shall in no way prevent any. using department or office from filing with the chief procurement officer, at any time, a requisition for any supplies, materials, equip- ment or contractual services, the need for which was not foreseen when the detailed estimates were filed. (Ord. No. 9572, § 1, 2-10-83; Code 1980, § 18-51.3) Sea 18-75. Stock reports and availability. (a) All using departments and offices shall sub- mit to the chief procurement officer, at such times and in such form as he shall prescribe, reports showing stocks of supplies, materials and equip- ment on hand awaiting use or disposal. When a surplus of stock exists, the chief procurement officer may transfer it -to any other department or office which has need for it. The chief procure- ment officer shall also have power to sell all such supplies, materials and equipment which have become unsuitable for city use or to exchange for or trade in the same for new supplies, materials and equipment. When such surplus supplies, ma- terial and equipment have a limited use other than by the city, the city commission may classify the same as category "A" or category "B" stock. Category "A" stock shall be available for disposi- tion as the city's contribution or the city's commit- ment in support of a particular public purpose which may include those community civic or so- cial service programs as may be authorized by the city commission. Category "B" stock shall be that stock of surplus supplies, material and equipment CD18:10 Go" JOS 0 . 0 FINANCE which is available for disposition pursuant to the terms and provisions of subsection (b) hereof; namely, sale to sister cities or municipalities of friendly foreign countries. Except for category "'A" stock or category "B" stock and except in those cases in which the chief procurement officer de- termines that it is not practical to do so, any department or office that provides surplus stock for any such transfer, sale, exchange or trade-in shall receive credit therefor, based on the fair market value of such surplus; and any depart- ment or office receiving such surplus stock shall receive corresponding debit therefor, such credit and debit to be charged to the respective budgets of the departments or offices involved. (b) Notwithstanding the above provisions, when a foreign city enjoying a current, formally desig- nated status as a "sister city," in accordance with the terms of Resolution No. 78-5, dated January 11, 1978, or a municipality of a friendly foreign country desires to purchase peisonal property owned by the city, including vehicles and equip- ment which are no longer needed for public use or which have become unsuitable for further use by the city, and where said property has been cate- gorized as category "B" stock, such sale may be negotiated in accordance with the following pro- cedure and criteria: (1) All equipment proposed for sale to sister cities or municipalities of friendly foreign countries must be declared surplus, follow- ing then -existing administrative proce- dures. All such equipment must be offered to sister cities for a period of 30 days before being offered for sale to such municipali- ties. Note: "Friendly foreign countries" means those countries against which there are no trade embargoes or travel prohibi- tions imposed by the executive. branch of the U.S. government. (2) The prices negotiated for such sale must be equal to or greater than the prices which would be reasonably anticipated from the sale of such surplus equipment through . public auction. This condition may apply to the total sale of a number of pieces of equipment rather than individual piece prices for the aggregate return on a given $ 38-77 } sale in determining whether the negotiated price is equal to or greater than could be expected at a public auction. (3) The negotiated unit price shall not include any transportation or shipping costs; these costs will be borne by the sister city or the municipality purchasing said equipment. (Ord. No. 9572, § 1, 2-10-83; Ord. No. 9654, § 1, 7-18-83; Ord. No. 10328, § 1,10-22-87; Code 1980, § 18-51.4) Sec. 18-76. Inventory control. (a) The chief procurement officer shall main- tain a system of inventory for all nonexpendable supplies and equipment in use by, or in the hands of, all departments and offices of the city. (b) Such system shall be so devised as to assure the proper use and safekeeping of all supplies, materials and equipment belonging to the city. Responsibility shall be specifically fixed, and any financial loss to the city resulting from the mis- use, loss or other improper disposal of supplies; materials or equipment shall be borne by the city employee that is deemed responsible by the city manager. Collection of such charges against em- ployees may be made - against future salaries or wages or by, such other reasonable method as the chief procurement officer may deem proper and as approved by the city manager. Failure of an employee to reimburse the city shall be grounds for immediate dismissal from the city employ- ment. (c) Where responsibility for loss, misuse or improper disposal of supplies, materials and equip- ment cannot be fixed, the chief procurement of- ficer shall so state in writing to the city manager, setting forth the reasons therefor. The chief pro- curement officer shall keep adequate records of all cases in which supplies, materials and equip- ment have been lost, misused or improperly dis- posed of and in which he has taken action as outlined herein. (Ord. No. 9572, § 1, 2-10-83; Code 1980, § 18-51.5) Sec. 18-77. Availability of funds. Except in cases of emergency, the chief procure- ment officer, city manager or purchasing agents shall not issue any order for delivery on a contract CD18:11 i 61 �483 DONATION ITEM: Category "A" Surplus Cellular Telephones DEPARTMENT: Police TYPE: REASON: Donation To donate used cellular telephones to Safespace Shelter of Miami -Dade County, Inc., a local not-for-profit organization, for distribution to victims of domestic violence in danger of stalkers. RECOMMENDATION: It is recommended that the donation of category "A" surplus cellular telephones, formerly utilized by the Miami Police Department, to Safespace Shelter of Miami -Dade County, Inc. for victims of domestic violence in danger of stalkers, be accepted; and authorizing continued donations of additional used cellular telephones to Safespace Shelter of Miami -Dade County, Inc. when deemed surplus by the Chief Procurement Officer. Q:�&" W '_ " rector o urchasi In to AwardDonation " o + 383