HomeMy WebLinkAboutR-00-0382J-00-389
4/25/00
TJ T7 0 n T T TT T /lTT TT I
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR COMPUTER
SOFTWARE TRAINING FROM SYSTEMS CONSULTANTS
INCORPORATED, FOR THE DEPARTMENT OF FINANCE,
AT. A TOTAL ANNUAL AMOUNT NOT TO EXCEED
$9,500; ALLOCATING FUNDS THEREFOR, FROM THE
DEPARTMENT OF FINANCE ACCOUNT CODE
NO. 001000.260201.6.270.
WHEREAS, the Department of Finance requires ongoing
comprehensive software computer training for its financial
management system for new and existing employees; and
WHEREAS, training provides employees knowledge of the
financial management system for appropriate job performance; and
WHEREAS, Resolution 94-874, adopted December 1, 1994,
accepted the proposal of Systems Consultants Incorporated ("SCI")
for the purchase, installation and implementation of computer
software to enhance the City's existing financial management
system over several years as modules are implemented, and further
authorized the City Manager to enter into an agreement with SCI
for same; and
WHEREAS, Resolution No. 97-385, adopted June 9, 1997,
approved the acquisition and maintenance of a comprehensive
annual financial reporting software module and related support
CITY COMMSSION
MEETING OF
MAY 1 1 2000
Resolution No.
00- '0 ;',
services from SCI, and further authorized the City Manager to
amend the existing agreement to increase the services and
compensation; and
WHEREAS, funds are available from the Department of Finance
Account Code No. 001000.260201.6.270;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorizedl� to
execute an Professional Services Agreement, in a form acceptable
to the City Attorney, with Systems Consultants Incorporated for
computer software training for the Department of Finance, at a
total annual amount not to exceed $9,500, is.hereby approved,
with funds therefor hereby allocated from Account Code
No. 001000.260201.6.270.
The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
Page 2 of 3 Q" S 5 Z
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Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.2/
PASSED AND ADOPTED this 11th day of May 1 2000.
JOE CAROLLO, MAYOR
if,
in accordance ard
with Miami Code Sec. 2-38, slnoo the kir did ilbt 10ftM6 �.O, efhr"-11 L;
this legislation by signing it In the detsionated P1690 WOVW?,�vL
becomes effective with the elapse of ten (10) dwis fro rA IN Wo Qi 090V
t
regarding same, without the Mayor ercrsin vf�
'V'
ATTEST:
WALTER J. FOEMAN
CITY CLERK —
APPROVF
,/A/ TO/FgfM AND CORRECTNESS t/
ATTORNEY
354:RCL
Clerk
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 U0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM :jn:a:lld H. Warshaw
City Manager
RECOMMENDATION
CA -8
DATE: MAY — 2 20; 0 FILE:
SUBJECT: Computer Training Resolution
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached
Resolution authorizing the acquisition of software computer training on the existing
financial management system to be provided by Systems Consultants Incorporated
(SCI) to the Finance Department, at a total annual cost not to exceed $9,500.00 for a
period of one (1) year, with the option to extend for two additional one (1) year
periods, at the same annual cost. Funding for this training is provided by the
Department of Finance under Accounting Code No. 001000.260201.6.270.
BACKGROUND
The City of Miami approved the acquisition of SCI via Resolution No. 94-874 to
enhance the City's financial management system. This training on the financial
system for the department will occur over a period of one (1) year with the option to
extend for two additional one (1) year periods. The Finance Department has hired
additional staff and would like to ensure that they receive complete knowledge on the
financial management system and only SCI can provide training on their own existing
system
DHW/BV,TH//g mb
TO: Donald H. Warshaw
City Manager
FROM :Scott S1mpSOri ItX
Acting Finance ector
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: March 30, 2000 FILE
SUBJECT: SCI Training
REFERENCES:
ENCLOSURES:
The Finance Department has verified that funds are available with the Office of
Budget & Management Analysis, for the provision of SCI Training for the department
of Finance in an amount not to exceed $9,500.00. Funding is available in Account
Code No. 001000.260201.6.270.
BUDGETARY REVIEW AND APPROVAL
00
IN Luie L. 13rennan
Interim Director
Department of Management & Budget
SS/gmb
v
13EO .IVED
City of Miami
PRMU(,�liE
pgNE1E�iV
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lVPS1 'Al
City of Miami
Management & Budget
Date '' A41'00
Timel4(AM/PM)
Amount of $37
available in account number:
61'o ate, 1,1 , 1-70
A _ _^
Verified by: SIGNATURE
o> TEL Mar 09'00
V �
J-97-339
6/2/97
RESOLUTION NO.9 7 - 5
11=26 No.003 F.02
A RESOLUTION APPROVING THE ACQUISITION AND
MAINTENANCE OF A COMPREHENSIVE ANNUAL FINANCIAL
REPORTING SOFTWARE MODULE (CAFR), IN AN ESTIMATED
AMOUNT OF 845,000, AND RELATED SUPPORT SERVICES,
IN AN ESTIMATED AMOUNT OF $25,000, FRONT SYSTEMS
CONSULTANTS, INC. (SCI), FOR THE DEPARTMENT OF
FINANCE, ALLOCATING FUNDS THEREFOR, IN A TOTAL
AMOUNT OF $70,000 FROM CAPITAL IMPROVEMENT
PROJECT ACCOUNT NO. 311027.269901.6.270;
AUTHORIZING THE CITY MANAGER TO AMEND THE
EXISTING CONTRACT BETWEEN THE CITY AND. SCI TO
INCREASE THE AFOREMENTIONED SERVICES AND
COMPENSATION.
WHEREAS, Resolution No. 94-874, authorized the execution of a contract for
purchase of an integrated financial accounting system from SCI; and
WHEREAS, the Finance Department has identified the need for a financial reporting
module that is fully integrated with the current financial accounting system; and
WHEREAS, the CAFR module will allow the Finance Department of utilize the
reporting aspects of the system, provide needed support to compile financial data for year
end reporting purposes, and reduce staff hours spent on financial statements, and
WHEREAS, as the City is participating as a beta site for the development of the
CAFR Module, SCI has agreed to pay the City royalties from each license sold up to the
sum of 829,500; and
C= cobwssIOx
IMTING OF
JUN 0 9 1997
Ite"lufta Na
60= 35Z
TEL= Mar 09'00 11:27 No.003 P.03
WHEREAS, funding for the additional services and software are available from
Capital Improvement Project No. 311027.269901.6.270 in the amount of $ 70,000; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The acquisition and maintenance of a comprehensive annual financial
reporting software module (CAFR), in an estimated amount of $45,000, and related
support services, in an estimated amount of $25,000, from Systems Consultants, Inc.
(SCIL for the Department of Finance, is hereby approved, with fundis therefor hereby
allocated, in a total amount of $70,000, from Capital Improvement Project, Account No.
311027.269901.6.270.
Section 3. The City Manager is hereby authorized' to amend the existing
contract, in a form acceptable to the City Attorney, between the City arul SCI to increase
the aforementioned services and compensation.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day of Ju , 1997.
ige-
,��AROLLO, MAYOR
ATTEST:
WALTER 37709MAN, CITY CLERK
' The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
5
TEL
PREPARED AND APPROVED BY:
LG AMIREZ-SEI S
AS TANT CITY A' OR EY
APPROVED AS TO FORM AND CORRECTNESS:
A.'CNII
CITY A'
W 1654:CSK:ORS
Mar 09'00 11:27 No . 003 P.04
60" 382
l
:kA Pp,
94 J-94-95? DEC 4 ptr 2;
11/17/94 RESOLUTION NO.9 4874
A RESOLUTION ACCEPTING THE PROPOSAL OF SYSTEM",-,
CONSULTATIONS, INC. (SCI), FOR THE PURCHASE
INSTALLATION AND IMPLEMENTATION OF COMPUTER
SOFTWARE TO ENHANCE CERTAIN AREAS- OF TSB
CITY'S EXISTING FINANCIAL NANAGBMENT SYSTEM,
AT AN ESTIMATED COST OF $531,000; ALLOCATING
$274,000 FROM CAPITAL PROJECT NO. 311027,
ACCOUNT CODE NO. 260201-270 WITH TSE
REMAINING $257,000 TO BE FINANCED THROUGH
THIS PROJECT OVER SEVERAL YEARS AS MODULES
ARE IMPLEMENTED; AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE A CONTRACT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH
SCI FOR THIS EQUIPMENT, AND THEREAFTER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS PURCHASE.
vNEREAs, the City of Miami's existing finanoial management
system is outdated and no longer meets the City's needs; and
VNEREAS, the Finanoe Department desires to aoquire
oomputerized software to enhanoe the City's finanolal management ••
system; and
TIM AS, Requests for Proposal solioitations to provide the
above Software system were mailed to eleven (11) potential
proposers; and
VNEREAS, pursuant to publio notioe, sealed proposals were
reoeived from three (3) firms on February 28, 1994; and
VNEREAS, the three (3) proposals were evaluated and the
proposers interviewed by the City's seleotion oommittee; and
6- 382
CITY corawslon
DMTMTG OP
DEC 0 1 S94
VHEREAS, the selection committee recommended that the
proposal received from SCI be accepted as the most responsible
and responsive proposal; and
YKEPL AS. $274,000 is available from Capital Project No.
311027, Account Code No. 260201-270 and the remaining $;257,000
will be financed through this Project over several years as
modules are implemented;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section
2.
The proposal of System
Consultants, Ino.
(SCI), for
the
purchase, installation and
implementation of
computer software to enhance the City's existing financial
management system, at an estimated cost of $531,000, is hereby
accepted, with $274,000 hereby allocated from Capital Project
No. 311027, Account Code No. 260201--270, and the remaining
$257,000 to be financed through this Project over several years
as modules are implemented.
Section 3. The City Manager is hereby authorized" to
negotiate and execute a contract, in a form acceptable to the
City Attorney, with SCI for this equipment, and thereafter to
1� The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those presoribed by
applicable City Charter and Code provisions. ftn: 4
Q N
instruct the Chief Procurement Officer to issue a purchase order
for this purpose.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 1st day of December ;1994.
0kA-A-(2&.J-
ST33PM
P . CLARK I ILAYOR
CAPITAL IMPROVEMENNT REVIEW:
ov—, 1 bQ t�
EDUPM RODRIQtPA, DIRECTOR
ASSWT MANAGEMENT/CAPITAL IMPROVE ENT
REVIEWED AS TO ACCOUNTING AND TREASURY
REQIIIREMSNTs:
CARLO . GARCIA
FINANCM DIRECTOR ,
APPROVED BY**
- - - 11%
OLGA
ASSI
APPROVED AS TO FORM AND CORRECTNESS:
A . QIIeT0 III
CITY TTO
ROD/om/osk/M4783
-s-
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PROFESSIONAL SERVICES AGREEMENT
AWARD SHEET
ITEM:
DEPARTMENT:
RECOMMENDATION:
Computer Training
Finance
It is recommended that the City Manager execute a
Professional Services Agreement, in a form acceptable
to the City Attorney, with Systems Consultants, Inc.
(SCI), for computer software training on the Financial
Management System, for the Department of Finance, at
a total annual amount not to exceed $9,500.00, with
funds therefor hereby allocated from the Department of
Finance Account Code No. 00 1000.2060201.6.2 70.
-t-Q4npck-.,�� -
Vkeceor Purchasi g
Date
AwardSheet a 8 2