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Home My WebLink AboutR-00-0379J-00-380 5/1/00 RESOLUTION NO. 0- 379 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PROCUREMENT OF ENTERPRISE PRINTING MANAGEMENT SOFTWARE, SUPPORT AND ON-SITE TRAINING, FROM MICROINK, AWARDED UNDER EXISTING CITY OF COLORADO SPRINGS, COLORADO, REQUEST FOR PROPOSAL CONTRACT NO. C000024, FOR AN INITIAL COST NOT TO EXCEED $16,605.50, AND FOR ANNUAL MAINTENANCE SUPPORT IN AN AMOUNT NOT TO EXCEED $1,930.50, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION GRAPHIC REPRODUCTIONS DIVISION; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, GRAPHIC REPRODUCTIONS DIVISION, OPERATING BUDGET, ACCOUNT CODE NO. 505000.420501.6.840. WHEREAS, the Department of General Services Administration requires a print shop management system, which includes training and support to replace its outdated, 15 -year old system; and WHEREAS, a print shop management system will provide detailed information through order entry, estimating, inventory control, job costing, job tracking, shop floor data collection, system security, invoicing and automated reports; and WHEREAS, funds are available from the Department Of General Services Administration, Graphic Reproductions Division, Operating Budget, Account Code No. 505000.420501.6.840; and CITY COMMISSION MEETING OF MAY 9 1 2000 Resolution No. WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend the procurement of Enterprise Printing Management software, support and on -sight training from Microink, awarded under existing City of Colorado Springs, Colorado, Request For Proposal Contract No. C000024, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by 'reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The procurement of Enterprise Printing Management software, support and on-site training, from Microlnk, awarded under existing City of Colorado Springs, Colorado, Request For Proposal Contract No. C000024, for an initial cost not to exceed $16,605.50, and for the annual maintenance support in an amount not to exceed $1,930.50, for the Department_ of General Services Administration, is hereby approved, with funds therefor hereby allocated from Department Of General Services Administration, Graphic Reproductions Division, Operating Budget, Account Code No. 505000.420501.6.840. Page 2 of 3 0 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 11th day of May , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36. s;n0a the �Aayor did not indicate apprmla� o this legislation by signing it in the designated plat -0 ',wvW�d, said lv i-EIr becomes effective with the elapse of ten (10) days f t° tri of 00mrnil regarding same. without the Mayor cisi a r ATTEST: Wa er J o n, City Clerk WALTER J. FOEMAN CITY CLERK APPROVED AS/TO ARM A CORRECTNESS:t VI" RNEY W4Z4 6 : RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 0 — TO FROM . ' ® CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and WMembersthe City Commission so arshaw City Manager RECOMMENDATION 'D CA -5 DATE: April 13, 2000 FILE: SUBJECT: Procurement of Printing Management Software REFERENCES: Commission Meeting5/11/00 ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached Resolution approving the procurement of Enterprise Printing Management Software from MicroInk, located at 45 Main Street, P. O. Box 3178, Wareham, MA 02571, using the City of Colorado Springs, Colorado, RFP Contract No. C000024, in the amount of $16,605.50. Funding for this acquisition will be allocated from the Department of General Services Administration, Graphic Reproductions Division, operating budget, account code no. 505000.420501.6.840 BACKGROUND The General Services Administration Department, Graphic Reproductions Division is in need of Printing Management Software to replace the antiquated 15 year old system utilized for order entry, inventory and job costing. MicroInk's Enterprise Printing Management Software will assist with the overall operation of the division and provide detail information through order entry, estimating, inventory, job costing, job tracking, data collection, change orders, shipping, system security, invoicing and automated reports. This system will utilize the city's current computer hardware and fully integrates with Microsoft products. DHW mm �. X79) CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and bers of the City Commission FROM: VVYIermu H. Warshaw City Manager is DATE: April 13, 2000 FILE SUBJECT: Procurement of Printing Management Software REFERENCES: Commission Meeting 5111/00 Resolution ENCLOSURES: The Department of General Services Administration has verified the funding available for the purchase of Enterprise Printing Management Software from Microlnk, using City of Colorado Springs, Colorado, RFP Contract No. C000024 in the amount of $16,605.50. Funds for this purchase are available from the Department of General Services Administration, Graphic Reproductions Division, operating budget, account code no. 505000.420501.6.840 Budget Approval'og�Z Luie , Acting Director bate ML City of Miami AAMpsment 6 Budget Dao 0 /31/00 Time '4 ; 15 1 1 (AINCO Anmunt of is evakbie in &=unt number tNied by: SIGNATURE 6_1 @� d ENTERPRISE Shop Management System Proposal CITY OF MIAMI - PRINTING SERVICES Up to 10 Concurrent User. Licenses Estimating/Order Entry/Shipping $3395 Invoicing $99 414-r-alanow Order. %9 Job Costing/Tracking $299 Shop Floor Data Collection $2995 Inventory Control $1495 Total Software I 1 _ `4 Annual Support/Enterprise 32 $1930.50 TOTAL SOFTWARE AND SUPPORT $x#;800.50 W 3'8os.50 On-site Training/ 2 DAYS $1000/day, plus expenses. Expenses estimated at under $800 Training will include set-up of shop standards. Support includes all updates at no charge. Terms: Balance will be due Net 30/Invoice. Payment of balances is not dependent upon the system being in full use. Support is renewable on the anniversary date of the plan. • ' • d rte} • • ' • — ICRO NK Management Solutions for the Printing Industry 45 Main Street, P.O. Box 3178, Wareham, MA 02571 508-291-2100 B00-842-5667 Fax 508-291-8900 www.microink.com Judy Carter Director of Purchasing City of Miami Purchasing Department 444 SW 2nd Ave Miami, Florida 33130 March 13, 2000 Dear Ms. Carter, MicroInk Systems Corporation will provide the City of Miami Printing Services department with service and maintenance on the ENTERPRISE Shop Management System for the same fee that was previously charged to the City of Colorado Springs. Service and maintenance includes telephone,modem,fax and e-mail support, as well as all updates at no charge. This fee is an annual charge, and will be $2695 per X64- V1130.5o We have enclosed here copies of the original contract with City of Colorado Sp gs, as well as invoices against that original purchase order. Please note that the support services and training, while referenced to the purchase order number on the contract, were invoiced separately per instruction from the City of Colorado Springs purchasing department. Please let me know if there is any other information that you need from us. Sincerely, Carol Andersen President Management Solutions for the Printing Industry 45 Main Street, P.O. Box 3178, Wareham, MA 02571 508-291-2100 , 800-842-5667 Fax 508-291-8900 www.microink.com Judy Carter Director of Purchasing City of Miami Purchasing Department 444 SW 2nd Ave Miami, Florida 33130 March 13, 2000 Dear Ms. Carter, MicroInk Systems Corporation will provide the City of Miami Printing Services department with service and maintenance on the ENTERPRISE Shop Management System for the same fee that was previously charged to the City of Colorado Springs. Service and maintenance includes telephone,modem,fax and e-mail support, as well as all updates at no charge. This fee is an annual charge, and will be $2614.75 per 1F14.30.50 We have enclosed here copies of the original contract with City of Colorado Sp gs, as well as invoices against that original purchase order. Please note that the support services and training, while referenced to the purchase order number on the contract, were invoiced separately per instruction from the City of Colorado Springs purchasing department. Please let me know if there is any other information that you need from us. Sincerely, Carol Andersen President a -CM1070TNK Management Solutions for the Printing Industry 45 Main Street, P.O. Box 3178, Wareham, MA 02571 508-291-2100 809842-5667 Fax 508-291-8900 www.microink.com Judy Carter Director of Purchasing City of Miami Purchasing Department 444 SW 2°d Ave Miami, Florida 33130 March 28, 2000 Dear Ms. Carter, Is Pursuant to your request, we hereby submit an adjusted proposal for shop management software. This adjusted proposal is consistent with the system procured by the City of Colorado Springs, but reflective of the adjustment needed by the City of Miami. Specifically, the Shop Loading Module will be removed from the proposal, and the number of user licenses adjusted to 5, rather than 10. Please contact me if there is anything further that is needed. • • 0 • • • �®wMik• _• Sincerely, Carol Andersen President • � O MAR 31 2000 r ILi MK ena�enaenv Salutione far the Printing Indus" 45 Main mat RQ, Box 3176, Wareham, MA 02571 508.291.21W Fax 508,294-8900 ww. .. microink. cpm Ramon Berges City of Miami Purchasing Departmnt 444 SW 2"d Ave. Miami, FL 33130 February 28,2000 Dear Mr. Berges, MicroInk Systems Corporation hereby guarantees that the City of Miami will be permitted to piggyback onto the contract that .%Lftrolnk Systems has with the City of Colorado Springs. This contract is far the procurement of a Print Shop Management System, training and support. The City of Miami will piggyback onto that contract with regard to price, modules, terms, and specifications. We appreciate the opportunity to work with you, and look forward to doing so. Cc: R Bliss a 60- 379 01 Sincerely, Carol Andersen President AWARD SHEET UNDER CITY OF COLORADO SPRINGS RFP CONTRACT NO. C000024 ITEM: Enterprise Printing Management Software, training, plus expenses DEPARTMENT: GSA, Graphics Reproduction Division TYPE OF PURCHASE: Single Purchase ITEM: The Department of General Services Administration, Graphics Reproduction Division is in need of Printing Management Software to replace the antiquated 15 year old system utilized for order entry, inventory and job costing. RECOMMENDATION: It is recommended that the award be made to Microlnk under existing City of Colorado Springs, Colorado RFP Contract No. C000024, for the purchase of Enterprise Printing Management Software, Support and on-site training, for an initial cost not to exceed $16,605.50 and for maintenance support in an annual amount not to exceed $1,930.50, for the Department of General Services Administration, Graphics Reproduction Division; allocating funds therefore from Department of General Services Administration, Graphics Reproduction Division, Operating Budget, Account AWARDPALUBEACHCOUNTYChaim 0 U