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Home My WebLink AboutR-00-0377J-00-394 4/24/00 RESOLUTION NO. 3 7 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF SOUTH DADE ELECTRICAL SUPPLY, AWARDED PURSUANT TO INVITATION FOR BIDS NO. 99-00-082, FOR THE PROCUREMENT OF STREET LIGHT FIXTURES AND POLES, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, AT AN ANNUAL AMOUNT NOT TO EXCEED $14,001.50, ON AN AS -NEEDED CONTRACT BASIS FOR ONE YEAR, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM GENERAL SERVICES ADMINISTRATION, PROPERTY MAINTENANCE DIVISION, ACCOUNT CODE NO. 504000.420119.6.707. WHEREAS, the Department of General Services Administration has a need to purchase street light fixtures and poles, on an as -,needed contract basis, for one year with the option to extend for two additional one-year periods; and WHEREAS, the contract is for the provision of street lights in the Coconut Grove neighborhood; and WHEREAS, pursuant to public notice, Invitations for Bids No. 99-00-82 were mailed to fifteen (15) potential bidders; and WHEREAS, six (6) bids were received on March 13, 2000; and WHEREAS, the City Manager and the Director of General Services Administration recommend that the bid received from South Dade Electrical Supply be accepted as the lowest responsible bid; and Wry CO IISSION MEETING OF MAY 9 9 2000 1�e�elutic�es �a. 0-'��`�� WHEREAS, funds are available from General Services Administration, Property Maintenance Division, Account Code No. 504000.420119.6.707; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on March 13, 2999 from South Dade Electrical Supply for the provision of street light fixtures and poles, for the Department of General Services Administration, awarded pursuant to Invitation for Bids No. 99-00-082, at an annual amount not to exceed $,14,001.50, on an as -needed contract basis for a period of one (1) year, with the option to extend for two (2) additional one-year periods, is hereby accepted, with funds therefor hereby allocated from General Services Administration, Property Maintenance Division, Account Code No. 504000.420119.6.707. Page 2 of 3 0 377 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 11th day of May , 2000. JOE CAROLLO, MAYOR fbaccordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of fflmb; legislation by signing it in the designated pl- ;proVided, said lerislstion �W 1womes effective with the elapse often (10) days fr m the date of Cornmi -` . .?n girding same, without the Mayor a erci ' g o. ATTEST: Wa .er J. , oe City Clerk WALTER J. FOEMAN CITY CLFA CORRECTNESS -t/ RNEY r .r . RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 TO FROM • • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM A=3 The Honorable Mayor and Members of the City Commission aonald. Warshaw City Manager RECOMMENDATION: DATE: MAY 2 2000 FILE: SUBJECT: Resolution and Award of Bid No. 99-00-82 REFERENCES: Street Light Fixtures & Poles ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of South Dade Electrical Supply, a Non-Minority/Miami-Dade vendor located at 13100 S.W. 87th Avenue, Miami, Florida 33176, for the purchase of Hadco Street Light Fixtures and Poles, on an as -needed contract basis, for one (1) year with the option to renew for two additional one-year periods, for the. Department of General Services Administration, at an annual amount not to exceed $14,001.50. Funds are available from the Department of General Services Administration, Property Maintenance Division, Account Code No. 504000.420119.6.707. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 99-00-82. Fifteen (15) Invitations for Bids were mailed and six (6) bids were received. South Dade Electrical Supply meets the Department's requirements and specifications and offers the lowest responsible bid. The requested contract is necessary to provide proper lighting to the Coconut Grove streets and thus provide additional security to the citizens. +�Wjffl I,t, DH City of Miami Management & Budpj Date04-o`j -CIO Time Iaoa Amount of $19.144 e1 availooie in ec00WwjW4W, 22 . q�o119� rw_Q j 9kenAo," Verified by: SIGNAT'UN C 00- r77 2 3 4. 5. 91 7. • Budgetary Impact Analysis Department General Services Adm -Division Property Maintenance Agenda Item # (if available) Title and brief description of legislation or attach ordinance/resolution: Purchase of Street Light Fixtures and Poles _ Is this item related to revenue? NO: X YES of yes, skip to item #7.) Are there sufficient funds in Line Item? YES: -- Index Code Minor Obj. Code Amount $ NO: Complete the following questions: Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ To $ Any additional comments? Acrrnint Code No. 504000.420119.6.707 $14,001.50 Approved by: S.L! L L "/ — Y16 Department P ct esignee Date FOR DEPARTIVIFAIT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Department of Management and u get D' ec or/Designee Date A411 100 Verified by: Y Budget Analyst Date Oti —6'1--00 0 AWARD RECOMMENDATIONSFRM BID NUMBER: 99-00-082 COMMODITY/SERVICE: STREET LIGHTS FIXTURES & POLES DEPARTMENT / DIVISION: GSA/LOURDES LOPEZ TERM OF CONTRACT: ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS NUMBER OF BIDS DISTRIBUTED: 15 NUMBER OF BIDS RECEIVED: 6 METHOD OF AWARD: LOWEST RESPONSIBLE BIDDER RECOMMENDED VENDOR(Sh SOUTH DADE ELECTRCI STATUS: CONTRACT VALUE: NON-MINORITY-DADE $14,001.50 DEPARTMENT APPROVAL: Department Designee ETAPPROVAL: T LUIe Brennan Interim Director OTHER FYNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 !HASING APPROVAL: GO- 7 BID ITEM: i 9' CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST' STREET LIGHT FIXTURES & POLES BID NO: 99-00-082 A 'f �r DATEBID(S)OPENED: MARCH 13, 2000 TIME10:00 a.m. received -' Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) SIGD: 7 Deputy City Clerk ( ) envelops on behalf of (Date) t ;ocure BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK REXEL CONSOLIDATED See attach fir, GRAYBAR ELECTRIC [AJ°AJ I�h o r`i SOUTH DADE ELECTRICAL'.SUPPLY �o MERCEDES ELECTRIC, SUPPLY " MIAMI ELECTRIC SUPPLY „ CED/RAYBRO . VRJEWH Rn1 o� neo NO BID TITIAN CO-NSTRUCTI-O.N,G-RGUP - Ifo t received -' Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) SIGD: 7 Deputy City Clerk ( ) envelops on behalf of (Date) t ;ocure MAR 24 '00 01:53PM GRAYBAR 0.1.11HU of 'ffliatut JUDY S. CARTER Direc.-tor Ms. Patricia Wind Graybar Electric 2111 NW 22nd Avenue Miami, Florida 33142 Dear Ms. Wind; March 15, 2000 DONALD H. WARSHAW City Manager Subject: Bid No, 99-00.082 Street Ughts Fixtures at Poles Section 18.52.1(h) of the City Code, As Amended, States that the City Commission may offer to a responsible and responsive bidder, whose pirimary office Is located In the City of Kaml, the opportunity of accepting a bid at the low bid amount, .if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. As a local vendor, your bid amount for the subject bice meets the above requirements. Please sign below to Indicate your firm's acceptance or rejection of the bid at the low bid amount of $14,001.50, subject to City Commission approval. This letter must be returned to the Purdtasing Department no later than five (S) calendar days from receipt of same, Accept: Reject: Name: �.l�Ld (/2' r� Tltie:_ al 4;ao cc: laid File Sincerely S. . r " Procurement Officer Signature:- Date: Co.- 377 DEPARTMENT OF PURCHASING/4"S.W. 2nd Avenue, 6th Flaor/Miarni, Florida 33730/(305) 41&1400/Faz,(305)416-1925 E-MailAddresst pt)rehase@ci.miami.l.u:/WebSite Add -ens: hhpV/d.mismi.fl.us( Mailing Address. P.O. Boz 330708 Miami, FL 33233.0708 VENDORS: ITEM DESCRIPTION EST. QTY. 1 HADCO FICTURE No. L0101AT 10 ea 2 HADCO POLES No. P1520SA 10 ea 3 HADCO FINIAL No. 001101001 10 ea 4 HADCO VENT CAP No. 19010026 10 ea 5 HADCO VEN CAP No. 19010027 10 ea 6 HADCO DOME No. 07111332 20 ea 7 HADCO BAND No. 31000057 10 ea 8 HADCO CLEAR LEXAN LENS No. 07110051 10 ea 9 HADCO CLEAR CHIMNEY No. 08010010 40 ea 10 HADCO BODY ONLY No. 01400004 8 ea 11 HADCO COMPLETE BODY No. 31000040 6 ea TOTAL ITEMS 1 THRU 6 -12 "Q Prepared by Ramon Berges, 3/15/2000 BID NO. 99-00-082 STREET LIGHTS FIXTURES POLES TABULATION OF BIDS CED/ RAYBRO ELECTRIC 3590 NW 34 STREET MIAMI, FL 33142 NON-MINORITY/DADE UNIT PRICE 461.70 348.50 17.30 11.10 12.98 133.50 92.50 103.00 11.35 88.90 106.50 EXTENDED PRICE $ 4,617.00 $ 3,485.00 $ 173.00 $ 111.00 $ 129.80 $ 2,670.00 $ 925.00 $ 1,030.00 $ 454.00 $ 711.20 $ 639.00 $ 14,945.00 1 REXEL-CONSOLIDATED 5701 NW 35TH AVE MIAMI, FL 33142 NON-MINORITY/DADE UNIT PRICE $ 466.00 $ 325.00 $ 17.25 $ 12.50 $ 13.75 $ 133.00 $ 92.25 $ 102.00 $ 12.80 $ 88.50 $ 106.50 EXTENDED PRICE . $ 4,660.00 $ 3,250.00 $ 172.50 $ 125.00 $ 137.50 $ 2,660.00 $ 922.50 $ 1,020.00 $ 512.00 $ 708.00 $ 639.00 $ 14,806.50 1 GRAYBAR ELECTRIC " 2111 NW 22ND AVENUE MIAMI, FL 33142 NON-MINORITY/LOCAL UNIT PRICE $ 460.00 $ 348.00 $ 17.00 $ 11.00 $ 13.00 $ 132.00 $ 91.00 $ 101.00 I $ 11.50 $ 88.00 $ 105.00 " Decline Local Preference EXTENDED PRICE $ 4,600.00 $ 3,480.00 $ 170.00 $ 110.00 $ 130.00 $ 2,640.00 $ 910.00 $ 1,010.00 $ 460.00 $ 704.00 $ 630.00 $ 14,844.00 1 Approval: 'd - a epartment erector esignee • VENDORS: ITEM DESCRIPTION EST. QTY. 1 HADCO FICTURE No. L0101AT 10 ea 2 HADCO POLES No. P1520SA 10 ea 3 HADCO FINIAL No. 001101001 10 ea 4 HADCO VENT CAP No. 19010026 10 ea 5 HADCO VEN CAP No. 19010027 10 ea 6 HADCO DOME No. 07111332 20 ea 7 HADCO BAND No. 31000057 10 ea 8 HADCO CLEAR LEXAN LENS No. 07110051 10 ea 9 HADCO CLEAR CHIMNEY No. 08010010 40 ea 10 HADCO BODY ONLY No. 01400004 8 ea 11 HADCO COMPLETE BODY No. 31000040 6 ea TOTAL ITEMS 1 THRU 6 Prepared by Ramon Berges, 3/15/2000 BID NO. 99-00-082 STREET LIGHTS FIXTURES POLES TABULATION OF BIDS SOUTH DADE ELECTRIC 13100 SW 87TH AVE MIAMI, FL 33176 NON-MINORITYIDADE UNIT PRICE $ 431.00 $ 326.00 $ 16.20 $ 10.45 $ 12.00 $ 125.75 $ 87.00 $ 96.25 $ 10.65 $ 83.75 $ 100.25 EXTENDED' PRICE $ 4,310.00 $ 3,260.00 $ 162.00 $ 104.50 $ 120.00 $ 2,515.00 $ 870.00 $ 962.50 $ 426.00 $ 670.00 $ 601.50 MERCEDES ELECTRIC 8550 NW SOUTH RIVER DR MIAMI, FL 33166 FEMALEIDADE UNIT PRICE $ 506.00 $ 382.00 $ 19.35 $ 12.50 $ 14.40 $ 150.00 $ 103.75 I $ 115.00 $ 12.80 $ 100.00 $ 120.00 EXTENDED PRICE $ 5,060.00 $ 3,820.00 $ 193.50 $ 125.00 $ 144.00 $ 3,000.00 $ 1,037.50 $ 1,150.00 $ 512.00 $ 800.00 $ 720.00 $ 16,562.00 ! MIAMI ELECTRIC SUPPLY 5742 SW 7 STREET MIAMI, FL 33144 HISPANIC/LOCAL UNIT PRICE $ 498.00 $ 369.00 $ • 16.00 $ 12.00 $ 13.80 $ 140.00 $ 97.00 $ 107.00 $ 12.50 $ 93.00 $ 112.00 EXTENDED', PRICE $ 4,980.00 $ 3,690.00 $ 180.00 $ 120.00 $ 138.00 $ 2,800.00 $ 970.00 $ 1,070.00 $ 500.00 $ 744.00 $ 672.00 $ 15,864.00 6 v i Approval: Departme4DAID�gn6, r CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: STREET LIGHT FIXTURES & POLES BID NO: 99-00-082 DATE BID(S) OPENED: MARCH 13, 2000 TIME10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK REXEL CONSOLIDATED See attach d bid GRAYBAR ELECTRIC " SOUTH DADE ELECTRICAL!I.SUPPLY " MERCEDES ELECTRIC, SUPPLY " MIAMI ELECTRIC SUPPLY CED/RAYBRO MnEOU NO BID TITIAN CONSTRUCTION GROUP. 00-377 ll UU a' ' �* it,41W� ceived Person receiving bid(s) 01 PURCHASING DEPARTMENT on (City Department) Deputy City ( ) envelops on behalf of (Date) rocureme CITY OF MIAMI ADVERTISEMENT FOR BID C Sealed bids will be received by the City of Miami City Clerk at his office located of City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: y BID NO. 99-00-082 STREET LIGHT FIXTURES & POLES OPENING DATE: 10:00 A.M. Monday, March 13, 2000 (Deadline for Request of additional Information/clarification: March 6.2000) Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Florida 33130, Telephone No. 416-1906. THIS BID. SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99 (PLEASE PRINT THIS SECTION IN BOLD r PRINT). Donald H. Warshaw CITY OF MIAMI City Manager LOGO AD NO. 4421 { n.a ^gip -« w po J rte- >�- { ' Ad1k Ah I C JGS/PC 503 Rev. 12/89 j "Routing: Forward White and Canary to. G.S.-A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department I 01 City -.0f Mia''M This number must " ► REQUISITION,::FOR ADVERTISEMENT'" appear in the advertisement. INSTRUCTIONS: Please t y a and attach a copy of the advertisement with.thia rea6isition. .1. Department;" 2. Division Genet I yerti icre ss 1�idTilir1 istr: E_.CtTI ' � 1�x.o_pt: 3: ty main 1�1i1 o 3. Account Code, number: i' 4. Is this a confirmation: 5. Prepared by: a . n 1 Y) 1 4_ fktl'' � ❑ -Yes ❑ No f' Lourdes Lopez 6: Size of advertisement: 'Y 7. Starting date: 8. Telephone .number: (:05)' 575 -513th 9. Number of times -this 'advertisement is to be 10. Type of advertisement: published: once. r ® Le al i ❑ Classified ❑ Dis la 11. Remarks: i Sere°et LAIjiat F ;,,tures & Poles For Couanut;' Grove. . 51Dia. U9 0o-a.E�3: , 12. `. ` >. `� ' • .� wm� Date(s) of i Advertisement " Invoice. No. Amount Publication TIJAE , i PtIAMI REVIEW ll+?1RIC LAS, tUSERICAt 1 v / ( ; r e• Co . 2 Approved + ❑ Disapproved ,.Department, Director`%Designee Date Approved for. Payment Date - _ 2 A I C JGS/PC 503 Rev. 12/89 j "Routing: Forward White and Canary to. G.S.-A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department I