HomeMy WebLinkAboutR-00-0339J-00-327
4/17/00
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RESOLUTION NO.
•
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT AND INSTALLATION OF
PLAYGROUND EQUIPMENT AT VARIOUS CITY PARKS
FROM VARIOUS VENDORS, AWARDED UNDER EXISTING
MIAMI-DADE COUNTY CONTRACT NO. 4907-3/98-2,
EFFECTIVE UNTIL MAY 31, 2000, SUBJECT TO
FURTHER EXTENSION BY MIAMI -COUNTY, FOR THE
DEPARTMENT OF PARKS AND RECREATION, AT A
TOTAL AMOUNT NOT TO EXCEED $208,690;
ALLOCATING FUNDS THEREFOR FROM SAFE
NEIGHBORHOOD PARK BOND FUNDS AS APPROPRIATED
BY ORDINANCE NOS. 11705, AS AMENDED, AND
11839, THE ANNUAL APPROPRIATIONS AND CAPITAL
IMPROVEMENT PROJECTS ORDINANCES.
WHEREAS, the Department of Parks and Recreation requires the
procurement and installation of playground equipment at various
city parks; and
WHEREAS, the City Manager and the Director of Parks and
Recreation recommend that the procurement and installation of
playground equipment at various city parks from various vendors,
awarded under existing Miami -Dade County Contract
No. 4907-3/98-2, be approved; and
WHEREAS, funds are available as appropriated by Ordinance
Nos. 11705, as amended, and 11839, the Annual Appropriations and
Capital Improvement Projects Ordinances;
CITY COMMISSION
MEETING OF
APR 2 7 2000
Resolutiop No.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this. Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The procurement and installation of
playground equipment at various parks from various vendors,
awarded under existing Miami -Dade County Contract No. 4907-3/98,
effective until May 31, 2000, subject to further extension by
Miami -Dade County, for the Department of Parks and Recreation, at
a total amount not to exceed $208,690, is hereby approved, with
funds therefore hereby allocated as appropriated by Ordinance
Nos. 11705, as amended, and 11839, the Annual Appropriations and
Capital Improvement Projects Ordinances.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3
+l ZP
PASSED AND ADOPTED this 27th day of aril , 2000.
JOE CAROLLO, MAYOR
to accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legi:clati— no"^r
becomes effective with the elapse of ten (10) dayr. f' om tl -a date of Coat 'v; ;, ,t;on
regarding same, without the Mayr�ercisi � v lto. 77s : i
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPRO D A O
A R VILA
-I TTORNEY
AND CORRECTNESS e/
Page 3 of 3
City Clerk
CITY OF MIAMI, FLORIDA *CA=10
INTER-OFFICE MEMORANDUM
TO: Honorable Mayor and Members APR J 7 2000
DATE: FILE
of the C' y Commission
SUBJECT: Authorizing the
Purchase and Instal-
lation of Play -
FROM: D ald H. Warshaw REFERENCES: ground Equipment
City Manager and Site Furnishings
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission
adopt the attached Resolution authorizing the purchase and
installation of playground equipment and site furnishings at
various City parks from various vendors under an existing
Miami -Dade County Contract No. 4907-3/98-2 for a total
amount not to exceed $208,690 for the Department of Parks
and Recreation. Funding is available from Safe Neighborhood
Park Bond funds appropriated under Section VI of the City's
General Appropriation Ordinance No. 11748, as amended,
adopted January 12, 1999.
BACKGROUND:
The City of Miami Parks and Recreation Department has
identified funds for the purchase and installation of
playground equipment and site furnishings at various City
parks.
In order to expedite the implementation of this project the
City desires to utilize Miami -Dade County Contract No. 4907-
3/98-2 in an amount not to exceed $208,690.
The Departments of Purchasing and Parks and Recreation have
realized a substantial savings utilizing the Miami -Dade
County Contract for said services. It is therefore
recommended that an award be made to various vendors from
said contract, as the responsible and responsive vendors
awarded under existing Miami -Dade County Contract No. 4907-
3/98-2.
U�
•
Honorable Mayor and Members
of the ,City Commission
Page 2 of 2
PARR NAME
PROJECT #
AMOUNT
SOURCE
Grapeland Park
331310
$44,500
SNPB
M.S. Douglas Park
333102
$35,000
SNPB
Melrose Park
333131
$45,000
SNPB
West End Park
333107
$25,000
SNPB
Sewell Park
333105
$31,891
-SNPB
Wainwright Park
333100
$24,236
SNPB
Armbrister Park
331342
$3,063
SNPB
TOTAL AMOUNT
1 A , 311y�eu
DHW/PJK/AR/ sb
- v
a
$208,690
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw DATE: March 24, 2000 FILE:
City Manager
SUBJECT: Playground Equipment and
Site Furnishings at Various
Parks
FROM: Alberto Ruder, Director REFERENCES:
Parks and Recreation Department
ENCLOSURES:
The Parks and Recreation Department has verified that funds are available with the Department of
Management and Budget to purchase and install site furnishings and playgrounds at various City
parks from various vendors under an existing Miami -Dade County Contract No. 4907-3/98-2 on a
contract basis for a total amount not to exceed $208,690. Funds are available from Safe
Neighborhood Park Bond funds, appropriated under Section VI of the City's General Appropriation
Ordinance No. 11748, as amended, adopted January 12, 1999.
PARK NAME
PROJECT #
AMOUNT
SOURCE
Grapeland Park
331310
$44,500
SNPB
M.S. Douglas Park
333102
$35,OOOL,
SNPB
Melrose Park
333131
$45,000
SNPB
West End Park
333107
$25,000
SNPB
Sewell Park
333105
$31,891
SNPB
Wainwright Park
333100
$24,236
SNPB
Armbrister Park
331342
$3,063
SNPB
Budgetary Review and Approval:
Luie Brennan, Brim Director
Additional Approvals:
Dept. of Management and Budget
Community Development
Review and Ap royal
Gwendolyn Warren, Director
Please indicate below your approval or non -approval of this
(No Approve
O Donald H. V arshaw
City Manager
DHW AR/sb
AA}ypyp6`,�� 0 affN4{spy+
V 0
CONTRACT MODIFIC`I0NS
. - Q .
"', COMMODI7 ES AND SERVICES BCC DATE: PMD
CONTRACT NU IBER: 4907-3/98-2
ADPICS ITB #: . VXX9918491
Title: PhV Trc)lltld id Park Equipment Cornniodity /F 650-1-'
Department(s)
Parks & Recreatio
Unallocated Fund
*TOTAL: W
*Using Unallocated 'unds?: dYES F -I NO
1~ IBAR, INC
1114
LEADEX CORP
NO FAULT INDUS
Type of
Allocation(s):
Additional
Allocation(s)
$ _ _
($-0-)
Modified
Allocation(s):
.SSOC
$ 4,745,000.00
$ 4,745,000.00
160,000.00
$ 1,525,750.00
S S 1,525,750.00
(C)
$ 6,270,750.00
$
(A)
$ 6,270,750.
(B)
$ -0-
*Using Unallocated 'unds?: dYES F -I NO
1~ IBAR, INC
1114
LEADEX CORP
NO FAULT INDUS
Type of
Modification: Increase Value -j® Time Only
[] Add Vendor [] Re -Award
*Current Contract clue: $ $ 6,270,750.00 (A)
*Increase Contract alue By: re- $ =0- (B) %
*Modified Contract 'slue: ar $ 6,270,750.00 (C) ® Sarne
*Cdrrent Expiratior 02/29/00
*Modified Expiratio ^ 05/31/00 ��, [] Same
*Insurance Verifiicat in - ----
Required? : ® YES F1 NO
.Reason for
F-1 Time & Value
F ] Accessing Contract
Change: w Atil )rization is necessary to insure availability ol'>.-rviceEu aL the extension
per I. Anew contract which opened 7/28/99 still k% wintr ror k \ P fror„ nnn
I of ,
BPO #
PBXX9908120
$
Allocation
50,000.00
.SSOC
PBXX9908121
$
160,000.00
PBXX9908122
$
600,000.00
CT
PBXX9908123
$
600,000.00
PION
PBXX9908124
$
300,000.00
INC
PBXX9908125
$
75,000.00
PBXX9908126
$
500,000.00
,ST
PBXX9908127
$
250,000.00
:CTION
PBXX9908128
$
930,000.00
UES
PBXX9908129
PBXX9908130
V,080,000.00
$ :00,000.00
Modification: Increase Value -j® Time Only
[] Add Vendor [] Re -Award
*Current Contract clue: $ $ 6,270,750.00 (A)
*Increase Contract alue By: re- $ =0- (B) %
*Modified Contract 'slue: ar $ 6,270,750.00 (C) ® Sarne
*Cdrrent Expiratior 02/29/00
*Modified Expiratio ^ 05/31/00 ��, [] Same
*Insurance Verifiicat in - ----
Required? : ® YES F1 NO
.Reason for
F-1 Time & Value
F ] Accessing Contract
Change: w Atil )rization is necessary to insure availability ol'>.-rviceEu aL the extension
per I. Anew contract which opened 7/28/99 still k% wintr ror k \ P fror„ nnn
I of ,
MtIMUNULLIAn UAUt a ..J NO. 4901 -3/98 -OTR
! SECTION 2.0 SPECIAL CONDIT
PLAYGROUND AND PARK EQUIPMENT (FURNISH, DELIVER AND INSTALL)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR A COUNTY DEPARTMENT
The purpose of this Invitation to Bid is to establish a contract for
thepurchase of Playground and Park Equipment in conjunction with the
needs of Dade County's Park and Recreation on an as needed when needed
basis.
2.2 RACE/ETHNICITY/GENDER CONTRACT MEASURES:
This contract includes Participation Provisions for Certified Black
Business Enterprises (BBE's) and/or. Certified Hispanic Business
Enterprises (HBE's) and/or Certified Women Business Enterprises
(WBE s) as indicated in Appendix A of this Bid/Proposal solicitation.
2.3 Intentionaliy Omitted
2.4 TERM OF CONTRACT: TWELVE MONTHS
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County.
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management" -
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect for'
twelve (12) months and upon completion of the expressed and implied
warranty periods.
2.5 OPTION TO RENEW THREE (3) YEARS (Maintain Same Discounts)
Dade County shall have the option to renew this contract for an
additional three (3) years on a year-to-year basis provided the bidder
will maintain the same discount(s) from manufacturer's published price
Iist(s). Continuation of the contract beyond the initial period is a
County prerogative not a right of the bidder. This prerogative will
be exercised only when such continuation is clearly in the best
interest of the County.
In the event that the bidder declines the County's right to exercise
the option period, the County may suspend the bidder from submitting
bid proposals for a minimum period of six (6) months; provided
however, that the County may waive the suspension period if the bidder
is unable to accept the option period due to extenuating circumstances
beyond its control.
If the bidder does not have, and fails to provide within ten (10) days
of notification, a current vendor application and other required
forms, the County shall suspend the bidder for a minimum period of six
(6) months.
NOTE: BIDDERS CAN ONLY EXERCISE THE
OPTION
Tb RENEW
PRIVILEGES FOR
THOSE ITEM/S AWARDED TO THEIR
FIRM,
UNDER THE
ORIGINAL TERNS
AND CONDITIONS, DURING THE
INITIAL
CONTRACT
PERIOD. ANY
Page 1 u J,
METROPOLITAN OADE C C _.0 NO. 4901 -3/98 -OTR
ITEM THAT WERE AWARDED TO ANOT BIDDER/S, CAN ONLY BE
RENEWS BY THE OTHER BIDDER S.
PRICES SUBMITTED FOR ITEM/S NOT ORIGINALLY AWARDED TO THE
BIDDER/S OR, FOR WHICH A. "NO BID" WAS, RECEIVED, WILL BE
REJECTED.
2.6 : METHOD OF AWARD:1OWEST PRICES BASED ON.PERCENTAGE DISCOUNT OFFERED
Award of this contract will, be made to. ten (10) responsive,
responsible bidder(s) who.offers the lowest prices when the percentage
discount offered by the bidder is compared against prices listed in
the manufacturer's and distributor's price lists for selected items
exclusive of the options. Accordingly, the bidder must submit its"
manufacturer's and distributor's price lists with the bid proposal L in
order. to,; be considered eligible .for award. This. requirement
supersedes any other Special Condition in this Bid Solicitation which
may allow .the bidder to submit price lists during the bid evaluation
period. These price lists must be common to, and accepted by, the
industry in general.
2.7 PRICES SHALL BE BASED ON DISCOUNTS*FROM PUBLISHED PRICE LISTS
Bids shall be - - submitted on the basis of a discount from a
manufacturer's and distributors 'Published Price List(s): Such -
Published Price List s}- must be-', common to, and accepted by, the
industry in'general. The lists must be printed, properly identified- =`
and dated as to issuance and effectiveness.
Revised Published Price Lists may ' be used as 'a means ofprice.
adjustments. However, all bids are to be firm for a period of 365
calendar days after award and Revised Price Lists will not be accepted
by the County until after that date. Revised Published 'Price Lists
will be accepted only in the event of an industry -wide price change,
as evidenced by the issuance of revised price lists by the
manufacturer.
Revised prices will not become effective until revised list(s) are
submitted to the County.'s.Procurement .Management Division under the
bidder's cover letter identifying the applicable contract agreement
number `and approved by, the County through .the issuance of a
Memorandum of Understanding to the bidder.
2.8 Intentionally Omitted
2.9. Intentionally Omitted
2.10 Intentionally Omitted
2.11
The successful bidders/vendors shall indemnify and save the County
harmless from any and fall claims, 'liability, losses and causes of
action which may arise out of the fulfillment of "^~^,3ment'. The
vendor shall pay "all claims and losses of any nature whatever in
Page, 2 `" 06
M IKUPUutiAn UAUt Li .-j NO. 4907 -3/98 -OTR
connection towith, and shall defend all Wts, in the name of the
County when applicable, and shall
pay all costs and judgments which
may issue thereon.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1 Street, Suite 2350, Miami,
Florida 33128-1989, Certificate(s) of Insurance which indicate that
insurance coverage has been obtained which meets the requirements as
outlined below:
,A. Workmen's Compensation Insurance for all employees of the vendor
as required by Florida Statute .440.
B. Public Liability - this policy shall be endorsed to include
products b completed operations liability , insurance on a
comprehensive basis in an amount not less than $300,000 combined
single .limit per occurrence for bodily injury and property
damage. Dade County must be shown as an additional insured with
respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and*
hired vehicles used in connection with the work, in an amount not
less than $300,000 combined single limit per occurrence for bodily
injury and property damage.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly '.":
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with'
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company Oldwick, New
Jersey, or its equivalent, subject to the approval of
the County Risk Management Division.
or,
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BIO MUST APPEAR ON EACH
CERTIFICATE.
Page 3
MtIKUNULIIAN UAUt (-I NU. 4VU/-3/98-OTR
Compliance w� the foregoing requirements-. shall 'not r
.. 9 9 ui
q s s a elieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Tssuance of a purchase order is "Contingent upon the receipt of the
insurance documents within fifteen (15) calendar days `after Board of
County Commission approval.- If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency:and .shall have an .additional five (5) calendar days to
submit a corrected certificate to .the County. 'If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission' approval,' the Bidder shall be in default of the
contractual. terms and conditions and shall not be awarded the
contract. - Under such circumstances, the Bidder may be prohibited from
submitting future Proposal. to the County in accordance with Section
1.0, para. 1.6D of the General Terms'and Conditions.
The Bidder- shall. be responsible for. assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including 'any and all
option years that may be granted -to the Bidder. in accordance with
Section''2.5 of the Special Conditions. If insurance certificates are..'
scheduled to expire during the contractual period, the Bidder shall be.
responsible for submitting new or, renewed,. insurance certificates to
the County at a minimum of thirty (30) calendar days -in advance of =:'=-
such expiration. In the event that expired certificates are not-:-'
replaced with new or renewed certificates which -cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid;, provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such .
suspension exceeds thirty (30) -calendar. days, the County may, at its
sole discretion, terminate this contract for cause and seely
re -procurement charges from the 'Bidder in conjunction with Section
1.09 1.8 H of the General Terms and Conditions.
2.12 'Intentionally Omitted
2.13 Intentionally Omitted
2.14. Intentionally,Om fitted
2.15 METHOD OF PAYMENT NO. 1: PERIODIC INVOICES FOR COMPLETED DELIVERIES OF
PLAYGROUND EQUIPMENT
A. The successful bidder(s) shall submit an'invoice(s) to the County
using department(s)., that requested the items through a purchase
order. The invoices shall reference the appropriate purchase
order number, the delivery address, and the corresponding delivery
ticket. number or packing slip number that was signed by an
authorized representative of the County department when the. items
were delivered and accepted. The periodic invoiees shall. not
exceed thirty (30) calendar days from the delivery oil -the items.
0 V7
Page 4
1'161 n wl VL 41^ 11 V^VL \.
.J NO. 4907 -3/98 -OTR
Under n*c i rcums tance s shall the in0es be submitted to the
County in advance of the delivery and acceptance of the items.
TH00 OF
L
T AF
B. Upon completion and acceptance of the work required in conjunction
with this contract, the successful bidder(s) shall submit one lump
sum invoice that reflects the total value of the project. This
invoice shall be submitted to the County using department(s) that
accessed the contract through a purchase order. The invoice shall
reflect the appropriate purchase order number, the address of the
work place, and all itemized material and labor costs; if
applicable.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at various locations
within Metro Dade County.
The term ",F.O.B. Destination", as used in this clause, means:
A: Free of expense to the County on board the carrier's conveyance,
at a specified delivery point where the- consignee's facility
(plant, warehouse, store, lot or other location to which shipment.="--
can be made) is located; and
B. Supplies shall be delivered to the destination consignee's wharf
(if destination is a port city and supplies are for export),,
warehouse unloading platform, or receiving dock, at the expense of
the Contractor. The County shall not be liable for any delivery,
storage, demurrage, accessorial, or other charges involved before
the actual delivery (or "constructive placement" as defined in
carrier tariffs) of the supplies to the destination, unless such,
charges are caused by an act or order of the County acting in its
contractual capacity. If rail carrier is used, supplies shall be
delivered to the specified unloading platform of the consignee.
If motor carrier (including "piggy -back") is used, supplies shall
be delivered to truck tailgate at the unloading platform of. -the
consignee, except when -the supplies delivered meet the consignee,
except when the supplies delivered meet the requirements of Item
568 of the National Motor Freight. Classification for "heavy or
bulky freight". When supplies meeting the requirements of the
referenced Item 568 are delivered, unloading (including movement
to the tailgate) shall be performed by the consignee, with
assistance from the truck driver, if requested. If the contractor
uses rail carrier or freight forwarded for less than carload
shipments, the contractor shall ensure that. 'the carrier will
furnish tailgate delivery, when required, if transfer to truck is
required to complete delivery to consignee.
The Contractor shall:
A. 1. Pack and mark the shipment to comply with contract
specifications; or
Page 5
60.
ME TROPOL i iAN, UAUt C' .J NO. 4907 -3/98 -OTR
Z. In the absence of specifications, prepare the shipment in
conformance with carrier requirements;
B: Prepare and distribute commercial bills of lading;
C, Deliver the shipment in good order and, condition to the point of
delivery specified' in the contract;
D. Be responsible -for any Toss of and/or damage .to the goods
occurring before receipt of the shipment by the consignee at the
delivery point specified'in the contract;
E. Furnish a delivery schedule a.nd' designate the mode of delivering'
carrier: and
F. Pay and bear al charges to the specified point of delivery.
2.17 Intentionally Omitted
2.18 Intentionally Omitted J
2.19 WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE
A.• ,Type of Warranty Coverage Required
In, addition to' all other warranties, that may be supplied by
bidder, the bidder shall warrant its products and/or service_..
against faulty labor and/or defective material for a minimum.l?;�.
period of one (1) year after the date of acceptance of the labor,
materials and/or. equipment. by the County. This warranty
requirement shall remain- in force for the full one (1) year
period; regardless of whether the bidder is,, under contract with .
the County 'at the time of defect. Any payment by the County on
behalf of the goods or services received from the bidder does not
constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder, shall be responsible for promptly correcting any
dificiency,.at no cost -to the County, within five (5) calendar
days after' the ''County notifies the bidder of such deficiency in
writing'. If the bidder -fails to honor the warranty and/or fails
to -.correct or replace the 'defective work 'or items within the
period specified, 'the County may, at its discretion, notify the
bidder,; in writing, that the bidder may be debarred as a County
bidder and/or subject to contractual default if the corrections or
replacements are not 'completed 'to the satisfaction of the County
..Within ten (10) calendar days of receipt of the notice: If the
bidder fails to satisfy the warranty within the period specified
in -_the. notice, the County may (a) place the bidder in default of
its contract, and/or (b) procure the products or services from
another vendor and charge the b.idder for any additional. costs that
are incurred b� the County for this Vork.or items; either through
a credit memorandum or through invoicing. {
Page 6 ..�.Zo
19C 1 KVrUt. t i A" UAUC l.'
2.20 CONTACT PERSO0
N
40
.J NO. 4907 -3/98 -OTR
For any additional information 'regarding the specifications and
requirements of this contract, Contact: Edgar Inniss at (305) 375-4260.
2.21 LOCAL PREFERENCE
The award of this contract is subject to Ordinance No. 94-166 amending
the code of Metropolitan Dade County, Florida effective September 23,
1994 which, except where federal or state law mandates to the
contrary, allows preference to be- given to a local business in the
amount of one and one-half percent (1.5%) of the bid proposal price.
In the case of tie bids involving local businesses, preference will be
given to the local business having the greatest percentage of its
employees that are Dade County.residents.
For the purposes of the applicability of this ordinance, "local.
business" means the vendor has its headquarters located in Dade County...
or has a place of business located in Dade County at. which* It will
produce the goods or perform the services to be purchased.
2.22 QUARTERLY REPORTING; WHEN SUB -CONTRACTORS ARE UTILIZED
Bidders are advised that when sub -contractors are utilized to fulfill
the terms and conditions of this contract, Metropolitan Dade County.-:•-
Resolution No. 1634-93. will -apply to this contract. This resolution"--`.---
requires the successful -contractor(s) to file quarterly reports as to
the amount of contract monies received from the county and the amounts-.::,
thereof that have been paid by the contractor directly 'to Black,'
Hispanic and Women -Owned businesses performing part of the contract
work.
Additionally, the listed businesses are required to sign the reports,
verifying their participation in the contract work and their receipt
of such monies. -
For purposes of applicability, the requirements of this resolution
shall be in addition to any other reporting requirements required by
law, ordinance or administrative order.
2.23 Intentionally Omitted
2.24 Intentionally Omitted
2.25 ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same. Barricades shall be provided by the bidder when work is
performed in areas traversed by persons, or when deemed necessary by
Project Manager.
Page 7'
e
METROPOLITAN DADE CC ,,L) NO
2.26 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS
4901 -3/98 -OTR
Although this. Solicitation is specific to -'a County Department, it 1s
hereby .agreed. and' understood, that any County department or agency may
avail itself 'of this contract and purchase any and all items specified
herein from the successful b-idder(s) at the contract price(s)
established herein. Under these circumstances, a separate purchase
order shall be issued by the County which identifies the requirements
of the,additi.onal County departments) or agency(ies).
2.27 CATALOGS AND PRICE LISTS SHOULD BE`'SUBMITTED WITH BID
The bidder shall submit two (2) copy(ies) of the current
manufacturer's and distributor's price lists) and catalog(s) with the
bid; provided, however, the bidder may be given the opportunity to
submit these documents to the_ County during the bid .evaluation
period. Failure to meet this requirement may result in your bid being
declared non-responsive.; These documents shall be in effect at the
commencement, of the contract and .shall remain.An.effect'for the life
of the 'contract; unless price escalations are specifically ailowable
in .accordance with Section 2.7 of this Invitation to Bid. .Discounts
offered will be 'evaluated against these price lists and catalogs in
order to determine the lowest. responsive, :responsible ,bidder.
Upon request, the bidder shall ,provide, additional sets of the -
manufacturer's 'product catalogs and price lists at no...,cost to the -r=
County.
12.28 CLEAN-UP
All unusable materials and 'debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where ' work has been involved as mutually agreed with the
Department Project Manager.
2.29 COMPLIANCE WITH _FEDERAL, STATE_AND LOCAL STANDARDS
All items to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those
issued by the Occupational. Safety .and Health Admfnistration (OSHA),the
National Institute of` Occupational. Safety Hazards (NIOSH), and the
National Fire Protection. Association (NFPA).
Requirements not addressed in above: guidelines shall be in compliance
with prevailing safety,. standards as set -forth in "A Handbook for
Public Playground Safety. (Volumes I b II)" developed by the U. S.
Consumer Product Safety Cmmission and such safety standards indicated
by the Florida Recreation and Parks Association,
2.30 COUNTY WIDE
Any Governmental Unit in .Dade,Beoward, and. Palm Beach Counties,
Florida, may. 'ava�il itself. of.this contract. and purchase any and all
*items 'specified herein from the successful bidder(s) at the contract
price(s) established herein.
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METROPOLITAN OAOE CC
Each Governmental unit which uses a
will establish its own contract, plat
purchase orders, be invoiced therefrom
issue its own exemption certificates as
i NO. 4907 -3/98 -OTR
0
contract(s) resulting herefrom,
e its own orders, issue its own
and make its own payments and
required by the bidder.
It is understood and agreed that Dade County is not a legally binding
party to any contractual agreement made between any governmental unit
and the bidder as a result of this bid.
2.31 -EMPLOYEES ARE RESPONSIBILITY OF BIDDER
All employees of the bidder shall be considered to be, at all times,
the sole employees of the bidder under its sole direction and not an
employee or agent of Dade County. The bidder shall supply competent
and physically capable employees. Dade County may require the bidder
to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Dade County
property is. not in the best interest of the County. .-Each employee
shall have and wear proper identification.
2.32 FURNISH AND INSTALL REQUIREMENTS
These specifications describe the various functions and classes of
work required as necessary for the completion of each project. Any
technical omissions of functions or classes within the sections of
these specifications shall not relieve the. bidder from furnishing,
installing or performing such work where required to the satisfactory
completion of each project.
2.33 LABOR, MATERIALS. AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor, materi-
al and equipment necessary for satisfactory contract performance.
When not specifically identified in the technical specifications, suchr
materials 'and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to
the inspection and approval of the County's Project Manager.
2.34 LICENSES. PERMITS AND FEES
The bidder(s) shall obtain and pay for all licenses, permits and
inspection fees required for each project; and shall comply with all
laws, ordinances, regulations and building code requirements
applicable to the work contemplated herein. Damages, penalties and or
fines imposed on the County or .the bidder for failure to obtain
required licenses, permits or fines shall be borne by the bidder.
Permits will be reimbursed at contractor's cost. Evidence of cost
shall be required.
2.35 OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding
{ any details or the omission from the specification of a detailed
description concerning any point shall be regarded as meaning that
only the best commercial practices are to prevail, and that only
JAN
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Q
METROPOL-1 TAN OAUE Ca' NO'. 4907 -3/98 -OTR
materials an orkmanship of first`qua.lit are to be used. A11
interpretations of 'this specification shall be' made upon the basis of
this agreement.
2.36. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY.
The successful bidder shall enclose a complete packing slip,or
delivery ticket with any. items -to be delivered in conjunction with
this bid solicitation. The packing slip -shall be attached to the
shipping'car•ton(s) which contain the items and shall be made available
to.. the County's authorized representative .during delivery. The'
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase. order number; date of ,.order; a
complete listing of items being%4elivered; and back -order quantities
and estimated delivery of back -orders if applicable.
2.37 PROTECTION.OF PROPERTY
All existing�structures, ''utilitfes; services, roads, trees, shrubbery,
etc. shall be protected against damage or interrupted services at all
times by the bidder during the term of this contract; and the bidder
shall be held responsible for repairing or rep.laicing* property to' the
satisfaction of the County which :is damaged by reason of the bidder's
operation on the property.
2.38 PURCHASE OF. OTHER ITEMS :NOT 'LISTED ON THIS BID SOLICITATION BASED ON
PRICE QUOTES.
While the County has listed all major items on the bid solicitation
which are utilized by County departments in conjunction with its
operations, there may be additional -,items that must be purchased by
the County during -the term of ` this contract. Under these
circumstances,, a County representative will contact the primary vendor -
to obtain a price quote for the additional items. If there are
multiple vendors on the contract,'. the. County representative may also
obtain,price,.quotes from these vendors. The, County reserves the right-
to
ightto award -these additional items. to a contract vendor based on the
lowest price quote or., to bid the items through a separate
solicitation.
2.39 SALES TAX
Dade 'County is exempt from all State, Federal and Local- Sales :Tax.
Not withstanding, bidders should be aware -of the fact that any
materials and/or supplies which are purchased by the bidder, in
conjunction with this Contract, may- be subject to Sales Tax-, in
accordance with Section 212.08 Florida Statutes amended 1970 and all
amendments, thereto land such taxes shall be borne solely by the.
-bidder.
.2.40. SUB -CONTRACTORS OF WORK SHALL BE IDENTIFIED
As part of its Bid Proposal,, the Bidder is required to identify any
And all Subcontractors thatwillbe used in the performance of the
proposed contract, their capabil-ities and experience, and the portion
of the work to" be done by the subcontractor. The competency of the
Subcontractors) with respect to experience, skill, responsibility and
Page 10 a�
mcimvruLi1AM WAUC VV .1 N0. 4901 -3/98 -OTR
business st4*9 shall be considered by County when making the
award in the nest interest of the County. If the bidder fails to
identify any and all sub -contractors in the Bid Proposal, the bidder
may be allowed to submit this documentation to the County during the
bid evaluation period if such action is in the best interest of the
County.
NOM Subcontractors shall be required to submit upon request written
Factory Certification that they are certified/authorized to
install playground equipment manufactured by the specific
manufacturer.
2.41 WORK ACCEPTANCE
All projects will be inspected by an authorized representative of the
County. These inspections shall be performed to determine acceptance
of work, appropriate invoicing, and warranty conditions.
f
: Page 11
Mt TRUPCL i FA%I ,,,,: ; CF
I7 _ ?; 98 -OTR.
MON, 3.0 TECHNICAL.;SPECIFIIRIONS
PLAYGROUND AND PARK EQUIPMENT (FURNISH; 0ELIVER.AN0 INSTALL)
3.1. SCOPE
The purpose and intent of 'this invitation to bid is to secure a firm
fixed percentage discount from last column of manufacturer's price
list for .the purchase and delivery of`PLAYGROUND & PARK EQUIPMENT,
secure a 'firm fixed percentage of COST •(after discount). for
installation of playground equipment, and to -establish a fixed price
for the installation of playground infrastructure to include resilient
surfacing materials, concrete slabs, curbing. and trap sand #70.
3.2 THE WORK - INSTALLATION)
A. • Contractor shall ensure a,lI work As installed straight, . level,
plumb and in a workmanlike manner.
B. Contractor shall verify and be responsible for ,the accuracy of all
field measurements.
C. Contractor shall be responsible for restoration of the site to its
ori gi na,l condition to include resoddi ng of the area affected - by
their work with sod -which is of the same variety and quality is��.�
the surrounding sod. Where no sod exists prior to i nstal lation;�
the Contractor shall restore grade to. a- level consistent with the;
surrounding grade.
D.. Contractor shall be responsible. for the layout and location of all.
equipment and infrastructure included in the contract. Park ai+d
Recreation Department surveyors- will set elevations and set the.
corners of the playground area at the start of construction. Park '
and Recreation Department. surveyors will also locate and mark
underground utilities in the immediate area of the construction.
The Park and Recreation Department Landscape Architect will
inspect the project when the layoutand location has been
completed by. the Contractor. A 24-hour advance notice will be
required for this inspection. NOTE: See Attachments 1, '2, 3 and
4.
E. Contractor shall be responsible for installing any infrastructure
included in the contract according to the plans and specifications
provided by the Park and Recreation Department. These plans and
specifications are included as part of the contract.
F. An English-speaking supervisor/'representative must be on the work
site at all times, who shall..be „thoroughly knowledgeable of all
plans, �,..specificati.ons and other contract documents and has the
authority to act in the Contractor's behalf.
G. Contractor shall be responsible for scheduling an inspection by
the. Park and Recreation Department Landscape Architect after the
holes for the `footings have. -been excavated and prior to pouring of
concrete. A 24-hour advance notice will be required for this
inspection.
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•
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 4907-3/98-2
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
Award Under Dade County Contracts
Purchase and Installation of playground equipment
Parks and Recreation
Short Term
The City of Miami Parks and Recreation Department has
obtained Community input as to the needs of various
City parks through various meeting with the
neighborhood residents and has determined that there is
a great need to purchase and install playground
equipment,at various City parks.
It is recommended that award be made to various
vendors, under existing Miami -Dade County Contract
No. 4907-3/98-2, subject to further extensions by the
County, for the purchase and installation of playground
equipment at various city parks, effective until May 31,
2000, at a total amount not to exceed $208,690;
allocating funds therefor from Safe Neighborhood Park
Bond Funds appropriated under Section VI of the City's
General Appropriation Ordinance No. 11748.
Judy a WD1 ctor of Purchasing
3 �I
Date