HomeMy WebLinkAboutR-00-0336J-00-329
4/17/00
RESOLUTION NO.
0� 0136
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF 820 PLASTIC
STORAGE BINS FROM ADAPTO STORAGE PRODUCTS,
AWARDED UNDER EXISTING MIAMI-DADE COUNTY
CONTRACT NO. 0245 -2/01 -OTR -SW, EFFECTIVE
THROUGH OCTOBER 31, 2000, SUBJECT TO FURTHER
EXTENSIONS BY MIAMI-DADE COUNTY, FOR THE
DEPARTMENT OF POLICE, AT A TOTAL COST NOT TO
EXCEED $9,544.80; ALLOCATING FUNDS THEREFOR
.FROM THE POLICE GENERAL OPERATING BUDGET,
ACCOUNT CODE NO. 001000.290201.6.722.
WHEREAS, the Department of Police has a need for plastic
storage bins for the storage of guns, narcotics, money and
valuables for its Property Unit to provide an orderly system of
storage and retrieval; and
WHEREAS, articles are' stored in cardboard boxes which are
not adequate for the weight of items such as firearms and thereby
requiring the constant replacement of boxes; and
WHEREAS, the City Manager and the Chief of Police recommend
that the procurement of 820 storage bins from Adapto Storage
Products, awarded under existing Miami -Dade Contract
No. 0245-2/01/OTR-SW, be approved; and
CITY COM IS'SION
MEETING OF
APP 2 7 2000
Resolution No.
vg �.` CO
WHEREAS, funds are available from the Police General
Operating Budget, Account Code No. 001000.290201.6.722;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The procurement of 820 plastic storage bins
from Adapto Storage Products, at a total cost not to exceed
$9,544.80, awarded under Miami -Dade County Contract
No. 0245 -2/01 -OTR -SW, for the Department of Police, is hereby
approved, with funds therefor hereby allocated from the Police
General Operating Budget, Account Code No. 001000.290201.6.722.
' � � 6
Page 2 of 3 '� � .
•
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 27th day of April , 2000.
JOE CAROLLO, MAYOR
in accordance with Miami Code Sec. 2-36, since the Mayor did not Indicate sppmV0 of
this legislation by signing it in the designated place provided, said legialti�''
becomes effective with the elapse of ten 10) days fro e of Commis,-."'
"
is,'
regarding same, without the Mayor�exe cis"g4, eto l� i f
J. Fq�, City Clerk
ATTEST:
WALTER J.
CITY CLEF
APPRQj6DZ0 FO,, AND RRECTNESS:t/
DJILARELLO
I, ATTORNEY
4300:RCL
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3ti
• i
CITY OF MIAMI, FLORIDA CA=7
INTER-OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: Do ald H. Warshaw
City Manager
RECOMMENDATION
DATE: APR 1 7 2000
SUBJECT: Proposed Resolution
REFERENCES: Purchase of Plastic Storage
Bins
ENCLOSURES:
FILE:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the purchase of 820 plastic storage bins for the Police Department, under an existing
Miami -Dade County Bid No. 0245 -2/01 -OTR -SW, from Adapto Storage Products, a Non-
minority/Dade County vendor, located at 625 East 10 Avenue, Hialeah, FL 33010, at a total cost
not to exceed $9,544.80. Funding is to be from the Police General Operating Budget, Account
Code 001000.290201.6.722.
BACKGROUND
Currently, the Police Department's gun vault, narcotics vault, and money and valuable vaults are all
stored in cardboard boxes. The boxes must constantly be replaced due to wear and tear. They do
not provide an orderly system of storage and retrieval of property. In the gun vault, the cardboard
boxes represent a hazard due to the fact that they are not sufficiently strong enough to contain the
more than twenty (20) firearms stored in each of these boxes. When filled, most of the boxes
weigh sixty (60) pounds or more, which exceeds their storage capacity.
�6
DHW:WEO:lr
0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM `" ISIS°
Donald H. Warshaw LEG 7-2
TO: City Manager DATE: NOV 18 1999 FILE:
FROM: William E. O'Brien
Chief of Police
SUBJECT: Purchase of Plastic
Storage Bins
REFERENCES:
ENCLOSURES:
The Police Department has verified that funds are available with the Department of Management &
Budget to purchase 820 plastic storage bins, at a total cost of $9,544.80. Funding is available from
the Police General Operating Budget, Account Code No. 001000.290201.6.722.
BUDGETARY REVIEW & APPROVED BY:
Luie L. Brennan
Interim Director
Department of Management & Budget
WEO:Ir
. City of Miami
Management & Budget
Date / /-/9- 9 �
Time S.00 { AMSP
Amount of $ O, /3.24-5
60 is
available in account number:
/7,01000.2.7010/.. 6.22
VoUbd W. SIA
ADAPTO RON ROSSITE,R 2540880 P.02
RON IKOSSM,626
t `
,
C Ott
Ate
7Jy8/9s
r aERT VILA; tt p
I
PIT
PfQAERiY UltT
-
:3ta5�4OW3t1 X579-3493 .
fait`: r'
rLVW
•a
J ,
; �
,rr ,i�v
7�!
SP 30.348 OOLOI ORy F,84
WIN` '
3°qS is �2oi71 v. ����I e£Iprl "a1.�c+l"p�81"�',Nptf9a rt Afr 3R�+B h g9�t+ IIS:I
�2�vvus-.�S�G � �� �� ..^:.'.,', ► as
'rP,k P f
� � 4 Fr w'7s'/r,yi 1r+f k ro
.trir':up�l'f�IB�
R'trt frr'rn tri�4:;CA(+r-0 nj" "f 7�. ,: :a+•1":;e rra ...•be : C� y r,•n it w .b a :r, M.I•, �� -- •e•
,r M ,
�Cbi i
Or
N MULL 288.
A{�,,�� „»
�lMt�r r alQr ? 4i�S%!°uid4lla:A�La v}Y �,rk:a rtir A �}f'J" Tt ttv'itz* �I'9iPI��ivI�ji�{p�i
df14�;h�•i�'] R-�py���•�' rr `,; ir: �,x' rr 'r �+ it wt OAny.�'{y{!Ir°M' rr� 7 ' ,,nn,,�' yt+
.,7 l'jR r, hip }.,L✓. �a,rlM:IT. lY ro '!piu�yf7 3}i'a"�
• �'.- '�' ., SA. 1, hat Li : >G... L4 r1 e{"c II 7 �.?�l'at � "r.+ ��' 'K �'h'�S 4oz�.... � C: �r..+.s..� '�+ if Ir��
C . /' t l'rcr'• �RIIF' �y ., �"�k�!''1 } IB!4 'ihf:f l' a kl:r;' * ry 1 f . .1..,J ra '' • .r
w;7..'cM w`, �'a .. :a J•rr, . .
,,,,,,�� �� sr �' v �•, < �s 4 � 3 � 1. I ¢ rp��r, °'Y':", �s,
' •� ,`1� ,1g „Yl'. Qf: I� `�j� 1S,.n I i. ,yh�^ •"y�)���� A^ .
�AMR, 11 I �}:, r o i� I v � if .? 'b i u SS�r t: a?'t.k Y� 'k: +' ''7't ;Tlir+rr7'��;!x ;r
i.. . 4 .."'no- f -b�' f".wRv r'-.. •r • J t/, ' a � .. � � r K �
� � '�, �fl>���l}f�� �'�¢, .r �t'�.7p'�.tlrarlg� K i �,�� fr � -� r,, , 4 �,�,i»�rt "n 1• 3' 1 `J ,rJ,
�, ! .�tk¢i7
-.S uKd r'1fIA)I t" r�1 J'rk' fir 'Ir4F, - I. K-.iiu 71•' Ga
k. ..�,
... } '� F fJ�y+,w'd,�r,...r..rrr•.......-.�.,. rc,r,.',.�t _ ph>;w+i,,.�'M1}C�JPd'��tr.ZYn iA� ��e„w h, ,
SAI-pJ'•T!%C7V 1fJM .(71f . i„' 'l:,Y ��.�•. ... ..•',,:
' %:W.tr'. I ,, nM:d:� D:c,:' _:aps; 6U , :. p:: ' . `�.::. :: �'� '•'.M:� ',E;:..:: ':.:. .e
''�r,y '!. }.; 'hi � '�''` rY i � Y , x�,ha ti � , ..r Y-�i ” .: .» .Jw y.l x •wi tl .<a ^S$ h' or� •. y�v���, rnrtf i
' �3�,��. !�ly.(n�i� >G'�:�5���' 3 i Sun � �'m cr`+i,ryl r .fir; r •-,� r u�'a+�fs. ��1�;'�i�t�� °k� A �.r 'r
�
J
• til ,;,! ✓ „ems ,
°
n ..
i8X /�► d�,'
t
12/29/99 14:09
PCHL2323 V3.5
LINK TO:
149
ADVANCED PURMSING/INVENTORY
CCUNW 311)/CONTRACT PROFILE
12/29/1999' P:00 PM
NOTE M : Y
BID N USER 0245-2/01.-1 FORMER BID 0245-2/01
ITS ID : AVXX9908635 NExw BID # :
Bir? TITLE Shelves (Metal) Racke, 'Rin Stora OTR YEARS : 2 SURCRARGE: SW
COMMODI7T ID: 165-80 BID/PERF BOND N
OPEN DATE : 08/05/1998 AD DATE 07/07/1998 BCC APPR DATE 10/06/1998
PRE-BID CONF: MAND/REC: PMD APPR DATE
INS REQUESTD: 11/0911999 INSURANCE TYPE: 01 AFFROVED 11/10/7.999
PERF BOND RQ; PBOND AMOUNT APPROVED
TERM CONTRACT : Y BIDS 00
ORIGINAL AMOUNT RC DATE
CONTINGENCY ( 00 40 : SET ASIDE
PRORATION SIJB GOAL(t) : 4 ¢ �
APPROVED CNG ORDERS : FREBFRENCE o
CONTR3&CT AM=Tl` CONTRACT ESTIKATE
BPO ALLOCATED AMOtWT- : REFtRENCED PURCHALSES :
RELEASES EFF7CTZV'E DATE : 11/01/1999
DNALLOCATED AMOUNT !SCPIRATION DATE,: 10/31/2000
el-ar" F3 -DELETE F4-0TR
F9-IJINX F10 -SAVE
NEXT RECARD DISPLAYED, READY FOP. UPDATE
�Se3as-1 205 - 529�r. 82
F5 -NEXT FG -VIEW DOC
ENTER -INQUIRE CL -EXIT
-6
Q001
�*h
U*ur Zoo
BID NO- 0245 -2101 -OTR -CW -SW
OPENIA 2:00 P.M. Wedncsday
METAODAOE DATE: August 5, 1998
NNW
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
r
SHELVES (METAL) RACKS, BIN STORAGE UNITS, CABINETS AND RELATED.._
SHOP ITEMS, FURNISH AND/OR INSTALL FOR VARIOUS MIAMI DADE COUNTY,.
DEPARTMENTS FOR A PERIOD OF ONE (i) YEAR WITH COUNTY OPTION TO
RENEW FOR TWO (2) ADDITIONAL YEARS ON A YEAR BY YEAR BASIS.
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID -DEPOSIT AND PERFORWCE BOND:
CATALOGUE AND.LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE-BID CONFERENCE/WALB-THRII
RACE -CONSCIOUSNESS MEASURE:
INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
FAIR SUBCONTRACTING PRACTICES:
LISTING OF SUBCONTRACTORS & SUPPLIERS
FOR INFORMATION CONTACT:
SENIOR PROCUREMENT AGENT
(305) 375-4260
N/A
N/A
N/A
SEE SECTION 2.0,• PARA. 2.11
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
EDGAR INNISS, C.P.P.B.
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
Go—
I
METROPOLITAN OADE NTY
BO.•J. 0.245 -2'/01 -OTR -CW -SW
SECTION 2'.0 - SPECIAL CONDITIONS
SHELVES (METAL) RACKS, 'BIN STORAGE�UNIT, CABINETS AND '
RELATED SHOP 1 ITEMS, FURNISH AND/OR INSTALL
2.1 PURPOSE: TO ESTABLISH A"'CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid'is to establish.a contract for
the purchase of Shelves (Metal Racks, Bin Storage Units, Cabinet and
Related .Shop items in conjunction with the County's needs on -an gas
needed when needed basis...
2.2, In.tentionai.ly Omitted
2.3 Intentionally Omitted
2.4 TERM OF CONTRACT: FIXED PERIOD
This contract shall commence on the first calendar day of the month
succeeding approval of -,the contract by , the. Board of. County
Commissioners, unless otherwise stipulated i`n" the Notice of Award
Letter which is distributed by the County's GSA Procurement.Management
Division; and contingent upon the completion and submittal of all
required' bid documents. The contract shall remain in effect for
twelve (12) months and upon completion of the...expressed and/or implied
warranty periods.
2.5 OPTION TO RENEW.TWO'(2) YEARS (Maintain Same Discounts)
FROM MFMG'SPUBLISHED PRICE (LISTS)
Dade County shall have, the option to. renew this contract for an
additional two (2) years on a'year-to-year basis provided the bidder
will maintain the same discount(s) from manufacturer's published price
list(s).. Continuation of the contract beyond. the initial period, is a
County prerogative not a right of the bidder. .This prerogative may be
exercised only when such continuation is clearly 'in. the best interest
of the County.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW., IT'SHALL BE
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
2.6 METHOD OF AWARD: LOWEST PRICES BASED ON PERCENTAGE DISCOUNT OFFERED
Award of this contract will be made to the responsive, responsible
bidder(s) who. offers the lowest prices when the percentage discount
offered, by the bidder is compared against prices listed_ in the
manufacturer's price lists for selected items. Accordingly, the
bidder must submit its manufacturer's price lists with the bid
proposal in order to. be considered eligible for. award. This
requirement supersedes.` any other Special Condition in this Bid
Solicitation which may allow the bidder to submit price lists during
the bid evaluation period.. These price Iists,must be common to, and
accepted by., the industry in,'general.
is Page
X36o,
I
METROPOLITAN DADE LINTY
NO. 0245-2/01-OTR-CW-SW�
The selection of specific items for price evaluation shall be the sole
prerogative of the County. This selection shall be based on -the usage
of these items by the County during prior contract years. ,
If more than one bidder is awarded this contract, as stipulated in the
first paragraph of this section, the bidder who offers -the lowest
prices based on the percentage discount shall be designated as the
primary vendor.
2.7 PRICES SHALL BE BASED ON DISCOUNTS FROM PUBLISHED PRICE LISTS
Bids shall be submitted on the basis of a discount from a
manufacturer's Published Price List(s). Such Published Price List(s)
must be common to, and accepted by, the 'industry in general. The
lists must be printed, properly identified, and dated as to issuance
and effectiveness.,-
Revised
ffectiveness.,Revised PublishediPrice Lists may be used as' a means of price
adjustments. However, .all bids are to be firm for a period of one
hundred -twenty (120) calendar days after award and Revised Price Lists
will not be accepted by the County until after that date. Revised
Published Price Lists will be accepted only in the event of an
industry -wide price change, as evidenced by the issuance of revised.
price lists by the manufacturer.
Revised prices will not become effective 'until revised list(s).-are.
submitted to the County's Procurement Management Division under the
bidder's cover letter identifying the applicable contract agreement
number and approved by the County through the issuance of a Memorandum
of Understanding to the bidder.
2.8 Intentionally Omitted
2.9 EQUAL PRODUCT CANNOT BE CONSIDERED: QUALIFIED PRODUCTS LIST
-Items listed are the only products that will be accepted on this Bid
because these items are represented on a Qualified Products List.
Bidders desiring to submit comparative products for these items for
inclusion on an approved Qualified Products List for future bids
should submit samples to Edgar Inniss, GSA/Procurement Management
Division, 111 NW 1st Street, Suite 2350, Miami, FL 33128, Phone (305)
375-4260. After testing, if the product is deemed acceptable, it will
be included in the specifications on the next available bid. All
samples for test purposes must be labeled with the bidder's name, bid
number, and item number. Samples not labeled will be considered
unidentifiable and will not be eligible for testing purposes'. -
2.10 Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND MAINTENANCE
NOTE: REQUIRED IF VENDOR CHOOSES TO PERFORM INSTALLATION {
Page 2
METROPOLITAN DADAUNTY
BID NO. 0 245-2/ 01 -OTR -CW -SW
Provider shall indemnify and hold harmless the County, and its(
officers, employees, agents and instrumentalities from any—and all
liability, losses or damages, including attorneys' fees and' costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out of
, relating to or resulting from the performance of this Agreement by
the Provider or its employees, agents, servants, partners principals
or subcontractors. Provider shall pay all claims and losses in
connection .therewith and shall investigate and defend all claims,.
suits or actions of any kind or nature in the name of the County,
where applicable,, including appellate proceedings, and shall pay all
costs, judgments, and attorney'sfees which may issue thereon.
Provider expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by
Provider shall inFn-0 way limit the responsibility to indemnify, keep
and save harmles - and defend the County or its officers, employees;
agents and instrurhentalities as herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite 2350,.
Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate
that insurance coverage has been obtained which meets the requirements
as outlined below:
A. Worker's Compensation Insurance for all employees, of the vendor as C
required by Florida Statute 440.
B. Public Liability Insurance on a comprehensive basis in an amount
not less than $300,000 combined single limit per occurrence for
bodily injury and property damage. Dade County must be shown as
an additional insured with respect to this coverage.
C. Automobile' Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $300,000 combined single limit per occurrence for -bodily
injury and property damage.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required. above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent, subject to the approval of
the County Risk Management Division.
or
Page 3
Go3 ED
C
METROPOLITAN DADE WTY
800. 0245 -2/01 -OTR -CW -SW \
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the .foregoing requirements- shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
r
Issuance of a plAchase order is contingent- upon the receipt of the
insurance documents within fifteen (15) calendar days ---after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this. Invitation To Bid within twenty.(20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions 'and shall not be awarded the
I ontract. Under. such circumstances, the Bidder may be --prohibited from
submitting future Proposal to the County in accordance_ with Section
1.0, para 1.6 of the General Terms and Conditions.
The Bidder 'shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the. duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10, of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
Page 4
fr; 9 r s
.METROPOLITAN DADE COUNTY BIONO 0245-2/0.1- TR -CW -
SW
2.14 Intentionally Omitted
2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED PURCHASES
The successful vendor(s) shall submit an invoice(s).to the requesting
department(s) after purchase has been completed, whether picked up by
authorized County personpel or delivered. to the site by the vendor.
The invoices shall reference the appropriate purchase order number,
the delivery address, and the corresponding delivery ticket number or
packing slip number that was signed by an authorized representative of
the County department when the items were delivered and accepted.
Submittal of these periodic invoices shall not exceed thirty (30)
calendar days from the delivery of the items. Under no circumstances
shall the invoices be submitted to the County in advance of the
delivery and acceptance of the items.
2.16 SHIPPING TERMS: F'O.B: DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at Various Locations
within Miami Dade County.
2.17 DELIVERY.SHALL BE TEN (10) DAYS AFTER ORDER IS _PLACED BY THE COUNTY
The bidder shall -make deliveries within ten (10) calendar days after
the date that the County department orders the items. All deliveries
shall be made in accordance with -good commercial practice and shall be
adhered to by the successful bidder(s); except in such cases where the
delivery will be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder shall
notify the County of the delays .in advance of the delivery date so
that a revised delivery schedule can be negotiated.
Should !the bidder(s) to whom the contract(s) is awarded fail to
deliver in the number of days as stated in its proposal, the County
reserves the right to cancel the contract after any back order period
which is specified in the Special'. Conditions has lapsed. If the
contract is cancelled, it is hereby understood and agreed that the
County has the authority to purchase the goods elsewhere and to charge
the bidder with any re -procurement costs.
2.18 Intentionally Omitted
2.19 Intentionally Omitted
2.20 CONTACT PERSONS.
For any additional information regarding the specifications and
requirements of this contract, Contact: Edgar Inniss at (305) 375-4260.
2.21 COUNTY-WIDE/STATE-WIDE USAGE
Any Governmental, not-for-profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract and purchase any
Page 5. ,.6 �
g`" a
METROPOLITAN DADE ONTY
B0NO. 0245 -2/01 -OTR -CW -SW
and all items specified herein from the successful bidder(s) at the
contract price(s) established herein.
Each Governmental, not-for-profit or quasi -governmental entity which
uses a contract(s) resulting herefrom, will establish its own
contract, place its own orders, issue its own purchase- orders, be
invoiced therefrom and make its own payments, determine shipping terms,
and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16,
entitled "Shipping Terms", all prices shall be quoted, "FOB
Destination." For entities other than those belonging to Miami -Dade
County 'or those located outside of the geographical boundaries of
Miami -Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall ;only be made when expressly authorized by a
representative oft he entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally
binding party to any contractual agreement made between any
governmental unit and the bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County, Surcharge Fee Ordinance, please be advised that
this contract is subject to a user surcharge fee in the amount of 2%
on all sales, -other than to Miami -Dade County departments, resulting
from this contract or any contract resulting' from this solicitation.
and the utilization of the County contract price and, the terms and
conditions identified herein.
After receipt of payment from such purchases, all applicable. surcharge
fees shall become payable to: Board of County Commissioners.
Vendors'shall be required to furnish the attached Quarterly Surcharge
Payment Report in a timely manner. Quarterly reports and all
applicable payments must be submitted to GSA/Accounts Receivable, no
later than 15 days after the end of each quarter, regardless of the
value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding
surcharge fees, the vendor is attesting to their correctness. All
such reports and fees shall be subject to audit by Miami -Dade County.
Failure to submit the following Quarterly Surcharge Payment Report and
make applicable payments in a timely manner, may result in -termination
or cancellation of contract with the non -conforming vendor and any and
all remedies relating to the collection of such fees shall be
enforceable. Additionally, any reprocurement charges may be charged
to the vendor in default. Willful failure or falsification of sales
reports or failing to make timely payments of the surcharge fee shall
constitute sufficient cause for terminating the contract for cause of
the non -conforming vendor.
Page 6�
METROPOLITAN DADE COUNTY BID NO. 0245 -2/O1 -OTR -CW -SW
2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County. in
excellent condition. If a product does not meet specifications, it
will be returned to the bidder as exchange for suitable merchandise or
for full credit at no additional cost to the County.
2.23 ACCIDENT PREVENTION AND REGULATIONS
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform 'to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements:: shall be borne solely by the bidder responsible for
r
same.
2.24 AUTHORIZATION TO PICK-UP MATERIALS
Dade County employees are authorized to pick-up materials against
purchase orders issued to the successful bidder(s). Such•=;.
authorization is provided for the County employee through an'
"Authorization to Pick -Up Materials" (Dade County Form No. 160.04.17)
who shall surrender the form to the bidder during each purchase. If C
the bidder is in doubt about the authenticity of the person picking up
the material, the bidder shall contact Procurement Management for
assistance at 375-5289.
2.25 CLEAN-UP
All unusable materials and debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where work has been involved as mutually agreed with the
Department Project Manager.
2.26 COMPETENCY OF BIDDERS: SUB -CONTRACT WITH ANOTHER VENDOR ALLOWED
Pre -award inspection of the Bidder's facility may be made prior to
award of the Contract. Bids will be considered only from firms which
are regularly engaged in the business of providing or distributing the
goods and/or performing the services as described in the Bid
invitation, and who can produce evidence that they have an established
satisfactory record of performance for a reasonable period of time.
Bidders must demonstrate that they have sufficient financial support
and organization to insure that they can satisfactorily execute the
contract if awarded under the terms and conditions herein stated. In
the event that the bidder will sub -contract all or part of its work to
another vendor, or will obtain the goods required in conjunction with
the contract with another source of supply, the bidder may be required
to verify the competency of 'its sub -contractor or supplier; if so
specified in these Special {Conditions. Metropolitan Dade County
reserves the right, before awarding the contract to require a bidder
to submit such evidence of its qualifications and the qualifications
of its sub -contractor as it may deem necessary, and may consider any
Page 17
i
METROPOLITAN DADROUNTY
evidence available to it
qualifications and -abilities
(experience) with the County,
of the County.
'LID NO. 0245 -2/01 -OTR -CW -SW
of the financial, technical and other
of a bidder, including past performance
in making the award in the best interest
2.27 COMPLIANCE -WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
.2.28 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER
The bidder shall the responsible for filing, processing and collecting
all damage claimsagainst the shipper.
2.29
The successful Bidder shall promptly correct all deficiencies and/or
defects in work and/or any work that fails to- conform to the Contract
Documents; whether or not fabricated, installed or completed. All cor-
rections shall be made within five (5) calendar days after such
rejected defects, deficiencies, and/or non -conformances are verbally
reported to the Bidder by the County's Project Administrator. The
Bidder shall bear all costs' of correcting such rejected work. If the
Bidder fails to correct the work within the period specified, the
County may, at its discretion, notify the Bidder, in writing, that the
Bidder is subject to contractual default provisions if the corrections
.are not completed to the satisfaction of the County within ()
calendar days of receipt of the notice: If the Bidder fails to
correct the work within the period specified in the notice, the County
shall place the Bidder on default, obtain the services of another
vendor -to correct the deficiencies, and charge the Bidder for these
costs; either through a deduction from the final payment owed to the
Bidder or through invoicing.
2.30 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except
where recycled content is specifically requested, supplied by the
Bidder in conjunction with this Bid shall be new, warranted for their
merchantability, and fit for a particular purpose. In the event any
of the materials supplied to the County by the Bidder are found to be
defective or do not conform to specifications, the County reserves the
right to (1) cancel the order and return such materials to the Bidder
at the Bidder's expense or (2) require the Bidder to replace the
materials at the Bidder's expense.
2.31 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The successful bidder. shall enclose a complete packing slip or
delivery ticket with any items to be delivered in conjunction with
this, bid solicitation. The packing slip shall be attached to the
Page 18""
g Q►
f
METROPOLITAN DADEUNTY
r
BONO. 0245 -2/01 -OTR -CW -SW
SECTION 3.0 TECHNICAL SPECIFICATIONS
SHELVES (METAL), RACKS, BIN STORAGE UNITS, CABINETS
AND RELATED SHOP ITEMS
3.1 SCOPE
Furnish and/or install various Shelves (Metal), Racks, Bin Storage
Units, Cabinets and Related Shop Items for various Dade County
Departments.
3.2 QUALIFIED PRODUCTS LIST
A'. Adapto Steel jProducts
B. American Locher Security System
C. Camex Equipment and Supplies
D. Hallowell (SPS Technologies)
E. Intermetro Industries Corporation.
F. Isles Industries
G. Par Steel Shelving Company
H. Kardex Systems, Inc.
I. Penco
J. Lyon Metal Products
K. Prest Storage Rack
L. Republic Storage Systems Company
M. International Storage Systems (ISS)
N. Adapto Products for Industry
o
Page 20 03
F. E. 1. N. 59078.1697
VENDOR: Adapto Storage Prod./S.T. Taylor Corp
STREET: P.O. Box 111660
CITY/STATE/ZIP: Hialeah, Florida 33011-1660
F.O.B. TERMS: Destination -
PAYMENT TERMS: Net 30
DELIVERY: As Needed
PHONE: (305) 887-9563 or (800) 923-2786
FAX: (305) 885-8677
CONTACT PERSON: Mr. Ron Rossiter
F.E.I.N.:
C T R A C T A W A R D S E T
VENDOR:
Grainger
Hr
P.O. Box 523010
BID NO.: 0245 -2/01
-OTR -SW (Previous Bid
No. 0245-2/98-2)
SHELVES (METAL)
RACKS, BIN STORAGE UNITS
Net 30
CONTRACT PERIOD:
11/1/98 thru 10/31/99
PHONE:
COMMODITY CODE:
165-88 OTR YEARS: Two (2)
(305) 592-5611
AWARD BASED ON MEASURES:
Yes ( ) No (X): ( ) Set Aside ( ) Bid Preference ( ) Goal
( ) BBE ( ) HBE ( ) WBE owned firms -
( ) Local Preference ()
CSBE Level
PART #1: VENDORS AWARDED
F.E.I.N.:
592167018
VENDOR:
P.R.I.D.E. of Florida
STREET:
2720 Blair Stone Road, Suite G.
CITY/STATE/ZIP:
Tallahassee, Florida 32301
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Needed
PHONE:
(850) 487-3774 or (800) 643-8459
FAX:
CONTACT PERSON:
(850) 488-1299
Ms.
Carol Brantley
F.E.I.N.:
VENDOR:
591441275
Office Systems
E3=Aj1:]'-0a
of Florida, Inc.STREET:
P.Q. Box 4910
CITY/STATE/ZIP:
Miami, Florida 33014
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Needed
PHONE:
(305) 620-0654
FAX:
(305) 620-6097
CONTACT PERSON:
Mr. Les Galloway
F. E. 1. N. 59078.1697
VENDOR: Adapto Storage Prod./S.T. Taylor Corp
STREET: P.O. Box 111660
CITY/STATE/ZIP: Hialeah, Florida 33011-1660
F.O.B. TERMS: Destination -
PAYMENT TERMS: Net 30
DELIVERY: As Needed
PHONE: (305) 887-9563 or (800) 923-2786
FAX: (305) 885-8677
CONTACT PERSON: Mr. Ron Rossiter
F.E.I.N.:
361150280
VENDOR:
Grainger
STREET:
P.O. Box 523010
CITY/STATE/ZIP:
Miami, Florida 33152
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As Needed
PHONE:
(305) 594-3036 t
FAX:
(305) 592-5611
CONTACT PERSON:
Mr. Joel Alonzo
RECEIVED
OCT 29 1999
LEGES' E'?:77-A LCEiAIL
0 j6
PART #2:
ITEMS AWARDED
LISTED
PART #3: AWARD INFORMATION
;
(X)BCC ()PMD AWARD DATE: 10/6/98
AGENDA ITEMS #: 6F3A
BIDS & CONTRACTS RELEASE DATE: 11/2/98 OTR YEAR: N/A
.ADDITIONAL ITEMS ALLOWED: Yes
SPECIAL CONDITIONS: Type I 'Insurance
required. for.installation
TOTAL CONTRACT VALUE: $1,853,287.70
MODIFIED CONTRACT VALUE:. $ N/A
USER
DOLLAR.AMOUNT
DEPARTMENT
ALLOCATED
Aviation
$120,000.00
CAA
$ 20,000.00
Clerk Of Courts
$ 26,000.00
Corrections
$_39;151.00
Finance
$ 2,000.00
Fire
$170,000.00
GSA Maintenance Serices
$130;135.00'
Dept. of Human Services
$ 5,000.00
ITD
$ 7,500.00
Library
$ 10,000.00.'
MDA
$300,000.00
MDPD
$ 25,000.00
MDTA
$106,021.00
MDWASD
$731,000.00
Park
$140,000.00
Public Works
$ 23,000.00'
Seaport
$ 20,000:00
• Solid Waste
$ 10,000.00
GSA/Fleet
$ 90,135.00
��D PROPOSAL F(�
SHELVES METAL RAGS, BIN STORAGE UNITS CA NTS
(METAL), BI E O RELATED SHOP ITEMS
.M NAME:
Item Manufacturer Less Discount Price List No Dated
ADAPTO STORAGE PRODUCTS,
1. Adapto Steel Products
2. American Locker Security
System
3. Camex Equipment and
Supplies
4. Hallowell (SPS
Technologies)
5. Intermetro Industries
Corporation
Discount 46
%
Price
List
No.
125 Dated 9/30/95
Discount
%
Price
List
No.
Dated
Discount
%
Price
List
No.
Dated
Discount
%
Price
List
No.
Dated
Discount
X
Price
List
No.
Dated
6. Isles Industries Discount % Price List No. Dated
�. Par Steel Shelving Company Discount % Price List No. Dated
C
OFFICE SYSTEMS
8. Kardex Systems, Inc.
GRAINGER
9. Penco
10. Lyon Metal Products
11. Prest Storage Rack
12. Republic Storage Systems
Company
13. International Storage
Systems (ISS)
ADAPTO STORAGE PRODUCTS
14. Adapto products for
Industry
Pride
r
Snap Lock 4/1/98
Discount 15 % Price List No. LT Dated4/8/96
Discount Catalog % Price List No. 1998 Dated 1998
Net Price
Freight Summer Metal Products
Discount 0 % Price List No. Fall Dated June 98
,(j —
Grainger
Discount
47 %
Price
List
No. 389
Dated 1998
Discount
%
Price
List
No.
Dated
Discount
%
Price
List
No.
Dated
Discount
%
Price
List
No.
Dated
Discount
%
Price
List
No.
Dated
Discount Catalog % Price List No. 1998 Dated 1998
Net Price
Freight Summer Metal Products
Discount 0 % Price List No. Fall Dated June 98
,(j —
OrPTION A
r
P.R.I.D.E.
Installation Charges
$
25.00
Per Hour
OFFICE SYSTEMS OF FLORIDA'
Installation Charges
$
55.00
Per Hour
ADAPTO STORAGE PRODUCTS/S.T. TAYLLR
CORP
Installation Charges
$
25.00
Per Hour
NOTE: Type I Insurance
will be
required by the
County.
from vendors who
perform
installation.,
"��`ti7�
MIAMI-DADE COUNTY
CONTRACT NO. 0245 -2/01 -OTR -SW
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
Purchase of 820 storage bins
Police
Single Purchase
The Department of Police is in need of 820 plastic
storage bins to replace the cardboard boxes currently
being used. The cardboard boxes do not provide an
orderly system of storage and retrieval of property.
They also present a hazard since they are not strong
enough to store necessary Items.
It is recommended that award be made to Adapto
Storage Products, under existing Miami -Dade County
Contract No. 0245 -2/01 -OTR -SW, through October
31, 2000, subject to further extensions by the County,
at a total cost not to exceed $9,544.80; Allocating
funds from the Police General Operating Budget,
AccojmtCode No. 001000.290ZO-L6.722.
udy
k0
Award Under Dade County Contracts tv-