HomeMy WebLinkAboutR-00-0306J-00-260
3/17/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
DESIGNATING THE CATEGORY CLASSIFICATION AS IT
RELATES TO THE PROVISION OF ADMINISTRATIVE
SUPPORT SERVICES TO BE PROVIDED BY THE OFFICE
OF THE CITY CLERK FOR CITY OF MIAMI BOARDS,
COMMITTEES, AND COMMISSIONS.
WHEREAS, the Office of the City Clerk currently provides
administrative support services, including, but not limited to,
public notification - advertising, internet display posting,
record keeping, correspondence, filing, distribution and filing
of financial disclosure, and routing of specific state/local
financial reporting requirements to 45 boards, committees and
commissions; and
WHEREAS, pursuant to an ordinance adopted this date, the
assignment of the specific categories for each board, committee
or commission shall be determined and designated by resolution of
the .City Commission; and
WHEREAS, it is now in order for the City Commission to
officially categorize the various boards, committees, and
commissions so that the Office of the City Clerk may efficiently
provide all necessary services;
TY CobMSSION
MEETING OF
APP 1 3 2000
QVIution 119 b
•
0
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The following boards, committees, and
commissions ("boards") are hereby designated as Category "A"
boards for which the Office of the City Clerk shall provide the
following administrative support services: post action reports
of all meetings; audio record meeting proceedings, set-up
communication equipment, provide meeting proceedings support,
including audio tape inventory, verbatim transcripts,
proofreading and corrections for same, maintain attendance logs,
provide for public notices and financial reporting, mark and
number official actions, and prepare special transcripts upon
request:
1. Community Redevelopment Agency for the
Southeast Overtown/Park West District and
Omni Redevelopment District
2. Citywide Community Development Advisory Board
Section 3. The following boards are hereby designated as
Category "B" boards for which the Office of the City Clerk shall
provide the following administrative support services:
Coordinate and assist with the conduct of Board Elections
(*election manual document preparation, etc. for advisory boards
only); provide for public notices, provide record keeping (filing
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Page
Page 2 of 5
of bond indenture requirement, if legally imposed), maintain
attendance logs and minutes book; verify residency status,
monitor address/telephone confidentiality status of certain board
members, advise members of appropriate requirements for each
board (financial disclosures pursuant to State Law, Sunshine Law,
dual office prohibitions, oaths, residency and/or employment
requirements), serve as custodian of records for filing of said
forms (including Statement of Financial Interest, Source of
Income, Corporate Real Property, Real Property disclosures),
provide notary services, provide filing and applicable rules and
regulations governing government in the Sunshine, and pertinent
advisory legal opinions affecting appointed officials, notify the
commission of vacancies, administer required "oaths of office,"
and update the State Commission on Ethics regarding boards'
status, and prepare minority composition reports:
1. Overtown Advisory Board*
2. Civil Service Board
3. Federal Enterprise Zone Community Council*
Section 4. The following boards are hereby designated as
Category "C" boards for which the Office of the City Clerk shall
provide the following administrative_ support services:
Coordinate Provide for public notices for meetings, provide
record keeping services (filing of bond indenture requirement, if
legally imposed), maintain attendance logs and minutes book,
verify residency status, monitor address/telephone
confidentiality status of certain board members, advise members
of appropriate requirements of each board (financial disclosures
pursuant to State Law, Sunshine Law, dual office prohibitions,
Page 3 of 5
oaths, residency and/or employment requirements), serve as
custodian of records for filing of said forms (including
Statement of Financial Interest, Source of Income, Corporate Real
Property, Real Property disclosures), provide notary services,
provide filing and applicable rules and regulations governing
government in the Sunshine, and pertinent advisory legal opinions
affecting appointed officials, administer required "oaths of
office", update the State Commission on Ethics regarding boards'
status and prepare minority composition reports:
1. Affirmative Action Advisory Board
2. Bayfront Park Management Trust
3. Brownfields Advisory Board
4. Code Enforcement Board
5. Community Relations Board
6. Cultural And Fine Arts Board
7. Downtown Development Authority
8. Firefighters/Police Retirement Trust
9. General/Sanitation Employees Retirement Trust
10. Health Facilities Authority Board
11. Historic And Environmental Preservation Board
12. International Trade Board
13. Latin Quarter Review Board
14. Nuisance Abatement Board
15. Off -Street Parking Board
16. Planning Advisory Board
17. Sports And Exhibition Authority
18.- Urban Development Review Board
19. Waterfront Advisory Board
20. Zoning Board
21. Affordable Housing Advisory Committee
22. Audit Advisory Committee
23. Beautification And Environment Committee
24. Budget And Finances Review Committee
25. City Of Miami Cemetery Task Force
26. Coconut Grove Parking Advisory Committee
27. Coconut Grove Standing Festival Committee
28. Codesignation Review Committee
29. Finance Committee
30.. Independent Review Committee
Page 4 of 5
"Category C" Designated Boards
Continued
31. Little Havana Festival Committee
32. Occupational License Equity Study Commission
33. Omni/CRA Advisory Committee
34. Property And Asset Review Committee
35. Commission On The Status Of Women; And
36. Virginia Key Park Civil Rights Task Force
Section 5. The provisions of this Resolution shall
commence and become operative simultaneously with the effective
date of Ordinance No.
Section 6. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 13th day of April , 2000.
JOE CAROLLO, MAYOR
in accordance with Miami Code Sec. 2-36, since the Mayor did not lnd!oR.!,n apprcval of
this legislation by signing it in the designated place-Mvi,,Ie 1, f1OW
becomes effective with the elapse of ten (10) days #r• in ts's date r , Caz:i�� iR;":. C • ��d��'e
regarding same, without the Mayor axercisi vC1.
ATTEST:
Walter J. , C Clark
WALTER J. FQBMB AN, CITY CLERK
APPRC�VED AS,/,T ORM AND CORRECTNESS
SDRO =L
ARELLO
ATTORNEY
49:BSS
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 5 of 5 r
CITY OF MIAMI
CITY ATTORNEY'S OJF'FICE
MEM9*CyDUM
TO: Mayor and Members of
FROM: Alejandro Vilarello, C'
DATE: March 21, 2000
RE: Proposed Resol ' n -Al
Designating the categoi
support services to b
boards, committees, d
)rp 3, 2000 City Commission Meeting
classification as it relates to the provision of administrative
provided by the Office of the City Clerk for City of Miami
commissions (J-00-260)
The attached resolution provides for the assignment of specific categories for the provision of
administrative support services by the Office of the City Clerk for the boards, committees and
commissions ("boards") of the City of Miami.
This resolution has been drafted to become operative simultaneously with the effective date
of its companion Ordinance which amends the Code of the City of Miami, Florida, as amended, to
set forth and delineate the specific services required.
W425:BSS
Attachment
cc: Donald H. Warshaw, City Manager
Walter J. Foeman, City Clerk
Elvi Alonso, Agenda Coordinator
00- 306