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HomeMy WebLinkAboutR-00-0300J-00-277 3/30/00 00 RESOLUTION NO. — 300 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF GANCEDO TECHNOLOGIES, INC., FOR THE "HENDERSON PARK SECURITY LIGHTING PROJECT, B-6323", IN THE PROPOSED AMOUNT OF $7,215.58; ALLOCATING FUNDS THEREFOR FROM THE SAFE NEIGHBORHOOD PARK BONDS PROJECT NO. 331356, AS APPROPRIATED BY ORDINANCE NOS. 11705, AS AMENDED, AND 11839, THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES, IN THE AMOUNT OF $7,215.58 THE CONTRACT COST AND $2,082.34 EXPENSES, TOTAL ESTIMATED COSTS OF $9,297.92; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, pursuant to public notice, Invitation for Bids for the "Henderson Park Security Lighting Project, B-6323", were mailed to 21 potential bidders; and WHEREAS, four bids were received March 2, 2000; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Gancedo Technologies, Inc., be accepted as the lowest responsible and responsive bid; and WHEREAS, funds in the amount of $9,297.92 are available as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances CITY C;OIS810A_ $ MEETING Or, APP 1 3 2000 Resolution No. for the proposed amount of the contract, project expenses and incidentals under Project No. 331356; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The March 2, 2000 bid of Gancedo Technologies, Inc., in the proposed amount of $7,215.58, for the "Henderson Park Security Lighting Project, 3-6323", for the total proposed bid, based on lump sum and unit prices, is hereby accepted, at the price stated therein. Section 3. The total estimated project cost of $9,297.92 is hereby allocated from Project No. 331356, as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances. Said total project costs consists of $7,215.58, the contract cost and $2,082.34 estimated expenses incurred by the City. Section 4. The City Manager is hereby authorized" to execute an agreement, in a form acceptable to the City Attorney, The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable' City Charter and Code provisions. �p Page 2 of 3 U with Gancedo Technologies, Inc., for the "Henderson Park Security Lighting Project, B-6323," in the amount of $7,215.58 total bid of the proposal. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor./ PASSED AND ADOPTED this 13th day of April , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-86, since tha M Iyor did not Indloato a{{pp'�ryy6val Off this legislation by signing it in the des g nsw `rte Mon becomes effective with the elapse of tv�n ti 0' L-lz of Contr ; sion ac regarding same, without the Mayu & ercis, g v (0. ATTEST: Wal man, City Clerk WALTER J. FOEMAN CITY CLERK APPROVED FO D RECTNESS:j WR VILARELLO 3: RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 9 CITY OF MIAMI, FLORIDA 1 CA=5 INTER-OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE : MAR 2 8 2000 FILE of the City Commission SUBJECT: Resolution Awarding Contract for Henderson Park Security Lighting Project, B-6323 FROM: REFERENCES: Dnald H. Warshaw ENCLOSURES: Resolution City Manager RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Gancedo Technologies, Inc., a company located in the City of Miami, whose principal is Carlos A. Gancedo, President; for the project entitled HENDERSON PARK SECURITY LIGHTING PROJECT, B-6323, received on March 2, 2000, in the amount of $7,215.58 total bid, authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND No history of involvement in City projects. Amount of Bid: $7,215.58 Cost Estimate: $30,000.00 % of Cost Estimate: 24.05 Source of Funds: Appropriations Ordinance 11705, Project No. 331356 Minority Representation: 21 Invitations mailed 6 Contractors picked up plans and specs ( 2 Hispanic, 1 Black, 0 Female) 4 Contractors submitted bids ( 1 Hispanic, 1 Black, 0 Female) Public Hearings/ Notices: No public hearing/Bid Notice published. Assessable Project: No Discussion: The Department of Public Works has evaluated the bids received on March 2, 2000, and determined that the lowest responsible and responsive bid, in the amount of $7,215.58, is from Gancedo Technologies, Inc., a Hispanic minority controlled corporation. Funds are available to cover the contract cost and for such incident \items as postage, blueprinting, advertising and reproduction costs. DHW/R /AIHJ / ��06 Budgetary Impact Analysis 1. Department 'PysPLir- 1J6jz1*e7 Division 'T�'Es+GP 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinancelresolution: '� t 4. Is this item related to revenue? NO: YES (If yes_, -skip,to item #7.) 5. Are the7'sufcient funds in Line Item? YES:_ Index Code Minor Obj. Code Amount $ NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the .Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER _ ACCOUNT NAMETOTAL. Index/Minor Object/Project No. From $ To $ 7. Any additional , cir, �ES�e S. 319305-Ys(�ol aciver�lsvl � 3-7) FOR ]DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Department of Mana ent and Budget D' ct r/Designee Date / Verified by: Budget Analyst Date FORMAL BID HENDERSON PARK SECURITY LIGHTING PROJECT Project Number: 11-6323 Project Manager: Andre Bryan Person who received the bids: Andre Bryan Construction Estimate = $ 30,000.00 BIDDER CIP Number: 331356 Date: 3 / 2 / 2000 Received at: City Clerk's Office, Miami City Hall Time: 10:00 a.m. GANCF:DO TECIL, INC. BENSON ELECTRIC, INC. MAGESCO, INC. BENNETT ELECTRIC SVC. ADDRESS 601SW57AVENUE. SUITE F MIAMI, FLORIDA 33144 10475 SW 186 S3REET MIAMI, FLORIDA 33157 7010 NE4COURT MIAMI, FLORIDA 33138 6900 NE4COURT MIAMI, FLORIDA 33138 BID BOND AMOUNT $350.00 (CIIL••CK No 001 17 ) 740) S% BID BOND $3,500.00 DID BOND 5% BID BOND IRREGULARITIES MINORITY OWNED YES NO YES NO ITEM No. DESCRIPTION UNIT PRICE 'rOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL BASE BID: ITEMS 1 AND 2 $7,215.58 $14,914.00 $18,790.00 520,500.00 1 PURCHASE AND INSTALLATION OF FOUR (4) 400 WATT FLOODLIGHT FDCTURES, ONE (1) 30 AMP SAFETY SWITCH, CONDUITS AND WIRING. $5,215.58 $12,914.00 $16,790,00 $18,500.00 2 PROVISION FOR SPECIAL ITEMS $2,000.00 $2,000.00 $2,000.00 $2,000.00 IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THATTHE A -- No Power -of -Attorney LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM GANCEDO TECHNOLOGIES, 13 -- No Allidavit as to Capital & Surplus of Bonding Company INCORPORATED FOR TIIE TOTAL AMOUNT_ OF $7,215.59 C •- _Corrected Extensions D -- Proposal Unsigned or Improperly Signed or no Corporate Seal y� F -- Non-responsive not Identified If the above contractor is not the lowest bidder explain: F •- Non -responsive bid G •- Improper Bid Bond I •- No Certificate of Competency Number -- No First Source Hiring Compliance Statement 1 -- No Minority Compliance Statement ti •- No Duplicate Bid Proposal • v AML Now FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 3 / 2 / 2000 JOB NUMBER: B-6323 PROJECT NAME: HENDERSON PARK SECURITY LIGHTING PROJECT CIP NUMBER: 331356 LOCATION: 971 Northwest 2 Street, Miami, Florida OTHER TYPE: PROJECT MANAGER / EXT. No.: Andre Bryan _/.l 21 1 FEDERAL (C.D.B.G.): ASSOCIATED DEPARTMENT Parks and Recreation S.N.P.B. Q ASSESSABLE: EMERGENCY: COMMISSIONER DISTRICT: 2 BID REOUEST: FORMAL INFORMAL RESOLUTION No.: DESCRIPTION: The project consists of the furnishing of all labor, materials and equipment for a security lighting system at the park. The new security lighting stem consists of the installation of four (4) new 400 watt floodlight fixtures on the existing concrete poles, and one (1) 30 amp safety switch inside the existing electrical service enclosure. (IF NECESSARY. CONTINUE ON THE BACK) SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING S 1,000.00 (E) OUTSIDE DESIGN S TESTINGS / SURVEY / PLAT S (E) S (E) P.W. DESIGN & BID DOCUMENTS S 577.25 8 % CONSTRUCTION S 7,215.58 (BID) CONSTRUCTION ADMINISTRATION S 505.09 7 % OTHER: S (E) S (E) 15 % (E) - ESTIMATE TOTAL S 9,297.92 I(TOTAL ENG. FEE) ESTIMATED CONST. COST $ 30,000.00 CONTRACTOR'S INFORMATION: CLASS: © F7S NON - MINORITY C� TYPE OF WORK: Electrical MINORITY O YEARS OF ESTABLISHMENT: 5 years LICENSE ER -0014966 NAME: Gancedo Technologies, Inc. TELEPHONE: (30S) 265-1984 ADDRESS: 601 Southwest 57 Avenue, Suite F CITY, STATE. ZIP: Miami, Florida 33144 CLASS: J = JOINT P = PRIME S = SUB CONTACT PERSON: Carlos A. Gancedo, President MINORITY: B =BLACK H =HISPANIC F =FEMALE SUB -CONTRACTORS: NAMES: None COPIES: ASSISTANT DIRECTORS. V05T ANALYSIS, FILE, A550CIATED DEPT, CIP MANAGER REV. 10i93 u �.o CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: HENDERSON PARK SECURITY LIGHTING PROJECT e, / G BID NO: 99-00-102 DATE BIDS) OPENED: MARCH 2, 2000 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK GANCEDO TECHNOLOGIES, INC. $ 7,215.585uk000117174 BENSON ELECTRIC, INC. 14,914.00 B.B. 5% MAGESCO, INC. 18,790.00 B.B. $3,500.00 BENNETT ELECTRIC SERVICE CO. INC: 20,500.00 B.B. 5% "Offers 1rom the venFors is n ereln a received timr-7y as of tlx : above op e,,z r. e t i -e on .y :stn and time. Dtlers All other offers sub-miticd in rc mem ,a to t1h,QS r „ 01"c"Rafion, if any, l '�- :in ^ �rP41�� YAreceived ( ) envelops on behalf of P e ivg bid(s) TX X on 3�.Z%te►� (City Department) (Date) SIGNED: Deputy City Clerk CASH CHECKS 3w. TOTAL DATE CSU CITY OF MIAMI DEPARTMENT OF FINANCE CASH RECEIPTS FORM RECEIVED FROM: 0�-�-�— Departent/Division Page of f CZ) C ^,o Prepared b -� jeform.xis MENNEN jeform.xis THE FACE OF THIS 90CUMENT IS LIGHT GREEN. WATERMARKEMBEDDED IN PAPER. HOLD TO LIGHT TO VIEW. wn _ B 00117.1740 •i ��i.. c C-04 �i 25-90/440 BankAtlantic P.O. Dox 8608 m ` MAR CH 02, 2000 Fort Lauderdale, Florida '33310-8'608,50.00 Amount **THREE HUNDRED FXFTV DOLLARS AND ZERO CENTS** Pay To The Order Ot ###### CITY OF MIAMI ##### Remitter GANCEDO TECHNOLOGIES 013 ot2So PDrawer: BankAtlantic �121` ��� Issued by American Express Travel Related Services Company,, Inc., New ork, NY �+tt✓.r To Bank One, N.A., Columbus, OH Authorized Signature 11'00 1.1 7 1 7 40 611' 1:0440008041: 7 2000000 1611' 0 0- • TO: Walter J. Foeman City Clerk FROM : Tony Pra Depart nt of Public Works • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: February 8, 2000 FILE: B-6323 SUBJECT: "HENDERSON PARK SECURITY LIGHTING PROJECT" Ile - REFERENCES: ENCLOSURES: 1 Please note that contractors will submit bids for the following project: "HENDERSON PARK SECURITY LIGHTING PROJECT" on Thursday, March 2❑d, 2000 at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Andre Bryan a representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. TP/tp Encl. c: John Jackson Yvette Smith Project Manager File 0 o > C,. -r� < BID NO. 99-00-102 ADVERTISEMENT FOR BIDS , Sealed bids for "HENDERSON PARK SECURITY LIGHTING PROJECT, -,623" �i1l1,b� received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on th 2nd�`day_ of"*rch, 200, at the City Clerks Office, first floor of the Miami City Hall, 3500 Pan Am o f rrj;'ye Dinry?ey, Miami, Florida, 33133, at which time and place they will be publicly opened an feta. ny b bmitted after the above appointed time will not be accepted by the City Clerk. A/; Al The project consists of the furnishing of all labor, materials and equipment for secur,fty lighting at Henderson Park which shall include, but is not limited to, four (4) new 400 watt high pressure sodium light fixtures, and one (1) 30 amp safety switch. Henderson Park is located at 971 NW 2 Street, Miami, Florida. Bidders shall furnish a bid bond in accordance with Resolutions No. 86- 893 and 87-915. For technical questions or clarifications regarding the plans, specifications or City requirements, please submit written requests to John H. Jackson, Acting Director, Department of Public Works, 444 SW 2nd Avenue, 8th Floor, Miami, Florida 33130. The written request may be faxed followed by mailing or hand delivering the written copy. Under Miami -Dade County Ordinances No. 98-106 and 99-1, there will be a "Cone of Silence" during the bid period and the City's responses to questions must be in writing only to all bidders. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency, or State Contractor's Certificate of Registration as issued by Miami -Dade County, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained from the Office of the Director of Public Works, 444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after February 14, 2000. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works, and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation of contracts to minority vendors. The City requires prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instruction to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re -advertise. (B- 6323, Req. 5454) Donald H. Warshaw City Manager 41 • CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM TO! Walter J. Fouman LWM , February R, 20DO PILE. , City Clerk Mom; Tony Pra - Dcp nt. of Public Works SUBJECT: "IIENDERSON PARK SECURITY LIGHTING PROJECT" REFERENCES: 1 ENCLOSURES: Please note that contractors will submit bids for the following project: "HFNDERSON PARK SFCI IRTTY VICTTTTING PRf1iF.f T" nn Thimedgy, Nk:w•h 2°a, 1UUO at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening, The Project Manager, Andre Bryan a representative overseeing the proiect is going to be present at the time of opening. Should there be cancellation of postpununicut, we will notify you in writing, prior to the opening date of the bids. If you have any questinnc, plemcP contact ilk.. at 416-2131. TP/tp Encl. c: John Jackson Yvette Smith Project l m -ager File BID NO. 99-00-102 ® ADVFRTiSFMF.NT FOR BID* sealed bids for-HENDER.SUA 1'AKK SEUUiiITY LIGHTING FROJEC.1', 6-6323" will be received by the City Clerk of the City of Miami, Florida at 10;00 A.M. on the 2nd day of March, 2000, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at wltiLlt time and place they will be publicly opened and read. Any bid submitted. after the above appointed time will not be accepted by the City Clerk. The project consists of the furnishing of all labor, material.. and. PgUipment for security lighting at Henderson Park which shall include, but is not limited to, four (4) new 400 watt high pressure sodium light fixtures, and one (1) 90 annp safety switch. lle.nderson Park is lut:dted at 971 NW 2 Street, Miami, Florida. Bidders shall furnish a bid bond in accordance with Resolutions No. 86- 893 and 87 915. For technical uestiona or clarificatioi►a tvr,aiding Uir plates, specifications or City requirements, please submit written requests to John H. Jackson, Acting Director, Department of Public Works, 444 SW 2nd Avenud, 8th Floor, Miami, Florida 33130. The written request may be faxod, fnllnwed by mailing or hand delivering the written copy. Linder Miami -Dade County Ordinances No. 98-106 and 99-1, there will be a "Cone of Silence" during the bid period and the City's respunses to questions must be in writing only to all bidders. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be perforated, or the appropriate Certificate of Competency, or State Contractor's Certificate of Registration as issued by Miami -Dade County, which authorizes the Bidder to perform the proposed work, All bids shall be submitted in accordance with the instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals Specifications and plans may be obtained from the Office of the Director of Public Works, 444 S.W 2.,a Avmtuc, 81" Fluur, I'v l4nd, Plurida 33130, on or after February 14, 1UUU. It bidders wish, a set of sperifirations and plans will be mailed to them by writing to the Department of Public Works, and including a separate check for $8.00. There will be a $20.00 deposit required for the first set o1 specificatioits arta plans. Additional sets may be purchased for a fee of $ZU.UU per set and this is no' refundable. Deposits will be refunded only upon their return of one set of specifications and plant to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, ab ktuteiided, regarding allocation of contracts to minority vendors. The City requires prospective bidders to submit an Affirmative. Action Plan, ac defirted itt acid Oi!dinar et, rind as rcquircd ia, tlLr 11541 uLLIVII to ljic avis. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miam4. residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage rcimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provision4 fnT liq,f;dated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re -advertise. (8- 6323, Req. 5454) Donald H. Warshaw City Manager City of mi pepartmert of public Aorke 444 Wuthwast 2"° Avenue 60 Tor Mismi, Florid* 99130 (-P.) 0 �4n -- 9 Faxnl2 yne(-��J 4sy " ��O �D • ea 7j !��►�„�faar o� Qa��x in�l�a�fn� ood�r__ahaa�= From, 7 74'g'A--q, WhAl"el (�jo q/&- r -')/J/ I!sx Rhone : (56,S)ac: RSMARKS Qurgent OFor your Review oReply ASAP 13PICS5e GommaMt 9'rec,L--Z Ar