HomeMy WebLinkAboutR-00-0298J-00-275
3/30/00
RESOLUTION NO. 00—
"— 2
98
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF ASSET SECURITY SYSTEMS,
INC., PURSUANT TO INVITATION FOR BIDS
NO. 99-00-081R FOR THE PURCHASE AND
INSTALLATION OF AN ACCESS CONTROL SECURITY
SYSTEM, FOR THE DEPARTMENT OF POLICE, IN AN
AMOUNT NOT TO EXCEED $31,981.87; ALLOCATING
FUNDS THEREFOR FROM THE POLICE GENERAL
OPERATING BUDGET, ACCOUNT CODE
NO. 001000.290201.6.270.
WHEREAS, the Department of Police has a need to purchase an
access control system to replace the security system damaged by
lighting at the North District Substation; and
WHEREAS, the system controls the rear gate and the security
of the building to ensure the safety of personnel; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-081R were mailed to eighteen (18) potential bidders;
and
and
WHEREAS, two (2) bids were received on February 14, 2000;
WHEREAS, funds are available from the Police General
Operating Budget, Account Code No. 001000.290201.6.270; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid of Asset Security Systems, Inc., be accepted as the
lowest responsive and responsible bid;
CITY COMOSSION,
MEETING OF
,SPR 13 2000
Resolution No.
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
.Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on February 14, 2000, from
Asset Security Systems, Inc.., pursuant to Invitation for Bids
No. 99-.00-081R, for the purchase and installation of an access
control security system at the North District Substation, for the
Department of Police, in an amount not to exceed $31,981.87, is
hereby accepted, with funds therefor hereby allocated from the
Police General Operating Budget,
No. 001000.290201.6.270.
Page 2 of 3
Account Code
•
C
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 13th day of April , 2000.
JOE CAROLLO, MAYOR
jn.erce with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
jIft Wgislation by signing it in the designated Place nrt,z,, -t, ^,s.ici l�(�iaictlon now
fteomes effective with the elapse of ten (fl 'I days � acv of Co sicn action
regarding same, without the Mayc. ising 'to•
ATTEST: w man, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROV TO,F M AND CORRECTNESS:tj
NDROVVI LARELLO
ATTORNEY
W4261:RCL
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 U � ;y 9. 5
TO
FROM
• CITY OF MIAMI, FLORIDA CA=3
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of th4CiCommission
wft
narshaw
City Manager
RECOMMENDATION
DATE: MAR 2 8 2000 FILE:
SUBJECT: Proposed Resolution
REFERENCES: Access Control System for the
ENCLOSURES: Police Department's North
District; Bid No. 99-00-081R
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Asset Security Systems, Inc., a Non-Minority/Non-Local vendor, located at 1095
Jupiter Park Drive, #9, Jupiter, Florida 33458, for the acquisition and installation of an access
control system at the Miami Police Department's North District Substation, in an amount not to
exceed $31,981.87.
Funding is available from the Police General Operating Budget, Account Code No.
001000.290201.6.270.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 99-00-081R.
Eighteen (18) Invitations for Bids were mailed and two (2) responses were received. Asset
Security Systems, Inc., submitted the lowest responsible and responsive bid, and is, therefore,
recommended for the award.
The security system for the Police Department's North District Substation was damaged. beyond
repair by lightning. This system controls the rear gate and building security. The purchase and
installation of a new system is necessary to insure the safety of personnel.
DHW: WEO: :JLM:Ir
— 4`' og0
City of Miami, Florida • Bid No. 99-00-81 R
6.1 BID INFORMATION FORM
Mailing Date: -1/25/00 Buyer: Maritza Suarez, CPPB
Bid No.: 99-00-81R Fax: 305-416-1925
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
936-73: ACCESS CONTROL SYSTEM AT THE POLICE NO. DISTRICT SUBSTATION
We have read your Invitation for Bids, completed the necessary documents, and propose -to fumish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
60 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
30 number of calendar days required before commencement of work.
Delivery will be made within 3 0 calendar days after receipt of purchase order.
Terns: 20/6-10 days xx Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone: Josh Van Sciver 561.746.3558
Term of Warranty for equipment: 1 year
Term of Warranty for labor: 1 'year
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized. to sign this bid for the bidder. Please print
the following and sign your name:
Firm's
JMmet Security Systems, Inc•Telephone: 561.746.3558
Principal Business Address: l o g SST Fax: 5 61.7 4 6.5 8 4 8
Park Dr, #9, Jupiter, FL Name: Josh Van Sciver
Mailing Address: safne Title: vv One r a t i nns,
Authorized Signature:
E -Mail Address: ioshCassetsecurity.comgeeper. 954.832.8028
in
City of Miami, Florida • . Bid No. 99-00-51R
6.2 STATEMENT OF NO BID
NOTE: If you do not intend to submit a bid on this commodity or service, please return this form in the bid
envelope on or before bid opening. Failure to submit a response after three (3) times without a suff
justification of "No Bid" will be cause for removal'from the vendor/bidder's list.
Office of the City Clerk
3500 Pan American Drive
Miami, FL 33131-5504
We, the undersigned, have declined to submit a bid on your Bid No. 994)0-81R for ACCE CONTROL
SYSTEM AT THE POLICE NO. DISTRICT SUBSTATION for the following reason
Specifications too "tight", i.e., geared toward one brand -or manufacturer on (explain below). .
Insufficient time to respond to the Invitation for Bids.
We do not offer this product or service.
Our schedule would not permit us to perform.
We are unable to mect specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Remove us from your bidders' list for this commodity or se ice.
Other (specify below).
Remarks:
We understand that if this statement is not comoieted and. returned, our company may be deleted from the City of
Miami bidders' list for this commodity or service.
Company Name:
,l Signature:
. I
Title:
Telephone:
J Date:
No
A completed, vendor application should be returned with this form. if vendor has not previously submitted an
application and secured a vendor number from the City.
City of Miami, Florida 0 Bid No. 99-00-81 R
0-
6.3 INSURANCE REQUIREMENTS
INDEMNIFICATION
Bidder shall pay on behalf of, indemnify and save City and its officials harmless, from and against any and all
claims, liabilities, losses, and causes of action, which may arise out of bidder's performance under the provisions of
the contract, including all acts or omissions to act on the part of bidder, including any person performing under this
Contract for or on bidder's behalf, provided that any such claims, liabilities, losses and causes of such action are not
attributable to the negligence or misconduct of the City and, from and against any orders, judgments or decrees
which may be entered and which may result from this Contract, unless attributable to the negligence or misconduct
of the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of any
such claim, or the investigation thereof.
The bidder shall furnish to City of Miami, c/o Purchasing Department, 444 SW 2' .Avenue, 6'b Floor, Miami,
Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the bidder as required by.Florida Statute 440:
B. Public Liability Insurance on a comprehensive basis .in an amount not less than $500,000.00 combined
single limit per occurrence for bodily injury and property damage to include products and completed
operations. City must be shown as an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with
the work in an amount not less than statutory combined single limit per occurrence for bodily injury and
property damage.
The City needs to be named as additional insured. BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals,
which most nearly reflect the operations of the bidder.
All insurance policies required above shall be issued by companies authorized to do business under the lawsof the
State of Florida, with the following qualifications:
The Company must be rated no less than "B" as to management, and no less than
"Class V" as to financial strength, by the latest edition of Best's Key Rating Insurance
Guide or acceptance of insurance company which holds a valid Florida Certificate of
Authority issued by the State of Florida, Department of Insurance, and are members of
the Florida Guarantee Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written
advance notice to the certificate holder.
NOTE: CITY BID NUMBER AND/OR TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the bidder of his liability and obligation under this
section or under any other section of this Agreement.
The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section
remain in force for the duration of the contractual period; including any and all option terms that may be granted to
the Bidder. .
U -J
City of Miami, Florida Bid No. 99-00-81R
Insurance Requirements form (page 2)
—If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible .
for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance
of such expiration.
—Ia the .event that expired certificates. are not replaced with new or renewed certificates which cover'ihe
contractual period, the City shall:
A) Suspend the contract until such time as the new. or;renewed certificates are received by the City in the
manner prescribed in the Invitation To Bid
B) The City may, at its sole discretion, terminate this contract for cause and seek" re -procurement damages
from the Bidder in conjunction with the General Terms and Conditions of the Bid.'
The undersigned bidder acknowledges,that (s)he has read the above information and agrees to comply with all the
above City requirements.
Bidder:, Asset Simc!nr; ty gys,terns In. Signature:
(Company name)
Date:
-2.410.100 Print Name: Adele Van S c i ve r
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID
City of Miami, Florida 0 0 M , .... ... Bid.No:.99-00-81 R
6.5 VENDOR BACKGROUND INFORMATION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: Asset Security Systems, Inc.
COMPANY OFFICERS:
President Jack Reynolds
Secretary Adele Van Sciver
COMPANY OWNERSIiIP:
Vice President Howard VanSciver
Treasurer Jack Reynold -s
Howard Van Sciver
26.5
%of ownership
Josh VanSciver
26.5
%of ownership
Jack Reynolds
25
%of ownership
Jason Van Sciver
15
%of ownership
Randy Reed
5
A. Van Sciver
2
LICENSES•
1. County or Municipal Occupational License NB.G-0000100
(attach copy with bid)
2. Occupational License Classification Alarm System Contractor II
3. Occupational License Expiration Date: Aug. 31, 2000
4. Metro -Dade County Certificate of Competency No. N/A
(attached copy if requested in Bid or RFP)
Social Security or Federal I.D. No.
EXPERIENCE:
6.
7.
8.
65-0213986
Number of Years your organization has been in business: 10
Number of Yeats experience BIDDER/PROPOSER.(person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: R
Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 8
City of Miami, Florida
Bid No. 99-00-81R
Vendor Background Information form (page 2)
9. Experience Record: List references who may be contacted to ascertain information on past and/or present
'
contracts, work, jobs, that BIDDER/PROPOSER has performed of a type similar to that required by
specifications of the City's Bid or RFP:
FIRM NAME/ADDRESS DATE OF JOB .
DESCRIPTION OF JOB
City Of Miami .Multilfple
Various Security System Jobs
444 SW 2 Ave 1998,99,00
Miami,. FL 33.13
CONTACT PERSON: Steve Shaw
PHONENO.: 305-416-1465
FIRM NAME/ADDRESS DATE OF JOB
DESCRIPTION OF JOB
Florida Power & Light, Multiple
Various large and.small
5000 Universe Blvd. 1993,4,5,6
security installation throughout .
Juno Beach, FL 33408 7.8.9 &
'State of Florida incl.power.p.lants
2000
CONTACT PERSON: Tom Miles
PHONE NO.: 651-694-5005
FIRM NAME/ADDRESS DATE OF JOB
DESCRIPTION OF JOB
Orlando Utility.`Commission Multiple Various installations,,..,,
3800 Gardenia Ave. 1998,9100.
in• r an o area
Orlando, FL -32839
CONTACT PERSON: Mark Crofoot.
PHONE NO.: 407-244-8773
FIRM NAME/ADDRESS DATE OFJOB
DESCRIPTION OF JOB.
Ft_ Pierce Police'Dept. Multiple
Various Installations
920 S. US 1 1998,9.9,00
_Ft. Pierce, FL 34950
CONTACT PERSON: Steve Baublitz
PHONENO.: 561-461-3820, ext
5221
FIRM NAMEIADDRESS DATE OF JOB
DESCRIPTION OF JOB'
Orlando Police Dept. Multiple
various. installations
100 S . ' Hughey Ave
Orlando, FL 32801
CONTACT PERSON: `-Sargent Gillian
PHONE NO.: 407.-246-3643
FAILURE TO FULLY COMPLETE, AND RETURN THIS FORM MAY DISQUALIFY YOUR BID.
Gu- YU8
City of Miami, Florida Bid No. 99-00-81 R
0 0
6.6 MINORITY/WOMEN BUSINESS AFFAIRS REGISTRATION AFFIDAVIT
Please Check One Box Only [ ] Hispanic [ j Female [) Black *' Iot Applicable
If business is not 51% minority/female owned, affidavit does not apply. If not applicable, notarization is not required.
I (We), the undersigned agree to the following conditions:
1) that -we have read Section 2.25 of the General Terms and me the fifty-one percent (51%) ownership and
management requirement for minority/women registrationKatus and will abide by all of the policies and
regulations governing the City of Miami Minority and W en Business Enterprise Procedures;
2) that if at any time information submitted by the unde igned applicant in his/her Bidder Application should
prove to be false, inaccurate, or misleading, app ' ant's name will be struck from the City of Miami's
Master Bidder list with no further consideration ven to this applicant;
3) that the City of Miami maintains the right, ough award of bid/contract, to revoke the award, should it be
found that false, . inaccurate or mislead' information or a change in the original information have
occurred;
4) to notify the City of Miami with' thirty (30) days of any change in the firm's ownership, control,
management or status as an on ing minority/women business concern as indicated on the Bidder
Application, and that the City of/Miami, upon a finding to the contrary, may render a firm's registration
with the City null and void anld cease to include that firm in its registered list of minority and women -
owned businesses;
5) that the City of Miami has a right to diligently verify all information submitted by applicant in his/her
Bidder Application to monitor the status of the Minority/Women Business Enterprise, once registered;
6) that the City of Miami may share a firm's registration information concerning its minority/women status
and its capability with other municipal or state agencies for the sole purpose of accessing the firm to their
procurement opportunities, unless otherwise. specified by the firm in writing.
I (We) certify under the penalties of perjury that the information contained in any and all application documents
submitted to the City of Miami is correct as per Ordinance No. 10062 as amended.
Firm Name- sset Security Systems, Inc._.
(If si g asco offic , kindly affix corporate seal)
Al
(Name, Title & Date) %o� (Name, Title & Date)
This application must be signed by at least one general partner of a partnership or the proprietor of a sole
proprietorship or all partners of a joint venture.
NOTARIZATION
COUNTY, SS
COUNTY OF DADE Dom:
That: personally appeared before me and
acknowledged the foregoing instrument as his/her act and deed.
That he/she has produced as identification.
NOTARY PUBLIC:
My Commission Expires:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID
U__ Z U 8
City of Miami, Florida Bid No. 99-00-81R
6.7 SAMPLE OF AFFIRMATIVE ACTION POLICY
for
EQUAL EMPLOYMENT OPPORTUNITY
AFFIRMATIVE ACTION/ .
EQUAL EMPLOYMENT OPPORTUNITY -.POLICY STATEMENT
Asset Security Systems, Inc.
It is the policy of. to base its hiring and promotions on merit, qualifications and competency and
that its personnel practices will not be influenced by an applicant's or employee's race, color, place of birth,
religion, national origin, sex, age, marital status, veteran and handicapped status.
One of the management duties of all principal's at, (company Name) is to ensure that the following personnel
practices are being satisfied:
I. Take every necessary affirmative action to attract and retain qualified employees, regardless of race, color,
place of birth, religion, national origin; sex, age, marital status, veteran and handicapped status.
2. Maintain equitable principles in the recruitment, hiring, training, compensation and promotion of employees.
I Monitor and review personnel practices to guaranteethat equal opportunities are being provided to all
employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital status, veteran
and handicapped status.
Asset Se c u r i t Y, SY)sis comm&t Fto take affirmative action and aggressively pursue activities that will serve., to
enableallall employees and applicants opportunities available throughout this organization.
Clearly, the above actions cannot be accomplished as a secondary duty for any individual, despite the full support of
management. And so, to monitor our efforts, ( e) has assigned one of its principals -as the
Affirmative Action Director to monitor all activities of this program. A S.s e t S e cu r i t y S y s t ems, Inc.
Employees may contact. (Name of assigned principal) at (telephone number) regarding this Affirmative Action'
Policy.
DA
(SII
Adele Van Sciver
Asset Security Systems, Inc.
Corporate Secretary
[GN, AND RETURN THIS F(
fJALIFY THIS,BID.,
City of Miami, Florida ® ® Bid No. 99-00-81 R
6.8 STATEMENT OF INTENT TO COMPLY WITH ORDINANCE NO.10032
Bidder certifies that (s)he has read and understood the provisions of City of Miami Ordinance No. 10032, pertaining
to the implementation of a "First Source Hiring Agreement".
Bidder will complete and submit the following questions as part of the IFB. Evaluation of bidder's responsiveness
to Ordinance No. 10032 may be a consideration in the award of a contract.
Violations of this Ordinance may be considered cause for annulment of a contract between the successful bidder and
the City of Miami.
A. Do you expect to create new positions in your company in the event your company was awarded this contract
by the City?
Yes X No
B. In the event your answer to Question "A" is yes, how many new positions would you create to perform this
work?
C. Please list below the title, rate of pay, summary of duties, number of positions, and expected length or duration
of all new positions which might be created as a result of this award of contract.
1)
2)
3)
4)
5)
6)
7)
8)
(Use additional sheets if necessary)
COMPANY NAME:
SIGNA
Asset Seci;rity
N/A
stems, Inc.
DATE: o U
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS 131D.QA
U "
STATEMENT OF COMPLIANCE WITH ORDINANCE NO. 10032
Bidder, certifies that (s)hehas read and understood the
provisions of City of Miami Ordinance No. 10032, pertaining to
the implementation of a "First,Source Hiring Agreement".
Bidder will complete andsubmit the following questions as part
of the bid. Evaluation of bidder's responsiveness to Ordinance
No. 10032 -may be. a consideration in ,the. award of a contract.'
violations of this Ordinance may be considered cause for
annulment of a .contract between• bidder and the City. o.f Miami.
1. Do you expect to create.new positions in your company in the,
event gout company was awarded. this bid by the City?
Yes No ,
2. In the event your answer to number.1 is yes, how,many new. -,-
positions would you create by. virtue of performing this.
contract?
PBY. summary •�.,`
• 3. Please, list below the title, rate of s of duties,}
and expected length or duration of all-new positions evhch*
alight be created' by virtue of .your company's award of 'this',=
job..;
POSITION/TITLE RATE OF PAY DUTIES NEXPECTED'r=''
Circle one LENGTH OA -�-��
'
- • Hourly/FTeekly DURATION
1.
F,
City of Miami, Florida Bid No. 99 -OMI R
6.9. PRIMARY OFFICE LOCATION
. AFFIDAVIT
Please type or print clearly. This Affidavit must be completed in full, signed and notarized ONLY if your primary office is located
within the corporate limits of the City of Miami.
Legal Name of Film: Entity Type: (check one box only) 0 Partnership
Asset Security Systems, Inc. 0 Sole Proprietorship XNCorporation
Corporation Doc. No: Date Established: Occupational License No: Date of Issuance:
1990 EG -0000100 6.27.98
PRESENT
Street Address:
1095 Jupiter Park Drive, Ste. 9,
City: State: How long at this location:
Jupiter FL 5 years
PREVIOUS
Street Address: 975 NE 79 St.
City: Miami State FL How long at this location:
5 years.
According to Section 18-52.1(h) of the City of Miami Code, as amended:
The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the
lowest other responsible and responsive bidder."
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits
of the City of Miami.
I (we) certify, under penalty of perjury, that the primary office location of our firm has not been establ' lied with the sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
Authorize Signatid
Joshua Van Sciver
Print Name
VP 0 er on
(Corporate Seal) e
�uthorizc Signature
Adele Van Sciver
Print Name
Corporate Secretary
Tide
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DADE
,f� .�rsonatly known to me; or
Subscribed and Sworn before me that this is a tore statemsot this day of TE Q Produced identificatian: tr-
,r, % Adele Van Sdver
cown
Notary Publi;,Wf Q"..15, 2= My Commission expires
(Seal)
Printed name of Notary Public
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to
verify the location of the firm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY TRIS BID
C � r
City of Miami, Florida Bid.No..99-00-81R
6.10: DEBARMENT AND SUSPENSION
CITY OF NHAMI CODE SEC., 18-102
(a) Authority and requirement to debar and suspend:
After reasonable notice .to an actual or prospective contractual party, and after reasonable opportunity to such
party to be heard, the City Manager, after consultation with the Director of Purchasing and the City Attorney,
shall have the authority to debar a contractual party for the causes listed below from consideration for award .
of city contracts. The, debarment shall be for a period'of not fewer than three (3) years. The City Manager
shall also have the authority to suspend a contractor from consideration for award of city contracts if there is
probable cause for debarment. Pending the debarment determination, the authority„ to debar, and suspend
contractors shall be exercised in accordance with regulations which shall be issued by the Director of
Purchasing after approval by the City Manager, the City Attorney; and the City Commission.
(b) Causes for debarment or suspension include the following::
1. Conviction for, commission of a criminal offense- incident to obtaining or attempting to obtain a public
or private contract or subcontract, or incident to the performance of such contract or subcontract;
.2: Conviction under state or federal statutes of embezzlement, theft, ' forgery; bribery, falsification or
destruction of records, receiving stolen property, or any other offense indicating a lack of business
integrity or business honesty;
3. Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals;
4. Violation of contract provisions, which is regarded by the Director of Purchasing to be indicative of
nonresponsibility. Such violation may include failure without good cause to perform in accordance
with the terms and conditions of a contractor to perform within the time limits provided in a contract,
provided that failure to perform caused by acts beyond the control of a party shall not be considered a
basis for debarment or suspension;
5. Debarment or suspension, of the contractual party by any federal, state or other governmental entity;
6. False certification pursuant to paragraph (c) below; or
7. Any other cause judged by the City Manager to be so serious and compelling as to affect the'
responsibility of the contractual party performing city contracts.
(c) Certification:
All contracts for goods and services, sales, and leases by the City shall contain a certification that neither the
contractual party nor any of its principal owners or personnel have been: convicted of any of the violations set
forth above or debarred or suspended as set forth in paragraph (b) (5).
The undersigned. hereby certifies. that neither the. contractual ,party nor any , of its principal owners or
personnel have been convicted of any of the violations set forth above, or debarred or suspended as set forth
in paragraph (b) (5)•
Companyname: ASS S CURITY'„SYSTEMS, INC.
Signature: <
Date: 2/10/00
FAILURE TO COMPLETE, SIGN, AND RETURN TRIS FORINT MAY DISQUALIFY THIS BID.
- --
519.0085- - ----- - - - - - - STATE- - - - -
- - - - - - - - - - - - - -
AC#
OF FLORIDA
:
NT OF BUSINE ES
DEPARTMENT SS'AND PROF S
NAL R G LAT
ON,
..ELECT 'CONTRACTORS LICENSING..,BD-..
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- 99B 0.4229:
0 -12!7
77/1 979
EG -i.-0000100:-*
BID NUMBER: 99 -GO -081R
*AWARD RECOMMENDATION &M ,
COMMODITY/SERVIjCg. Access Control System at the Police
tict Substation
DEPARTMENT / DIVISION: Police WAn =1
TERM OF CONTRACT: Short -Term Contract : 41
NUMBER OF BIDS DISTRIBUTED: Eighteen (18) NUMBER OF BIDS RECEIVED: Two (2)
METHOD OF AWARD: Lowest responsible and responsive bidder meeting Specifications.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Asset Security Systems, Inc. Non-Minority/Non-Local $31,981.87
TOTAL: $31,981.87
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The security system for the Police Department's North District
Substation was damaged beyond repair by lightning. This system
controls the rear gate and building security. The purchase and
installation of a new system is necessary to insure the safety
of personnel.
ACCOUNT CODE(S): 001000.290201.6.270
DEPARTMENT APPROVAL:
Department Director/
Designee
-i- 2000
'JS
Iso
nn�nnn 7.9020/.6.2'70
ileMed by:
BUDGET REVIEW APPROVAL:
Q vrio�- 318100
Luie Brennan
Interim Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PAGE 2 OF 2,
RE
PURCHASING APPROVAL:
tJ4uV
A.CQe
Director
TITLE:
U- 4US
TABULATION OF BIDS
ACCESS CONTROL SYSTEM AT THE POLICE NORTH DISTRICT SUBSTATION
BID NO. 99-00-081R
Item
No. Description
1 Acquisition and installation of an access control
system at the Miami Police North Substation, in
accordance with Bid Specifications or an "approved
equal'.
Manufacturer:
2 Provision for Special Items
Total:
Warranty Period for equipment
Warranty Period for labor
OPTION:
A. Full service (parts & labor) warranty beyond the
initial warranty period of one year
Security Systems, Inc.
1095 Jupiter Park Dr., #9
Jupiter, FL 33458
Non-Minority/Non-Local
Cost
$ 26,981.87 /job
Casi Rusco
$ 5,000.00 /job
$ 31,981.87
1 year
1 year
$ 4,048.00 /a
Micro Security
15931 NW 49th Avenue
Miami Lakes, FL 33014
Non-Minority/Dade
Cost
$ 31,538.65 /job
Software House C.
Cure 800
$ 5,000.00 /job
$36,538.65
1 year
1 year
$ 3,000.00 /annualM
Approval: `
Prepared by Maritza Suarez, 2/18/00 Page 1 De a ent Director/Designee
CITY OF IAMI OF THE CITY CLERIC
I3ID SECURITY LIST
BID ITEM: ACCESS CONTGROL SYSTEM AT THE POLICE NO. DISTRICT SUBSTA'
BID NO:99-00-81R
DATE BIDS) OPENED: FEBRUARY 14, 2000 TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)'
CASHIER'S HECK
ASSET SECURITY SYSTEMS, INC.
See attach
b' More
MICRO SECURITY
We received
the bid whi
only one cop
h was. sent to
.T 7•
received tl:n^' , r::: c`.
: --t
: �—
,
are hereby rt• t iicii C''•r •,
.t'cn,
C.l.a
if crny,
- O
r-�
_
received ( ) envelops on behalf of
Person receiving bid(s)
PURCHASING DEPARTMENT T on
(City Department)
SIG
T // -,or,—e �e C4
Deputy City
(Date) {
f
rocure
Received: 2/ 8/ 0; 16:08; 305 4161925 => ASSET SECURTY SYS; #3
SENT BY -CITY OF MIAMI 2- 8- 0 ; 4:48PM PROCUREMENT T. 5617465848;# 3/ 3
City of Miami, Florida _
t3rd No. 94.00-081 R
6-4. PRICE PMET (Revised 24M)
ITEM: DWRIPTION• COST
1. Acquisition and installation of an access control system at
the Miami Police North Substation, in accordance with
Bid Specifications or an "approved equal". $ 26,981.87
(iob
2. Provision for Special Items S 5,000.00 rob
Total:
$ 31,981-87 Ob
System you are bidding on, if other than that specified
R e attached quotation.
Optional price for 100 cards is included.
We have bid Casi Rusco equipment as specified and
phis matches equipment used at your other locations.
_.only bid Casi equipment since anyother manufacturer
could not be deemed comparable or compatible.
Warranty:_ 1 year equipment and labor
OPTION
A. lull service (parts and labor) warranty beyond the initial warranty period specified above:
$ 4 , 048.OAnnually
�eet Security Systems, Inc.
r —
(Company Name) Authorized Signature:
osh Van Sciver
FAICOMPLETE, SIGN, AND RETIIRN THIS. DOCLIMENT MAY DISOUALIFY THIS DID.
Page 1 of I
GV1.0- � �
Asset Security Systems, Inc. SALES QUOTATION
1095 Jupiter Park Drive_
Suite 9
Jupiter, Florida 33458
888-872-2774
561-746-5848 fax
Maritza Suarez
City of Miami
444 S.W. 2nd Ave, 6thFloor
Miami, FL 33130
Phone: 305-416-1907
Fax: 305-416-1925
SITE ADDRESS/ SHIP TO:
Maritza Suarez
City of Miami
444 S.W. 2nd Ave, 6thFloor
Miami, FL 33130
Date 2/7/00
aL;s
Innovative Security Solutions
City of Miami Police Department
Quote Number: 1152
Quote Expires on: 318100
Questions? Please call
Adele Van Sciver
Part #
Mfr
Description
Price
Oty
Extend
Miami Police North District Substation
Headend Equipment.
520830001
Casi-Rusco
Secure Perfect-Win9X/NTWS Version 2.1 - English,
$739.00
1
$739.00
128 reader capacity for Win9X or 256 reader
capacity for NTWS, includes 1 host + 2 remote
clients, 3 imaging licenses, CCTV Interface license,
25 Entree badges.
700149001
Casi-Russo
Entree Proximity card with Casi-Rusco logo, vertical
$2.00
75
$150.00
slot punch, external ID number, one year warranty,
(no quantity discounts apply)
450221001
Casi-Rusco
Micro/PX-2000110VAC, direct and dial, Picture
$1,330.00
1
$1,330.00
Perfect and Secure Perfect, 28,000 ID capacity, 4
F/2F/ S-F/2F, 10 -DI, 8 -DOR, BBU/battery, AC Xfmr.
BPS -12-3
Securitron
Securitron 3amp 12VDC UL Power Supply
$253.00
1
$253.00
SLA -1075
Battery
12VDC lamp Backup Battery
$13.00
1
$13.00
Patrol
LEF-5
Aiphone
Aiphone Five Station Master Intercom Station with
$171.00
1
$171.00
Door Release
Main Exterior Lobby Double Doors
1120
Dortronics
Dortronics 12001b Double Maglock Assembly
$493:00
1
$493.00
W5286-P25xE
Dortronics
Dortronics Single Gang Exit Button, DPDT. 1 1/2:
$74.00
1
$74.00
1
Wide Push Plate on 3" Aluminum Plate.
DS150
DS
DS150 PIR Door Release
$79.00
1
$79.00
660 -PB
Locknetics
SPDT Momentary Release Button
$51.00
1
$51.00
LE -D
Aiphone
Aiphone Remote Substation Intercom
$23.00
1
$23.00
Interior Lobby Door
430084002
Casi-Rusco
Model 940 Prox Perfect reader*, black, single -width
$353.00
1
$353.00
box mount, conventional walls.
Misc
ASSI
Existing Door Strike
$0.00
1
$0.00
LE -D
Aiphone
Aiphone Remote Substation Intercom (at front desk)
$23.00
1
$23.00
Rear Door Entry
430084002
Casi-Rusco
Model 940 Prox Perfect reader*, black, single -width
$353.00
1
$353.00
box mount, conventional walls.
Quotation Number.: 1152 •
Part #
Mfr
Descri tion ,
Price
City
Extend
W5286-P25xE
Dortronics
Dortronics Single Gang Exit Button, DPD -f. 1 1/2: '
$74.00
1
$74.00
1
Wide Push Plate on 3" Aluminum Plate.
DS150
DS
DS150 PIR Door Release
$79.00
1
$79.00
LE -D
Aiphone '
Aiphone Remote Substation Intercom
$23.00
1
$23.00,
Parking Gates
430084501
Casi-Russo
Model 941 Prox Perfect reader", grey, single -width
$373.00
1
$373.00
box mount, metal walls.
Misc
ASSI
Lexan Cover for Card Reader
$120.00
1
$120.00
JR-SingleHtPe
JR Welding
Single Reader Height Aluminum Pedestal
$225.00
1
$225.00
d
SL -3000 -UL .
Elite
Elite SL -3000 -UL 1/2 hp Gate Operator
$1,482.00
'2
$2,964.00
LE -D
Aiphone
Aiphone Remote Substation Intercom
$23.00
°A ` ``'1
$23.00
CCTV System
SRT -7072
Sanyo
Sanyo 24/72 Hour Real TimefTime Lapse VCR'
$782.00
1
$782.00
KBD4000
Pelco
Pelco Operating Keyboard for Genex Series
$550.00
1
$550.00
Multiplexer .
MX4009MD
Pelco
Pelco Nine Camera Black and White Duplex'
$990.00
1
$990.00
Multiplexer.
PMM2001
Pelco
Pelco 20" B/W High Resolution Monitor
$340.00
1
$340.00
WD52-001AC
Weldex Corp
Weldex 1/3" BIW Armor Dome Weatherproof Camera
. $292.00
5
$1,460.00
ALTV-248
Altronix
Altronix Eight Camera 24VAG Power Supply
$86.67
1
$86.67
SD5AM-PG-E
Pelco
Pelco Spectra II Dome System. Environmental,
$2,442.00
3
$7,326.00
0
Pendant Mount Dome, Gray with Monochrome
Camera Package, 16x Optical Zoom, Heater Kit, Sun
Shield; and Smoked Lower Dome
IWM24-GY
Pelco
Pelco Outdoor Wall mount for Spectra Series Dome.
$187.73
3
$563.20
Includes 24VAC, 1 OOvA power transformer.
Lightening Protection
43006
Atlantic
Atlantic. Scientific Seven Outlet Lightning Protection
$54.00
2
$108.00
Scienti
Unit
24028
Atlantic
Atlantic Scientific Four Wire RS422. Data Protection
$54.00
1
$54.00
Scient
Module
24009
Atlantic
Atlantic Scientific 4 Wire Data/Power Lighning
$42.00
2
$84.00
Scient
Protection Snap-In.Module.
21601
Atlantic
Atlantic Scientific In -Line Coaxual Video Protector
$40.00
8
$320.00
Scient
41003
Atlantic
Atlantic Scientific In -Line 120VAC Power Protector
$106.00
2
$212.00
Scient
Labor and MISC.
Misc
ASSI
Conduit, Straps, Clamps, Fittings Inc.
$200.00
1
$200.00
Installation
ASSI
Installation Labor
$65.00
88
$5,720.00
Labor
Optional
700149001
Casi-Russo
Entree Proximity' card"with Casi-Russo logo, vertical _
$2.00
100
$200.00
slot punch, external ID' number, one year warranty,
Quotation Number: 1152 �ge 3
Part #
Mfr
Description
Price
Oty
Extend
(no -quantity discounts apply)
I accept the terms and conditions of this quotation.
Signed:
Name: Title:
Date:
STANDARD TERMS: 50•/ DEPOSIT ON AGREEMENT, BALANCE
NET 10 DAYS AFTER SYSTEM COMPLETION. 1112% Finance
Charge on all invoices over 30 days.
Sub -Total $26,981.87
Tax $0.00
Total $26,981.87
For your protection ...
We recommend surge suppressors
for every system.
City of Miami, Florida ® Bid No. 99-00-81R
6.0. BID RESPONSE
CHECK LIST
This checklist is provided to help you conform with all requirements stipulated in this IFB-
Submitted With Bid
6.1.
Bid Information Form - This form must be,completed and signed to validate your bid.
YES
1v/
6.2.
Statement of No Bid, only if applicable- If youdo do not intend to submit a bid on this
YES
commodity or service, please return this form in the bid envelope on or before bid opening.
If the "Statement of No Bid" form is not completed and returned, your company may be
`
deleted from the City of Miami bidders' list for this commodity or service.
6.3.
Insurance Requirements - Acknowledgment of receipt of information on the insurance
YES
requirements for this IFB. (Must be signed).
6.4.
Price Sheet - To be completed and signed by bidder.
YES
6.5.
Vendor Background Information - This form must be completed in its entirety to verify
YES
the capability of bidder to perform/deliver the services/goods"specified in the IFB.
6.6.
Minority/Women Business Affairs Registration Affidavit, if applicable - Must be
YES t/
completed only if one or more of the owners in the business enterprise is at least 51%
owned by a Black, Hispanic or Female.
6.7.
Affirmative Action Policy for Equal Employment Opportunity
YES
6.8
Statement of Compliance with Ordinance No. 10032 - Copy of Ordinance included with
YES
this IFB.
YES
6.9
Primary Office Location Affidavit, if applicable - Section 18-52.1(h) of the.. City Code,.
as amended, states that the City Commission may offer to a responsible and responsive.
local bidder, whose primary office is located in the City of Miami, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by the local
.bidder does not exceed 110 percent of the lowest other responsible and responsive bidder.
(Must be signed and notarized by the local bidder, only for use in attesting primary office
location).
6.10
Debarment and Suspension Certificate - (Must be signed).
YES
6.11
Vendor Application, if applicable - All prospective bidders should complete a vendor
YES %1%J�-
application for the commodities/services the vendor can regularly suppply to the City.
bidder be listed the City's vendor/bidder's list, a
Should a prospective not currently on
vendor application will be enclosed with the bid package. Vendors who have already
from City to
submitted an application and secured a vendor number the are not required
submit a new vendor application. Should a bidder return a bid or a "No Bid", a fully
completed vendor application should be returned and the information contained therein will
be added to the City's vendor/bidder's list.
6.12
Current Occupational License: All responses shall be accompanied by a copy of your
YES ]Z
current applicable license(s), as required.
TO BE SUBMITTED AS PART OF YOUR BID RESPONSE. Z ZI S
Received: 2/ 8/ 0; 16:08; 305 4161925 => ASSET SECURTY SYS; #2
SFNT BY:CITY OF MIAMI 2- 8- 0 ; 4:48PN1 PROQW-MF7dT�'�' y
rrf taml
)UDY S. CARTER
1�irectvr * "tp am T
�b, tnA4
ADDENDUM NO. I
VSA FAX
5617465848;# 21 3
DONALD 11. WAP_"W
City MaJ W'W
BID NO. 99-00481 R FEBRUARY 8. 2000
ACCESS CONTROL SVVMM AT THE POLICE NORTTfl DISTRICT SUB,STA71ON
Pursuant to the Mandatory Pre -Bid Conference held on February 2, the following changes were made to
the above mentioned Invitation For Bids:
Please add the following to the Specifications.
1) 71ree (3) Pantel zoom
2) Five (5) fixed cameras
3) 17" monitor with 9 position multiplex with control unit
4) One (1) VCR — 24 hour real time
5) Aocess control on line system for 1 interior single door, 1 exterior sliding double &xw, and 1.
gate control reader with pedestal stand alone system. The City will provide PC.
6) For lobby entrance double door install magnetic double lock and . exit button and repair
contacts. Install PIR.
7) Install release button at front desk to be part of the access control system.
8) Aiphone Master LEF-5 for the intercom system
9) Aiphone Substations LE -D for the intercom system
10) Cameras shall be black and white
Add the following to the Special Conditions:
3A2. PROVISION FOR SPECIAL ITEMS
Items so entitled on the Bid Price Sheet shall be the Cash Allowance Sum Pier Project, and in the amount
indicated. These abail be included in the Bid to provide funds for payment for. items of work not foreseen
at the time of bidding. Payment from these Bid Items will be made only as directed by the C mtract
Administrator_ Funds not spent from these sums shall revert to the City.
In addition, please replslee. Form 6.4. Price Sh"t with the attached revised Price Sheet form.
All other terms and conditions
THIS ADDh'TIDUM IS TO BE SIGNED ANIS DXub BY BIDDERS LAND SUBMAS PROOF
Or RECEIPT WITH 1S OF BID RESPONSES. )MD
S1GNATUP-Lt; NAMFOFFIRM: Asset Security Systems, Inc.
DATE: a4lohgo
4 s. , 2n XWi-oc, (!d1 FkwIMiami, Florida 331.iMIO5) 41A-19OWax: (:(05)416.1935
E -Mail Addtes: purdwseft.miami.fl W Wcbsite Addm-A: hvp;(JcWNami.11.t si
Mailing Address: P.O. rkm 330708 Miami, FL 33233-o7n8 (,
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: ACCESS.CONTGROL SYSTEM AT THE POLICE NO. DISTRICT SUBSTATI(
m f)4
BID NO: 99-00-81R
DATE BID(S) OPENED: FEBRUARY - 14, 2000
TIME 10:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
ASSET SECURITY SYSTEMS, INC.
See attach
2d bid
MICRO SECURITY
We received
the bid which
only one copy
was sent to
f 9+
:,..
received ilr,P.l c r3. c�r� ��
No17
.�,yt and
r. .r7
tyre herb r a .. <. ;:if
an
) envelops on behalf of
Per receiving bi
PURCHASING `DEPARTMENT...:.� on
(City Department) (Date)
SIGN
Deputy City C
f
rocurem(
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bid will be received by the City of Miami City Clerk at this office located at City Hall, 3500
Pan American Drive, Miami, FL 33133 for the following:
BID NO. 99-00-81R ACCESS CONTGROL SYSTEM AT THE POLICE NO.
Dib IKit- I ,U1SJlAI10A
OPENING DATE: 10:00 A.M. MONDAY, FEBRUARY 14, 2000
(Deadline for Request of additional information/clarification:
February 7, 2000)
A MANDATORY pre-bid conference will be held at the Police Department North District
Substation, located at 1000 NW 62 Street, Miami Florida on February 2, 2000, at 9:30 a.m. The
purpose of this conference is to allow potential Proposers an opportunity to present questions to
staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a
representative(s) of the bidder attend in order to qualify to bid.
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing „
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Florida 33130, Telephone No. 416-2906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE
WITH MIAMI -DARE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS
SECTION IN BOLD PRINT).
Donald H. Warshaw
City Manager
AD NO. 6407
CITY OF MIAMI
LOGO
yam.
>r*,
_�
Clty,of;': Miami
REQUISITION FOR A®VERTISEnAE1dT Yappear in tThis number must
.he
t advertisement.
INSTRUCTIONS .. Please ' a and tta6K a co of the advertis merit with thi r `i ition.
1 Department 2. Division:.: i
. POLICE ADMINISTRATION.'
3 Account. Code number: , 4 Is. this a confirmation: 5. Prepared by:
'00006 ❑ Yes ❑. No L&fflDES; RODRIGUEZ
6. Siie of.advertisement: 7. Starting date: S. Tei'ephone: number:
/25/o0 305-579f-6413:
J. Number of times this advertisement is to be 10. Type of advertisement>.'.
ublished: 'ONCE. ® Legal ❑•' Classified ❑ Display
11.,;Remarks:' ,
Furnishing''and linstallatiort of a new access control system 1that controls the rear Sate.
and ' theecu' rity systems at the Miami Police North Stibst' ati'on,
BID NO. ,^99-00-81R
12. "
Y.
'Publication Date(s) of, ) Invoice No.:. Amount
Advertisement'
MIAMI REVIEW' s
R
13:.: '
- 'Approved,
'El'Disapproved
r
Department-Director/Designee. Date Approved for Payment' Date
C
'JOS/PC 503' Rev. 12/89 . Routing:, Forward White and. Canary to G.S.A. (ProcurementlManagement) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; .Canary - Department