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Home My WebLink AboutR-00-0297J-00-274 3/31/00 • RESOLUTION NO. 0 00- 297 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF RECHTIEN INTERNATIONAL TRUCKS, FOR THE PROCUREMENT OF ONE (1) COMPLETE 65 -PASSENGER SCHOOL BUS, PURSUANT TO INVITATION FOR BIDS NO. 99-00-072, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION TO BE UTILIZED BY THE DEPARTMENT OF PARKS AND RECREATION, IN AN AMOUNT NOT TO EXCEED $62,480; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROGRAM, "PARK VEHICLE ACQUISITION", PROJECT NO. 331368.589301.6.840. WHEREAS, the Department of General Services Administration has a need to purchase a 65 -passenger school bus to replace two deteriorated buses which require constant repairs, donated several years ago by the Miami -Dade County Public Schools for use by the Department of Parks and Recreation; and WHEREAS, buses are used to transport children and senior citizens to a variety of programs, activities and special events sponsored by the Parks and Recreation Department; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-072 were mailed to nine (9) potential bidders; and WHEREAS, two (2) bids were received on January 24, 2000; and CITY COMB ISS%ON MEETING OF APR 1 3 2000 Resolution No. WHEREAS, funds are available from Capital Improvement Program, "Park Vehicle Acquisition", Project No. 331368.589301.6.840 ; and WHEREAS, the City Manager and the Director of General Services Administration .recommend that the bid received from Rechtien International Trucks be accepted as the lowest responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on January 24, 2000, from Rechtien International Trucks, for the provision of one (1) complete 65 passenger school bus, pursuant to Invitation for Bids No. 99-00-072, for the Department of General Services Administration to be utilized by the Department of Parks and Recreation, in an amount not to exceed $62,480, is hereby Page 2 of 3 accepted, with funds therefor hereby allocated from Capital Improvement Program, "Park Vehicle Acquisition", Project No. 331368.589301.6.840. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 11th ATTEST: day Of April 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indlcatq approval of this legislation by signing it in the designated place r rovidc-, said leg;slMon now becomes effective with the elapse of tan (.10) dais m =m th,- 4J�e of ?h ission action regarding same, without the Mayo epr . "in WALTER J. FOEMAN CITY CLERK -d... NDRO VILARELLO ATTORNEY W4260:RCL AND-CORRECTNESS:b If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 1) 0 7 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members of the City ommission nald H. Warshaw City Manager RECOMMENDATION: W. CA -2 DATE: MAR 2 8 2000 FILE: SUBJECT: Resolution Authorizing the Purchase of One (1) Complete 65 Passenger School Bus REFERENCES Bid No. 99-00-072 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Rechtien International Trucks, Dade/Non-Minority vendor, located at 7227 N.W. 74ffi Avenue, Miami, Florida 33166, for the purchase of one (1) complete 65 passenger school bus, for the Department of General Services Administration to be used by the Department of Parks and Recreation, as per terms and conditions of Bid No. 99-00-072, for a total amount not to exceed $62,480. Funds are allocated from Capital Improvement Program, "Park Vehicle Acquisition", Project No. 331368.589301.6.840. BACKGROUND: The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 99-00-072. Nine (9) invitations for bids were mailed and two (2) bids were received. Rechtien International Trucks submitted the lowest most responsible and responsive bid and is, therefore, recommended for award. The requested purchase is needed to transport youths and seniors to a variety of programs, activities and special events sponsored by the Parks and Recreation Department ("Parks"). Parks is currently using two buses that were donated to the City of Miami by Dade County Public Schools in the early 1990's. These buses are old, deteriorated and in constant need of repair. . �.1P IIII apt f; g�1.1 r Q CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Donald H. Warshaw City Manager FROM: Dean De loni, Acting Director Department of General Services Administration DATE: March 8, 2000 FILE: SUBJECT: Budgetary Authorization - Purchase of One (1) Complete REFERENCES: 65 Passenger School Bus Bid No. 99-00-072 ENCLOSURES: The Department of General Services Administration has verified with the Department of Management & Budget that funds are available for the purchase I of one (1) complete 65 passenger school bus, to be used by the Department of Parks and Recreation, for a total amount not to exceed $62,480. Funds are allocated from Capital Improvement Program, "Park Vehicle Acquisition", Project No. 331368.589301.6.840. PARKS & RECREATION REVIEW & APPROVED BY: DATE: A— Director/Designee CIP PROJECT REVIEW AND APPROVED BY: Pilar Sa -Butler, CIP t or Capit Improvement Program Department of Management & Budget BUDG ARY REVIEW & APPROVED BY: Luie Brennan,nterim Director Department of Management & Budget DHW/RM/DDJ/11 DATE: 3 9 p� IMAWARD RECOMMENDATION ISM BID NUMBER: 99-00-072 COMMODITY/SERVICE: wONE COMPLETE 65 PASSENGER SCHOOL BUS DEPARTMENT/ DIVISION: G.S.A./ FLEET MANAGEMENT TERM OF CONTRACT: SINGLE PURCHASE NUMBER OF BIDS DISTRIBUTED: 9 NUMBER OF BIDS RECEIVED: 2 METHOD OF AWARD: LOWEST MOST RESPONSIBLE & RESPONSIVE BIDDER MEETING SPECIFICATIONS RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: RECHTIEN INTERNATIONAL TRUCKS NON -MINORITY $59,980.00 TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The requested purchase is needed to transport youths and seniors to a variety of programs, activities and special events sponsored by the Parks and Recreation Department ("Parks"). Parks is-currentiv using two buses that were donated to the City of Miami by Dade County Public Schools in the'eaily 1990's These buses are old, deteriorated and in constant need of repair. ACCOUNTCODE(S): CIP, Park Vehicle Accruisition", Proiect-.-No. 331368.589301.6.840:. DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: ARCHASNGIAPPROVAL: Department 4recr/ LUie Brennan y S. Ca e Designee Interim Dire r Director OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 0 : 0 TABULATION OF BIDS ONE COMPLETE 65 PASSENGER SCHOOL BUS BID NO. 99-00-072 a% O L-. c iL. C=) C Item No. Description 1 New Complete Sixty Five (65) Passenger School Bus, Optiions: a. Extended Warranty b. Cost to Paint Bus White Exceptions to Specifications Rechlien International Tricks 7227 NW 74th Avenue Miami Florida 33166 Dade/Non-Minority Unit Price $ 59,980.00 /Ea No Bid /Year $ 2,500.00 None Prepared by Ramon Berges, CPPB, 2/1/2000 Page 1 Florida Transportation Systems 7703 Industrial Lane Tampa Florida 33637 Non-Local/Non-Minority Unit Price $ 64,810.33 /Ea No Bid /Year No Bid Bus Body Yellow in Color � gl� Approval: ". [a--, Department it or/Designee 0 ZI BID ITEM: O CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST t Y ONE COMPLETE 65 PASSENGER SCHOOL BUS BID NO: 94-00-072 DATE BID(S) OPENED: JANUARY 24 2000 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (Ek) ,. CASHIER'S CHECK Rechtie- International Truck See attache 5 i rt Florida Transportation System AJ r No bid s received ( ) envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) (Date) BID ITEM: BID NO: . DATE BID(S) OPENED CITY OF MIAMI OF THE CITY CLERK BED SECURITY LIST ONE COMPLETE 65 PASSENGER SCHOOL BUS 99-00-072 JANUARY 24, 2000 it dy TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK Rechtie- International Truck See attached bid, Florida Transportation System No bid B --u- - ales 'Offers llzorn Vfils r, -,71 r..! �"7 ra',, y t11V envelops on behalf of Person rec.• vling bid(s) PURCHASING DEPARTMENT on (City Department) (Date) ("A CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Fl. 33133 for the following: . BID NO. 99-00-072 ONE COMPLETE 65 PASSENGER SCHOOL BUS OPENING DATE: 10:00 A.M. Monday, January 24, 2000 (Deadline for Request of additional information/clarification: January 12, 2000) Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Florida 33130, Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT. TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). _ AD NO. 4419 Donald H. Warshaw CITY OF MIAMI City Manager LOGO -%. ra C= r % W f t ' V. Op `City -of Miaml• . This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of th"e-advertisement with thi r iii n, 1. Department: . • 3 2. Division:, GE1V,% RAL•..S.e'Rv:Ccl�,S ADMINI&--TRATI.()L�d � . #c "►sE.%'s1 3. Account Code number: 4. Is this a confirmation: ` '5.,.Prepared by: 321368 > 58.9301 a b . 2.81 ❑ tes ❑No i 0ua 6. Size of advertisement: 7. Starting date: c , 8. Telephone number:' �. 1j5fG0 (305) 575-5130 9. Number of times this advertisement is to be .. 1�,Tycpllof advertisement: published: . Once Legal a ❑ Classified ❑ Dis la 11. Remarks: { One -j1) • COMPLETE > IXTY--FIVE PASSENGER SH600L aUS B1 .�AC'99-400-072 12. �. of. 'Amount Publication"..Date(s) Advertisement . Invoice No. .' .fiY1.Ial'flI `.PU`'.E5 � • REVIEW DIARTO LA5. AMERICAS I Fell !t ' 1 ' > : 13. / Approved ❑ Disapproved Department Director/Designee Date Approved for Payment . Date C GS/PC..503 Rev. 12/89 Routing: Forward White and Canaryto G.S.A. (Procurement Management) and 'retain Pink copy. •DISTRIBUTION: White G.S.A.; Canary -Department.