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HomeMy WebLinkAboutR-00-0266J-00-239 3/9/00 RESOLUTION NO.00- 266 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PROCUREMENT OF SELF CONTAINED BREATHING APPARATUS AND ACCESSORIES FROM DRAEGER SAFETY, INC., AWARDED PURSUANT TO MIAMI-DADE COUNTY CONTRACT NO. 6306 -0/04 -OTR, ON A CONTRACT BASIS EFFECTIVE THROUGH. NOVEMBER 30, 2005, SUBJECT TO FURTHER EXTENSIONS BY THE COUNTY, IN AN ANNUAL AMOUNT NOT TO EXCEED $600,000, FOR THE DEPARTMENT OF FIRE -RESCUE; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT 313304, ACCOUNT NO. 289401.6.85029, FUNDED BY THE FIRE. ASSESSMENT. WHEREAS, the Department of Fire -Rescue requires self contained breathing apparatus ("SCBA") for firefighting in oxygen deficient circumstances occurring in major structural fires, hazardous materials contaminations and other life-threatening incidents; and WHEREAS, the inventory of SCBA equipment is almost 15 years old and the Department of Transportation, the regulatory authority for use of this equipment, prohibits the use of air tanks beyond the third testing cycle or 15 years; and WHEREAS, hoses, harness assemblies, and regulators on the units are showing considerable wear and replacement of these devices is also necessary; and WHEREAS, the City Manager and the Chief of Fire -Rescue recommend that the procurement of SCBA and accessories, awarded C'm COt ISSION MEETING OF, REAR 2 3 2000 Resolution No. m pursuant to Miami -Dade County Contract No. 6306 -0/04 -OTR, be approved; and WHEREAS, funds are available from Capital Improvement Project No. 313304, Account No. 289401.6.85029, funded by the Fire Assessment; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The procurement of Self Contained Breathing Apparatus (SCBA) and accessories from Draeger Safety, Inc., pursuant to Miami -Dade County Contract No. 6306 -0/04 -OTR, on a contract basis effective until November 5, 2005, subject to further extensions by the County, in an annual amount not to exceed $600,000, for the Department of Fire -Rescue, is hereby approved, with funds therefor hereby allocated from Capital Improvement Project 313304, Account No. 289401.6.85029, funded by the Fire Assessment. Page 2 of 3 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 23rd ATTEST: day of March 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislat r..r �,5rhl becomes effective with the elap,e often (10) da rom th/mmissi regarding same, without the KMor ex cis ig eto. WALTER J. FOEMAN CITY CLERK�i CORRECTNESS NDRO VILARELLO ATTORNEY W4235:RCL �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. CLD + 1.Page 3 of 3 ® CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Member the City Commission c FROM: Donald . Warshaw' City Manager RECOMMENDATION • 15 MAR DATE: SUBJECT: Procurement of SCBA gear; Dept. Fire -Rescue REFERENCESCommisslon Meeting 3/23100 ENCLOSURES Resolution FILE: FM-092.doc It is respectfully recommended that the City Commission adopt the attached Resolution approving the procurement of self-contained breathing apparatus (SCBA) equipment and accessories from Draeger Safety, Inc., using Miami -Dade County Bid/Contract No. 6306 -0/04 -OTR (effective 12/21/99 through 11/30/2005), on a contract basis for one year with the options to extend for two additional one year periods, in an amount not to exceed $600,000 per year. Funding for this acquisition will be allocated from CIP Project No. 313304, Account No. 289401.6.85029, funded by the Fire Assessment. BACKGROUND The self-contained breathing apparatus (SCBA) is life-saving equipment routinely used by operational forces of the Miami Fire -Rescue Department. The devices and related equipment allow firefighters to safely enter and combat fires under hostile and oxygen deficient circumstances occurring in major structural fires, hazardous material incidents, confined and contaminated spaces, and other conditions. The Department of Transportation, which is the regulating authority for this equipment, prchib is the use of the air tanks beyond the third testing cycle or fifteen years. The Department's inventory of SCBA equipment is almost fifteen years old and the allowable hydrostatic testing cycle will soon terminate. Further, the hoses, harness assemblies, and regulators on the units are also showing considerable wear and replacement is needed. Enc. �- 04 DHW/CAG/MLK/TF/csk FM.092.doc Vb CITY OF MIAMI, FLORIDA 0 INTER -OFFICE MEMORANDUM TO: Judy S. Carter, Director DATE: February 16, 2000 FILE, FM-091.doc Department of/ r irchasing _, FROM: Department of Fi SUBJECT: Procurement SCBA gear; Fire -Rescue Director Commission Meeting 3/23/00 escue REFERENCES Resolution ENCLOSURES: The Department of Fire -Rescue has verified that funding is available, in an amount not to exceed $600,000, from CIP Project 313304, Account No. 289401.6.85029, funded by the Fire Assessment, for the procurement of self-contained breathing apparatus (SCBA) from Draeger Safety, Inc., under Miami -Dade Bid No. 6306 -0/04 -OTR, which bid/contract period is from 12/21/99 through 11/30/2005, for the Department of Fire -Rescue. Budget Approval: Luie Brennan, Acting Director Date Department of Management and Budget CIP Approval: Pilar S enz-Bu r,C P d mistrator Date CAG /MLK/TF/csk FM-091.doc d Draeger S ty Draa0er January 24, 2000 Mr. Russell Bjorkman City of Miami Fire Department 444 SW 2nd Avenue Miami FL 33130 Dear Russell: This letter is .to confirm that Draeger Safety Inc. will honor the Miami Dade Fire Rescue Bid Contract for access for the City of Miami Fire Department. All Terms and Conditions offered to Miami Dade Fire and Rescue will also apply to the City of Miami Fire Department. Should you have any questions, please don't hesitate to contact me at (412) 787-5945. Sincerely, Pau Ouse Business Manager, Protection PH/pm cc: Wes Kenneweg Robert Sterner Julie Malinowski Jon Stone Draeger Safety, Inc. 101 Technology DriveInw, �e��re Pittsburgh, PA 15275-1057 Tel: (412) 787-8383Pax: (412) 787-2207 a° www.draeger.net p�1 Rrc . .p4 CONTRACT AWARD SHEET 0- GSA, PROCUREWM MANAGEMENT DMSION j. BED NO.: 6306 -0/04 -OTR Previous Bid No.: N/A TITLE: Structural Firefighting Self Contained Breating Appanitns CONTMODTTY CODE NO.: 345-80 OTR YEARS: N/A CONTRACT PERIOD: 12/21/99 tbroagh 11/30/2005 ;, ; k. AWARD BASED ON MEASURES: ❑ YES ® NO © PROCUREMENT AGENT: ® 8x. PROCUREMENT AGENT: Maria $avia PHONE. 305 395.3= PART #1: VENDOR AWARDED F.E,I.N : 132868969 VENDOR: Draeger Safety, Inc. S'T'REET: -101 Technology Drive uLr V TATEPLiP: Pittsburgh, Pa 12575 F.O.B. TERMS: Dest, PAYMENT TERMS: Net 30 DELIVERY: As Needed TOLL FREE PHONE # - PHONE: (412)787.4383 FAX: (412) 787-2207 E—b AIL: n/a CONTACT PERSON: Wesley Y.=newcg. PART #2: ITEM AWARDED See attached list PART 93: AWARD YNMkMATION ® BCC ❑ PMD AWARD DA?E: Nov. 16, 1994 BIDS &. CONTRACTS RELEASE DATE: 12/21/99 CC L�J�c ra C" Rn -rt AGENDA ITEM #: 61F3A Substitute (992903) OTR YEAR., N/A ADDYTIONAL ITEMS ALLOWED: SEE SECTION 2.0, PARAGRAPH 2.23 SPECIAL CONDITIONS: N/A TOTAL CONTRACT VALUE: S$3,000,000.00 USER DEPARTMENTfSI DOLLAR ALLOCATED FSE S 3,000,000.00 tkilow zoo e GSA, PROCUREMENT MANAGEbM417 DTVISION SOIISIDOI Hd®1 969996990£ YYd CS:ST NOH OOOZ/TC/TO 41 RM PACKAGE ADD1ctmLflt Qn6+ed �tt7/99 too IA SOI.LSIDO'I Edam 09996S20C YV3 CS:ST HON 000Z/TC/TO ADDENDUM NO.4 PAGE -3- BID PROPOSAL FOR: STRUCTURAL FIREFIGEmNG 'SELF-CONTAINED BREATHING APPAR.&TUS FIRM NAME: Draeger Safety, Inc. Item Qnandty Totai Description:_ Uuit Price GROUP 1- COST OSE_ ACQUIST•i O 1. fi24 EA. HIGH PRESSURE (4500 psi) SOBA WI H $ 2 377:45 ` `:` S 1,483, 528.80 FACEPIECE AND 45 MDRTM CARBON WRAPPED CYLINDERS 2: 624 EA. 45 MENUTF, CARBON WRAPPED S; 633.60 $ j95,366.40 CYI.fl1DERS. 3. 30 EA. 60 MMITE, CARBON WRAPPED 712.80 $" 21,384.00 CYLINDERS: 4. 848 FA FACEPIECES. S 184.55 $ 156, 498.40 5. 1 EA EQUIPMENT REQUIRED TO pMFORM "DYNANIIC S 6 , 055.00 S 6055.00 TEST' COMpUTEit= SYSTEM. 6. PLUS FTT TESTING AS SPECIFIED IN SECTION 3. S!150000.00 PARAGRAPH 3.13 TO FIT TEST T APPROX.. 1500 PEOPLE. 7. 3 EA. PopaABI.E FLOW TEST K1T, AS SPECIFIED S 1, 085.00 $ 3,255.00 IN SECTION 3, PARAGRAPH 3.13 SUB TOTAL COST OF ACQUISITION $2,081,087.60 LESS TRADE-IN OF APPROXMUTELY: 1: 600 EA. LOW PRESSURE (2216 psi) DRAEGER S 922.00 S 553, 200.'00 MODEL # PA-80 SCBA UNITS WITH FACEPIECE AND 30 blINTHE, HOOP WRAPPED CYLINDERS. 2. 600 F.A. HOOP-WRAPPED 30 MINUTE CYLINDEIL S 226.00 $ 135, 600.00 3. 800 EA. DRAEGERFACEPIFCF- $ 80:00 S 64, 000.00 4. 30 EA: HIGH PRESSURE (4500 psi) 60 M[NUTE $ 264.00 $ 7, 920.00 HOOP-WRAPPED CYLINDERS. SUBTOTAL OF TRADE-IN ALLOVANCE S 760 720.00 DELIVERY SHALL BE 95 CALENDAR DAYS AFTER RECEIPT OF PURCHASE ORDER 41 RM PACKAGE ADD1ctmLflt Qn6+ed �tt7/99 too IA SOI.LSIDO'I Edam 09996S20C YV3 CS:ST HON 000Z/TC/TO b00 ®I ADDENDUM NO -4 PAGE - 4 - BED PROPOSAL FOR STRUCTURAL FMFIGH=G SELF CONTAINED BREATMNG APP_ARA'TUS FIRM NAME: Draeger Safety, Inc. Item Quantity Detvipdan - - - Unit Price Total - TOTAL COST OF ACQUISITION LESS TRADE IN ALLOWANCE TOTAL $ 2,081,087.60 S 760,720.00 81,320,367.60 NET GROUP 2 – REPAIRCOST 1. 20 % DISCOUNT OFF PUBLISHED MANUFACTURERS PRICE LIST. 2. PRICE OF ELECTRONIC MODULE S 880.00 NET NET 3. FLAT RATE REPAPJEXCI ANGE OF ELECTRONIC S 498.00 NET NET MODULE 4. HOURLY REPAIR RATE OF ELECTRONIC MODULE S 65.00 NET NET NOTE. THESE PRICES ARE BEING INCLUDED TO DETERMLNE IF TBE REPAIR OF THE ELECTRONIC MODULE INCLUDING PARTS AND LABOR EXCEEDS AN APPROPRIATE PERCENTAGE OF THE COST OF.k *-,M V ONE AS DET.ERM NED BY APPROPRIATE PERSONNEL. 5. QUANTITY DISCOUNTS OnFERED AFTER THE iNITTAL PURC'Fi-kSE: QUANTITY Group 1 Net pricing applies for all SRefer to Group 1 unit Net QUANTITY quantities ani all items includia* the $price. _ QUANTITY Draeger Low Pressure psi/30 min.) $�, QUANTITY SCBA with carbon cylinders. S _ __ ___ _ _ _ _ — _ . __ _ _ See Section 2 of Bid, & refer 6. PROVIDE DETAIISOFSOFTWAR•EUPGRADESAM7SERVICEitam 3.12 of propoisal, 6 refer letter(re. Software Upgrade) 7. VOICE IMPLTFIER (LISTED IN OPTION 3.14. 1) S MR _ Rn NET NET. - 8_ PRESCRIPTION SPECTACLE IM (LISTRD IN $ 84.00 -NET NET. OPTIONS 3.14.2) 9. SECOND STAGE REGULATOR WITH 5 FOOT =_ S 280.00 NET NET' EXTENSION (LISTED IN OPTION 3.14.3) 42 , 00 Sm )ACKAM A00921OtJM Q..baa.n3m SOIISIDO'I Hdax 9t9996950C XV3 WST NOR OOOZ/TC/TO MIAMI-DADE COUNTY, FLORIDA M IAM I-DADE July 13, 1999 TO: SUBJECT: BID NO.: TITLE: BID OPENING DATE: ADDENDUM NO.4 All Prospective Bidders 6306 -0/04 -OTR -SW STEPHEN P. LARK CENTER GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION 111 NW IST STREET SUITE 2350 MIAMI, FLORIDA 33128-1989 (305) 375-5289 Structural Firefighting, Self Contained Breathing Apparatus July 21, 1999 This Addendum is and does become a part of the above mentioned bid. Please note the following change(s): Change the Bid Opening Date to: Wednesday, August 4.1999 at 2:00 P.M. Change Section 2, paragraph 2.6, first paragraph to read as follows: 2.6 Award of this contract will be made to the lowest responsive, responsible bidder under Group 1, based on the total cost to be incurred by the County. These costs shall include the Cost of Acquisition (Sub -Total Cost of Acquisition) less a guaranteed buy-back (Sub -Total of Trade In Allowance). All bidders shall, at a minimum, state the acquisition price to be offered to the County and the buy back value for the units being traded in. Change Section 3, paragraph 3.1.3 to read as follows: 3.1.3 The Bids submitted shall include pricing for necessary maintenance equipment, and initial (one time only) quantitative and qualitative face -piece fit testing for all Miami Dade Fire Rescue Department SCBA users (approximately 1500). The following two types of equipment are also to be bid in Group 1 and their functions are described as follows: 1 Portable flow test kit will test all system components including the face piece. 2 L-quipment capable of perfomiing dynamic, computerized testing of all system components including individual face piece fit testing. Change Section 3, paragm-Dii 3.5.5 to read as follows: 3.5.5 Air cylinders shall be fully wrapped carbon composite type, weighing not more than eleven (11) lbs for the forty-five (45') minute duration air cylinder. All cylinder shall have all identifying markings, reflective stripping, cr, vered by an external clear coat. Change Section 31 paragraph 3.5.6 as 6110ws: 3.5.6 The forty-five minute duration air c ulinder shall be identified with "MDFR" in three inch (3") block, "white" reflective letters, and have a one inch (I") wide reflective "white" stripe at each end. 0- 2 6 ADDENDUM NO.4 .. . PAGE –2-- Delete 2--Delete from Section 3, paragraph 3.5.6 Any questions regarding re-certification should be addressed to Tim Merinar at (304)•285-5907. Delete from Section 3, paragraph 3.5.7 the following: Any questions regarding re-certification should be addressed to. Tim Merinar.at (304) 285-5907. Replace pages forty-one (41) , forty-two (42), and forty-three (43) , of the Bid Proposal forms with the attached pages: j ALL OTHER INFORMATION REMAINS THE SAME 4 . Sincerely, ' Maria Hevia, CPPB Miami-Dade, General Services Administration Procurement Mgmt Division Cc: Bid file 00— b t • BID PACKAGE ADDENDUM RcvicedNl2199 U 0 MIAM ��� ,ROF STEPHEN P. CLARK CENTER GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION 111 NW 1ST STREET SUITE 2350 ADDENDUM NO.3 MIAMI, FLORIDA 33128-1989 (305) 375-5289 July 1, 1999 TO: All Prospective Bidders i SUBJECT: BID NO.: 6306-0/040TR-SW TITLE: Structural Firefighting, Self Contained Breathing Apparatus BID OPENING DATE: , July 7,1999 This Addendum is and does become a part of the above mentioned bid. Please note the following change(s): Postpone the Bid Opening to: July 21, 1999, 2:00 P.M, Wednesday. Change paragraph 2.24 to read as follows: 2.24 CATALOGS AND PRICE LISTS SHOULD BE SUBMITTED WITH BID The bidder shall submit one (1) copy(ies) of the current manufacturer's price list(s) and catalog(s) with the bid. Failure to meet this requirement may result in your bid being rejected. These documents shall be in effect at the commencement of the contract and shall remain in effect for the life of the contract; unless price escalations are specifically allowable in accordance with Section 2.7 of this Invitation to Bid. Discounts offered will be evaluated against these price lists and catalogs in order to determine the lowest responsive, responsible bidder. Upon request, the bidder shall provide additional sets of the manufacturer's product catalogs and price lists at no cost to the County. *Note: This was changed with Addendum No. 2 — disregard this change and submit with the (Pre -Qualifications Response Section envelope). 00- b to ADDENDUM NO.3 BID NO. 6306 -0/04 -OTR -SW STRUCTURAL FIREFIGHTING, SELF CONTAINED BREATHING APPARATUS. PAGE -2L Change paragraph 2.34 to read as follows: 2.34 PRICE LIST(S) SHOULD BE FURNISHED WITH BID: The Bidder should furnish printed price list(s) with its Bid Proposal which provides descriptive literature, technical data and service information for -items bid: -Y Failure to i meet this requirement may result in your bid being declared non-responsive. *Note: This was changed with Addendum No. 2 — disregard this . change and submit with the (Pre -Qualifications Response Section envelope). Please note no price information should be submitted to Joe Beale,prior to opening of the Pricing•_ Response Section of this contract. ALL OTHER INFORMATION REMAINS THE SAME Sincerely, 22, Maria Hevia, CPPB Miami -Dade, General Services Administration Procurement Mgmt Division Cc: Bid file BID PACKAGE ADDENDUM Revised 411V" MIAMI-DADE COUNTY, FLORIDA MIAM • ��' IIS' STEPHEN P. CLARK CENTER GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION 111 NW 1ST STREET SUITE 2350 ADDENDUM NO.2 MIAMI, FLORIDA 33128-1989 (305)375-5289 June 21, 1999 TO: All Prospective Bidders SUBJECT: BID NO.: 6306 -0/04 -OTR -SW A TITLE: Structural Firefighting, Self Contained Breathing Apparatus BID OPENING DATE: July 7, 1999 This Addendum is and doesIbecome a part of the above mentioned bid. Please note the following change(s): CHANGE SECTION 2, PARAGRAPH 2.6 , FIRST PARAGRAPH TO READ AS FOLLOWS: 2.6 Award of this contract will be made to the lowest responsive, responsible bidder UNDER GROUP 1, based on the total cost to be incurred by the County. These costs shall inchide the cost of acquisition. less a guaranteed buy-back from the bidder plus the cost of each individual f t testmg and 2lus the cost for three (3) Flow Meters. All bidders shall, at a minimum, state`the acquisition price to be offered to the County and the buy back value for the units being traded in. ADD THE FOLLOWING TO SECTION 2, PARAGRAPH 2.12: (Bid Guaranty" and Appendix A (Affidavits for Formal Bids) should be placed in the envelop with the "Specifications" (Pre -Qualification Response Section) not the "Pricing" envelop. CHANGE SECTION 2, PARAGRAPH 2.17, FIRST SENTENCE, TO READ AS FOLLOWS: The bidder shall make deliveries within one hundred and twenty (120) calendar days after the date that the County department orders the items of the complete units only. ADD THE FOLLOWING TO SECTION 2, PARAGRAPH 2.24: Catalogues and price lists shall be submitted to Lieutenance Joe Beale, -Miami -Dade -Fire Rescue Research and Development Bureau, 6000 S.W. 87 Ave., Miami, Fl 33173. ADD THE FOLLOWING TO SECTION 2, PARAGRAPH 2.31: Catalogues and brochures shall be submitted to Lieutenance Joe Beale, Miami bade Fire Rescue Research and Development Bureau, 6000 S.W. 87 Ave., Miami, FL 33173. ADD THE FOLLOWING TO SECTION 2, PARAGRAPH 2.34 Price Lists shall be -submitted to Lieutenant Joe Beale, Miami -Dade Fire Rescue Research and Development Bureau, 6000 S.W. 87th Avenue, Miami, FL 33173. 00- 266 a MIAMI -DARE COUNTY BID. NO-. 6AAflfi­0 04 -OTR -SW ADDENDUM NO.2 PAGE -2- CORRECT THE FOLLOWING TO SECTION 3, PARAGRAPH 3.1.1 AND 3.4.4: Where it reads "duel redundant" to read: "dual redundant" CHANGE SECTION 3, PARAGRAPH 3.1.2, DELETE THE LAST REQUIREMENT LISTED (Mine Safety and Health Administration (MSHA) requirement. CHANGE -SECTION 3, PARAGRAPH 3.4.1 TO READ AS FOLLOWS: 3.4.1 A two inch (2") diameter, to three inch (3.0") diameter hand wheel shall be installed on a CGA 9347 threaded connection between the cylinder and high pressure connection. ADD THE FOLLOWING PARAGRAPH TO SECTION 3: 3.4.7 An "Ambient Air Temperature" gauge capable of displaying temperature and employing a pre-set alarm. based on time vs. temperature and an adjustable perimeter, high temperature alarm shall be provided The data shall be redorded in the electronic module for future reference. CHANGE SECTION 3, PARAGRAPH 3.5.4 TO READ AS FOLLOWS: 3.5.4 The cylinder pressure gauge shall be watertight, accurate to within plus or minus (+/-) five percent (5%) of actual pressure and shall display a, Full.Zone: CHANGE SECTION 3, PARAGRAPH 3.5.5 TO READ AS FOLLOWS 3:5.5 Aircylinders shall be fully wrapped carbon composite type, weighing not more than ten (10) lbs. for the 45 duration cylinder). ADD THE FOLLOWING TO SECTION 3, PARAGRAPH 3.5.6: Any questions regarding re -certification should be addressed to Tim Merinar.at NIOSH (304) 285-5907. ADD THE FOLLOWING TO SECTION 3; PARAGRAPH 3.5.7: Any questions regarding re -certification. should be addressed to Tim Merinar at (304)285..-5907. CHANGE SECTION 3, PARAGRAPH 3.7.2, TO READ AS FOLLOWS: 3.7.2 The facepiece shall utilize a one piece, scratch resistant, easily replaceable lens that is retained in the body molding by positive locking, durable hardware. _ CORRECT SECTION 3, PARAGRAPH 3.7.3 AS FOLLOWS: Where it reads, "EDPM or Silicon": to read: 'EDPM OR SILICONE" CHANGE SECTION 3, PARAGRAPH 3.8 TO READ AS FOLLOWS; 3:8 An NFPA 1981, AND 1982, 1997 edition complaint, Integrated Personal Safety System (I -PASS) shall be.provided CHANGE SECTION 3, PARAGRAPH 3.11.2, FIRST SENTENCE TO, READ AS. FOLLOWS: 2. G MIAMI-DADE COUNTY ADDENDUM NO.2 PAGE-3- 31D AGE-3- 31D NO. 6300/04 -OTR -SW Three sets of repair tools shall be provided to effect all repairs and overhauls of the breathing apparatus throughout its anticipated life. There shall be three (3) flow meters provided as part of repair tools required. CHANGE SECTION 3, PARAGRAPH 3.14.3 TO READ AS FOLLOWS: 3.14.3 Second stage regulators with a five (5) foot section of low-pressure hose to a set of quick connection couplings for use as supplied air respirators on aerial apparatus. REPLACE PAGES 41 THRU 44 OF THE BID PROPOSAL FORMS WITH THE FOLLOWNG: i r { MIAMI -DADS COUNTY BID N04D06-0/04-OTR-SW SECTION 2.0 SPECIAL CONDITIONS STRUCTURAL FIREFIGHTING SELF CONTAINED BREATHING APPARATUS 2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR A COUNTY DEPARTMENT The purpose of this Invitation to Bid is to establish a contract for the purchase of Self contained Breathing Apparatus in conjunction with the needs of Miami Dade County's Fire Rescue Department on an as needed when needed basis. i The initial purchase shall be for the replacement of approximately six hundred (600) existing low pressure SCBA units, twelve hundred (1200) low pressure cylinders, thirty (30) high pressure sixty (60) minute cylinders, and fourteen hundred (1400) face pieces. Proposals shall include a trade in value for units being replaced. 2.2 INTENTIONALLY OMITTED 2.3 PRE-BID CONFERENCE (RECOMMENDED): A pre-bid conference will be held on May 19, 1999 at 10:00 A.M. at 6000 S.W. 87 Avenue, Miami, FL. to discuss proposed specifications. It is recommended that a representative of the firm attend in order to become familiar with the bid specifications. Bidders are requested to bring this Invitation To Bid package to the conference, as additional copies may not be available. "Multiple members of individual community councils may be present." 2.4 TERM OF CONTRACT: FIVE (5) YEARS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's GSA Procurement Management Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for five (5) years and upon completion of the expressed and/or implied warranty period. a MIA11dI-DARE COUNTY BID N(0306 -0104 -OTR -SW 2.5 INTENTIONALLY OMITTED 2.6 METHOD OF AWARD: TOTAL COST BID -MULTISTEP BID PROCESS Award of this contract will be made to the lowest responsive, responsible bidder UNDER Group 1, based on the total cost to be incurred by the County. These costs shall include the cost of acquisition, less a guaranteed buy-back from the bidder. All bidders shall, at a minimum, state the acquisition price to be offered to the County and the buyback value for the units being traded in. Bidders will submit their Proposal in two (2) parts simultaneously. Those. two (2) parts will consist of the Pre -Qualification Response Section and the. Pricing Response Section of this Bid Solicitation.. The two parts will be submitted in two (2) separate envelopes, each plainly and clearly. -labeled with the Bidder's name and address and the Section contained. The envelope marked with a red dot is to be used for the Pricing Response . Section. 1. The . Pre -Qualification Response Section shall contain all applicable requirements of this bid solicitation and all documented evidence of qualification. 2. The Pricing Response Section shall be submitted in the second -envelope. (marked with a red dot) and shall be sealed prior to submission.. It shall contain a completely executed Section 4.0 of this Bid Solicitation. Failure to submit bids in accordance with the aforementioned requirements shall result in the bid being rejected as non-responsive and the bid shall not be considered for award. NOTE: The only bid prices that will be considered for award under the second step of the bid process, will be from Bidders whose bid proposals were technically in compliance during the first step of the bid process. Upon the opening of the first partof this Bid solicitation, a pre -qualification evaluation period of approximately two (2) weeks will commence. All responsive proposers will be notified by mail of the bid opening date for the. sealed Pricing Response Section of this Invitation to Bid. 2 V0_ i MIAMI -DARE COUNTY ® BID NC*06-0/04-OTR-S W 2.7 PRICES SHALL BE FIXED WITH ADJUSTMENTS ALLOWED: If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed for the term of the contract. Notwithstanding these fixed prices may be adjusted upward or downward at the conclusion of the twelfth month of each year of the contract's life. At that time Miami Dade County will consider an adjustment to price equal to the percentage change of the "Unadjusted Percentage Change" in the "Producer Price Index" for Capital Equipment, commodity code number 11-92, established by the United States Department of Labor. At all other times the prices offered under this contract are fixed and firm. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such price adjustments. 2.8 INSPECTION OF EQUIPMENT (RECOMMENDED) Prior to submitting its proposal it is advisable that the Bidder inspect the equipment and become familiar with any conditions which may in any manner affect the value of the trade-in equipment to be bought back under the contract. No additional allowances will be made because o£lack of knowledge of these conditions... For an appointment -to inspect the equipment, and/or for any additional information required regarding the specifications and requirements of this bid contact Lt. Jorge Perdices, at (305) 361-1066 for appointment. 2.9 INTENTIONALLY OMITTED 2.10 INTENTIONALLY OMITTED Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses ordamages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of , relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and. agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the 3 MIAMI -DARE COUNTY® BID N�306-0/04-OTR-S W responsibility to indemnify, keep and save harmless and defend the County or its officers, ,employees, agents and instrumentalities as herein provided. The vendor shall famish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1 Street, Suite 2350, Miami; Florida 33128-1989, Certificates) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability - this policy shall be endorsed to include *products & completed a operations liability insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily .injury and property damage. ' Dade County must be shown as an additional insured with respect to this coverage. 'C. Automobile Liability Insurance, covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than 'B" as to management, and no less than "Class V" as to financial_ strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company Oldwick, " New Jersey, or its equivalent, .subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida"; issued by the State of Florida Department ofInsurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written notice to the certificate holder. NOTE:DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. t 4` �. a MIANNII-DADS COUNTY I* BID N(*06-0 0 -x -OTR -SW Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval, the Bidder shall be in default of"the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para. 1.6 of the General Terms and Conditions. The Bidder shall be. responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended . period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.10, of the General Terms and Conditions. 2.12 BID GUARANTY FOR A SPECIFIC AMOUNT All bids shall be accompanied by a bid guaranty in the form of a Certified Check, Cashier's Check or Bid Bond in the amount of $20.000.00, payable to the Board of County Commissioners of Dade County, Florida and conditioned upon the successful bidder submitting the specified performance bond within fifteen (15) calendar days following notice of award, in the form and manner required by the County. Any bid proposal, which is not accompanied by a bid guaranty, shall be considered non- responsive and ineligible for award. In case of failure or refusal to submit the performance bond within the time stated, the security submitted with the bid will be forfeited as liquidated damages because of such failure or default, and the County shall not accept any proposal from the Bidder for a twelve (12) month period following such default. All bidders shall be entitled to the return of their Bid Bond within ten (10) calendar days after execution of a contract between a successful bidder and Dade County. 5 00— % i MIAMI-DADE COUNTO BID NW306-0104-OTR-S W The following specifications shall apply if a Bid Bond is provided: A. All bonds shall be written through surety insurers authorized to do business in the State of Florida as surety, with the following qualifications as to -management and financial strength according to the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey: Bond Amount Best Rating 500,001 to 1,500,000 B V .1,500,001 to 2,500,000 A VI . 2,500,001 to 5,000,000 A VII 5,000,001 to 10,000,000 A VIII Over 10,000,000 A IX B. On, contract amounts of $500,000 or less, the bond provisions of Section 287:0935, Florida Statutes (1985) shall be in effect and surety companies not otherwise qualifying with this paragraph may optionally qualify by: 1. Providing evidence that the surety has twice the minimum surplus and - capital required by the Florida Insurance Code at . the time the invitation to bid is issued; 2. Certifying that the surety is otherwise in compliance with the Florida Insurance Code; and 3. Providing a copy of the currently valid Certificate of Authority issued by the United States Department of the Treasury under ss. 31 U.S.C. 9304-9308. Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the Treasury entitled "Surety Companies Acceptable. on Federal Bonds", .published. annually. The bond amount shall not exceed the underwriting limitations as shown in this circular. C: For contracts in excess of .500,000 the provisions of Section B will be adhered to plus the company must have been listed for 'at least three consecutive years, or holding a valid Certificate of Authority of at least 1.5 million dollars and on the Treasury List. D. Surety Bonds guaranteed through. U.S. Government Small Business Administration or Contractors Training and .Development Inc. will also be acceptable. E. In lieu of a Bid Bond, an irrevocable letter of credit or a cash bond in the form of a certified cashier's check made out to the Board of County Commissioners will A 00— %q)6 MIAMI-DA.DE COUNTY I* BID NO*06-0/04-OTR-SW be acceptable. All interest will accrue to Metro Dade County during the life of this contract and as long as the funds are being held by Dade County. F. The attorney-in-fact or other officer who signs a contract bond for a surety company must file with such bond a certified copy of power of attorney authorizing the officer to do so. The contract bond must be counter signed by the surety's resident Florida agent. 2.13 PERFORMANCE BOND BASED ON PERCENTAGE OF BID PRICE: The bidder to whom a contingent award is made shall duly execute and deliver to the County a Performance and Payment Bond in an amount that represents 100% of the estimated value of this contract for a period of one (1) year, due at the beginning of each 1 year. The Performance and Payment Bond Form supplied by the County shall be the only acceptable form. The completed form shall be delivered to the County within 15 calendar days after award by the Board of County Commissioners. If the bidder fails to deliver the Paymeift.and Performance Bond within this specified time, including granted extensions, the County shall declare the bidder in default of the contractual terms and conditions and the bidder shall surrender its Bid Bond, and the County shall not accept any proposal from the Bidder for a twelve (12) month period following such default. The following specifications shall apply to the bond required above: A. All bonds shall be written through surety insurers authorized to do business.in the State of Florida as surety, with the following qualifications as to management and financial strength according to the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey: Bond Amount Best Rating 500,001 to 1,500,000 B V 1,500,001 to 2,500,000 A VI 2,500,001 to 5,000,000 A VII 5,000,001 to 10,000,000 A VIII Over 10,000,000 A IX B. On contract amounts of $500,000 or less, -the bond 'provisions of Section 287.0935, Florida Statutes (1985) shall be in effect and surety companies not otherwise qualifying with this paragraph may optionally qualify by: 1. Providing evidence that the surety has twice the minimum surplus and capital required by the Florida Insurance Code at the time the invitation to bid is issued; 2. Certifying that the surety is otherwise in compliance with the Florida Insurance Code; and til i NIIAIvII-DADS COUNTY BID N(W06-0/04-OTR-SW 3. Providing a copy of the currently valid Certificate of Authority issued by the United States Department of the Treasury under ss. 31 U.S.C. 9304-9308. Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the Treasury entitled " Acceptable Sureties on Federal Bonds", published annually. The bond amount shall not exceed the underwriting limitations as shown in this circular. C. For contracts in excess of 500,000 the provisions of Section B will be adhered to plus the company must have been listed for at least three consecutive years, or holding a valid Certificate of Authority of at least 1.5 million dollars and on the Treasury List. D. Surety Bonds guaranteed through U.S. Government Small Business Administration or Contractors ' Training. and Development Inc. will also be acceptable. E. In lieu of a Performance Bond, an irrevocable letter of credit or a cash bond in the form of a certified cashier's check made out to the Board of County Commissioners will be acceptable. All interest will accrue to Metro Dade County, during the life of this contract and as long as the funds are being held by Dade County. F. The attorney-in-fact or other officer who signs a contract bond for a surety company must file with such bond a certified copy of power of attorney authorizing the officer to do so. The contract bond must be counter signed by the surety's resident Florida agent. 2.14 INTENTIONALLY ONHTTED 2.15A METHOD OF PAYMENT: TWO INVOICES FOR COMPLETED PURCHASES OF INITIAL ORDER The successful vendor shall submit two invoices to the County upon delivery and acceptance of the goods under the terns of this Bid solicitation. Each of the two invoices for the initial order shall represent fifty, percent (50%),of the cost.of the items purchased. under. Group 1 of this Bid solicitation. Payment of the first invoice shall be due by September 30. 1999; payment for the second, invoice shall be made no later than Januaa 31. 2000. In the event purchase orders have not been issued by September 30, 1999, a single payment shall be made to the vendor by JgDuaa 31. 2000, providing delivery has- been made prior to that date: The invoice(s) shall reference the Appropriate Purchase Order number, the delivery address, and the corresponding delivery., ticket number(s) and/or packing slip(s) number(s) that were signed for by an authorizerepresentative of the County when the items were delivered. Under no circumstances shall invoices be submitted to the County in advance of delivery of goods. 8 O� CIL i NIIAMI-DADS COUNTY i BID N0IR06-0/04-OTR-SW 2.15E The successful bidder shall submit an invoice to the County using department(s) that requested the items through a purchase order. The date of the invoices shall not exceed thirty (30) calendar days from the delivery of the items. Under no circumstances shall the invoice be submitted to the County in advance of the delivery and acceptance of the items. The invoice shall reference the appropriate purchase order number, the delivery address, and the corresponding delivery ticket number or packing slip number that was signed by an authorized representative of the County department when the items were delivered and accepted. 2.16 SHIPPING TERMS: F.O.B. DESTINATION All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at hEmni-Dade Fire Rescue Inventory and Supply Bureau, 8010 NW 60 Street, Miami, Florida 33166. 2.17 DELIVERY SHALL BE THIRTY (30) DAYS AFTER ORDER IS PLACED BY THE COUNTY The bidder shall make deliveries within thirty (30) calendar days after the date that the County department orders the items. All deliveries shall be made in accordance with good commercial practice and shall be adhered to by the successful bidder(s); except in such cases where the delivery will be delayed due to acts of God, strikes, or other causes beyond the control of the bidder. In these cases, the bidder shall notify the County of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated. Should the bidder(s) to whom the contract(s) is awarded fail to deliver in the number of days as stated in its proposal, the County reserves the right to cancel the contract after any back order period which is specified in the Special Conditions has lapsed. If the contract is cancelled, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the bidder with any re -procurement costs. w 9 ' MIAMI -DADS CO BID NO6306-0/04-OTR-SW 2.18 BACK ORDERS SHALL NOT BE ALLOWED. The County shall not accept any back orders of deliveries from the bidder. Accordingly, the bidder is required to deliver all items to the County within the, time specified in this solicitation; and no grace period shall be honored. In the event that the bidder fails to, deliver the goods within the time specified, the County reserves the right to cancel the order, seek the items from another vendor, and charge the tbidder for any re -procurement costs: 2.19 WARRANTY REQUIREMENTS FOR EQUIPMENT A. Type of Standard Warranty Coverage"Required The bidder shall supply a copy of the manufacturer's and/or supplier's certificates of warranty with its bid., If this written warranty is not provided in the bid proposal, 6e -bidder may be given the opportunity to submit this document to the County during the bid evaluation period in, its best interest.. The warranty certificates shall provide a comprehensive liability of all components which are. covered under the standard* warranty. Under no. circumstances shall the County: accept a standard warranty period of less than five (5) years (with the exception of one (1) year for electronics) from the date of acceptance of the equipment or, for the length of the contract, whichever is greater. The warranty supplied by the.. bidder shall remain in force for the full period identified by the bidder; ,regardless of whether the bidder is under contract with the County at the time of defect. Any payment by the County on behalf of .the goods or services received from the bidder does not constitute a waiver of these warranty provisions. B. Correcting Defects covered Under the Standard Warranty If repairs and/or parts covered under the standard warranty become defective and" must be repaired and/or replaced by the bidder, the bidder hereby understands and agrees to complete the repair and/or supply the required parts, at no cost to the County; within fourteen (14) working days (Saturdays, Sundays, and Holidays excluded) after the request for such repairs and/or parts is made by a County representative. If the bidder fails to complete the repair and/or supply the.parts within this prescribed period, the County may, -at its sole'option, take any of the following actions: (a) deduct $100. for each working day that the repair remains incomplete and/or the parts are not delivered; (b) obtain the repair and/or parts from another vendor, and/or (c) place the bidder in default of its contract. If, in the course of exercising these options, the County incurs additional costs, the County shall charge the bidder for the costs; either through a credit memorandum or through invoicing. ***C. Type of Warranty Coverage Required for Repairs and Parts 10 011 266 i MIAMI -DARE COUNTY 0 BID NC&06-0/04-OTR-SW 2.20 2.21 In addition to the standard warranty, it is hereby agreed and understood that all repairs and replacements parts supplied by the bidder shall be warranted for a minimum period of ninety (90) calendar days after the repairs and/or parts have been received and accepted by the County. D. Correcting Repeat Failures Covered Under the Warranty for Repairs and Parts. If any warranty repair experiences a repeat failure within fifteen (15) calendar days following the repair due to faulty workmanship supplied by the bidder, the bidder hereby understands and agrees that it will repair the failure and incur any an all costs associated with the repeat failure within one (1) working day after notification of the failure by a County representative. ' If 'the' bidder' fails to complete the repair and/or supply the parts within this prescribed period, the County may, at its sole discretion, deduct $100.00 for each working day that the repair remains incomplete and/or the parts are not delivered; either through a credit memorandum, a deduction from an appropriate invoice from the bidder, or through a separate invoice from the County. CONTACT PERSONS: For any additional information regarding the specifications and requirements of this contract, Contact: Maria Hevia, CPPB at (305) 375-3022. COUNTY-WIDE/STATE-WIDE USAGE Any Governmental, not-for-profit or quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s) resulting herefrom, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments, determine shipping terms and issue its own exemption certificates as required by the bidder. It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping Terms", all prices shall be quoted, "FOB Destination." For entities other than those belonging to Miami - Dade County or those located outside of the geographical boundaries of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and. Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the entity, prior to shipping the goods. It is also understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. SURCHARGE FEE AND QUARTERLY SUMMARY REPORT Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be advised that this contract is subject to a user surcharge fee in the amount of 2% on all sales resulting from this contract or MIAMI -DARE COUNTY*BLD N 306-0/04 OTR -SW any contract resulting from this solicitation and. the utilization of the County contract price and the terms and conditions identified herein. 'Vendors shall be required to furnish the attached Quarterly Surcharge Payment Report in a timely manner. Quarterly reports and all applicable payments must be submitted to GSA/Accounts Receivable, no later than 15, days after the end of each quarter, regardless of the value of sales during the .preceding quarter. By submission of these'sales summary reports and corresponding surcharge fees, the vendor is attesting to their correctness.. All such reports and fees shall be subject to audit by. Miami -Dade County. Failure to submit the following Quarterly' Surcharge Payment Report and make applicable a payments in a. timely manner, may result in termination or cancellation of contract with the non- confomung vendor and any and all remedies relating to the collection of such fees, shall be enforceable. Additionally, any reprocurement charges may be charged to the vendor in default. Willful failure or falsification of sales reports or failing to make timely payments of the surcharge fee shall constitute sufficient cause for terminating the contract for cause of the non -conforming vendor. 12"" 266 4 MIAMI -DADS COUNTY® BID N(*06-0/04-OTR-SW MIAMI-DADE COUNTY General Services Administration/Procurement Management Division 111 N.W. 1 st Street Suite 2350 MIANH, FLORIDA, 33128 (305) 375-5289) Vendor Instructions for Completing Quarterly Surcharge Payment Report: 1) Complete section 1, 2, 3, and sign form. 2) Enter amount of total amount paid with this summary. 4) Make check payable to Board of County Commissioners. 5) Attach check to report form and remit to: GSA/Accounts Receivable 111 NW 1 st Street Suite 2410 Miami, FL 33128 NOTE: Quarterly report must be submitted to GSA/Accounts Receivable, no later that 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. Start of Quarter Report/Check (If Applicable) Due 1 st Quarter - January 1= March 31 April 15 2nd Quarter - April 1 - June 30 July 15 3rd Quarter - July 1 - September 30 October 15 14th Quarter - October 1 - December 31 January 15 13 J f MIAMI -DARE COUNT WD 6306 -0/04 -OTR -SW MIAMI-DADE COUNTY General Services Administration/Accounts Receivable 111 NW 1st Street Suite 2410 Miami, Florida 33128 (305) 375-4143 QUARTERLY SURCHARGE PAYMENT REPORT SECTION 1 - Vendor/Contract Information: ,Date Submitted Vendor Name FEIN #' Address City State Zip Code Contact Person Phone# FAX# E -Mail Contract# Tile SECTION 2 - Applicable Reporting Period: (Check One) Jan.1- March 31 July 1 - Sept. 30 April l - June 30 Oct. l - Dec. 31 (Is' Quarter) (2°Quarter) . (33 Quarter) (4 Quarter) SECTION 3 - Summary: 1). Total Sales this Quarter 2).2% of all sales related to contract Total due to County for this quarter (LINE 2) $ By submission of this Quarterly Surcharge Payment Report and corresponding surcharge fees, I certify the correctness of the information. I understand that all reports and fees may be subject to an audit by Miami -Dade County or designee. Authorized Signature L Title/Position Held Date 14 6 MIAMI -DARE COUNTY I* BID NC&06-0104-OTR-SW IMPORTANT NOTICE TO VENDORS This bid contains contractual language which allows municipal and quasi -governmental entities to access the terms and conditions of the contract. After award the following entities will receive copies of our contract Award Sheet. Please feel free. to contact the Purchasing Agents listed below to promote the usage of the commodities or services that you were awarded. COUNTY -WIDE KEY CONTACT LIST TOWN OF BAY HARBOR ISLANDS CITY CITY OF NORTH MIAMI BEACH ATTN: Joseph Fox Att: Lynn Gribble a Sup. Public Works Purchasing Agent 9665 Bay Harbor Terrace 17011 N.E. 19th Avenue Bay Harbor Islanc(s, FL 33154 North Miami Beach, Florida 33162 (305) 866-6241 (305) 948-2976 CITY OF CORAL GABLES TOWN OF SURFSIDE Att: Wayne Moody, Sr. Buyer Att: Jeffrey I. Naftal,Town Clerk 340 San Lorenzo Avenue 9293 Harding Avenue Coral Gables, Florida 33146 Surfside, Florida 33154 (305) 460-5102 (305) 861-4863 CITY OF HIALEAH CITY OF BOYNTON BEACH Att: Manuel Rodriguez Att: Lana Koester, Purchasing Agent 501 Palm Avenue Room 304:' ' ` P.O. Box 310 Hialeah, Florida 33011 Boynton Beach, Florida 33425-0310 (305) 883-5865 (407) 738-7415 CITY OF HOMESTEAD ` : ' = VILLAGE OF KEY BISCAYNE Att: Purchasing Director . Att: Tom Zannis, Finance Director 790 Homestead Blvd. 85 W. Mclntry Street Homestead, Florida 33030-6299 Key Biscayne, FL 33149 (305) 247-1801, Ext. 188 (305) 365-8903- 65-8903 CITY OF MIANII BEACH Att: Michael Rath Procurement Director 1700 Convention Center Drive Miami Beach, Florida 33139 (305)673-7490 VILLAGE OF VIRGINIA GARDENS Att: Paul Bithorn, Mayor 6498 N.W. 38th Terrace Virginia Gardens, FL 33166 (305) 871-6104 r 15 00— 266 MIAMI-DADE COUNTY THE CITY OF MIANII Att: Judy S. Carter, Director Purchasing Department 400' S.W. 2nd Avenue, 16th Floor Miami, FL 33130.. (305) 579-6845 CITY OF NORTH MIAMI Att: Pam Thompson, Director Purchasing Department P.O. Box 610847 $ North Miami, Florida 33261-0847 (305) 893-6511, Ext. 2135 CITY OF AVENTURA Att:. Glen Marcos 2999 NE 191st Street Aventura, FL 33187 (305) 466-8900 CITY OF NORTH BAY VILLAGE -POLICE DEPT. Att: F.B. Dunphy, Chief of Police", 7903 East Drive North Bay Village, FL 33141 (305)758-2626 NIIAMI DADE CON 4LJNITY COLLEGE Att: Linda Pagliaro Director of Purchasing 11011 S.W. 104th Street Miami, FL 33176 (305) 237-2400 CITY OF OPA-LOCKA Att: Rona.M. Sandler Purchasing Director 12950 Lejune Rd Opa-Locka, FL 33054. (305) 953-2825 16 BID NCA1k306-0/04-OTR-S W UNIVERSITY OF MIAMI Att: Susan Montes Director of University_ Purchasing 'P.O. Box 248184 Coral Gables, FL 33124 (305) 243-3464 INDIAN CREEK VILLAGE Att: Melissa Garcia Purchasing Department 9080 Bay Drive Indian Creek, FL 33154 (305)365-4121 CITY OF HALLANDALE Att: E. Dent McGough, Director Central Services Department' 400 S. Federal Highway �. . Hallandale, Florida .33009 (954) 457-1331 1 I II SHORES VILLAGE Att: John Rumble/Scott Davis Purchasing Department -. 1701 N.W. 103 Street Miami Shores, FL 33147 (305) 795-2210 CITY OF DEERFIELD BEACH Att: Donna M. Council Purchasing Agent 210 Goolsby Blvd. Deerfield, Florida 33442 (954) 480-4380 DADE COUNTY PUBLIC SCHOOLS Att: Joe Gomez, Director Division of Procurement Mgt. 1450 N.E. 2nd Avenue Miami, Florida 33432 (305)995-1364 610 2 t i MIAMI -DADS COUNTY 9 CITY OF OAKLAND PARK Att: Larry Fagen, Purchasing Agent 3650 N.E. 12th Avenue Oakland Park, FL 33334 (305) 561-6105 BAL HARBOUR VILLAGE Att: Purchasing Agent 655 96th Street Bal Harbour, Florida 33154 (305) 866-4633 BROWARD COMMUNITY COLLEGE Att: Janet Rickenbacker Purchasing Director 225 E. Las Olas Blvd. Ft. Lauderdale, FL 33301 (954) 761-7455 BROWARD COUNTY Att: Glenn R. Cummings Purchasing Director 115 So. Andrews Ave. Room 212 Ft. Lauderdale, FL 33301 . (954) 357-6070 DEPARTMENT OF OFF STREET PARKING Purchasing Office Att: Carlos Vilches 190 N.E. 3 Street Miami, FL 33132 (305) 373-6789 SOUTH FL. WATER MGT DISTRICT Att: Julie Stem Procurement & Contract Admin. 3301 Gun Club Road West Palm Beach, FL 33406 (407) 686-8800 r BID N0*06-Oi04-OTR-SW CITY OF MIAMI SPRINGS Att: John M. Benson Purchasing Director 201 Westward Drive Miami Springs, FL 33166 (941) 339-6260 CITY OF HOLLYWOOD Att: John L. Weyrauch P.O. Box 229045 Hollywood, Florida 33022-9045 (954) 921-3210 CITY OF MARGATE Att: Patricia Greenstein Purchasing Agent 5790 Margate Blvd. Margate, FL 33063 (954) 972-6454 CITY OF SOUTH MIAMI Att: Kathy Vazquez Purchasing Director 6130 Sunset Drive South Miami, FL 33143 (305) 663-6339 JACKSON MEMORIAL HOSPITAL R Purchasing Office Att: Tom Przybyski, Director 1611 N.W. 12th Ave. Miami, FL 33136 (305) 585-2289 CITY OF WEST PALM BEACH Att: Purchasing Manager 1045 Charlotte Ave_ West Palm Beach, FL 33401 (407) 659-8036 17 -" MIAMI-DADE COUNTY10 STATE OF FLORIDA DADE COUNTY DEPARTMENT OF HEALTH Att: Donald E. Young Purchasing Agent I 1350 N.W. 14th Street, Bldg. 1, Room 202 Miami, FL 33125 (305) 324-2416 - BROWARD COUNTY SHERIFF'S OFFICE Att: Leslie A. Dell 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 (954) 831-8170 CITY OF FLORIDA CITY Att: Sonia Young Hernandez 404 W. Palm Drive Florida City, FL 33034 (305) 247-8221, Ext. 124 TOWN OF GOLDEN BEACH Interim Town Manager I Golden Beach Drive Golden Beach, FL 33160 (305) 932-0744, Ext. 21 DORIS ISON SOUTH DADE COMMUNITY HEALTH CENTER Att: Ivory L. Williams, Pro. Spec. 10300 S.W. 216th Street Miami, FL 33190 (305) 253-5100 CITY OF WEST MIAMI Att: Yolanda Aguilar, City Manager 901 S.W. 62nd Avenue West Miami, FL 33144 (305) 266-1122 f 18 BID NJ*306-0/04-OTR-SW CITY'OF PEMBROKE PINES Att: David E. Fitzgerald, Buyer. P.O. Box 9000 Pembroke Pines, FL 33084 (954) 435-6717 TRI -COUNTY RAIL AUTHORITY Att: Jane Davis -Ember' Purchasing Department 305 South Andrews Avenue Fort Lauderdale, FL. 33301 (954) 728-8512 TOWN OF DAVIE Att: Herb Hyman, Procurement Manager 6591 Orange Drive Davie, FL 33314 (954) 797-1016 .. ... _1A CITY OF SUNRISE Att: Marsha Peterson 10770 W. Oakland Park Blvd.* Sunrise, FL 33351 (954) 572-2274 CITY OF RIVIERA BEACH Att: Veronique Rellford Purchasing Director 2391 Ave. "L" Riviera Beach, FL 33404 (407).845-4180 PALM BEACH COUNTY SHERIFF'S OFFICE Att: Lisette Alfonso Purchasing Manager 415 Gator Dr Lantana, F133462 (407) 53.3-1225 00— i MIAMI -DADS COUNTY ff CITY OF BOCA RATON Att: Carol Thomas, Purchasing Manager 201 W Palmetto Park Rd Boca Raton, FL 33432 (407) 393-7876 CITY OF MIAMI SPRINGS Att: John M. Benson 201 Westward Drive Miami Springs, FL 33166 (954) 8854581 BID N0jV06-0/04-OTR-SW CITY OF POMPANO BEACH Att: Ernie Siegrist, General Servs. Director P.O. Drawer 1300 Pompano Beach, FL 33061 (954) 786-4098 CITY OF SUNNY ISLES BEACH ATTN: Jack Neustadt 17070 Collins Ave., Suite 250 Sunny Isles Beach, FL" 33'160'' (305) 947-0606 STATE-WIDE KEY CONTACT LIST BROWARD COMMUNITY COLLEGE Att: Janet Richkenbacker Purchasing Director 225 E. Las Olas Blvd. Ft. Lauderdale, FL 3330l--:-)--''-.' (954) 761-7455 CITY OF FORT WALTON BEACH Att: Byron Armstrong Purchasing Director P.O. Box 4009 Fort Walton Beach, FL 3254 . (904) 2442045 CITRUS COUNTY SCHOOL BOARD Att: William Humbaugh Director of Management Operations 1007 West Main Street Inverness, FL 34450 (352) 726-1931 CHARLOTTE COUNTY BD. OF COUNTY Att: Kimberly Churchwell Purchasing Director 18500 Murdock Circle Port Charlotte, FL 33948-1094 (941)743-1372 19 CITY OF FORT PIERCE Att: Tony Barnes Purchasing Director P.O. Box 1480 Fort Pierce, FL 34954-1480 b (407) 460-2200 CITY HALL — PURCHASING DEPT.., , t. Att: Charlotte A. Heisler, CPPB Assistant Purchasing Agent 326 W. Marion Avenue Punta Gorda, FL 33950 - (941) 575-3368 CITY OF GREEN ACRES CITY Att: David Miles Purchasing Director 5958 Tenth Avenue Nor Green Acres City, FL- 33463 (561) 642-2013 CITY OF LEESBURG Att: John Spence Purchasing Director P.O. Box 490630 Leesburg, FL 34749-0 (904) 728-9880 r 00- %6 A WAMI-DARE COUNT* CITY OF BRADENTON Att: ED J. Hargaden Purchasing Director 1300 6th Street West Bradenton, FL 34205 (941),748-0800 CITY OF DUNEDIN Att: Jeff Thomas Purchasing Manager 750 Milwaukee Avenue Dunedin, FL 34698 (813) 738-1843 CITY OF EUSTIS Att: Norman Showley Director of General Svcs. P.O. Drawer 68 Eustis, FL 32727-0068 (352) 483-5470 CITY OF FT. MYERS Att: Robert George Purchasing Director P.O. Box 2443 Ft. Myers, FL 33902-2443 -(941) 332-0593 CITY OF PORT ST. LUCIE Att: David Pollard Purchasing Director 121 S.W. Port St. Lucie Blvd.''* Port St. Lucie, FL 34984 (407) 871-7391 CITY OF PANAMA CITY Att: Veryl J. McIntyre General Servs. Director 519 East 7th Street Panama City, FL' 32401 (850) 872-3070 20 BID *6306 -0/04 -OTR -SW CITY OF JACKSONVILLE Att: Jacquie Gibbs Chief Procurement & Supply 22.0. East Bay Street 3 Jacksonville, FL 322 (904) 630-1192 CITY OF LAKELAND Att: Pat. Williams Purchasing Director 1140 E. Parker Street Lakeland, FL 33801 (813) 499-6780 CITY OF LONGWOOD AT Rhonda Ledford Purchasing Director .175 W. Warren Avenue Lakeland, FL 32750-4197 .(407) 260-3480 CITY OF MELBOURNE Att: David McCue Purchasing Manager 900 E. Strawbridge Av, Melbourne, FL 32900 (407) 953-6271 CLAY COUNTY SCHOOL BOARD:: Att: Ann Martin, Purchasing Director 900 Walnut Street Green Cove, Springs FL 32043, (904) 284-6502 COLLIER COUNTY PURCHASING Att: Steve Camel 1, Purchasing Director 3301 E. Tamiami Trail Naples, FL 3411.2 (941) 774-8425 00"x` a MIAMI-DADE COUNTY CITY OF POMPANO BEACH Att: Ernie Siegrist General Servs. Director P.O. Drawer 1300 Pompano Beach, FL 33061 (954)786-4098 CITY OF RIVIERA BEACH Att: Veronique Rellford Purchasing Director 2391 Avenue "L" Riviera Beach, FL 33404 (407)845-4180 CITY OF ST. AUGUSTINE Att: M.D. Strickland P.O. Drawer 219 St. Augustine, FL 33061 (901) 825-1020 CITY OF ST. PETERSBURG Att: Louis Moore Purchasing Director P.O. Box 2842 St. Petersburg, FL 33731 " (813) 893-7220 ;.c4..... CITY OF. TAMPA Att: Joan McConnell Purchasing Director 306 E. Jackson St., 2nd Flr. East Tampa, FL 33602 (813) 274-8353 BID NC*06-0/04-OTR-SW COLLIER COUNTY SCHOOL BOARD Att: Nancy Goodwin-Sirko Purchasing Director 3710 Estey Avenue Naples, FL 33942 (813) 643-2700 COLUMBIA COUNTY SCHOOL BOARD Att: R.M. "Mike" Null, Purchasing Director 528 W. Duval'St. ` Lake City, FL 32055 (904) 755-8030 DEPARTMENT OF CORRECTIONS -REGION Att: Patti Casey, Purchasing Director P.O. Box 147007 Gainsville, FL 32614 (352) 955-2035 l EMBRY RIDDLE AERO. UNIVERSITY- 1; Att: Kathy Welch, Purchasing Director 600 S. Clyde Morris Blvd. Daytona Beach, FL 32174-3900 (904) 226-6243 :... HILLSBOROUGH COUNTY PURCHASING,: Att: Theodore Grable, Purchasing Director „- 601 E. Kenndey Blvd. County Center Tampa, FL 33602 (813) 272-5290 CITY OF VENICE HRS -DISTRICT 14 STATE OF FLORIDA Att: John Enlow Att: Glenda "Dianne" Forgey Purchasing Director Purchasing Director 401 West Venice Avenue P.O. Box 605 Venice, FL 34285 Polk City, FL 33868 (813) 485-3311 (941) 533-4276 21 00` Zoo MIAMI -DADS COUNTY BID N*306-0/04-OTR-SW CITY OF WINTER SPRINGS INDIAN RIVER SCHOOL- DISTRICT Att: JP. Petrencsik Att: Rick Chuma, Purchasing Director Purchasing Director 1126 E. SR. 434 1990 25th Street ; Winter Springs, FL 32708-2799 Vero Beach, FL 32960 (407) 327-1800 (561) 770-5581 LEE COUNTY SCHOOL DISTRICT PINELL'AS COUNTY SCHOOL BOARD Att: Michael Bowen Att: Mark Lindemann Purchasing Director Purchasing Director 2523 Market. Street 301 4th Street S.W. a Ft. Myers, Florida 33901-3901 Largo, FL 33770 (941) 337-8201 (813) 588-6143 LEE COUNTY SHERIFF'S OFFICE POLK COUNTY SCHOOL Att: Robert Anderson '. Att: Gerald Wilson Purchasing Director Purchasing Director . 14750 Six Mile Cypress Pkwy: ° 2470 Clower Lane Fort Myers, Florida 33912 Bartow, FL 33831-9005 (941) 477-1312 (813) 534-0300 LEON COUNTY SCHOOL BOARD PUTNAN COUNTY . Att: Byron Williams Att: Willian Phillips . Purchasing Director Purchasing Director' 2757 West.Pensacola Street - P.O. Box 1647 Tallahassee, Florida 32303 = Palatka, FL 32177 (904) 487-7283 (904) 329-0370 MANATEE COUNTY: Att: Rob Cuthbert _ ... Purchasing Director 1112 Manatee Ave.., West Suite 803 Bradenton, FL 32405 _ (813) 749-3041 OKALOOSA, COUNTY'BOCC SCHOOL BOARD OF SARASOTA COUNTY Att: James "Pete" Sumblin Att: Pat Black Purchasing Director Purchasing Director 602-C N. Pearl Street 101 Old Venice Rd. Crestview, FL 32536 Osprey, FL 34229 (904) 689-5960 (813) 486-2183 . 4 266 i MIAMI-DADE COUNTY I* OSCEOLA SCHOOL DISTRICT Att: Donald Miller Purchasing Director 817 Bill Beck Blvd. Kissimmee, FL 34744 (407) 870-4625 PASCO COUNTY, BCC Att: Frank Fortino Purchasing Director. 8919 Government Drive New Port, FL 34654 (813) 847-8194 VOLUSIA COUNTY SCHOOL BOARD Att: Tom Simms - Purchase Director P.O. Box 2118 _ Deland, FL 32721 (904) 255-6475 CITY OF OCALA Att: John Tingue Purchasing Director P.O. Box 1270 Ocala, FL 34478 (352) 351-6700 ORANGE COUNTY Purchasing Department 201 S. Rosalind Avenue Orlando, FL 32802 (407) 836-5635 BID NC06-0/04-OTR-SW ST. JOHNS COUNTY SCHOOL BOARD Att: Don Hurd Purchasing Director 299 Sch000l House Rd. St. Augustine, FL 32095 (904) 826-3312 TAMPA SPORTS AUTHORITY Att: Joseph Haugabrook Purchasing Director 4201 N. Dale Marby HWY. Tampa, FL 33607 (813)673-4300 VOLUSIA COUNTY Att: Kenneth Hayslette Purchase Director 123 W. Indiana Ave., 3rd Floor Deland, FL .32720-4608 . (904) 736-5935 DEPARTMENT OF TRANSPORTATION Att: Doug Smit Contractual Services 3400 West Commercial Blvd. Fort Lauderdale, FL 33309-3421 (954) 777-4477 CITY OF OVIEDO Att: Denise K. Schneider, 400 Alexandria Blvd Oviedo, FL 32765 (407) 977-6058 2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY The products shall be maintained and delivered to the County in excellent condition. If.a product does not meet specifications, it will be returned to the bidder in exchange for suitable merchandise or for full credit at no additional cost to the County. 23 r 00- 266 i MIANII-DADE COUNTY ` BID, N*06-0/04-OTR-SW 2.23 ADDITIONAL NUMBER OF BID ITEMS MAY BE PURCHASED WITHIN THIRTY- SIX (36) MONTHS OF FULFILLMENT OF CONTRACT Although this Bid Solicitation specifies the approximate number of items to be purchased by the County, it is understood and agreed that the County may, after the terms and conditions of this contract have been fulfilled through the delivery and acceptance of the units, Dade .County may purchase additional units from the successful bidder; provided that these additional ,units represent the same manufacturer, model or brand, and price offered by the successful bidder in its bid proposal, and that the vendor will honor the same terms and conditions stipulated in the contract. 2.24 CATALOGS AND PRICE LISTS SHALL BE SUBMITTED WITH BID The bidder shall submit one (1) copy of the current manufacturer's price list(s) and catalog(s) with the bid. Failure to meet this requirement may result in your bid being - rejected. These documents shallbe in effect at the commencement of the contract and. shall remain in effect for the life of the contract; unless price escalations are specifically allowable in accordance with Section 2.7 of this Invitation to Bid. Discounts offered will,- ., --be evaluated against these price lists and catalogs in order to determine the lowest.; responsive, responsible bidder. Upon request, the bidder shall provide additional 'sets.. of the manufacturer's product,f; catalogs and price lists at no cost to the County. _ 2.25 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this bid should be in accordance with all governmental, standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational. Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). Certification of compliance. for all requirements of The National Fire Protection Association (NFPA) latest edition; National Institute for Occupational Safety and Health (NIOSH) latest edition; Occupation Safety and Health Administration (OSHA) latest edition; and Mine Safety and Health Administration (MSHA) latest edition, which refer to open circuit self contained breathing apparatus, shall be provided with the submission of the bid. 2.26. DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER:. The bidder shall be responsible for filing, processing and collecting all damage -claims against the shipper. 24 MIAMI-DADE COUNTY. BID* 6306 -0/04 -OTR -SW 2.27 DEMURRAGE CHARGES WILL NOT BE ALLOWED The County shall not incur separate demurrage charges from bidders who supply containers on an interim basis to the County in conjunction with this bid. Any rental or demurrage costs for such containers that are normally charged by the bidder must be reflected in the unit prices offered by the bidder. 2.28 ENVIRONMENTALLY ACCEPTABLE PACKAGING Effective June 16, 1992, all contracts in excess of ten thousand ($10,000) dollars will be a affected by Resolution Number R738-92 amending Metropolitan Dade County Administrative Order 3-2 (relating to the procurement of goods and services). As a waste management alternative, and as an additional means of reducing the volume and toxicity of waste and by-products entering Florida's solid waste stream, Metropolitan Dade County has instituted the following policy with regard to source reduction. In order to discourage excessive packaging of a product solely for marketing purposes and to encourage packaging for purposes of ensuring durability, re -usability and re cyclability. No goods shall be purchased if the goods constitute less than 90 percent (by volume) of the item being purchased or if the goods contains more than 10,, percent package and packing material (by volume).. !No packaging shall be purchased which is not environmentally acceptable packaging. For purposes of meeting the .requirements of this resolution, "Environmentally Acceptable" shall be defined as; any item that is returnable for reuse or recycling, or which is recyclable. In order to insure compliance with this resolution, bidders shall indicate in the space provided on the bid proposal page, the method to be used for returning packaging materials to the distributor in conjunction with this solicitation .and/or by completing the General Services Certification of Recycled Product Content Form indicating the ability of the materials to be recycled through existing recycling collection programs. Appeals for waiver of these requirements may be made in writing to the County Manager through the Director of Procurement Management. No waiver shall be effective unless approved by a majority vote of the Board of County Commissioners. Proposals failing to provide this information may result in being declared non-responsive; however the Bidder shall be given the opportunity to provide the information during the bid evaluation period. At such time, the Bidder shall be given fifteen (15) calendar days to submit this information. Vendors wishing to obtain a copy of the complete resolution should contact The Office of Vendor Assistance at (305) 375-5289. 25 e %66 i MIAMI -DARE COUNT*, BID J&: 6306 -0/04 -OTR -SW 2.29 INFORMATION SHEETS SHOULD BE SUBMITTED FOR EACH ITEM PROPOSED The Bid Proposal' should be accompanied with two (2) completesets of factory information sheets (specifications, brochures, etc.) for each item proposed by the bidder. Failure to meet this requirement may result in the bid being rejected. Decision of the County as to quality of the product based on submission of the information sheets shall be final. 2.30 LABELS OF EACH PRODUCT BID SHALL BE SUBMITTED WITH. PROPOSAL Since the Bid Proposal Form does not list specific manufacturers and brand names as a standard for product quality, the Bidder shall submit a label indicating the specifications and ingredients for each item bid with its Bid Proposal. Failure to meet this requirement may result in your bid being rejected. 2.31 MANUFACTURER'S CATALOGUES/BROCHURES: The product(s) requested in this bid may be other than the standard product offered by available manufacturers. All supporting documentation submitted by the bidder must meet the required specifications, including, but not limited to standard manufacturer's information sheets, catalogues, and brochures. Where standard- product literature is submitted with the bid and offers information that does not comply with the specifications the bidder must state on their company stationary the differences between their bid specifications. Bids submitted indicating standard product literature without the letter explaining compliance will result in the bid being rejected for not meeting the gpecifications. 2.32 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY: The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, ata minimum, the following information: purchase order number, date of order; a complete listing of items being delivered; and back -order quantities and estimated -delivery of back -orders if applicable. 2.33 PATENTS AND ROYALTIES: The bidder, without exception, shall indemnify and save harmless the County and its employees from liability of any nature or kind, including cost and expenses for or as a result of any copyrighted, patented, or unpatented invention, process, or article 26 00- 266 i MIAMI -DARE COUNT_ 2.34 2.35 BID *6306u0/04-UfR-SW manufactured by the bidder. The bidder has no liability when such claim is solely and exclusively due to the combination, operation or use of any article supplied hereunder with equipment or data not supplied by bidder or is based solely and exclusively upon the County's alteration of the article. The purchaser will provide prompt written notification of a claim of copyright or patent infringement. Further, if such a claim is made or is pending, the Bidder may, at its options and expenses, procure for the purchaser the right to continue use of, replace or modify the article to render it non -infringing. (If none of the alternatives are reasonably available, the County agrees to return the article on request to the contractor and receive reimburse- ment, if any, as may be determined by a court of competent jurisdiction.) If the bidder uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. PRICE LIST(S) SHALL BE FURNISHED WITH BID: The Bidder shall furnish printed price list(s) with its Bid Proposal which provides descriptive literature, technical data and service information, and' percentage discount off list price for items bid. The printed parts list shall include but not be limited to; all parts, components, labor, and a flat rate repair charge or parts and labor rate for electronic parts and replacement. Failure to meet this requirement may result in your bid being declared non-responsive. PRODUCTION INSPECTION BY THE COUNTY: The successful bidder is required to conduct on-site production inspections at times which are mutually convenient to the bidder and the County's officials and shall be performed prior to the final assembly of the equipment in order to evaluate the placement of controls, structural changes and general construction techniques. The bidder shall provide reasonable notice to the County prior to the scheduling of these on-site production inspections. The County reserves the right to require modifications to the equipment if such modifications are necessary in order to bring the equipment into compliance with the bid specifications or the bidder's proposal. 2.36 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON PRICE QUOTES: While the County has listed all major items on the bid solicitation which are utilized by County departments in conjunction with its operations, there may be ancillary items that must be purchased by the County during the term of this contract. Under these circumstances, a County representative will contact the primary vendor to obtain a price quote for the ancillary items. If there are multiple vendors on the contract, the County 27 — i MIAMI -DARE COUNTY BID 6306-0/04-OTR=SW representative may also obtain pnce,quotes from these vendors. The County reserves the right to award these ancillary items to the primary contract vendor, another contract' vendor based on the lowest price quote or to bid the items through a separate solicitation. 2.37 QUANTITY DISCOUNTS: The .bidder is urged to offer additional discounts for one time delivery of large single orders of any assortment of items in the space provided in the Bid Proposal forms. Such discounts will not be considered in the evaluation of the bid. 2.38 RECYCLING COMPLIANCE Metropolitan Dade County has adopted an affirmative procurement program requiring the use of waste reducing, recycled and recyclable products by County departments. The use of such products will reduce the quantity and toxicity of waste generated and will increase the overall demand for recycled and recyclable products. This contract is in' compliance with the County recycling policy by minimizing the volume of items which are discarded and extending their useful life through proper, maintenance, repair and restoration. 2.39 REPAIRS -AND PARTS MANUALS TO BE PROVIDED. The successful Bidder shall supply the County with a minimum of one (1) comprehensive:. repairs and parts manual with the bid and an additional nine (9) after bid is awarded (reference Section 3, Paragraph 3.1.5). The manuals should identify the componentparW and describe the appropriate process for repairing the equipment purchased by the County in conjunction with this bid solicitation. The manuals shall be supplied prior to, or upon, delivery of the, equipment. :Final payment shall be withheld until such time as -.these 'manuals are received by the County. 2.40 RISK OF LOSS The vendor assumes the risk of loss of damage to the County's property during possession by the vendor and until delivery and acceptance to the County. The vendor shallimmediately repair, replace or make good on the loss or damage without ,cost to the County,' whether the loss or damage results from acts, or omissions (negligent or not) of the vendor or a third party. The successful bidder/vendor shall indemnify and save the County harmless from any and all claims, liability, losses and causes of action which may arise out of the fulfillment of the Agreement. The vendor shall pay all claims and losses of any nature whatever m connection therewith, and shall defend all suits; in the name of the County when applicable, and, shall pay all costs and judgments which may issue thereon. 28f!'` t MIAMI -DADS COUNTY BID 0 6306 -0/04 -OTR -SQA' 2.41 REBATES AND SPECIAL PROMOTIONS All rebates and special promotions offered by a manufacturer during the term of the contract shall be passed on by the successful vendor(s) to the County. It shall be the responsibility of the vendor to notify the County of such rebates and/or special promotions during the contract period. Special promotions shall be offered by the vendor(s) to the County provided that the new price charged for the item(s) is lower than would otherwise be available through the contract. It is understood that these may be of limited duration as indicated by the vendor(s). At the end of such promotion, the standard contract price shall prevail. 2.42 SAMPLES OF EACH ITEM BID SHALL BE SUBMITTED Immediately after the opening of the first part of this Bid solicitation (the Pre - Qualification Response Section) all bidders that have submitted this part of the Bid solicitation will Wuotified via fax, or through a telephone call, followed by a mailed written notice, to submit a sample of the SCBA proposed. This sample shall be submitted within five (5) calendar days from said notification. Each individual sample shall be clearly labeled with the bidder's name, bid number, bid title, manufacturer's name and brand name, and style number if applicable. Samples shall be sent to: Lieutenant Joe . Beale, Miami -Dade Fire Rescue, Research and Development Bureau, 6000 S.W. 870, Avenue, Miami, Florida 33173. If : the bidder fails to submit the samples, properly labeled, by the stated deadline, the County shall not consider the bidder's proposal.; All samples shall be returned to the Bidder after the Bid has been awarded. The County reserves the right to perform its own testing procedures or to send any and all samples to the State of Florida's Department of General Services, Division of Purchasing, Bureau of Standards Laboratory or any other certifiable laboratory for analysis. Any costs for testing shall be borne by bidder. On the basis of this testing and analysis, the County shall be sole judge of the acceptability of the sample in conformance with the bid specifications and its decision shall be final. Any sample submitted shall create an express warranty that the whole of the goods and/or services to be provided by the bidder during the contract period shall conform to the sample submitted. The bidder shall be required to provide adequate restitution to the County, in the manner prescribed by the County, if this warranty is violated during the term of the contract. 2.43 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER s The successful bidder(s) shall ensure that adequate stock levels are maintained at its place of business in order to assure the County of prompt delivery. If the delivery terms specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right to cancel the order, purchase the goods elsewhere, and charge the Bidder for any re - procurement costs incurred by the, County. let 29 A -DADECOUNTY6 OUNTY BID 6306 -0/04 -OTR -SW 2.44. TRADE-IN ALLOWANCES It is. hereby understood that the County wishes to trade in existing equipment in exchange for the new equipment specified in this Invitation to Bid. For this, reason, a trade-in allowance shall be quoted by the bidder in order to be considered for bid award. This trade-in affects approximately six hundred (600) low pressure (2216 psi) SCBA units manufactured by Draeger under model # PA -80, twelve hundred (1200) thirty (30) minute "Hoop Wrapped" cylinders and fourteen hundred (1400) face pieces. The equipment may be inspected by contacting Lt. Jorge Perdices at (305) 361-1066 for an appointment: The trade-in equipment 'shall be removed from the County premises at no cost to the County. 2.45 TRAINING COURSES TO BE PROVIDED The successful bidder shall provide an intensive training program to a- minimum of sixteen (16) ' Training Instructors and sixteen (16) maintenance personnel regarding the use of the commodities, equipment or services supplied by the bidder in conjunction with this bid solicitation. The bidder shall bear all costs associated with this training including, but not limited to: registration fees; manuals, texts, or other instructional materials; and transportation and lodging expenses. NOTE: . See Section 3, Technical Specifications, . paragraph 3.9 . and 3.10. for the required training. The Bid Proposal submitted by the bidder shall include detailed outline of the training to be included with the purchase of equipment { 30 MIAMI -DADS COUNTY* '°BID J* 6306 -0/04 -OTR -SW MIAMI -DARE FIRE RESCUE SECTION 3.0 TECHNICAL SPECIFICATIONS STRUCTURAL FIREFIGHTING SELF CONTAINED BREATHING APPARATUS 3.1.0 PURPOSE AND SCOPE ' These specifications are intended to define the minimum features, requirements, and attributes for Structural Firefighting Self -Contained Breathing Apparatus (SOBA) for use by the members of the Miami -Dade Fire Rescue Department. 3.1.1 The purchase made as a result of this Invitation To Bid, shall be for the replacement of existing "Low Pressure" (2216 psi) units with "High Pressure" (4500 PSI), Open Circuit" type "Self Contained Breathing Apparatus" units, including an Integrated Personal Alert Safety System (I -PASS) device, a "duel redundant" low air alarm, carbon -fiber wrapped, forty-five (45) minute and sixty (60) minute duration cylinders, facepiece mounted second stage regulator, and , facepiece with speech diaphragm and fire resistant "net" type - harness. Th6. -X� breathing apparatus system shall also include an electronic module for displaying, ` recording, storing, and retrieving user data, and be capable of displaying ambient temperature while employing a pre-set alarm based on time vs. temperature and an adjustable parameter, high temperature alarm. 3.1.2 It is intended that the Breathing Apparatus system and components purchased as a' result of this ITB shall meet or exceed the requirements of • The National Fire Protection Administration's "Fire Department Occupational Safety and Health Program," (NFPA 1500, latest edition). • The "Standard on Fire Department Self -Contained Breathing Apparatus Program," (NFPA 1404, latest edition). • The "Standard on Open -Circuit Self -Contained Breathing Apparatus for Fire Fighters," (NFPA 1981, latest edition). • "Standard on Personal Alert Safety Systems (PASS) for Fire Fighters" (latest edition, and shall include the modification by tentative Interim Agreement (TIA) Log 466). • National Institute for Occupational Safety and Health (NIOSH) requirements. • Mine Safety and Health Administration (MSHA), Subpart H, 30 CFR, Part 11 requirements. 3.1.3 In addition to the replacement units, the Bids submitted shall also include pricing for additional SCBA units and components after the initial purchase, necessary maintenance equipment, and quantitative and qualitative facepiece fit testing for 31 s MIAMI- DADE COUNTY BID 6306 -0/04 -OTR -SW all Miami -Dade Fire Rescue Department SCBA users on a quarterly basis, when necessary. Scheduling for fit testing shall be coordinated through the Miami - Dade Fire Rescue Haz-Mat training coordinator. . 3.1.4 Bidders shall provide a proposal for pathogen contamination prevention and the Associated costs including individually issuing facepiece's. 3.1.5 One set of user manuals, a repair manual and'a parts manual shall be provided with the Bid Proposal. The successful vendor shall provide an additional nine (9) sets upon delivery of the SCBA's. 3.2.0 DESIGN 3.2.1 The breathing apparatus shall be of a two (2) stage design, constructed with due consideration to the rigorous use and hostile,environments that are experienced in the fire service. All components of the system shall meet or exceed the criteria of the "National Fire Protection Association" standard 1981, latest,edition, and,shall be approved by the National Institute For Occupational Safety and Health" (NIOSH) as a positive pressure only breathing apparatus which is satisfactoryfor use in atmospheres which are immediately dangerous to. life or health.. Certification of compliance shall,be.submitted with the Bid proposal. 3.2.2 In circumstances where the user becomes accidentally immersed in water,. the breathing apparatus shall provide "hands-free" respiratory protection without restriction, to a depth of eight (8) feet for the normally remaining duration'of the air supply, in all positions. ,The Miami -Dade Fire Rescue .Department Marine Services Bureau shall determine acceptable performance of the Breathing Apparatus in this environment and their decision shall be final. 3.2.3 All components of the SCBA shall be' arranged to minimize interference while. maneuvering in.confined spaces and shall be easily removable for routine service and maintenance. The total weight of a. fully charged breathing apparatus shall not exceed twenty-seven (27) pounds. 3.2.4. Any electronic components included in the SCBA unit when inoperable, shall not effect or alter.the function or operationPf the breathing apparatus. 3.3.: BACKPACKIHARNESS ASSEMBLY 3.3.1, The backpack shall be of an orthopedic back contour design for ergonomic efficiency. 3.3.2 All attachment hardware used on the backpack'shall be high grade stainless steel. 06 a 32 i MIAMI -DADS COUNTY* BID * 6306 -0/04 -OTR -SW 3.3.3 The harness assembly shall be constructed of NOMEX/KEVLAR strapping, and heat resistant padding. 3.3.4 Shoulder straps and hip supports shall be heavily padded at the weight bearing areas and shall be easily adjustable and removable for cleaning. 3.3.5 The Backpack/Harness assembly shall be designed for `over the head donning" and shall be easily adjustable for thirty inch (30"), through fifty-four inch (54") chests and thirty -inch (30") through fifty-six inch (56") waists. 3.3.6 The waist belt assembly shall be provided with an easily adjustable quick release buckle. If a "seat belt" type buckle is used, it shall not be compatible with the seat belt buckles used in Miami -Dade County Fire Rescue vehicles. 3.3.7 The harness assembly shall be designed to provide efficient routing of air hoses to the second stage regulator, an over the shoulder mounted pressure gauge, a non- corrosive, ``$eddy Breathing" quick connection, and a non -corrosive "Quick -Fill" connection option. NOTE: Both the second stage supply hose and the system -pressure gauge .hose shall be routed over the left shoulder. 3.3.8 The harness assembly shall not employ the use of "Alligator" type clips to allow for the adjustment of straps. 3.3.9, ' A cylinder -securing strap with a quick release fastening system. shall be provided . which will accommodate thirty (30) minute, forty-five (45) minute, and sixty (60) minute size air cylinders. 3.3.10 Each Backpack/Harness assembly shall be provided with a non -removable identification number to distinguish it from all others. 3.4 _ CYLINDER VALVE AND FIRST STAGE PRESSURE REDUCER 3.4.1 A two inch (2") diameter, to three inch (3.0") diameter hand wheel shall be installed on a CGA 9346 threaded connection between the cylinder and the high- pressure connection. 3.4.2 The.. cylinder valve and high-pressure connection shall be provided protection from external. injury. 3.4.3 The first stage pressure reducer shall be located in a protected location on the breathing apparatus. 3.4.4 A "duel redundant" low air alarm shall be provided, that will alert the user when 25% or less cylinder air pressure remains. f 33 0 % i MIAML-DARE COUNTY* -BID ®:•6306 -0/04 -OTR -SW 3.4.5 An over -pressurization relief valve shall be provided in the first stage assembly to prevent high-pressure air from entering the lower pressure area. 3.4.6 The first stage- pressure reducer shall be designed to deliver air to the user even though it reaches a failure mode. ("Fail Open" design) 3.4:7 A `,water -proof," shock resistant electronic module/gauge shall be mounted on the. left shoulder strap and shall be connected to' the .first stage pressure reducer to indicate cylinder pressure to the user. The electronic module shall be capable of displaying cylinder pressure, breathing rate, time remaining to low pressure alarm based upon breathing rate, a momentary alarm indicating fifty percent (50%) cylinder• pressure, and retrievable storage of time/date stamp for turn on/off and time -run clock. The system pressure gauge shall be attached to the shoulder strap in such a wa as to revent ' it from ettiny +1k it? th alkin p g g m a way w en a user is w g or crawling yet allows for ease of access when desired. NOTE: Bidders unable to deliver the electronics. package or the program functions described with the system upon award of the contract, shall provide a 'delivery proposal with their bid not to exceed two (2) years from date of award of .the contract. Failure to meet the stated deadline shall result in -forfeiture of the Performance Bond and cancellation of the Contract. 3.4.8 The first stage regulator assembly shall supply medium pressure air .to the second stage' regulator and hose assembly for the primary user, and to a "buddy breathing" second stage regulator hose assembly via two identical, inherentlya. r, non -corrosive quick connections. 3.5 PRESSURE CYLINDER and VALVE ASSEMBLE' 3.5.1 The pressure cylinder and valve assembly shall be rated by N.I.O.S.H. as a nominal forty-five (45) minute duration cylinder having a displacement capacity of sixty-five (65) standard cubic feet of air at a pressure of four thousand five hundred (4500) pounds per square inch and shall be, approved for handling and use.by the "United States Department of Transportation. (D.O.T.). 3.5.2 An optional pressure cylinder and valve assembly shall be rated by N.I.O.S.H. as a nominal sixty (60) 'minute duration cylinder having a displacement capacity of eighty seven. (87) standard cubic feet of air at a pressure of four thousand five hundred (4500) pounds per square inch and shall be approved for handling and use by the "United States Department of Transportation." (D.O.T.). 3.5.3 The valve assembly shall be equipped with an over -pressurization safety relief device. { 34 t3' i NIIANU-DARE COUNTY * BID *6306, -0/04 -OTR -SW 3.5.4 The cylinder pressure gauge shall be watertight, accurate to within plus or minus (+/-) five percent (5%) of actual pressure and shall be marked in at least five - hundred (500) psi increments plus a "Full" zone 3.5.5 Air cylinders shall be fully wrapped carbon composite type, weighing not more than ten (10) lbs. for the 45 minute duration cylinder) when fully charged. 3.5.6 The forty-five (45) minute air cylinder external color shall be "CLEAR COAT' and shall be identified with " NIDFR' in three inch (3") block, "White" reflective letters, and have a one inch (1") wide reflective "White" stripe at each end. 3.5.7 The sixty (60) minute cylinder external color shall be "GREEN ,""and' shall be identified with " NIDF V' in three inch (3") block, reflective letters, and have a one inch (I") wide reflective white stripe at each end. 3.5.8 Air cylinders shall bear a date of manufacture not more than six (6) months prior to the date o-Melivery. 3.6 SECOND STAGE -LUNG DEMAND REGULATOR (LDR) 3.6.1 The second stage regulator shall mount to the facepiece with a "quick - connection" which shall be capable of being connected with one hand and cannot be accidentally disconnected. 3.6.2 The second stage regulator shall provide a constant positive, pressure in the facepiece to preclude the entry of external gasses and shall maintain pressures within the performance parameters as prescribed by N.I.O.S.H.. 3.6.3 Air shall be supplied to the second stage regulator through a flexible, non - collapsible hose which can be attached to the `Buddy Breathing quick - connection" as described in paragraph 3.3.7, and shall be easily connected and dis-connected with a gloved hand. 3.6.4 The second stage regulator shall have a stand-by/donning mode which allows the second stage regulator to be mounted to the face piece while the system is charged with air. However, the stand-by or donning mode shall not allow the user to breath ambient air while the facepiece is being wom and the second stage reducer is connected to the facepiece. 3.6.5 When the breathing apparatus is in an operational mode, positive pressure shall be maintained inside the facepiece without any conscious election of the user. 3.6.6 A second stage by-pass feature shall be provided to supply either pulse flow or continuous flow at a minimum flow rate of at least one -hundred (100) liters per minute and shall be easily operated with a gloved hand. 35 MIA. II-DADE COUNTY BID 5306=0/04 -OTR -S W 3.7 FACEPIECE 3.7.1" The facepiece shall be a full coverage type that covers the users nose, mouth and eyes. 3.7.2 The facepiece shall utilize a one piece, scratch resistant, easily replaceable ,lens that is retained in the body molding by stainless steel hardware. 3.7.3. The body molding shall be constructed of a rubber/neoprene composition (EDPM) or Silicon material with excellent heat, chemical and ozone resistant properties as required by the NFPA. 3.7.4 The facepiece shall provide an "air -tight" facepiece-to-face seal on one hundred percent (100%) of Miami -Dade Fire Rescue personnel. 3.7.5 A replaceable speaking diaphragm shall be provided in the facepiece that is capable of facilitating clear verbal communication while the SCBA is being worn. 3.7.6 The speaking diaphragm shall be protected from physical and chemical attack from both inside and outside the facepiece. 3.7.7 Minimum field of vision angles for the facepiece shall be .180 degrees included angle in the horizontal plane and 100 degrees included angle in the vertical plane. - Bidders shall provide exact degrees of angle, horizontal and vertical. 3.7.8 A field replaceable "net" head harness shall be provided to secure the facepiece to the wearers' head. 3.7.9 A replaceable protective shield shall be provided for the facepiece lens to help prevent scratching of the lens. 3.7.10 A removable anti -fogging nose -cup shall be provided. 3.7.11 A neck strap or securing device shall be provided. 3.7.12 The facepiece shall bear a date of manufacture not more than six (6) months prior to the date of delivery. 3.7.13 Each facepiece shall be provided with a non -removable identification_ number to distinguish it from all others. 3.7.14 A durable protective storage bag for each facepiece shall be provided. 36 MIAMI -DADS COUNTY BID I* 6306=0/04 -OTR -S W 3.8 INTEGRATED PASS DEVICE An NFPA 1981, 1997 edition compliant, Integrated Personal Alert Safety System (I -PASS) shall be provided. 3.9 USER TRAINING/TRAIN THE TRAINER 3.9.1 A comprehensive use/user maintenance training program shall be conducted by manufacturer's personnel for sixteen (16) Miami -Dade Fire Rescue Department instructors. -4 3.9.2 3.9.3 Training shall be provided for, but not limited to the following procedures and techniques: A. Daily systems check. O . B. User maintenance and routine use. C. Emergency operations, failures and by-pass. D. Buddy breathing. E. Pathogen Cleaning/Decontamination. . F. Underwater survival. A training video/program shall be developed and produced by the ;manufacturer in conjunction with Miami -Dade Fire Rescue Department Training Bureau, utilizing Miami -Dade Fire Rescue Department personnel, for the training of Miami -Dade Fire Rescue Department SOBA users, shall be provided. The. training shall include but not necessarily limited to the topics identified in 3.9.2 above. Revisions and/or changes to the training video/program shall be made as modifications occur to the SCBA unit or it's components throughout the life of the contract. 3.9.4 Factory/Manufacturer assistance shall be provided to Metro Dade personnel in the development of a video -training program covering the topics identified in 3.9.2 above. 3.10 MAINTENANCE AND REPAIR TRAINING 3.10.1 A Maintenance/Repair Training Program shall be provided by the manufacturer's personnel for sixteen (16) Miami -Dade Fire Rescue service/repair technicians. r '' 37 0® Z6 L] MIAMI-DADE COUNTY BID 6306 -0/04 -OTR -SW 3.10.2 Service/Repair Technicians shall be thoroughly trained on: A. Maintenance procedures. B. Problem recognition. C. Repair methods. D. Complete overhaul techniques*. 3.10.3 Personnel who successfully complete the manufacturers training shall be certified and authorized to effect repairs on the breathing apparatus purchased by Miami - Dade County through this bid selection. 3.10.4 The Miami -Dade Fire Rescue Department shall be certified by the manufacturer as a factory authorized repair facility for the breathing apparatus and shall be provided any and all repair/replacement parts, tools and equipment necessary to complete such repairs. 3.11 TEST EQUIPMENT. TOOLS AND MAINTENANCE 3.11.1 All specialized diagnostic test equipment and tools shall be provided in order to enable the fire department to conduct a program of preventive maintenance,.; timely repair and performance documentation. 3.11.2 Three (3) complete sets of tools shall be provided to effect all repairs 'and. overhauls of the breathing apparatus throughout its anticipated life. Tools and equipment shall be delivered at the same time as the delivery of the SCBA units'.-,,..., 3.11.1 The bidder shall include a proposal r for the County to charge back to the successful bidder 'for time spent for repair, service and maintenance performed by the County for warranty work on the ,equipment purchased through this Bid Solicitation. 3.12 INVENTORY/NLAE'iTAINENCE/DOCUMENTATION SYSTEM SOFTWARE 3.12.1 An IBM compatible, inventory control and maintenance documentation software system shall be provided to: A. Maintain capitol inventory, records. B.. Maintain a repair parts inventory. C. ,Identify individual breathing apparatus and assignment locations. f 38 MLkW-DA.DE COUNTY BID 06306 -0/,04 -OTR -SW D. Document and maintain test, repair, and overhaul. E. Retrieve stored information from electronic module. 3.13 RECEIPT AND AC EPTANCE INTO CAPITOL INVENTORY Receipt, acceptance and "tagging" of the equipment for Capitol Equipment Inventory shall take place prior to distribution and change -out of units in the field. The initial change -out of units in the field (one for one exchange), shall be the responsibility of the successful bidder. Coordination and scheduling of the s change -out shall be accomplished with and through the Miami -Dade Fire Rescue Training Bureau. 3.14 OPTIONAL EQUIPMENT 3.14.1 Voice Amplifier. 3.14.2. Prescription lens spectacle kit that can be permanently attached to the inside of the facepiece lens. 3.14.3 Second stage regulators as specified in Section 3.5, with a five (5) foot section of low-pressure hose to a set of quick connection couplings for use as .supplied air respirators on aerial apparatus. { 39'`i� MIAMI-DADE COUNTY CONTRACT NO. 6306 -0/04 -OTR ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: RECOMMENDATION: Self Contained Breathing Apparatus (SCBA) Fire -Rescue Contract The Department's inventory of SCBA equipment is almost fifteen years old and the Department of Transportation, the regulatory authority for use of this equipment, prohibits the use of air tanks beyond the third testing cycle of fifteen years. It is recommended that award be made to Draeger Safety, Inc., under existing Miami -Dade County Contract No. 6306 -0/04 -OTR, on a contract basis effective through January 30, 2005, subject to further extensions by the County, in an annual amount not to exceed $600,000, for the Department of Fire -Rescue; allocating funds therefore from CIP Project 313304, Account No. 289401.6.85029, funded by the Fire Assessment. VrecJudy S. \/ I tor of Purchasing r �V P4 te Award Under Dade County Contracts0 �`