HomeMy WebLinkAboutR-00-0251J-00-237
3/3/00
RESOLUTION NO.
•
0- 251
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF MITCHELL'S LAWN
MAINTENANCE, UNDER INVITATION FOR BIDS
NO. 99-00-028, FOR THE PROVISION. OF LAWN AND
GROUNDS MAINTENANCE SERVICES AT VARIOUS
POLICE FACILITIES, ON A CONTRACT BASIS FOR
ONE (1) YEAR WITH THE OPTION TO EXTEND FOR
TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A
FIRST YEAR AMOUNT NOT TO EXCEED $15,217, AND
AT A TOTAL ANNUAL AMOUNT NOT TO EXCEED
$14,232 FOR THE SUBSEQUENT YEARS OF THE
CONTRACT; ALLOCATING FUNDS THEREFOR FROM THE
POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE
NO. 001000.290201.6.6340.
WHEREAS, the Department of Police requires lawn and grounds
maintenance service at various.police facilities; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-028 were mailed to fifty-eight (58) potential
providers; and
WHEREAS, four (4) bids were received on January 31, 2000;
and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Mitchell's Lawn Maintenance Corp., be
accepted as the lowest responsive and responsible bid; and
CITY COMMISSION
MEETING OF
MAR 2 3 2000
Resolution o ,
WHEREAS, funds are available from the Police General
Operating Budget, Account Code No. 001000.290201.6.340;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on January 31, 2000, from
Mitchell's Lawn Maintenance Corp., for the provision of lawn and
grounds maintenance services at various police facilities,
pursuant to Invitation for Bids No. 99-00-028, for the Department
of Police, on a contract basis for one (1) year with the option
to extend for two (2) additional one (1) year periods, at a first
year amount not to exceed $15,217, and at a total annual amount
not to exceed $14,232 for the subsequent years of the contract,
is hereby approved, with funds therefor hereby allocated from the
Police General Operating Budget, Account Code
No. 001000.290201.6.340.
Page 2 of 3
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Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 23rd day of March , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Seo. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated /1,rcvided, said legislat pi � now
becomes effective with the elapse (��) dayhe o. Cor;°Em1� ;ion
regarding came, without the May4r exercisin v
ATTEST:
WALTER J. FOEMAN
J. FAman,-City Clerk
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
00—
Page
—Page 3 of 3
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
• CA -4
TO: The Honorable Mayor and Members DATE: MAR 13 2000 FILE:
of the City Commission
SUBJECT : proposed Resolution
FROM: a Warshaw—REFERENCES: Grounds Maintenance Services
City Manager ENCLOSURES: at Police Department's Facilities
Bid No. 99-00-028
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Mitchell's Lawn Maintenance, a Miami -Dade County/Hispanic vendor, located at
15665 S.W. 117'b Avenue, Miami, Florida 33177, for the provision of Grounds Maintenance
Services at Police Department's facilities, for one (1) year with the option to extend for two (2)
additional one (1) year periods, in an amount not to exceed $15,217, for the first year, which
includes initial site clean-up, and subsequent years in an amount not to exceed $14,232.
Funding is available from the Police General Operating Budget, Account Code No.
001000.290201.6.340.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 99-00-028. Fifty-
eight (58) Invitations for Bids were mailed and four (4) responses were received. Mitchell's
Lawn Maintenance, submitted the lowest responsive and responsible bid and is, therefore,
recommended for the award. The Police Department requires maintenance services to maintain
facilities grounds in a clean and sanitary condition.
DHW:WEO: C.JLMar
00'x`
Baptist Hospital
of Miami
January 14, 2000
Mr. Mitchell Igelko
Mitchell's Lawn Maintenance Corp.
15665 SW 117 Avenue
Miami, Florida 33177
Dear Mr. Igelko:
8900 North Kendall Drive
Miami. Florida 33176-2197
Phone: (305) 596-1960
I would like to express my appreciation for the work that you have performed and
continue to perform at Baptist Hospital of Miami.
We have been using your company's services for many years due to your company's
prices being very competitive along with you doing exactly what you say you are going to
do. Your quality has been second to none and if we have ever experienced a problem
you have always "made it right."
I appreciate the way you have prioritized Baptist Hospital's work over the years and are
always able to respond to our needs in a timely manner. It is a pleasure working with a
contractor as cooperative as yourself.
Sincerely,
Jeff ohn
Director, Engineering Services
/sr
An Affiliate of Baptist Health Systems of South Florida
JAN -13-00 13:25 FROM:BANK ATLANTIC
January 13, 2000
Mr. Mitchell Ygelko
Mitchell's Lawn Maintenance Corp.
15665 S. W. 117 Avenue
Miami, Florida 33177
Dear Mitchell:
ID:9540+74130 PAGE 2/:'
P.O. Box 8608
Ft. L.audsrdale, FL 33310-8608
(954) 760-3000
This is to thank you for all of the fine work Mitchell's Lawn Maintenance Corp. has provided to
BankAtlantic both with monthly lawn maintenance and tree trimming services throughout our
branch network.
Your response time to our requests is outstanding and the quality of service exceptional. For
these reasons, BankAtIantic is proud to recommend you to prospective customers and would be
happy to speak with anyone who wishes to call us at 9541917-1213 in this regard.
Sincerely,
Linda L. Culver
Administrative Specialist
Administrative Services
t 00-- 251
FMC
FROM FP'-..-" NO. : 9549615241 Jeri. 14 2000 02:45P,1 P1
HAROLD SQUARE APT./HAMPTON COURT MANOR
5671 WASHINGTON STREET
HOLLYWOOD, FLORIDA 33023
(954) 962-3060
January 14, 2000
-To Whom It May Concern,
It is with pleasure that I highly recommend Mitchell's
Lawn Maintenance Corp. His immediate attention is impressive
to any request o'r concerns one might have. His staff is
reliable and well mannered. It is a gratifing feeling when I
recieve compliments on how clean and trim our property is
kept.
If I can assist you in any further information,please
feel free to contact me at the number above.
0
ncerely,
idra Agud o
r Man ger
0— 251
Item
No. Description
1 Central District
a. Inside the Building Perimeter & Parking Garage
b. Under 1-95 Between NW 4th St. & NW 8th St.
c. "Dust Bowl" and outside perimeter
Total Cost for Central District
2 North District & Perimeter
3 South District & Perimeter
4 David Herring Center & Perimeter
Cost for initial cleaning of the sites:
A. Central District
B. North District
C. South District
D. David Herring Center
TABULATION OF BIDS
GROUNDS MAINTENANCE SERVICES AT VARIOUS POLICE FACILITIES
BID NO. 99-00-028
C & W Lawn Care, Inc.
3869 Nw 157 Street
Opa locka FL 33054
Dade/Black
Monthly Extended
Cost Amount
Mitchell's Lawn Maintenance
15665 SW 117 Avenue
Miami, FL 33177
Dade/Hispanic
Monthly Extended
Cost Amount
Carlos A. Vasquez & Assoc.
567 NE 58 Street
Miami, FL 33137
Local/Hispanic
Monthly Extended
Cost Amount
$ 598.68 Imo $
7,184.16 tyr
$ 225.00 Imo $ 2,700.00 /yr
$ 829.16 Imo $
9,949.92 /yr
$ 598.68 /mo $
7184.16 /yr
$ 110.00 /mo $ 1,320,00 /yr
$ 200.00 /mo $
2,400,00 /yr
$ 598.68 Imo $
7,184.16 /yr
$ 350.00 /mo $ 4,200.00 tyr
$ 200.00 /mo $
2,400.00 tyr
$
21,552,48 /yr
$ 8,220.00 /yr
$
14,749.92 /yr
$ 298.68 /mo $
3,584.16 tyr
$ 210.00 Imo $ 2,520.00 tyr
$ 606.60 /mo $
7,279.20 /yr
$ 298.68 /mo $
3,584.16 /yr
$ 185.00 /mo $ 2,220.00 /yr
$ 498.33 /mo $
5,979.96 /yr
$ 298.68 /mo $
3,584.16 lyr
$ 106.00 /mo $ 1,272.00 tyr
$ 270.83 Imo $
3,249.96 tyr
$ 650.00
$ 530.00
$ 275.00
$ 201.50
$ 180.00
$ 160.00
$ 201.50
$ 180.00
$135.00
$ 201,50
$ 95.00
$ 75.00
*Vendor deemed non-responsive for failure to submit the letters of reference as required by IFB.
**Vendor deemed non-responsive for failure to submit Pricing based on addendum issued.
***Vendor deemed non-responsive for failure to attend Mandatory Pre -Bid Conference and Site Visit.
Radcliffe Maintenance
22175 SW 108th Avenue
Miami, FL 33170
Dade/Black
Monthly Extended
Cost Amount
N
O
N
R
E
S
P
0
N
S
I
V
E
lyr
/yr
/yr
tyr
tyr
/yr
tyr
Delbert's Lawn Service, Inc.
3200 Sw 32 Avenue
Miami, FL 33133--
Local/Non-Minority
Monthly Extended
Cost Amount
$ 1,200,00 Imo $
14,400.00 tyr 1
$ 1,000.00 /mo $
12,000.00 lyr 1
$ 1,600.00 /mo $
19,200.00 /yr
$
45,600.00 /yr
$ 1,200.00 /mo $
14,400.00 /yr
$ 1,000.00 /mo $
12,000.00 /yr I
$ 1,000.00 /mo $ 12,000,0 - yr
$ 700.00
$ 450.00
$ 400.00
$ 450.00
Approval:
Prepared by Maritza Suarez, 2/2/00 Page 1 Department Direc r signe
1 Central District
TABULATION OF BIDS
GROUNDS MAINTENANCE SERVICES AT VARIOUS POLICE FACILITIES
BID NO. 99-00-028
Emely Lawn Service
Tunjos Trading Co., Inc.J.R. Alvarez Land Clearing
tl Edu-Tech, Inca
N-
1240 NW 196 Terr
610 NW 183 Street #7 807 SW 25 Avenue #203
117 Shore Drive West
i.
Miami, FL 33169
Miami, FL 33169 Miami, FL 33135
Miami, FL 33133
t l
Dade/Hispanic
} Dade/Black - Local/Hispanic
Local/Hispanic
/yr I,
N
/yr 1
N
Item
Monthly Extended
Monthly. Extended ( Monthly Extended
Monthly Extended.
No. Description
Cost Amount
iCost Amount Cost Amount
z Cost Amount
1 Central District
Pi
"
E-
�
t
N
N
N-
_
OO
i.
.
"I
O
t l
a. Inside the Building Perimeter&Parking Garage
N
/yr I,
N
/yr 1
N
/yr
b. Under 1-95 Between NW 4th St. & NW 8th St.
-
/yr ,a
-
/yr f
-
/yr� .
c. "Dust Bowl" and outside perimeter
R
/yr
R
/yr ``
R
/yr
E
E
E
Total Cost for Central District
S
/yr
S
lyr
S
/yr
P
l
P
t;
P
O
o
O .
2 North District & Perimeter
N
/yr
N
/yr
N
/yr
3' South District & Perimeter
S
Ix
S
S
I .
/yr`
I
/yr ;
31,
I
/yr
V-
V
?
V
i
4 David Herring Center & Perimeter
E .-
lyr
E
lyr
E
/yr
i=
15
Cost for initial cleaning of the sites:
A. Central District _
r
r,
B North District ;
13
C. South District ij t
. t
D. David Herring Center
-/yr
/yr
/yr
/yr.
/yr
/yr
/yr
Lamenca Corporation
f 6450 SW 25 Street
Miami, FL 33155
t Local/Hispanic
Monthly . Extend -.
Cost Amount
NO
N
I
/ r y
E/yr
/yr
j S
P
/yr,
/yr
V /yr
E l*
*Vendor deemed non-responsive for failure CVendor deemed non-responsive for failure to submit the letters of reference as required by IFB.
'"Vendor deemed non-responsive for failure**Vendor deemed non=responsive for failure to submit Pricing based on addendum issued.
*`Vendor deemed non-responsive for failure**Vendor deemed non-responsive for failure to attend Mandatory Pre -Bid Conference and Site Visit.
Approval:
Prepared by Maritza Suarez, 2/2/00 Page 2 Department DirectorlDesigne
a
BID AWARD RiecoMMRNDATION FORM
t 99-00-028 COMMODITY/SERVICE: Grounds Maintenance._Serpices .at
various Police Facilities
DEPARTMENT / DIVISION: Po 1 icq_
TERM OF CONTRACT: Contract for one year with OTR for two additional one Year periods
NUMBER OF BIDS DISTRIBUTED:
Fifty-eight
(58) NUMBER OF BIDS RECEIVED: Your
(4)
METHOD OF AWARD:
Lowest res22rssive
and responsible bidder fleeting Specifications
RECOMMENDED VENDOR(S):
Mitchell's Lawn Maintenance
STATUS: CONTRACT VALUE:
Dade/Hispanic $15,217.00 (1st year
$14,232.00 (2nd & 3r,
year of
:,tract:
TOTAL:
THE FOLLOWING TO IN COIMPLEM BY USER DlPARTNDNT:
JUSTIFICATION: The Police Department requires maintenance services to`maintain facilities,.
grounds in a clean *ad sanitary condition..
ACCOUNT COOE(S): 001000.290201.6.340 ® ��
OWARTAMW APPROVAL: VJDGOT IMVW APPMAL: PURCN&MG APPROVAL:
u S 9�OC ?dy
ent DlrectOri lute Brennan .
Designgp Interim Director Director
HER FUNDING APPROVALS, IF 4PPLICABLE: TITLE:
00 251
PAGE 2 OF 2
I /I # : S 1 t8 099 .,IRA A lKlog sd NVLS: I I : 0 -L -£ : I KV I K 30 A 1.13 : A2 10S
>_
4
r�
d
0
ACCOUNT COOE(S): 001000.290201.6.340 ® ��
OWARTAMW APPROVAL: VJDGOT IMVW APPMAL: PURCN&MG APPROVAL:
u S 9�OC ?dy
ent DlrectOri lute Brennan .
Designgp Interim Director Director
HER FUNDING APPROVALS, IF 4PPLICABLE: TITLE:
00 251
PAGE 2 OF 2
I /I # : S 1 t8 099 .,IRA A lKlog sd NVLS: I I : 0 -L -£ : I KV I K 30 A 1.13 : A2 10S
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BIDITEM: GROUNDS MAINTENENCE SERVICES AT VARIOUS POLICE FACILITIES
BID NO: 9.9-00-028
DATE BID(S) OPENED: JANUARY 3 1, 2000 TIM E
12:00
BIDDER
EKG
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
MITCHELL'S LAWN MAINT. CORP.
See attachEd
bid
LAMENCA CORPORATION
"
EMELYLAWN SERVICE
"
C. & W. LAWN CARE INC.
J. R. ALVAREZ,_.LAND CLEARING
"
CARLOS A. VASQUEZ & ASSOC., INC.
"
EDU TECH. INC.
"
TUNJOS TRADING CO. INC.
"
RADCLIFFE MAINTENENCE
DELBERT'S LAWN SERV. INC.
"
NO BID
JOSE BAEZ
REPOR BROS.
D
RECIO & ASSOCIATES, INC.
_
R. & R. LANDSCAPE, INC.
REED LANDSCAPING, INC.
„Offers from the venclors 15.stecl hnr,; :=T.,. caro
o-!iIy rte
urs,
&44received ( )envelops 4n behalf of
s
PURCHASING DEPARTMENT
on
(City Department)
SIGN
Deputy City
1i
(Date)
0 .0
CITY OF MIAMI
ly
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500
Pan American Drive, Miami, Fl. 33133 for the following:
BID NO. 99-00-028 GROUNDS MAINTENANCE SERVICES AT VARIOUS POLICE FACILITIES
OPENING DATE: 12:00 P.M. MONDAY, JANUARY 31, 2000
(Deadline for Request of additional information/clarification:
January 24, 2000)
A MANDATORY pre-bid conference will be held at the Miami Police Department, located at 400
NW 2nd Avenue, 3rd floor Trainina Room, Miami, Florida on January 20, 2000, at 9:00 a.m. The
purpose of this conference is to allow potential Proposers an opportunity to present questions to
staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a
representative (s) of the bidder attend in order to qualify to bid.
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department,,444 SW 2nd Avenue, Sixth Floor, Miami, Fl. 33130. Telephone No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE
COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD
PRINT).
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 3488
,>
c,
M
_.
a:
cr)
q C'16 /PC 503 Rev. 12/89j, Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department
0
i City of Miami.
This number must
REQUISITION FOR. ADVERTISEMENT appear in the
advertisement.
INSTRUCTIONS: Please type and attach a coi5v of the adv rtis ment. with- thij reguisition.
1. Department; :
..2.. Division:
POLICE
ADMINISTRATION
3. Account Code:number:
4. Is this a confirmation:
5. Prepared by:.
001000.290201,6.287 .,
❑ Yes ❑ No
L)furdee Rodriguez.
6. Size of advertisement:
7. `Starting date:1
8. Telephone 'number:
.`1/11/00
305-579-6413
9. Number,.of Times this advertisement is to be
10. Type of 'advertisement,
ublishe& ONCE
Legal ❑ Classified ❑ Display
11.• Remarks:
Ground. Maintenance Serfcce for the Police -Departm'ent y
BID.'t; . 99-00-028
12.
Dates) of
Advertisement
Invoice No.
Amount
Publication
MIAMI TIMES g.
�r
MIAMI REVIEW
DIARIO'LAS AMERICAS`
I
r�
c- C_
13.
LJ►.Approved
-
❑ Disapproved
o Department Director/Designee ' Date
Approved for. Payment Date
q C'16 /PC 503 Rev. 12/89j, Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department
0