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HomeMy WebLinkAboutR-00-0215J-00-162 2/25/00 RESOLUTION NO. 00— 5 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF HOMESTEAD CONCRETE & DRAINAGE, INC., FOR THE PROJECT ENTITLED "MUNICIPAL SHOPS RELOCATION OF UTILITIES (SECOND BIDDING) B-5645," IN THE PROPOSED AMOUNT OF $83,090; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 311842, AS APPROPRIATED BY ORDINANCE NOS. 11705, AS AMENDED, AND 11839, THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES, IN THE AMOUNT OF $83,090 FOR THE CONTRACT COSTS AND $11,128 FOR THE PROJECT EXPENSES, FOR TOTAL ESTIMATED COSTS OF $94,218; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID CORPORATION. WHEREAS, pursuant to public notice, Invitations, for Bids for the project "Municipal Shops Relocation Of Utilities (Second Bidding) 13-5645," were mailed to 182 potential bidders; and WHEREAS, three bids were received January 25, 2000; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Homestead Concrete & Drainage, Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, funds in the amount of $94,218, are available for the proposed amount of the contract, project expenses, and incidentals under Project No. 311842, as appropriated by 0'ry COMESSION MEETING OF MAR 0 9 2000 Resolution No. 110- 4a Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the. Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The January 25, 2000 bid of Homestead Concrete & Drainage, Inc., in the proposed amount of $83,090 for the project entitled "Municipal Shops Relocation Of Utilities (Second Bidding) 13-5645," the total proposed bid, based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. Funds for the total estimated project costs of $94,218, are hereby allocated from Project No. 311842, as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances. Total project costs consist of the $83,090 for the contract costs and $11,218 estimated project expenses incurred by the City. Section 4. The City Manager is hereby authorized" to enter into an agreement, in a form acceptable to the City Attorney, with Homestead Concrete & Drainage, Inc., for the �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 3 ( � r • project "Municipal'Shops Relocation Of Utilities (Second Bidding) B-5645," in the amount of $83,090 total bid of the proposal. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor./ PASSED AND ADOPTED this 9th day of March JOE CAROLLO, MAYOR 2000. In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of . this legislation by signing it in the designated placevided, said legl slation no i becomes effective with the elapse of ten (i 0) days fro date of C mrrissicn pion regarding same, without the Mayor exercisin ATTEST: Walthr J. FoAhanXity Clerk WALTER J. FOEMAN CITY C APP VE T ORM AND CORRECTNESS.& i i L DRO VILARELLO C Y ATTORNEY 165:RCL:BSS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 CITY OF MIAMI, FLORIDA 26' INTER -OFFICE MEMORANDUM The Honorable Mayor and Members To : of th ity Commission onald H. Warshaw City Manager FROM: RECOMMENDATION: DATE: FCB 2 4 2000 FILE: B-56< SUBJECT: Resolution Awarding Contract for Municipal Shops Relocation of Utilities, B-5645 (Second Bidding) REFERENCES: ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid of Homestead Concrete & Drainage Inc., a company located in Miami -Dade County and not within the City of Miami, whose principal is Alfredo Cordero, President, for "Municipal Shops Relocation of Utilities (Second Bidding), B-5645", received January 25, 2000 in the amount of $ 83,090.00, Total Bid; authorizing the City Manager to enter into a contract on behalf of the City. No work history with the City of Miami within the past three years. BACKGROUND: Amount of Total Bid: $ 83,090.00 Cost Estimate: $ 74,310.00 % of Cost Estimate: 112% Source of Funds: Ordinance No. 11839, Project No. 311842 Minority Representation: 182 invitations mailed 6 contractors picked up specs (3 Hispanic, 1 Black, 1 Female) 3 contractors submitted bid (2 Hispanic, 0 Black, 1 Female) Public Hearings/Notices: No public hearing/Bid Notice published Discussion: The Department of Public Works has evaluated the .bids received on January 25, 2000, and determined that the lowest responsible and responsive bid, in the amount of $ 83,090.00 is from Homestead Concrete & Drainage Inc., an Hispanic - minority controlled corporation. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, advertising, reppr ction costs, testing, etc. DHV1f1RM/JHJ� 00- 2.,1, Budgetary Impact Analysis 1. Department / �� Division — �es� V" 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: —Ld d 4. Is this item related to revenue? NO: YESes ski .to item #7. (If y P ) 5. Are there sufficient funds in Line Item? YES: Index Code Minor Obj. Code Amount $ NO: Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item Amount needed in the Line Item $ S % Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor ONect/Pro'ect No. From 3(R30I LBO/ 311 gym --s $ isS:tiv To 3 9 9z 3(1';�-fZ $'5SS(b 7. Any additional comments? '?�',Ae,3-C3r %V% t'`C�iP� (" -, �eC7✓ISiY,.nL-rn.. ( P /i_v-�C Ll�...,�L.a.• 91 2$ Od Da FOR DETARTMIENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Department of Management and Budget Dirftetnr/Designee Date �''� Do Verified by: Budget Analyst Date 00-JLQj FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 1 / 26 / 2000 JOB NUMBER: B-5645 PROJECT NAME: MUNICIPAL SHOPS RELOCATION OF UTILITIES (Second Ndding) CIP NUMBER: 311842 LOCATION N.W. 20 STREET AND N.W. 12 AVENUE (GSA SITE) OTHER TYPE: PROJECT MANAGER / EXT. No.: GREG CHAVARRIA x1252 FEDERAL (C.D.B.G.): Q ASSOCIATED DEPARTMENT PUBUC WORKS S.N.P.B. Q ASSESSABLE: Q EMERGENCY: Q RESOLUTION No.: MISSIONER DISTRICT: 1 E BID REQUEST: FORMAL Q INFORMAL Q DESCRIPTION: THE PROPOSED PROJECT CONSISTS OF EXTENDING WATER AND SANITARY SEWER SERVICE TO NINE (9) PROPOSED TRAILERS AT THE G.S.A. SITE, RESURFACING AFFECTED AREAS AND A NEW PICKET FENCE FOR THE PUBLIC WORKS TRAILERS. OF NECESSARY. CONTINUE ON THE SACHq SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ 327.00 (E) OUTSIDE DESIGN $ TESTINGS / SURVEY / PLAT $ (E) P.W. DESIGN & BID DOCUMENTS $ 4,985.00 6 % CONSTRUCTION $ 83,090.00 (BID) CONSTRUCTION ADMINISTRATION $ 5,816.00 7 % OTHER: $ (E) $ (C 13 % (E) - Es'11MATE TOTAL $ 94,218.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 74,310.00 CONTRACTOR'S INFORMATION: CLASS: Q FT -9 F—S-1 NON - MINORITY O TYPE OF WORK: CONCRETE AND DRAINAGE MINORITY 0 QF YEARS OF ESTABLISHMENT: 21 YEARS LICENSE RG -006544/E-881 NAME: HOMESTEAD CONCRETE &,DRAINAGE, INC. TELEPHONE: '(305) 248-9649 ADDRESS: 209 SW 4TH AVENUE CITY, STATE, ZIP: HOMESTEAD, FL 33030 CLASS: J - JOINT P - PRIME S - SUB CONTACT PERSON ALFREDO CORDERO, PRESIDENT MINORITY' B BLACK ►H - HISPANIC F - FEMALE SUB -CONTRACTORS: NAMES: ALL METAL CORP. 181290-9 I COPIES: ASSISTANT DIRECTORS. COST ANALYSIS. FILE. ASSOCIATED DEPT. CIP MANAGER REV. Iotas 00 owA- TABULATION OF BIDS FOR 8-5645 MUNICIPAL SHOPS RELOCATION OF UTILITIES, B-5645 (SECOND BIDDING) l Received by the City Clerk, City -of Mari, Florida at 1040 A.M. on January 23, 2000 Bidder HNSTEM CNIT[ NO WAIN411, NC. METRO EQUIPMENT CORP. EDFM CORP. Address 209 SW 9TH AVENUE 1840 W. 49 ST, STE. 603-2 10021 SW 98 AVE. HOMESTEAD, FLORIDA 33030 HIALEAN, FL 33012 MIAMI, FLORIDA 33176 Locot" In Ow cny of WA NO NIT.YES unmud I rw.a"fer"Co* a utero Wt YES YES YES Nd Borax► Amount B.B. VOUCHER B.B. 5% B.B. VOUCHER Irregulorities K H Nkuwlty owned YES, H YES, H YES, F TOTAL BID1THE TOTAL OF ITEMS 1 THROUGH 13 BASED ON A SIXTY (60) CALENDAR DAY COMPLETION TIME, THE SUM OF $, 83,090 $ 86,975 112,509.20 IRREGULARITIES LEGEND A — NoPower-of-Attorney ACCORDING WITH RESOLUTION No. 86-983, BID BOND VOUCHER WILL B — No Affidavit as to Capital t Surplus of Bondr,g Company NOT BE ACCEPTABLE FOR BID ESTIMATES N EXCESS OF $200,000.00) C —Corrected Extensions THEREFORE, THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT D —Proposal Unsigned or improperly Signed or No Corporate Seal THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IS E —Incomplete Extensions (Mssing Primary Office Location Form) HOMESTEAD CONCRETE & DRAINAGE, INC. IN THE AMOUNT OF $ 83,090 F — Non-responsive bid (Nssing copy of Certificate of Competency) G — Improper ilia Bona FOR THE TOTAL BID. H — Corrected ea BID 99-00-088 I — No First Source Hiring Compliance Statement J — No Nino, ty Compliance Statement 111H pal, V—'• - - - PAGF-i 1 OF 1 B-5645 ,f% dl 6� A M `lY V 4 1 111% BID ITEM: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST F MUNICIPAL SHOPS TRAILERS B-5645 BID NO: 99-00-061 DATE BID(S) OPENED: DECEMBER 23, 1999 IC TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK MAGESCO, INC. $ 29,594.90 B.B. $ 3,750.00 BENSON ELECTRIC, INC. 42,649.00 B.B..5% „Offers from the vendors l=steel herein are the only offers s- received timely as o! Me (-150ire other offers six�i ; lt!—d in to if arty, are here -by rejec ed as lato. ' 3 T �J �received ( z ) envelops on behalf of Pson receiving bid(s) Pul�j�l� wd�t�s on (City Depart5W,�t) (Date) Deputy City CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Walter J. Foeman DATE: December 3, 1999 FILE: B-5645 City Clerk SUBJECT: "MUNICIPAL SHOPS TRAILERS" FROM:TonPrat REFERENCES: Depart t of Public Works ENCLOSURES: I Please note that contractors will submit bids for the following project: "MUNICIPAL SHOPS TRAILERS, B-5645" on Thursday, December 23 d at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Jose Briz a representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. TP/tp Encl. c: John Jackson Yvette Smith Proj ct Manager , File 1 �"3 Z3 BID NO. 99-00-061 ADVERTISEMENT FOR BIDS Sealed bids for "MUNICIPAL SHOPS TRAILERS, B-5645" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 23rd day of December, 1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consists primarily of the furnishing of all labor, materials and equipment for electrical power installation to eight (8) trailers. Bidders will furnish performance and bid bonds in accordance with Resolutions No. 86-983 and No. 87-915. For technical questions regarding plans and specifications, please contact Jose Briz at (305) 416-1209. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency or the State Contractor's Certificate of Registration as issued by Miami -Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Plans and specifications may be obtained at the Department of Public Works, 444 S.W. 2nd Avenue, 81h Floor, Miami, Florida 33130, on or after December 7th, 1999. There will be a $20 deposit required for the first set of specifications. Specs can also be mailed to bidders upon written request to. the Public Works Department including a separate check in the amount of $8. Additional sets may be purchased for a non-refundable fee, of $20. Deposits will be refunded only upon return of one set of specifications to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of contracts to minority vendors, contractors and sub -contractors. Details are contained in bid specifications. All Bidders shall have an Affirmative Action Plan that complies with the intent to ensure equity in employment and the utilization of minority and female -owned business. (Ordinances are contained in bid specifications). Upon request, the bidder shall provide their Affirmative Action Plan to the City. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the.right to waive any informality in any bid, and the City Manager may reject any of all bids, and re-advertise.(B-5645,Req. 05451). Donald H. Warshaw City Manager �ic� of M�nmi • Department of Public, Aorks 444 Mouthwest a" Avenue e 1pkvr Miami. Florida 53130 � b —em a: (304-)0�-�O- ,53bI sc hone &o 8S3 --/&/Q From IVhpna: 6 Vl(O 3 fax 14,4ne: r�r) VOro -S - REMARK nurgent cFor your Review GReply ASAP ®Please Comment 1 A5 r' I ,J Jv- CITY OF MIAMI, FLORIDA INTFR-OFFICE MEMORANDUM Walter J. Foeman DATE December 3, 1999 FILE B-5645 City Clark- SUBJECT: "MUNICIPAL SHOPS TRATLERS" . FROM: Tony Prat RLFE R ENGES Dopurtirigit of Public Works ENCLOSURES: 1 Please note that contractors will submit bids for the following project: "MiJNICIPA,L SHOPS TRAILERS, B-5645" on Thursday, December 23"' at 10:00 A.M. Any bid submitted after the time listed above, will not be. accepted. Please make necessary provisions for this bid opening. The Project Manager, Jose Briz a representative overseeing the project is ;going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in ATiting, prior to aic upuniug date of the bidb. If you have any questions, please: contact one at 416-2131. TPitp Fail. c: John Jackson Yvette Smith Project Manager Filo BID NO.99-00-061 0 ADVERTISEMENT FOR BIDS Sealed bids for "MUNICIPAL SHOPS TRAILERS, 9-5645" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 23' day of December, 1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consists primarily of the furnishing of all labor, materials and equipment for electrical power installation to eight (8) trailers. Bidders will furnish performance and bid bonds In accordance with Resolutions No. 86983 and No. 8T-915. For technical questions regarding plans and specifications, please contact Jose Briz at (305) 416-1209. Prospective' bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board far the class of work to be performed, or the appropriate Certiflcate, of Competency or ilia State Contractor's Certificate of Registration as issued by Miami -Dade County Code, which authorizes tete Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate ofiginals. Plans and specifications may be obtained at the Department of Public Works, 444 S.W. 2nd Avenue, ©" Floor, Miami, Florida 33130, on or after December 7', 1999. There will be a $20 deposit required for the first set of specifications. Specs can also be mailed to bidders upon written request to the Public Works Department Including a separate check in the amount of $8. Additional sets may be purchased for a non-refundable fee of $20. Deposits will be refunded only upon return of ona sat of sperifiratinnr, to this Department of Public. Warks, Unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of contracts to minority vendors, contractors and sub -contractors. Details are contained in bid specifications. All Bidders shall have an Affirmative Action Plan that complies with the intent to ensure equity in employment and the utilization of minority and female -owned business. (Ordinances are contained in bid specifications). Upon request, the bidder shall provide their Affirmative Action Plan to the City. The City of Miami has adopted Ordinance No. 10032, which implements the "f=irst Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission rosorves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re-advertise.(B-5645,Req, 05451), Donald H. Warshaw City Manager C -6 _\ CITY OFA t C�Illtlll 11!(E19Q �/� 0., F V0 ,O From: Please note and see me Please note and return to me For your review and approval Please prepare reply for my signature Please follow through Remarks: (7 ffTaml l-- - i dam//®/99 Pse give me your comments /For your information Immediate action desired Please answer, with copy to me For your signature U r 4/4 Cy/ e • 11"PORTANT ADDENDUM CITY OF MIAMI, FLORIDA DEPARTMENT OF PUBLIC WORKS > � ADDENDUM No. 1 t - o December 8, 1999 r,.lµW -',n BIDDING AND CONTRACT DOCUMENTS FOR = f MUNICIPAL SHOPS TRAILERS C=) (ELECTRICAL) B-5646 ALL BIDDERS ARE HEREBY NOTIFIED AS FOLLOWS: This Addendum is issued to modify the name and number of the project to "Municipal Shops Trailers (Electrical), B-5646". THIS ADDENDUM No. 1 IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENTS AND SHALL BE MADE A PART THEREOF. k- a Z,- e : 2 Jam J. Kay, P.E. Director of Public Works BID NO. 99-00-061 ADVERTISEMENT FOR BIDS Sealed bids for "MUNICIPAL SHOPS TRAILERS (ELECTRICAL), B-5646" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 23'd. day of December, 1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consists primarily of the furnishing of all labor, materials and equipment for electrical power installation to eight (8) trailers. Bidders will furnish performance and bid bonds in accordance with Resolutions No. 86-983 and No. 87-915. For technical questions regarding plans and specifications, please contact Jose Briz at (305) 416-1209. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency or the State Contractor's Certificate of Registration as issued by Miami -Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in plicate originals. Plans and specifications may be obtained at the Department of Public Works, 444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after December 7th, 1999. There will be a $20 deposit required for the first set of specifications. Specs can also be mailed to bidders upon written request to the Public Works Department including a separate check in the amount of $8. Additional sets may be purchased for a non-refundable fee of $20. Deposits will be refunded only upon return of one set of specifications to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of contracts to minority vendors, contractors and sub -contractors. Details are contained in bid specifications. All Bidders shall have an Affirmative Action Plan that complies with the intent to ensure equity in employment and the utilization of minority and female -owned business. (Ordinances are contained in bid specifications). Upon request, the bidder shall provide their Affirmative Action Plan to the City. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re-advertise.(B-5646,Req. 05451). Donald H. Warshaw City Manager