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HomeMy WebLinkAboutR-00-0179J -00-146R 2/17/00 RESOLUTION NO. 00— 7 9 A: RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE FINDING OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR PROPOSALS NO. 98-99-012, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR DEBT COLLECTION SERVICES, WITH THE TOP RANKED FIRM, PENN CREDIT CORPORATION, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR TWO (2) YEARS WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE YEAR PERIODS, FOR THE DEPARTMENT OF FINANCE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH THE SECOND RANKED FIRM, FINANCIAL RECOVERY, INC., AND TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS REVIEW AND CONSIDERATION WITHIN SIXTY (60) DAYS. WHEREAS, Request for Proposals were mailed to fifty-eight (58) firms seeking a broad range of responses from qualified firms for delinquent debt collection services; and WHEREAS, the Evaluation Committee evaluated two proposals received on September 27, 1999, and selected the top ranked proposer, Penn Credit Corporation, as most qualified to provide the required delinquent debt collection services; and WHEREAS, the City Manager accepted the findings of the Evaluation Committee, pursuant to Request for Proposals; (RFP) No. 98-99-012; CITY COMMISSION MEETING O7F FEB 17 2000 Rasolntioa No. 9® 179 WHEREAS, the City Commission has determined that it may be beneficial to engage two firms to provide the City of Miami with delinquent debt collection services; and WHEREAS, the City Commission wishes to authorize the City Manager to negotiate with the second ranked firm, Financial Recovery, Inc., for the provision of delinquent debt collection services and to present the negotiated agreement to the City Commission for its review and consideration within sixty (60) days; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Commission hereby accepts the recommendation of the City Manager to approve the findings of the Evaluation Committee, pursuant to Request for Proposals No. 98-99-012. Section 3. The City Manager is hereby authorizedl� to negotiate and execute an agreement for debt collection services, in a form acceptable to the City Attorney, with the top ranked firm, Penn Credit Corporation, which is fair, competitive and �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 3 O, 0 — reasonable, for two years with the option to extend for three additional one year periods. Section 4. The City Manager is hereby further authorized2l to negotiate an agreement, in a form acceptable to the City Attorney, with the second ranked firm, Financial Recovery, Inc., and to present the negotiated agreement to the City Commission for its review and consideration within sixty (60) days. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 17th day of February 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not Indicate approval of this legislation by signing it in the designated ace provided, said legislati- --iow becomes effective with the elapse of ten (1 ) d from a da of Cc is '.!on regarding same, without the May r exer ' ' v ATTEST: City Clerk WALTER J. FOEMAN, CITY CLERK APPROV AS O FORM CORRECTNESS: l zi Ibid. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 ® — 1 11 9 CITY OF MIAMI CITY ATTORNEY'S OFFICE MEMORANDUM TO: Walter J. Foeman, City Clerk FROM: Alejandro Vilarello, DATE: June 15, 2000 RE: Corrected ScrivenetWError-Resolution No. 00-179, adopted February 17, 2000 (J -00-146R) On May 16, 2000, I transmitted a memorandum to you concerning a Scrivener's Error for Resolution No. 00-179, adopted February, 17, 2000 (attached). However, we have just been notified by the City Manager's Office that Resolution No. 00-179, as corrected, requires further correction, as it incorrectly identifies the name of the second ranked firm throughout the document. The herein attachment, which is a substitute original resolution to replace the document you presently possess as Resolution No. 00-179, has been revised to reflect the second ranked firm as Financial Recovery, Inc. and is identified as J -00-146R. After the correct document has been executed, please forward a copy to Marva L. Wiley, Assistant to the City Manager, and to this office. This memorandum may be attached to Resolution No. 00-179 so that any concern regarding the substitution of said Resolution is clarified. Attachment c: Bertha Henry, Assistant City Manager Marva L. Wiley, Assistant to the City Manager W445:BSS 00- .'�1 U J-00-146 2/17/00 TEO RESOLUTION NO. Jun 1* 00-- 179 12:18 No . 003 P.01 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE FINDING OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR PROPOSALS NO. 98-99-012, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, WITH THE TOP RANKED FIRM, PENN CREDIT CORPORATION, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR TWO (2) YEARS WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE YEAR PERIODS, FOR THE DEPARTMENT OF FINANCE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH THE SECOND RANKED FIRM, FINANCIAL RECOVERY SERVICES, AND TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS REVIEW AND CONSIDERATION WITHIN SIXTY (60) DAYS. WHEREAS, Request for Proposals were mailed to fifty-eight (58) firms seeking a broad range of responses from qualified firms for delinquent debt collection services; and WHEREAS, the Evaluation Committee evaluated two proposals received on September 27, 1999, and selected the top ranked proposer, Penn Credit Corporation, as most qualified to provide the required delinquent debt collection services; and WHEREAS, the City Manager accepted the findings of the Evaluation Committee, pursuant to Request for Proposals; (RFP) No. 98-99-012, CITY C;0VWSSION MEETING OF FEB i700-_ Ro8oludon l9. 17 TE� Jun 1 12:19 No.003 P.02 WHEREAS, the City Commission has determined that it may be beneficial to engage two firms to provide the City of Miami with delinquent debt collection services; and WHEREAS, the City Commission wishes to authorize the City Manager to negotiate with the second ranked firm, Federal Recovery Systeme, for the provision of delinquent debt collection services and to present the negotiated agreement to the City Commission for its review and consideration within sixty (60) days; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2, The City Commission hereby accepts the recommendation of the City Manager .to approve the findings of the Evaluation Committee, pursuant to Request for Proposals No. 98-99-012. Section 3. The City Manager is hereby authorizes to negotiate and execute an agreement, in a farm acceptable to the City Attorney, with the top ranked firm, Penn Credit Corporation, which is fair, competitive and reasonable, for two years with the option to extend for three additional one year periods. L The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 3 C 0 17 TEL Jun 14 0 12:19 No.003 P.03 Section 4, The City Manager is hereby further authorized2l to negotiate an agreement, in a form acceptable to the City Attorney, with the second ranked firm, Pinancial Recovery Services, and to present the negotiated agreement to the City Commission for its review and consideration within sixty (50) days. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.--/ PASSED AND ADOPTED this iji-L day of, MAY 2000. JOE CAROLLO, MAYOR In accordance with Miami Cade Sec. 2-38, ;ince the Mayor did nn, 4 Indicate epprovcl of this legislation by signing it In the designated Waco provldi�d, ;iia Is:�i l�t`.�t, , ;:w becomes effective with the elapse of ten (10) d0from tho t Of C regarding Same, without the Mayoj-oe;cjMna eta . ATTEST, WALTER J. FOEMAN, CITY CLERK APPROVOb AB TO OF ATTORNEY 152:hdb:RCL;BSS V Ibid. SS:t city v If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 00— 179 6 CITY OF MIAMI CITY ATTORNEY'S OFFICE MEMORANDUM TO: Walter J. Foeman, City FROM: Alejandro Vilarello DATE: May 16, 2000/,..40 RE: Corrected Scri (J-00-146) Resolution No. 00-179, adopted February 17, 2000 It has been brought to our attention that the legislation submitted to you as Resolution No. 00-179, adopted February 17, 2000, contains a scrivener's error. The Resolution as presently executed authorized the City Manager to negotiate and execute an agreement for delinquent debt collection services with the first -ranked firm, Penn Credit Corporation, and to negotiate with the second -ranked firm, Florida Recovery Services, should negotiations fail with the first -ranked firm. However, a review of the February 17, 2000 transcript clearly reflects that the City Commission's intent was to authorize more than one firm to provide delinquent debt collection services for the City, subject to successful competitive negotiations. Subsequently, pursuant to adoption of Resolution No. 00-179, the City Manager was authorized to negotiate and execute an agreement with Penn Credit Corporation, and to negotiate with Florida Recovery Services and to present the negotiated agreement to the City Commission for review and consideration within (60) days. The herein attachment, which is a substitute original resolution to replace the document you presently possess as Resolution No. 00-179, has been revised to include the City Commission's motions. After the correct document has been executed, please forward'a copy to this office. This memorandum maybe attached to Resolution No. 00-170 so that any concern-_xeptrding the substitution of said Resolution is clarified. Attachment; =` - C"-'� c: Bertha Henry, Assistant City Manager Marva L. Wiley, Assistant to the City Manager r ip .. W445:13SS _ `'0 arA, . ¢' 9 J-00-146 2/17/00 RESOLUTION NO. d' A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE FINDING OF THE VALUATION COMMITTEE, PURSUANT TO REQUEST FOR PR OSALS NO. 98-99-012, AUTHORIZING THE CITY MAN ER TO NEGOTIATE AND EXECUTE AN AGREE NT, WITH THE TOP RANKED FIRM, PENN CREDIT ORPORATION, IN A FORM ACCEPTABLE TO THE CIT TTORNEY, FOR TWO (2) YEARS WITH THE OPTION TO XTEND FOR THREE (3). ADDITIONAL ONE YEAR PERIO FOR THE DEPARTMENT OF FINANCE; FURTHER AUT RIZING THE CITY MANAGER TO NEGOTIATE AN A EEMENT WITH THE SECOND RANKED FIRM, FINANCIA RECOVERY SERVICES, AND TO PRESENT THE NEGO ATED AGREEMENT TO THE CITY COMMISSION FOR IT REVIEW AND CONSIDERATION WITHIN SIXTY (60) DA WHEREAS, Request for Proposal were mailed to fifty-eight (58) firms seeking a broad range of esponses from qualified firms for delinquent debt collection servi es; and WHEREAS, the Evaluation Committee eval ated two proposals received on September 27, 1999, and selecteN the top ranked proposer, Penn Credit Corporation, as most quali\an to provide the required delinquent debt collection services; WHEREAS, the City Manager accepted the finding of the Evaluation Committee, pursuant to Request for Proposals;\ (RFP) No. 98-99-012; [Note: This substitute original Resolution 00-179 was replaced by a second substitute original Resolution 00-1-79 and forwarded to the City Clerk's Office on this 15th day of June, 2000 per memorandum.fr the City Attorney.1] \ficial the City Commission has determined that it may be engage two firms to providethe City of Miami with bt collection services; and the City Commission wishes to authorize the City negotiate with the second ranked firm, Federal Recovery Syste\Esent r the provision of delinquent debt collection services and the negotiated agreement to the City Commission forreview and consideration within sixty (60) days; NOW, THEREFORE, BE\T RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI., FLORIDA: Section 1. The reci\re and findings contained in the Preamble to this Resolutiohereby adopted by reference thereto and incorporated hes if fully set forth in this Section. Section 2. The City Commis 'on hereby accepts the recommendation of the City Manager to app ove the findings of the Evaluation Committee, pursuant to Req est for Proposals No. 98-99-012. Section 3. The City Manager is hereby\Co l� to negotiate and execute an agreement, in a form ao the City Attorney, with the top ranked firm, Penn Cretion, which is fair, competitive and reasonable, for twh the option to extend for three additional one year periods. �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. [Note: This substitute original Resolution 00-179 was replaced by a second substitute original Resolution 00-179 and forwarded to the City Clerk's Office on this 15th dalya6 Tu ,32000 per " memorandum from the City Attorney.] Section 4. The City Manager is hereby further aut orize&l to negotiate an agreement, in a form acceptable to the ty Attorney, with the second ranked firm, Financial Recovery ervices, and to present the negotiated agreement to the City Commis\ADOPTE s review and consideration within sixty (60) days. SectioResolution shall become effective immediatelyption and signature of the Mayor.3� PASSEDthis 17th - day of February 2000. JOE CAROLLO, MAYOR In accordance with Miami Code So— -35, since the mayor did not indicate approval of this legislation by signing it in the ignated place provided, Wain becomes effective with the elapse of t d F from . the o=00, iltt �,"flregarding same, without the ii�ay0 e i3l�g etch / ATTEST: Y. - WALTER J. FOEMAN, CITY CLERK AR, Ar APPROY,95 PA TO FORM CORRECTNESS:6 ATTORNEY 152:hdb:RCL:BSS City Clerk [Note: This substitute original Resolution 00-179 was replaced by a second substitute original Resolution 00-179 and forwarded to the City Clerk's Office on this 15th day of June,.2000 per memorandum from the City .Zi Ibid. Attorney.!] If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 J 00-146 2/(00 • RESOLUTION NO. 00— A— • A RESOLUTION OF THE MIAMI CITY COMMISSION CCEPTING THE RECOMMENDATION OF THE CITY AGER TO APPROVE THE FINDING OF THE EV UATION COMMITTEE, PURSUANT TO REQUEST FOR PRO SALS NO. 98-99-012, AUTHORIZING THE CITY MANAG TO NEGOTIATE AND EXECUTE AN AGREE T, WITH THE TOP RANKED FIRM, PENN CREDIT RPORATION, IN A FORM ACCEPTABLE TO THE CITY TTORNEY, FOR TWO (2) YEARS WITH THE OPTION TO TEND FOR THREE (3) ADDITIONAL ONE YEAR PERIOD FOR THE DEPARTMENT OF FINANCE; SHOULD NEGOT TIONS FAIL WITH THE TOP RANKED FIRM, THE COM TTEE RECOMMENDS THAT THE CITY MANAGER ISSUE A NEW REQUEST FOR PROPOSALS. WHEREAS, Request for P (58) firms seeking a broad r sats were mailed to fifty-eight of responses from qualified firms for delinquent debt collecti services; and WHEREAS, the Evaluation Committee\ evaluated two proposals received on September 27, 1999, and se\ected the top ranked proposer, Penn Credit Corporation, as mostualified to provide the required delinquent debt collection service ; and WHEREAS, the City Manager accepted the finai.ngs of the Evaluation Committee, pursuant to Request for Propos`Nls; (RFP) No. 98-99-012; [Note: The original Resolution 00-179 was replaced by a substitute Resoultion 10 00-179 and forwarded to the City Cle'rk's Office on this::17>th day of May, 2000,w per memorandum from the City Attorney.]: Resolution no. 00 r�J NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MI*I, FLORIDA: Secti\i1n The recitals and findings contained in the Preamble s Resolution are hereby adopted by reference thereto anrporated herein as if fully set forth in this Section. Section 2. The City Commission hereby accepts the recommendation of the Cit Manager to approve the findings of the Evaluation Committee, pu uant. to Request for Proposals No. 98-99-012. Section 3. The City Mana er is hereby authorizedl� to negotiate and execute an agreement, a form acceptable to the City Attorney, with the top ranked firm, Penn Credit Corporation, which is fair, competitive and reasonable, for two years with the option to extend for three additional one ear periods, should negotiations fail with the top ranked fir the Committee recommends that the City issue a new Request for roposals as the proposal from Financial Recovery, Inc. is unaccepta le. ii The herein authorization is further subject to complian with all requirements that may be imposed by the City Attorney, includ g but not limited to those prescribed by applicable City Charter nd Code provisions. [Note: The original Resolution 00-179 was replaced by a substitute Resolution ,00-179 and forwarded to the City -Clerk's Office on this 17th day of May, 2000, per memorandum from the City Attorney]. Page 2 of 3 �( Sect%n4 . This Resolution shall become effective immediateon its adoption and signature of the Mayor./ PASSED AND ADXPTED this 17th day of FPhruary , 2000. JOE CAROLLO, MAYOR In accordance with Miami de Sec. 2-36, since the Mayor did not indicuts approval of this legislation by signing it ' the designated pl,:,�• Irr ;�r> s -;� e , T. ss nct�a becomes effective with the elap of ten (10) days r i tare dq"t f C:Jir1r"ri,s3 :.�t;Wn regarding same, without the NBavo Prr^icinA),, t ATTEST: WALTER J. FOEMAN CITY CLERK CTNESS:t/ ATTORNEY W4152:hdb:RCL Walter Clerk If the Mayor does not sign this Resolution, it shall become efNective at the end of ten calendar days from the date it was passed and dopted. If the Mayor vetoes this Resolution, it shall become eftective .immediately upon override of the veto by the City Commission. .[Note:. The original Resolution 00-179 was replaced by a substitute Resolution 00-179 and forwarded to the City Clerk's Office on this 17th day of May, 2000, per memorandum from the City Attorney]. Page 3 of 3� CITY OF MIAMI, FLORIDA 14 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: FILE Of theCity ommission SUBJECT: Delinquent Debt Collection Services RFP 98-99-012 FROM: nald H. Warshaw REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission approve the recommendation of Penn Credit Corporation as the top ranked firm for Delinquent Debt Collection Services and authorize the City Manager to enter into negotiations. BACKGROUND: 0 The City initially sought proposals from qualified collections firms on February 26, 1997 to provide Debt Collection Services. On May 5, 1997, the City Manager rejected the eight (8) proposals received to modify the specifications and scope of services. The City subsequently issued a Letter of Interest, No. 96-97-115R, for Debt Collection Services for a variety of accounts on October 22, 1997 pursuant to the Five Year Plan at that time. An Evaluation Committee was created, and the City again received eight (8) proposals. Following evaluation, the Evaluation Committee recommended to the City Manager three (3) firms, in rank order. The City Commission, on September 28, 1998, rejected the recommendation of the City Manager and directed the City to issue a new Request for Proposals for Delinquent Debt Collection Services. Request for Proposals, RFP No. 98-99-012, was issued August 23, 1999. A mandatory Pre - Proposal Conference was held September 10, 1999 where discussions occurred regarding the outstanding City debt at that time, and the work to be performed by the successful Proposal. On September 27, 1999, two (2) proposals were received: Penn Credit Corp. and Financial Recovery, Inc. On January 12, 2000, the Evaluation Committee completed its evaluation process of the two (2) proposals received for the subject services. The Evaluation Committee made thedecision to recommend Penn Credit Corporation as the top ranked proposer for Delinquent Debt Collection Service based on the following: • The Penn Credit Corp. is one of the 40 largest collection agencies in the United States. • The principals collectively have over 44 years of experience in Debt Collection. • The Penn Credit Corp. currently employs a staff of over 360 full time employees. • The Penn Credit Corp. presents the lowest overall price. The Committee did not recommend the second ranked firm, Financial Recovery Inc. Should contract negotiations fail, the Committee recommended the City issue a new Request for Proposal. DHW/B H/PC/mm ®' 179 OP NO. 98-99-012 CONSENSUS TABULATION BY EVALUATION COMMITTEE EVALUATION CRITERIA QUALFICATIONS AND EXPERIENCE: TOTAL 20 POINTS Overall Experience of Proposer Experience of Proposer in working with governmental entities of similar size and population as Miami Value, number, type, revenues generated, and net collection rates of accounts handled ABILITY AND CAPABILITY TO PERFORM: TOTAL 20 POINTS Qualifications of Account Representative assigned to City Qualifications of personnel assigned to handle City's account. Overall size and ability of Proposer to provide services Financial Capability of Proposer APPROACH TO THE SCOPE OF WORK: TOTAL 20 POINTS Proposer's Overall Approach & Methodology to the Work to be performed Suggestions or plan to enhance City's collection efforts Samples of reports to be utilized FEE PROPOSAL: TOTAL 25 POINTS Overall fees for delinquent collection services. Legal costs, if applicable, based on percentage of amount of receivables collected. MINORITY PARTICIPATION: TOTAL 5 POINTS Certified by City as Minority / Female owned Affirmative Action participation based on labor force & key Prof. Staff LOCAL PREFERENCE: TOTAL 10 POINTS City of Miami Miami -Dade County TOTAL AVAILABLE POINTS: 100 POINTS Approved S. arter, ' oto DELINQUENT DE"COLLECTION SERVICES Financial Recovery, Inc. Penn Credit Corp. 80 S.W. 8th St., Ste. 2203 916 S. 14th Street Miami, Fla. 33129-2495 = Harrisburg, Pa. 17104 Local / Hispanic Non Local i Non Minority ** Recommended firm by Evaluation Committee 3 11 912 i•;r 13 15 6 24 3 1 10 5 44 68 Approved by: Director/Designee U ®— 179 MARKOWITZ, DAVIS, RINGEL & TRUSTY, P. A . ATTORNEYS AT LAW January 20, 2000 Donald H. Warshaw, City Manager City of Miami 444 Southwest 2nd Avenue 10'' Floor Miami, Florida 33130 Re: Proposal Data RFP Number: Commodity Code: Commodity Title: Dear Mr. Warshaw: 98-99-012 946-33 Delinquent Debt Collection Services TWO DATRAN CENTER, SUITE 1225 9130 SOUTH DADELAND BOULEVARD MIAMI. FLORIDA 33156-7849 TELEPHONE (305) 670-5000 FAX (305) 670-5011. The purpose of this letter is to recommend Penn Credit Corp., the top ranked firm, to provide the City delinquent debt collection services. The members of the Evaluation Committee were: Candis Trusty, Chairman, Markowitz, Davis, Ringel & Trusty, P.A. ° Neyda Galvez, Assistant Director of Department of Info Technology with the City. ° Orlando Cruz, Vice President and Trust Officer with First Union. Peter Chircut, City of Miami Treasurer. • Willliam Patterson, Assistant Comptroller, Miami -Dade County. On January 12, 2000, the Evaluation Committee convened its final meeting to evaluate the proposals from Financial Resources, Inc. and Penn Credit Corp. in response to the RFP for debt collection services. O- 1fl Donald H. Warshaw, City Manager City of Miami January 20, 2000 Page 2 If the City is unable to negotiate a contract with Penn Credit, the committee recommends that the City issue a new RFP as the proposal from Financial Resources is unacceptable., I am available to answer any questions about the selection process. Your approval to accept the findings of this Evaluation Committee is requested. Very truly yours, ff CANDIS TRUSTY' Chairman of Evaluation. Committee . for RFP for Delinquent Debt Collection Services. CT/imc Approved: Date: Donald H. Warshaw 0 - r MARKOWITZ, - DAMS, RINGEL &TRUSTY, P. A . ITEM: 0 • REQUESTING APPROVAL OF FINDINGS OF EVALUATING COMMITTEE FOR RFP NO. 98-99-012 Delinquent Debt Collection Services DEPARTMENT: Finance TYPE: Accept recommendations for a Term Contract REASON: To provide debt collection services for the City of Miami. RECOMMENDATION: To approve findings of the Evaluation Committee, pursuant to Request for Proposals (RFP) No. 98-99- 012, authorizing the City Manager to negotiate and execute an agreement with the top ranked firm, Penn Credit Corporation, in a form acceptable to the City Attorney, to provide the required delinquent debt collection services, for two (2) years with the option to extend for three (3) additional one year periods, for the Department of Finance; should negotiations fail with the top ranked firm, the committee recommends that the City Manager issue a new RFP, as the proposal from Financial Recovery, Inc. is unacceptable. r fCeireclor" ch sing 1 IQ 4 0(-) D �O- X79 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Wifredo Gort, Vice Chair DATE February 17, 2000 City Commission SUBJECT : Debt Collection RFP ._ ---ism - FRO",: Donald H. Warshaw REFERENCES City Manager ENCLOSURES: Attached is a letter from the chair of the Evaluation. Committee, Ms. Candis Trusty, regarding the committee's recommendation for debt collection services. While local preference points were factored into the proposal submitted by Financial Recovery Inc., they were not sufficient to, overcome other elements of their proposal, namely their cost. At this time, I continue to support the recommendation of the evaluation committee. If you have any additional questions, please feel free to contact me. C: Candis Trusty, Chair, Evaluation Committee Scott Simpson, Interim Director, Finance Department FILE : 179 0 MARKOWITZ, DAVIS, RINGEL & TRUSTY, P.A. ATTORNEYS AT LAW February 16, 2000 Donald H. Warshaw, City Manager City of Miami 444 Southwest 2" Avenue 10" Floor Miami, Florida 33130 Re: RFP No. 98-99-012 Delinquent Debt Collection Services Dear Mr. Warshaw: TWO DATRAN CENTER, SUITE 1225 9130 SOUTH DADELAND BOULEVARD MIAMI. FLORIDA 33156-7849 TELEPHONE (305) 670-5000 FAX (305) 670-5011 As the chairman of the selection committee for the debt collector, I was asked to respond to Financial Recovery Inc.'s ("FRP') February 3, 2000 letter. FRI asks the City to award the contract to two companies. It is not in the City's best interest to accept that proposal. The RFP for delinquent debt collection services establishes the parameters for the award of the contract. Under RFP 98-99-012, the City can only award the contract to one company. Hiring two debt collectors requires the issuance of a new RFP. FRI urges additional consideration due to local preference. The selection committee evaluated the proposals based on a number of factors. Local preference was one of the factors considered in ranking the proposals. Cost and municipal collection experience were only two of the factors that tipped the scales in favor of the highest ranking firm over FRI. Contrary to FRI's assertion, there is definitely a down side to the City hiring two debt collectors. The negatives to the City include: FRI's fees are higher than the top rated business. Consequently, the City would receive less from any account FRI recovers than from the top rated business. To award the contract to two companies requires the City to start all over again with a new RFP for a debt collector. Aging of accounts receivable relates to their collectability. The Donald H. Warshaw, City Manager City of Miami February 16, 2000 Page 2 older the account, the less collectible it is. Another RFP would further delay the placement of the accounts for collection. The City will lose money by this delay. Based on the foregoing, the City should decline FRI's request to award the contract for delinquent debt collection services to two companies. Very truly yours, CANDIS TRUSTY Chairman of Evaluation Committee for RFP for Delinquent Debt Collection Services CT/imc G:\Users\Candy\CityofMiami\L-Warshaw MARKOV=, DAVIS, RINGEL & TRUSTY, P.A. it CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 110. The Honorable Wifredo Gort, Vice Chair DATE: February 17, 2000 City Commission SUBJECT: Debt Collection RFP 1 �IYm1iQ®De9�14n GS4'F�:@4 � ILLS Lae FROM : Donald H. Warshaw REFERENCES: City Manager ENCLOSURES: Attached is a letter from the chair of the Evaluation Committee, Ms. Candis Trusty, regarding the committee's recommendation for debt collection services. While local preference points were factored into the proposal submitted by Financial Recovery Inc., . they were not sufficient to overcome other elements of their proposal, namely their cost. At this time, I continue to support the recommendation of the evaluation committee. If you have any additional questions, please feel free to contact me. C: Candis Trusty, Chair, Evaluation Committee Scott Simpson, Interim Director, Finance Department FILE : ID'.5!�T -R a,, Submitted into the public record in connection with item _L-A— on -- as Walter Foeman 0 _ 79 , .�,� ,Jv r_.. __ City Clerk MARKOWITZ, DAVIS, RINGEL & TRUSTY,. PA. ATTORNEYS AT LAW February 16, 2000 Donald H. Warshaw, City Manager City of Miami 444 Southwest 2nd Avenue. 10`h Floor Miami, Florida 33130, Re: RFP No. 98-99-012 Delinquent Debt Collection Services Dear Mr. Warshaw: TWO DATRAN CENTER, SUITE 1225 9130 SOUTH DADELAND BOULEVARD MIAMI. FLORIDA 33156-7849 TELEPHONE (305) 670-5000 FAX (305) 670-5011 As the chairman ofthe selection committee for the debt collector, I was asked to respond to Financial Recovery. Inc.'s ("FRI") February 3, 2000 letter. FRI asks the City to award the contract to two companies. It is not in the City's best interest to accept that proposal. The RFP for delinquent debt collection services establishes the parameters for the award of the contract. Under RFP 98-99-012, the City can only award the contract to one company. Hiring two debt collectors requires the issuance of a new RFP. FRI urges additional consideration due to local preference. The selection committee evaluated the proposals based on a number of factors. Local preference was one of the factors considered in ranking the proposals. Cost and municipal collection experience were only two of the factors that tipped the scales in favor of the highest ranking firm over FRI. Contrary to FRI's assertion, there is definitely a down side to the City hiring two debt collectors. The negatives to the City include: • FRI's fees are higher than the top rated business. Consequently, the City would receive less from any account FRI recovers'than from the top rated business. • . To award the contract to two companies requires the City to start all over again with a new RFP for a debt collector. Aging of accounts receivable relates to their collectability. The Submitted into the public record in connection with 00— 7 zy item IL-4 On - 1 '7 -Gd Walter Foeman City Clerk Donald H. Warshaw, City Manager City of Miami February 16, 2000 Page 2 older the account, the less collectible it is. Another RFP would further delay the placement of the accounts for collection. The City will lose money by this delay. Based on the foregoing, the City should decline FRI's request to award the contract for delinquent debt collection services to two companies. Very truly yours, It CANDIS TRUSTY Chairman of Evaluation Committee for RFP for Delinquent Debt Collection Services CTlimc G:\Users\Candy\CityofMiami\L-Warshaw Submitted into the public record in connection with item on Falter Foeman CihA Clerif MARKOWITZ, DAVIS, RINGEL & TRUSTY, P.A.