HomeMy WebLinkAboutR-00-0177D
J-00-123
2/7/00
RESOLUTION NO. 0 177
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A FOUR FIFTHS (4/STxs) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS,
AND APPROVING THE PURCHASE OF DRY STORAGE
RACKS/TIMBERS FOR THE MARINE STADIUM MARINA
FROM A & B HARDWARE AND LUMBER COMPANY, IN
THE AMOUNT OF $23,583.30, FOR THE DEPARTMENT
OF CONFERENCES, CONVENTIONS AND PUBLIC
FACILITIES; ALLOCATING FUNDS THEREFOR FROM
CAPITAL IMPROVEMENT PROJECT NO. 326008, INDEX
NO. 359301 AS APPROPRIATED BY ORDINANCE
NOS. 11705, AS AMENDED, AND 11839, THE ANNUAL
APPROPRIATIONS AND CAPITAL IMPROVEMENT
PROJECTS ORDINANCES.
WHEREAS, the Department of Conferences, Conventions and
Public Facilities. has initiated storage rack and dock
construction projects at the Miami Marine Stadium facility; and
WHEREAS, the metal racks and wooden timbers are more than
fifteen years old and deteriorated causing hazardous conditions;
and
WHEREAS, the immediate procurement of dry storage
racks/timbers is essential to avoid the possibility of structural
failure of the racks at the Marina and to ensure the safety and
well being of the general public; and
CITY COMMISSION
MEETING OF,
FEB" 17 2000
Resolution NO.
177
�r
WHEREAS, the Department of Conferences, Conventions and
Public Facilities solicited quotes from three local providers of
these products; and
WHEREAS, A & B Hardware and Lumber Company, the lowest
bidder, currently has the Citywide contract for lumber; and
WHEREAS, the City Manager made a written finding that an
emergency existed and authorized the purchase of dry storage
racks/timbers from A & B Hardware and Lumber Company; and
WHEREAS, funds are available in the amount of $23,583.30
from the Capital Improvement Project No. 326008, Index No. 359301
as appropriated by Ordinance Nos. 11705, as amended, and 11839,
the Annual Appropriations and Capital Improvement Projects
Ordinances;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four_ fifths (4/5Ih,) - affirmative, vote of
the members of the City Commission, the City Manager's finding of
an emergency, waiving the requirements for competitive sealed
bids, and approving the purchase of dry storage rack/dock timbers
at the Marine Stadium Marina from A & B Hardware and Lumber
Company, in the amount of $23,583.30, is hereby ratified,
approved and confirmed, with funds therefor hereby allocated from
Capital Improvement Project No. 326008, Index No. 359301 as
Page 2 of 3
appropriated by Ordinance No's. 11705, as amended, and 11839, the
Annual Appropriations and Capital Improvement Projects
Ordinances.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 17th day of February 1 2000.
JOE-CAROLLO, MAYOR
in accordance with Miami Code See. 2-33t, sinco- the M;.,,ynx d;,d not indlcWm approval of
this legislation by signing it in the designiatevcj piaco iirovided, saidi [r -Ore.;, iat7,,-,, r over
'
becomes effective with the elapse of ten (10) da"'t s from thg, al's of ,mission . on
regarding same, without the MayoqxercisA
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROIZASI/O ;A AND CORRECTNESS :tl-
W4lZ2:hdb:RCL
oeman, City Clerk
If the mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 T7`7
00-
CITY OF MIAMI, FLORIDA 12
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor
and Memb f the City Commission
FROM: Donald H. Warshaw
City Manager
DATE: FILE
SUBJECT: Resolution Approving Emergency
Purchase of Dry Storage Rack/Dock
Timbers at Marine Stadium Marina
REFERENCES:
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution approving
the emergency purchase of dry storage racks/timbers from the lowest bidder, A&B Hardware and
Lumber Co., for the Marine Stadium Marina. Funds have been allocated in the amount of
$23,583.30 from the CIP Project No. 326008, Index 359301 as appropriated by FY 98-99 Capital
Improvement Ordinance No. 11705, as amended.
BACKGROUND
The Department of Conferences, Conventions and Public Facilities has initiated dock construction
projects at the Marine Stadium Marina to alleviate unsafe conditions caused by the severe
deterioration of the vessel storage racks/timbers. The immediate procurement of these dry storage
rack/dock timbers is essential to complete the project, to avoid any possible structural failure of the
existing dry storage racks/timbers, and to ensure the safety of the marina customers and the general
public.
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DHWWI/CPA/yp
7
TO Donald H. Warshaw
City Manager
CITY OF MIAMI, FLORIDA,..i,:,G�{RS OFFICE
INTER -OFFICE MEMORANDUM 59 SEP -S AM 9: 05
DATE : September 3, 1999 FILE :
SUBJECT :
FROM : Christina P. Abrams, Director REFERENCES
Conferences, Conventions & Public Facilities
ENCLOSURES:
Authorization For Emergency .
Purchase At Marine Stadium Marina
This memorandum serves to request your approval to purchase on an emergency basis Dry
Storage Rack / Dock Timbers for Marine Stadium Marina. The total cost of this purchase
is $23,583.30.
There is an immediate need to replace the existing storage racks / timbers to ensure the
safety and welfare of the public and the .vessels entrusted into the City's care. The
existing metal racks and wooden timbers are more than fifteen years old and have
deteriorated to an unsafe condition.
The City Commission approved C.I.P. Project No. 326008 to replace the Dry Storage
Racks at Marine Stadium Marina. Work is slated to begin on or about September 14,
1999, and the project is scheduled to be completed in three weeks time. A crucial
component of the rack construction project is the installation of wooden timbers in each of
the storage berths. A provision of our contract with the contractor requires the City have
the rack timbers on site when construction begins so that they may be installed by the
construction company.
This Department solicited bids for lumber from three local vendors, who provided the
quotes listed below (and attached to this memorandum):
1. A&B Hardware and Lumber Co. $23,583.30
2. Ace Hardware Shell Lumber $28,125.89
3. Florida Lumber Co. $29,725.66
The lowest responsive and responsible bidder, A&B Hardware and Lumber Co., is a
local vendor that currently holds the Citywide contract for lumber.
Verification for funding for this purchase was obtained from C.I.P. and the Budget
Department on August 26, 1999 and is attached. Kindly, indicate your approval by
signing the attachment.
Verification of Available Funding in C.I.P. Project No. 326008:
(Approved) (Disapproved)
Luie L. Brennan, Interim Director
Department of Management and Budget
Date y7 9�j
(Approved . (Disapproved)
Pilfir Saenz-Butler, C.I.P. Administrator
Department of Management and Budget
Date 5��27�p9
Approv mmmmmmft (Disapproved)
haw, City Manager Donald H. Warshaw, City Manager .
Date
CONTRACT REVIEW AND ANALYSIS FORM
Directions: Please Attach supporting documents. All sections must be completed, excluding "CRC Comment/
DATE: August 26, 1999
DEPARTMENT/DIVISION: Public Facilities / Marine Stadium ?Karina
CONTACT PERSON/CONTACT NUMBER:_ GrPi hen N Rngnar (3051 579-6955
CONTRACTING ENTITY:
RESOLUTION NUMBER. BID/PROJECT NUMBER C . I . P Pro i ec t No. 3
rif7 AP41 mar Fl
BUDGETAR INFORMATION: Are un u gete ? YES„X_ NO I yes,
TOTAL DOLLAR AMOUNT: $23,583.30 X_ EXPENSE `REVENUE
SOURCE OF FUNDS: _C.._IP , ACCOUNT COD E(S)'4 5 9 3 01 '496Q0.9 _ 6 830
If grant funded, is chert a City match requirement? YES_ NO_ AMOUNT:
Are matching funds Budgeted? YES— NO Account Code(s): Z ,
pna ure
RMS OF CONTRACT:.
Effective Date:
Escalating Clause, if any:
Contract Period (s):
Penalties, (if any), for termination:
Payment terms -
If grant funded, list restrictions/requirements, if applicable:
SUM.MAR CRIPTION OF CONTRACT OR AGkEEMENT
Is this an extension? YES_ NO Reason for Extension:
If YES, actual expenditures in previous contract Year $
Summary/Description of Contract or Agreement:
(include vhr it is needed, eonaeTM=0 if not autl+oAxed or appro-ed and time constrainu. if any.)
To purchase timbers for Storage Rack / no _k CnnG r icti on PrnjPntza—
_rf HOD OF PURCHASE If app ica e
_Telephone quotes Formal Bid/PropoW (Lncludc bid tabulatioa/ptoposal r-juld )
Written quotes !_Single Purchase
_Negotiated Purchase _Short -Term Coatract
_Sole Source (include doeumeautioa) +Term of Coatraa
Bid Waiver (include documentation) �Leue (Type: )
PREVIOUS AWARDS OF BIDS (iF AaPUCABLE) CRC COMMENTS:
From moss recent. 1)
3)
Approval to use CIP Funds: Date:
Donald S. Warshaw, City Manager
Approval: roVa� 9 �o qq
Finan ill Oversight Board 60— 177