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HomeMy WebLinkAboutR-00-0162• J-00-130 2/7/00 RESOLUTION NO. C A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF MAGESCO, INC., FOR THE PROJECT ENTITLED "JUAN PABLO DUARTE SECURITY LIGHTS (SHELTERS), B-6331" IN THE PROPOSED AMOUNT OF $19,133; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 331309, AS APPROPRIATED. BY ORDINANCE NOS. 11705, AS AMENDED, AND 11839, THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT .PROJECTS ("CIP") ORDINANCES, IN THE AMOUNT OF $19,133 THE CONTRACT COST AND $3,296 EXPENSES, TOTAL ESTIMATED COST OF $22,429; CIP PROJECT NO. 331309; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID CORPORATION. WHEREAS, pursuant to public notice Invitation for Bids for the project entitled, "Juan Pablo Duarte Security Lights (Shelters), 3-6331" were mailed to 21 potential bidders;.and WHEREAS, two sealed bids were received December 9, 1999; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from MAGESCO, INC. be accepted as the lowest responsible and responsive -bid; and WHEREAS, funds are available as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances for the proposed amount of the contract, project expenses, and incidentals under Project No. 331309; CITY COMBUSSION MEETING OF, FED 1 7 2000 Resolution No. L-1 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The December 9, 1999, bid .of MAGESCO, INC., in the proposed amount of $19,133, for the project entitled "Juan Pablo Duarte Security Lights (Shelters), 13-6331," the total proposed bid based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. The total estimated project cost of $22,429 is therefor hereby allocated from Capital Improvement Project No. 331309, as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances. Said total project cost consists of the $19,133 contract cost plus $3,296 estimated expenses for the City. Section 4. The City Manager is hereby authorizedl� to execute an agreement, in a form acceptable to the City Attorney, with MAGESCO, INC., for "Juan Pablo Duarte Security Lights �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not 'limited to those prescribed by applicable City Charter and Code provisions. �'y A � tl .Page 2 of 3 — -1 W 0 (Shelters) , B-6331," in the amount of $19,133, total bid of the proposal. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED this 17th day of February 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the. Mayor did not indicate approval of this legislation by signing it in the designated piace provided, said legislation now becomes effective with the elapsp oL.ticln (10) da rom the date of Com * en ��.-cVon regarding same, without the Ma r exerci g t TOVi ATTEST: Iter eman, City Clerk WALTER J. FOEMAN CITY CLERK AND CORRECTNESS:t/ ATTORNEY f W4138:hdb:RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this.Resolution, it shall become effective immediately upon override of the veto by the City Commission. U Page 3 of 3 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and TO: Members of the City Commission DATE SUBJECT: IZ$.;�arshaw FROM: City Manager REFERENCES: ENCLOSURES: RECOMMENDATION CAM2 FCB 8 2000 FILE: RESOLUTION awarding contract for Juan Pablo Duarte Park Security Lights (Shelters) B-6331 It is respectfully recommended that the City Commission adopt the attached Resolution accepting the low bid of MAGESCO, INC., whose principal is Marc A. Gauthier, President, a company located at 7010 NE 4 Court in the City of Miami, Florida, for the project entitled JUAN PABLO DUARTE PARK SECURITY LIGHTS (SHELTERS), B-6331, received on December 9, 1999, in the amount of $19,133.00 total bid, authorizing the City Manager to enter I into a contract on behalf of the City. BACKGROUND Previous work with City: Kennedy Park, 1999 MRC Parking Garage, 1999 Amount of Bid: $19,133.00 % of Cost Estimate: Cost Estimate: $37,400.00 Source of Funds: Project 331309, Ordinance 11748 Minority Representation: 21 invitations mailed 3 contractors picked up plans and specs 1 Hispanic, 1 Black, 0 Female 2 contractors submitted bids 1 Hispanic, 1 Black, 0 Female Public hearings/Notices: No public hearing/Bid Notice published. Assessable Project: No 52 Discussion: The Department of Public Works has evaluated the bids received on December 9, 1999, and determined that the lowest responsible and responsive bid, in the amount of $19,133.00, is fro MAGESCO, INC., A Black minority controlled corporation. Funds are available to cover the contract cost and for such incidental items as postage, blueprinting, advertising and reprod\\ ti costs. DHW/RtaJl/JHJ/mm DuarteSecLights(shelters)B6331-MEMO u o 0 Gun Is ei n r Budgetary Impact Analysis 1. Department S Division 2. Agenda Item # (if available) 3. Title and brief descri 4. 5. 3313�a 6 7 E:3 of le ' ation or attach c 2..a�i ution: Is this item related to revenue? NO:y YES (If yes, skip.to item #7.) Are themsufficient funds in Line Item? Iq;2L YES: _/ Index Code '31193 0 5 Minor Obj. Code 961) Amount $ 3C;''50 NO: _ Complete the following questions: Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ To $ Any additional comments? ue�o e�S ai e2 ,vi a1uCz . Approved by: FOR DFRARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of Mand ement and Budget D'ector esignee Date i V Budget Analyst Date FORMAL BID JUAN PABLO DUARTE SECURITY LIGHTS (SHELTERS) Project Number: B-6331 CIP Number: 331309 Project Manager: JOSE A. BRIZ Date: 12 / 9 / 1999 Person who received the bids: CITY CLERK Received at: CITY CLERK'S OFFICE Construction Estimate = $ 37,4000.00 Time: 10: 30 a.m. BIDDER MAGESCO, INC BENNETTELECTRIC SERVICE CO. EDFM CORPORATION ADDRESS 7010 NE 4TIL COURT MIAMLFLORIDA 33138 6900 NE 4Ili. COURT MIAMI FL. 33138 10021 SW 98 th. AVE. MIAMI FL. 33176 BID BOND AMOUNT 5% BID BOND 5%BIDBOND BID BOND VOUCHER IRREGULARITIES MINORITY OWNED YES NO YES ITEM No. DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL I FOR THE PURCHASE. & INSTALLATION OFNEW MAIN NEW TRENCH, CONDUITS, WIRES ETC. - $ 3,875,00 $15,082.00 $ 6,380.00 2 FOR THE PURCHASE AND INSTALLATION OF NEW ELECTRICAL DISTRIBUTION PANEL "1" T. CLOCK ETC. $ 1,468.00 $ 975.00 $ 5,220,00 3 THE PURCHASE & INSTALLATION OF 3 CEILING FANS. $ 1,944.00 $ 1,535.00 $ 3,596.00 4 THE PURCHASE & INSTALLATION OF 12 FLUORESCENT FIXTURES, 8 RECEPTACLES ETC. $ 6,942.00 $ 2,413.00 $ 4,930.00 5 PURCHASE & INSTALLATION OF A NEW METER CAN AND MAIN DISCONNECT $ 1,060,00 $ 1,275.00 $12,500.00 6 PURCHASE & INSTALLATION OF CONDUITS & WIRES $1,844.00 $2,085.00 $ 6,960.00 7 PROVISION FOR SPECIAL ITEMS $ 2,000.00 $ 2,000,00 $2,000.00 BASE BID TOTAL $ 19,133.00 $25,365.00 $41,586.00 IRREGULARITIES LEGEND 1T HAS BEEN DETERMINED 13Y THE DEPARTMENT of,. PUBLIC WORKS TI IAT TI IE A -- No Power - of - Attorney LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM MAGESCO.INC. B -- No Affidavit as to Capital & Surplus of Bonding Company FOR THE TOTAL AMOUNT OF $19,133.00 C -- Corrected Extensions D -- Proposal Unsigned or Improperly Signed or no Corporate Seal E -- Incomplete Extensions If the above contractor is not the lowest bidder explain: F -- Non -responsive bid G -- Improper Bid Bond H -- No Certificate of Competency Number 1 -- No First Source Hiring Compliance Slatement q J -- No Minority Compliance Statement K -- No Duplicate Bid Proposal L -• Non -responsible bid SHEET I OF I • • FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 1 / 7 / 2,000 JOB NUMBER: B-6331 PROJECT NAME: JUAN PABLO DUARTE SECURITY LIGHTS ( SHELTERS) CIP NUMBER: 331309 LOCATION: 28 STREET NW AND 17 AVENUE PROJECT MANAGER / EXT. No.: JOSE A. BRIZ / 416-1209 OTHER TYPE: FEDERAL (C.D.B.G.): ASSOCIATED DEPARTMENT: PARK AND RECREATION DEPARTMENT S.N.P.B. ASSESSABLE: 0 EMERGENCY: COMMISSIONER DISTRICT: 1 BID REQUEST: FORMAL 0 INFORMAL RESOLUTION No.: DESCRIPTION: The Project consist in the purchase and installation of Security light fixtures. (IF NECESSARY, CONTINUE ON THE BACK) SCOPE OF SERVICES: PUBLIC WORKS COST OUTSIDE COST (% OF CONST. COST) ADVERTISING $ 1,000.00 (A) OUTSIDE DESIGN $ (A) TESTINGS / SURVEY / PLAT $ (E) $ (E) P.W. DESIGN & BID DOCUMENTS $ 1,339.00 7 % CONSTRUCTION $ 19,133.00 (BID) CONSTRUCTION ADMINISTRATION $ $ 957.00 5 % OTHER: $ (E) $ (E) (A) - ACTUAL AMT. 12 % (E) - ESTIMATE TOTAL $ 22,429.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 37,400.00 CONTRACTOR'S INFORMATION: CLASS: =J m 0 NON - MINORITY TYPE OF WORK: Electric MINORITY © 0 0 YEARS OF ESTABLISHMENT: 9 years LICENSE 18162 NAME: Magesco, INC. TELEPHONE: (305) 758-2268 ADDRESS: 7010 NE 4TH. COURT CITY, STATE, ZIP: MIAMI,FLORIDA 33183 CLASS: J = JOINT P = PRIME S = SUB CONTACT PERSON: Marc A. Gauthier MINORITY: B = BLACK H = HISPANIC F = FEMALE SUB -CONTRACTORS: NAMES: None COPIE5: ASSISTANT DIRECTORS, C05T ANALY515, FILE, A550CIATED DEPT, CIP MANAGER REV. 10/98 00- 1'ty2 BID ITEM CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST JUAN PABLO DUARTE SECURITY LIGHTS (SHEL'T'ERS) PROJECT B-6331 BID NO: 99-00-41 DATE BID(S) OPENED: DECEMBER 9, 1999 TIME 10:30AM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK MAGESCO, INC. $ 19,133.00 BB #848160 -BB BENNET ELECTRIC SERVICE CO., INC. 25,365.00 BB 50 EDERN CORPORATION 41,586.00 V No.BB99-35 fferst:2 r'i t:: . ;-7,7-r r 7 F.-?'"'' -ni,r ::7 a ,-- ,1"0 a "It 0 fit' other offers -.. . _.. ..._� x F he `��- if any.a < 0 received ( ) envelops on behalf of Person receiving bid(sf PUBLIC WORKS on (City Department) (Date)-' SIGNE Deputy City C • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Walter J. Foeman TO City Clerk FROM: Tony P Departent of Public Works DATE: November 8, 1999 FILE : B-6331 SUBJECT: JUAN PABLO DUARTE SECURITY LIGHTS (SHELTERS) REFERENCES: _ ENCLOSURES: Please note that contractors will submit bids for the following project: "JUAN PABLO DUARTE SECURITY LIGHTS (SHELTERS), B-6330" on Thursday, December 9", 1999 at 10:30 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Jose A. Briz a representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. TP/tp Encl. c: John Jackson Yvette Smith Project Manager File s ® BID NO. 99-00-41 ADVERTISEMENT FOR BIDS Sealed bids for "JUAN PABLO DUARTE SECURITY LIGHTS (SHELTERS), B-6331" will be received by the City Clerk of the City of Miami, Florida at 10:30 A.M. on the 9th day of December, 1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consists of the furnishing of all labor, materials and equipment for a new security lights system at Juan Pablo Duarte Park. The new security lights system shall include, but is not limited to, provide lights, receptacles, ventilation fans and electrical distribution equipment in existing shelters. Juan Pablo Duarte Park is located at 1776 N.W. 28th Street, Miami, Florida. Bidders shall furnish a bid bond in accordance with Resolutions No. 86-893 and No. 87-915. For further clarification of technical issues as presented in the documents and specifications, please contact Mr. Jose Briz, at (305) 416-1209. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency, or State Contractor's Certificate of Registration as issued by Miami -Dade County, in accordance with Chapter 10 of the Miami -Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained at the Department of Public Works, 444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after November 16, 1999. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation of contracts to minority vendors. The City requires prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instruction to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re - advertise. (B-6331, Req. 05447) Donald H. Warshaw City Manager