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HomeMy WebLinkAboutR-00-0161J-00-131 2/16/00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF MAGESCO, INC., FOR THE PROJECT ENTITLED "JUAN PABLO DUARTE SECURITY LIGHTING PROJECT, B-6330" IN THE PROPOSED AMOUNT OF $25,884; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 331309, AS APPROPRIATED BY ORDINANCE NOS. 11705, AS AMENDED, AND 11839, THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ("CIP") ORDINANCES, IN THE AMOUNT OF $25,884 FOR CONTRACT COSTS AND $4,106 FOR ESTIMATED EXPENSES, FOR A TOTAL ESTIMATED PROJECT COST OF $29,990; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH MAGESCO, INC. FOR THE PROJECT. WHEREAS, pursuant to public notice Invitation for Bids for the project entitled, "Juan Pablo Duarte Security Lighting Project, B-6330" were mailed to 21 potential bidders; and and WHEREAS, two sealed bids were received on December 9, 1999; WHEREAS, funds are available as appropriated by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances for the proposed amount of the contract, project expenses, and incidentals under Project No. 331309; WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from MAGESCO, INC. be accepted as the lowest responsible and responsive bid; and CITY COMMISSION MEETING OF FEB 1 7 2000 Re�soolution No. 01 01 �F=� C NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference hereto and incorporated herein as if fully set forth in this Section. Section 2. The December 9, 1999 bid of MAGESCO, INC., in the proposed amount of $25,884, for the project entitled "Juan Pablo Duarte Security Lighting Project, B-6330," the total proposed bid based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. Funds therefor for the total estimated project costs, in the amount of $29,990, are hereby allocated from Capital Improvement Project No. 331309, as appropriated. by Ordinance Nos. 11705, as amended, and 11839, the Annual Appropriations and Capital Improvement Projects Ordinances. Said total project costs consist of $25,884 for contract costs and $4,106 for estimated expenses. Section 4. The City Manager is hereby authorized" to execute an agreement, in a form acceptable to the City Attorney, with MAGESCO, INC., for "Juan Pablo Duarte Security Lights (Shelters), B-6330," in the amount of $25,884 total bid of the proposal. �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 2 of 3 O - 161 Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor..�� PASSED AND ADOPTED this 17th day of February , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of tW legislation by signing it in the designated;e' a provided, said legislatio low becomes effective with the elapse of ten (10) dar m the of CorrFm�s� tion warding same, without the Mayor W6rcis , f %7 ATTEST: WALTER J. FOEMAN CITY CLERK APPROV S T FO rl39 DRO LA LO TTORNEY hdb:RCL:BSS CTNESS:t, or City Clerk If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3. of 361; U — 1 6 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CAMI The Honorable Mayor FCB 8 2000 To : and Memb rs of the City Commission DATE : FILE RESOLUTION Awarding Contract SUBJECT: for Juan Pablo Duarte Security l Lighting Project, B-6330 FROM: Donald Warshaw REFERENCES: City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the low bid of MAGESCO, INC., whose principal is Marc A. Gauthier, President, a company located at 7010 NE 4 Court, in the City of Miami, Florida, for the project entitled JUAN PABLO DUARTE PARK SECURITY LIGHTING PROJECT B-6330, received on December 9, 1999, in the amount of $25,884.00 total bid, authorizing the City Manager to enter into a contract on behalf of the City. Work history with City: Kennedy Park, 1999 MRC Parking Garage, 1999 BACKGROUND Amount of Bid: $25,884.00 % of Cost Estimate: 52 Cost Estimate: $29,990.00 Source of Funds: Ordinance 11748, Project 331309 Minority Representation: 21 invitations mailed 3 Contractors picked -up plans and specs 1 Hispanic, 1 Black, 0 Female 2 Contractors submitted bids 1 Hispanic, 1 Black, 0 Female Public Hearings/Notices: No public hearing/Bid Notice published Assessable Project: No Discussion: The Department of,Public works has evaluated the bids received on December 9, 1999, and determined that the lowest responsible and responsive bid, in the amount of $25,884.00, is from MAGESCO, INC., a Black minority controlled corporation. Funds are available to cover the contract cost and for such incidental items as postage, blueprinting, advertising and reproduction costs. ,vN DH W/ /JJHJ//mm DuarteLightingProject-66330MEM0 00— 1 1 1. 2. 3. Budgetary Impact Analysis Department ` y L e (DC7 / Division Agenda Item # (if available) Title and brief description of legislation or attach ordinancetresolution: 4. Is this item related to revenue? NO: YES (If yes_,fskip.to item #7) 5. Are there -sufficient funds in Line Item? C 110 YES:Index Code Minor Obj. Code _ Amount 33 g �9 NO: ,Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ -� Amount needed in the Line Item $ 31 ; 0 (a Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From 3i 93ci 6,0 31309 nstr. n r SS $ 3 To3i 79?' 33r3o E,e;n $3 IDG 7. Any additional comments? Approved by: 8. n -,1e, d I Department Dirp&rMesignee / Cf ov Da FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of Management and Budget Director/Designee Date Budget Analyst Date FORMAL. BID JUAN PABLO DUARTE SECURI'T'Y LIGHTING PROJECT Project Number: B-6330 CIP Number: 331309 Project Manager: JOSE A. BRIZ Date: 12 / 9 / 1999 Person who received the bids: CITY CLERK Received at: CITY CLERK'S OFFICE Construction Estimate = $ 50,000.00 Time: 10:00 a.m. BIDDER MAGESCO, INC EDFM CORP. ADDRESS 7010 NE 4TII. COURT MIAMI FL. 33176 MIAMI,FLORIDA 33138 10021 SW 98 th. AVE. FL BID BOND AMOUNT 5% BID BOND BID BOND VOUCHER IRREGULARITIES MINORITY OWNED YES YES ITEM No. DESCRIPTION UNIT UNIT PRICE TOTAL PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL I FOR THE PURCHASE & INSTALLATION OF 3 SECURITY LIGHTS,CONDUITS, WIRES ETC. $11,153,00 $8,700.00 2 FOR THE PURCHASE AND INSTALLATION OF TWELVE 1500 W. METAL HALIDE FIXTURES IN EXISTING POLE $12,731.00 $15,660.00 3 PROVISION FOR SPECIAL ITEMS $ 2,000,00 $ 2,000.00 BASE BID TOTAL $ 25,884.00 $26,360.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THATTHE A -- No Power - of - Attorney LOWEST RESPONSIBLE AND RESPONSIVE 1311) IS FROM MAGESCO, INC. B -- No Affidavit as to Capital & Surplus of Bonding Company FOR THE TOTAL AMOUNT OF $25,884.00 C -- Corrected Extensions D -• Proposal Unsigned or Improperly Signed or no Corporate Seal E -- Incomplete Extensions If the above contractor is not the lowest bidder explain: F -- Non -responsive bid G -- Improper Bid Bond H -- No Certificate of Competency Number I -- No First Source Hiring Compliance Statement 1 -- No Minority Compliance Statement 2 // S_ C7 K -- No Duplicate Bid Proposal L -- Non -responsible bid SHEET I OF 1 0 9 • C FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 1 / 7 / 2,000 JOB NUMBER: B-6330 PROJECT NAME: JUAN PABLO DUARTE SECURITY LIGHTING PROJECT CIP NUMBER: 331309 LOCATION: 28 STREET NW AND 17 AVENUE PROJECT MANAGER / EXT. No.: JOSE A. BRIZ / 416-1209 OTHER TYPE: FEDERAL (C.D.B.G.): O ASSOCIATED DEPARTMENT: PARK AND RECREATION DEPARTMENT S.N.P.B. 0 ASSESSABLE: EMERGENCY: 0 COMMISSIONER DISTRICT: 1 BID REQUEST: FORMAL 0 INFORMAL 0 RESOLUTION No.: DESCRIPTION: The Project consist in the purchase and installation of Security light fixtures. (IF NECESSARY, CONTINUE ON THE BACK), SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ 1,000.00 (A) OUTSIDE DESIGN $ (A) TESTINGS / SURVEY / PLAT $ (E) $ (E) P.W. DESIGN & BID DOCUMENTS $ 1,812.00 7 % CONSTRUCTION $ 25,884.00 (BID) CONSTRUCTION ADMINISTRATION $ 1,294.00 5 % OTHER: $ (E) $ (E) (A) - ACTUAL AMT. 12 % (E) - ESTIMATE TOTAL $ 29,990.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 50,000.00 CONTRACTOR'S INFORMATION: CLASS: = EEI F_S_� NON - MINORITY TYPE OF WORK: Electric MINORITY © = F7F YEARS OF ESTABLISHMENT: 9 years LICENSE 18162 NAME: Ma9eSC0, INC. TELEPHONE: (305) 758-2268 ADDRESS: 701 O NE 4TH. COURT CITY, STATE, ZIP: MIAMI,FLORIDA 33183 CLASS: J = JOINT P = PRIME S = SUB CONTACT PERSON: Marc A. Gauthier MINORITY: B = BLACK H = HISPANIC F = FEMALE SUB -CONTRACTORS: NAMES: None COPIES: ASSISTANT DIRECTORS, COSTANALYSIS, FILE, ASSOCIATED DEPT, CIP MANAGER REV. 10/98 mm� is CITY OF MIAMI OF THE CITY CLERK BII> SECURITY LIST BID ITEM: JUAN PABLO DUARTE SECURI'T'Y LIGHTING BID NO: 99-00-40 DATE BID(S) OPENED: DECEMBER 9TH, 1999 PROJECT B-6330 TIME 10:AM SIGN Deputy Ci Clerk s CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Walter J. Foeman DATE: November 8, 1999 FILE: B-6330 City Clerk SUBJECT:. "JUAN PABLO DUARTE ,� f. SECURITY LIGHTING FROM: 1 ony Pr Depa ent of Public Works ENCLOSURES: 1 Please note that contractors will submit bids for the following project: � PROJECT" REFERENCES: "JUAN PABLO DUARTE SECURITY LIGHTING PROJECT, B-6330" on Thursday, December 9"', 1999 at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Jose A. Briz a representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. TP/tp cn Encl. a -� r,2 o c: John Jackson sem` Yvette Smith Project Manager ;,r C:7• File N) cx, . 1; ® BID NO. 99-00-40 0 ADVERTISEMENT FOR BIDS Sealed bids for "JUAN PABLO DUARTE SECURITY LIGHTING PROJECT, B-6330" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 91h day of December, 1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consists of the furnishing of all labor, materials and equipment for a new security lights system at Juan Pablo Duarte Park. The new security lights system shall include, but is not limited to, providing and installing one (1) concrete pole with security lights, 1500 watt floodlights, ballasts, safety switches, underground wires, enclosures, and lighting contactors. Juan Pablo Duarte Park is located at 1776 N.W. 281h Street, Miami, Florida. Bidders shall furnish a bid bond in accordance with Resolutions No. 86-893 and No. 87-915. For further clarification of technical issues as presented in the documents and specifications, please contact Mr. Jose Briz, at (305) 416-1209. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency, or State Contractor's Certificate of Registration as issued by Miami -Dade County, in accordance with Chapter 10 of the Miami - Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained at the Department of Public Works, 444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after November 16, 1999. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation of contracts to minority vendors. The City requires prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instruction to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re - advertise. (B-6330, Req. 05448) Donald H. Warshaw City Manager