HomeMy WebLinkAboutR-00-0133J-99-855
10/14/99
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION,, BY
A FOUR FIFTHS (4/51 -hs) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY; WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED.BIDS,
AND APPROVING THE PROCUREMENT AND
INSTALLATION OF WROUGHT IRON FENCING AT FIRE
STATI.ONS.NOS. 2 AND 9, FROM C&F DECORATING
SERVICES, INC., IN A TOTAL AMOUNT NOT TO
EXCEED $65,000, FOR THE DEPARTMENT OF FIRE -
RESCUE; ALLOCATING FUNDS THEREFOR FROM CIP
PROJECT NO. 313302, ACCOUNT NO. 289401.6.850,
FUNDED BY THE FIRE ASSESSMENT.
WHEREAS, the Department of Fire -Rescue required the
emergency purchase and installation of wrought iron fencing in
the parking lots of fire -stations Nos. 2 and 9; and
WHEREAS, recent and ongoing occurrences of break-ins,
thefts, and vandalism to personnel vehicles in these lots
necessitated replacing the easy -to -cut and climb chain link
fencing with a durable wrought iron type of fencing to stop these
incidents; and
WHEREAS, budget constraints had restricted the City's
ability to mitigate this situation; and
WHEREAS, funds from the Fire Assessment be.cam& available to
undertake this work and, based upon the most responsive and
responsible informal quotes received from three vendors, the City
CITY COMMISSION
MEETING OF
FEB 10 2000
Resolution No.'
0- 133
V
Manager authorized the emergency procurement and installation of
the required fencing; and
WHEREAS, funding is available from Capital Improvement
Project No. 313302, Account No. 289401.6.850, funded by the Fire
Assessment;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto .and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members
of the City Commission, the City Manager's finding of an
emergency, waiving the requirements for competitive sealed bids,
and approving the procurement and installation of wrought iron
fencing at fire stations Nos. 2 and 9, from C&F Decorating
Services, Inc.,, in a total amount not to exceed $65,000, are
hereby ratified, approved and confirmed, for the Department of
Fire -Rescue, with funds therefor hereby allocated from CIP
0. - 0
2 -
Project No. 313302, Account No. 289401.6.850, funded by the Fire
ih
Assessment.
Section -3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayorv.
PASSED AND ADOPTED this 10th day of February 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not Indlcsto approval of
this legislation by signing it in the
becomes effective with the elapse o
regarding same, without the Mayor
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROTI AS ,TRM CORRECTNESS
T TTORNEY
821:RCL:hdb
�i If the Mayor does not sign this Resolution, it shall become effective.at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
3 -
TO
FROM
0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and
Members o he City Commission
(onald H. Warshaw
City Manager
RECOMMENDATION
• 16
n n.,.
DATE: FILE
SUBJECT: Ratify, Approve, Confirm Emergency
Purchase and installation of fencing;
Fire -Rescue Stations 2 and 9
REFERENCES Commission Meeting A"
ENCLOSURES. -Resolution
It is respectfully recommended the City Commission adopt the attached Resolution ratifying,
approving, and confirming the City Manager's finding of an emergency, waiving the
requirements for competitive sealed bids, and approving the emergency purchase and installation
of wrought iron security fencing at fire stations 2 and 9 from C&F Decorating Services, Inc.
554 N.W. 54`h St., Miami (Minority/Local), in an amount not to exceed $65,000. Funding for this
acquisition will be allocated from Capital Improvement Program (CIP) Project No. 313302,
Account No. 289401.6.850, funded by the Fire Assessment.
BACKGROUND
The Department of Fire -Rescue required the emergency purchase and installation of wrought
iron security fencing in the parking lots of fire stations 2 and 9. Several recent occurrences of
break-ins, thefts, and vandalism to personnel vehicles parked in these lots had been reported. The
present chain link fencing did not provide adequate security as it was easy to cut and/or climb
over. The emergency purchase and installation of a durable and secure wrought iron fence was
necessary to stop these crimes.
Budgetary constraints had restricted the city's ability to mitigate this situation. When Fire
Assessments funds became available to fund this work, the city obtained three informal quotes
from providers of this type of fencing. Based upon the most' responsive and responsible quote
and the immediate need to secure these lots, the City Manager authorized the emergency
purchase and installation of the required fencing.
Enc.
DHW/C 4LK/WWB/csk
FM.052.doc
0--
CONCT REVIEW AND ANALYS19 FORM
ATTACH SUPPORTING DOCUMENTS
DATE: 26 August 1999
DEPARTMENT/DIVISION: Fire -Rescue
CONTACT PERSON/CONTACT NUMBER: Ass't. Chief Wm. Bryson, 416-1608, Carol Kelsey, 416-1651
CONTRACTING ENTITY: C&F Decorating
RESOLUTION NUMBER: BID/CONTRACT NUMBER: Req. No. 29887�����
(IF APPLICABLE)
BUDGETARY INFORMATION: Are funds budgeted? x YES ❑ NO If yes,
TOTAL DOLLAR AMOUNT: $65,000 x EXPENSE ❑ REVENUE
SOURCE OF FUNDS: . ACCOUNT CODE(S) 313302.289401.850
If grant funded, is there a City match requirement? ❑ YES x NO AMOUNT: N/A
Are matching funds Budgeted? ❑ YES. ❑ NO Account Code(s):
TERMS OF CONTRACT:
Effective Date:
Escalating Clause, if any:
Contract Period (s):
Penalties, (if any), for termination:
Payment terms:
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? ❑ YES x NO
If YES, actual expenditures in previous contract Year $
Description: Authorizing the emergency purchase of wrought iron fencing from C&F Decorating Services,
Inc., in the amount of $65,000 to replace chain link fencing at Fire Stations 2 and 9.
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
Firefighters using the parking lots at Fire Stations 2 and 9 have suffered several break-ins, burglaries, theft
of valuable items, and sustained severe damage to their vehicles. Most illegal entries were made by cutting
through the current chain link fencing with wirecutters. To stop these incursions, the Fire -Rescue Dept.
wishes to replace the chain link fencing with vertical wrought iron fencing.
METHOD OF PURCHASE (If applicable)
❑ Telephone quotes x Single Purchase
❑ Written quotes ❑ Short -Term Contract
❑ Negotiated Purchase ❑ Term of Contract
❑ Sole Source (include documentation) ❑ Lease (Type:
❑ Bid Waiver (include documentation) ❑ Other
x Formal Bid/Proposal (include bid tabulation/proposal ranking)
PREVIOUS AWARDS OF BIDS (IF APPLICABLE)
DATE:
DATE:
9/-7 Z�
`717
KO _ 134
GSK
•
Donald H. Warshaw
TO:
City Manager
FRMI ar os ez, Director
Department of Fi -Rescue
CITY OF MIAMI, FLORIDA is
INTER -OFFICE MEMORANDUM
-EF;S OFFICE
DATE: August 24, 199g`1 ,!' HP9IL N 41.doc
SUBJECT: Emergency Purchase For
Replacement of Fencing
REFERENCES:
ENCLOSURES:
The Department of Fire -Rescue respectfully requests an emergency purchase to replace fencing
at stations 2 and 9. Currently, the parking lots at these stations have chain link fencing, and have
suffered repeated break-ins to personal vehicles. Most break-ins are accomplished by cutting
through the fencing with wirecutters. Our firefighters' cars have been severely damaged and
valuable items stolen.
In the past, we have had serious budget constraints which restricted the city's ability to mitigate
such instances. Due to the serious nature of these incidents, we want to replace the current
fencing with vertical wrought iron type fencing, that arches outward to prevent climbing. We will
also replace the gated areas. We currently have constantine wire (razor wire) at Fire Station 2.
The new fencing is attractive and will look better than the chain link with the constantine wire
and will make it much harder to cut through or climb. The proposed fencing will not only
increase security, but will also enhance the neighborhood.
The Department wishes to replace these fences as soon as possible. Funding is available for
Station 2 and 9 in an amount not to exceed $65,000, Account No. 313302.289401.850, funded by
the Fire Assessment.
CIP Approval:
Budget Approval:
Office of Management & Budget
Approve pproved: . W..____--
onald Harshaw
City Manager
CAG/MI-116/W
WB/csk
FM.041.doc
VI -2-1111
Date
Date
4.1
Date
00- t A 6
El
0
CITY OF MIAMI FIRE -RESCUE
SUPPORT SERVICES DIVISION
Bid Tabulation Form
Item description:
Replacement of current security fencing (chain link)
with more secure wrought -iron
type fencing due to
numerous break-ins and thefts.
Quote by MAR/
Vendor
Contact Name
Phone/Fax Unit Price
Total Price
C & F Decorating
Fax
$65,000
Warren Fencing
Betty
Fax
$67,799.40
Bell & Son Fence
Fax
$68,500
Selected Vendor
Contact
Unit Price
Total Price
C & F Fencing
$65,000
Mark Wolosz /
Tabulator name:
Capt. Gilbert
Reviewed By:
Bid Tabuladomdoc....06/01/9910:51 AM
8/19/99
Date
8/19/99
Date
00
AUG -19-1999 12:41 PM T P.01
CSF DECORATING SE WICES, INC.
554 H.W. 54th Street
Kiasi., FL 33127
(305)757-4840
(305)759-6654 Fax
August 16, 1999
CITY OF MIAMI
Attn: Mark Wallaer
1151 N.W. 7th Street
Miami, FL 33136
RE: IRON FENCE.QUOTATION FOR 69 N.E. 62 St Station #9
and 1901 N.E. North Miami Ave. Station 12
We are quoting the above job referenced for iron fence as per plans and speci—
fications provided by Fire Rescue Dept, City of Miami.
Station #2
1 c 16' Dbl Swige Gate(No motors)
1 c 16' Roll Gate(No motors)
1 c 4' Walk Gate(No motors)
710 L.F. 8' high Galv Steel
W/450 Bend painted green
Removal old fence as need
STATION #2 $32.000.00
Station #9
1 c 12' D/swing gate
2 c 5' walk gates
380 L.F. 8' high gale steel 45° bend
299 L.F. 8' high galy steel 45" bend
painted green
Removal old fence as need
STATION #9 $33,000.00
If you have any questions, please Contact me at your earliest convenience.
Th you,
0dOLAN
President
00- 113
•
•
2530 N.W. 111 STREET • MIAMI FL 33167 • 305-885-3060
PROPOSAL SUBMITTED TO:
t°FIRE STATION
'1151 NW 7th STREET
MIAMI,
TE: FL. 33136
hweby @Jmw specifications and e0intew for:
r
305-685-1477 fax
►675-5275officp { ®AR: 7-20_99
575-5290 fax I
10e NME: STATION N2
RAW: 1901 N MIAMI AVE.
per• srwrt.
ATTN: MARK WALLACE
REMOVE 705 1/f of 8'high FENCE AT $3.00/ft.
$2,115.0
ERECT
669 1/f -of 8+1 STEEL PICKET FENCE AT $41.00/ft.
$29,429,
0
1 ea.
41opening WALK GATE
$280.
0
1 ea.
16'opening DOUBLE GATE
$560.
0
1 ea.
16'opening ROLL GATE
$750.
0
,E45e ANGLE ADD $951.75 * TOTAL $311134.0
PAINTED
REMOVE 705 1/f of 8'high FENCE AT $3.00/ft. $?;115.
ERECT 669 1/f of 8+1 STEEL PICKET FENCE AT $44.50/ft. $29,770.
1 ea. 4'opening WALK GATE $292.
1 ea. 16'opening DOUBLE GATE $572.
1 ea. 16'opening ROLL GATE $762.
2"x2" POSTTOTAL $33,511.
2"XI" RAIL *45 ANGLE ADD $951.75#,
n__, of 1 --
We hraby propose ee harnioh Wham and ao-1 Nils — cerotplah in accordanw with the shove spoeiPrealions, for deo
:d dollars is. _. t with psymm" to be niedp as
arterial is soeraMaed Io be as spacilied All Work to be completed in • workaranlike tmainmt according Be standard precticas. Any eltararien or devio
t above aaoeiRutions involving extra costs, will be eaecmed only open written orders, and will heeooee an awn corp ort and above the NtimrN.
Pro we is contingent upon strikes. aeeklents at delays benond sur control This proposal mbioef to acesomme v idoin _ .. �. deyt and os .
Behr at the eplion of the undwsienad r'1 .
Authorisod
ACCEPTANCE OF PROPOSAL
Iso abovo prices, specifications and conditions are hereby accup ed. You are authorised to do the Work as specified. ►aymaid vtriB be
i oxttllned above. .
20'd L.L.bT SM SOE in o u - ONI 03 31N3d N388W :wojd
n
2530 N.W. 111 STREET 0 MIAMI, FL 33167 '• 305-0854009 No
305-685-1477 fax
P.ROP'OSAL* 1-10+
Pmow675-5275office t OATU +
PR0905AL SUBMITTEd r0: 7-20-99
575-52.90 fax
I ME FIRE STATION JOB NSE` STATION #9 (EAST LOT),
EET 1151 NW 7th STREET -- STREET. 69 NE 62nd STREET
CITY. STA1E
MIAMI,
rE"FL. 33136 ATTN: MARK WALLACE,
• hereby submit spocificetims and ealimoos for.
REMOVE 380 1/f of 81high FENCE AT $3.00/ft_ $1,140.+
ERECT 370 1/f Of 8+1 STEEL PICKET FENCE AT.,$41.00/ft.. X16,465.+
2 ea. 5'opening WALK GATES AT $290.00/ea.. $580.
45- ANGLE ADD $513.00*
TOTAL $16,890.
PAINTED
REMOVE 380 1/f of 8'high FENCE AT $3.00/ft." $1,140.
ERECT 370 1/f of 8+1 STEEL PICKET FENCE'AT $44.50/ft. .$16,465.
2 ea. 5'opening WALK GATES'AT $302.00/ea. $604.
450 ANGLE ADD $5.13.00 TOTAL $18,209.
2"X2" POST
2.9x1 n RAIL
1"x1" PICKET
16 GAUGE
we hwoby propose to furnish IAW and materials toteolau in accardenee with the above soetairAtiimu. fog the vim 41
dams i! _ 1 With paytnaos le be trade a follQ P s.
41 11 material it 9weraeteed to be as specified All wwti so be completed in a wrorkwArilike ma -mor according to standard pratfiga. Any alteration w 'da
.I above specdrealloes irwolvrn* Barra costs, will be executed ontv, upon written orders, and win bacon" M oatrt► chat" over and above th ptisnalis 1
and-ew control This prop"yf sYbiaes to aceootar�te uritlrin_ , days and u
-rwertrant9 cMllineant Ypee 191►a/. accidents «delays bur • ..
r raaltw ar IM ogt.on of the undwsignad
Awtheig!"d Si/natY.a—_. -
PTANCE OF PROPOSAL
h. above Pnea.:pscifitations and conditions are hereby accepted. You are authorized 10 do the work es. spetified.'P@ymwd will be. rrre
's outlinad above
0.CCEPTEO:. Signefure
)ate ��=Signature. .,
S0 'd "L.LbT SEI " SBE Il u®-, I., 3 3 3NI 03 33113=I N3�M :oro jd
2530 N.W. 111 STREET • MIAMI, FL 33187 • 305.885-3089
305-685-1477 fax
PR0P0SA1gr j--1
X675-5275office DATE:
PROPOSAL SUdMITT® TO. ( 7-20-99
575-5290_.fax
FAQ FIRE STATION J01 NAAd: STATION #9 (WEST LOT)
run 1151 NW 7th STREET sTRtET 69 NE 62nd STREET
Itr MIAMI, — cttr .— STATE
ATE FL. 33136 ATTN: MARK WALLACE
hereby submit MwificNions and estimetes for.
REMOVE 299 1/f of 81high FENCE AT $3.00/ft. $897.00
ERECT 287 1/f of 8+1 STEEL PICKET FENCE AT $41_00/ft. $11,767.00
1 ea. 121opening DOUBLE DRIVE GATE $530.00
-*450 ANGLE ADD $403.65* TOTAL $13,194.00
PAINTED
REMOVE 299 1/f of 8thigh FENCE AT 53.00/ft. $897.00
ERECT 287 1/f of 8+1 STEEL PICKET FENCE AT $44.50/ft. $12,771.50
1 ea. 12topening DOUBLE DRIVE GATE $542.00
*4-5e ANGLE ADD $403.65 * TOTAL $14,210.50
2"X2" POST
2"X1 st RAIL
1"Xl" PICKET
16 GAUGE
W. hor.by prop... t. cur A labor and a.aterxalt — caaelap is accordaaw with the sheen tpocificasiens. for IM Wt
deltars f3 _._ — t wilh wy1 "M to be msdo as felt
II tutorial is gw►antead to be as tpoafsod All work to be completed in a we kinettliks ny+Mr according to powdard waslicas Any alteration or devil
era shave apeulscattons involving anus costs. wit a vaecuted only upon wraten order.. and will becema an extra charge ovr and .bow the estirtiate
reeww", ceftfingent neon thskes. accidents or dolays base our control Thisproeo.al subisct to ecceprersce wifhin., days and u
%W"fig, at the oW.on of ohs undwugnad wan
Aythprlad Sig'Ntw. '
ACCEPTANCE OF PROPOSAL.
M above pticosr specifications end conditions ere hereby acc�ptod You aro authorized to do the work as 1pecifiod. Payment will be r
s *Wined above
AC C HPTE D:' Signetvra
08/ 99 :19
954966283
BELL AND SON FENCE C PAGE 01
FARC CovER SHEST
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ITEM:
DEPARTMENT:
TYPE:
REASON:
RECOMMENDATION:
AwardRatifyEmr
RATIFICATION OF
EMERGENCY
Purchase and Installation of fencing
Fire -Rescue
Emergency Purchase
The Department of Fire -Rescue required the
emergency purchase and installation of wrought
iron security fencing in the parking lots of fire
stations 2 and 9. The present chain link fencing
did not provide adequate security which
resulted in several break-ins, thefts, and
vandalism to personnel vehicles parked in these
lots.
It is respectfully recommended that the City
Commission, ratify, approve and confirm by a
four/fifths (4/5th) affirmative vote, the City
Manager's finding . of an emergency action
authorizing the purchase and installation of wrought
iron security fencing at fire stations 2 and 9 from
CGrF Decorating Services, Inc. in an amount not
to exceed $65,000. Funds are allocated from CIP
Project No. 313302, Account No.
2891.6.850, funded by the Fire Assessment.
Direct f urc4sing
bate
00r