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Home My WebLink AboutR-00-0112J-00-107 1/31/00 RESOLUTION NO. 00— 1 12 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF J. W. DAWSON COMPANY, INC., UNDER INVITATION FOR BIDS NO. 99-00-026 FOR THE PROVISION AND DELIVERY OF BEDDING FOR HORSES, ON AN AS -NEEDED CONTRACT BASIS, FOR ONE (1) YEAR WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE (1) YEAR PERIODS, FOR THE DEPARTMENT OF POLICE, AT AN ANNUAL AMOUNT NOT TO EXCEED $8,008; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF POLICE, GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.270. WHEREAS, the Police Department Mounted Patrol Unit has a need for bedding for the horses stalls; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-026 were mailed to twenty-two (22) potential providers of said goods; and WHEREAS, one (1) bid was received on December 15, 1999; and WHEREAS, the City Manager and the Chief of Police recommend that the bid from J. W. Dawson Company, Inc., be accepted as. the sole responsive and responsible bid; and CITY COMMISSION MEETING OF FEB 10 2000 Resolution No. .0 — 112; • • WHEREAS, funds are available from the Department of Police, General Operating Budget, Account Code No. 001000.290201.6.270; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE. CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on December 19, 1999, from J.W. Dawson Company, Inc., for the provision of stall bedding for horses, for the Department of Police, on an as needed "contract' basis, for one (1) year with the option to renew for two additional one (1) year periods, pursuant to Invitation for Bids No. 99-00-026, at an annual amount not to exceed $8,008, is hereby approved; with funds therefor hereby allocated from the Department of Police, General Operating Budget, Account Code No. 001000.290201.6.270. Page 2 of 3 00- 112 Section 3. This Resolution shall become effective immediately upon adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 10th day of February 2000. ATTEST: WALTER J CITY CL APPR ED JOE CAROLLO, MAYOR in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated pi ce provided, said legislation ncvj becomes effective with the elapse of ten (1I a, from the date of Commcsicr ;iwn regarding same, without the Mayppexerc' e�o.. '� IMar�l r DROde-ILARELLO TTORNEY RCL AND CORRECTNESS:t, J. li M/✓000l �i If the Mayor does not sign this Resolution, it shall become effective at the end of the ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 00- 112 Page 3 of 3 TO FROM 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members ;onald f th/Cii Commssion ars aw City Manager RECOMMENDATION • CA -2 DATE : .SAN 2 6 2000 FILE : SUBJECT: proposed Resolution REFERENCES: Shavings/Stall Bedding ENCLOSURES: for Horses Bid No. 99-00-026 It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of J.W. Dawson Co. Inc., a Dade-County/Female vendor, located at 4590 N.W. 37 Court, for the purchase and delivery of shavings/stall bedding for horses, on an as needed basis, for the Police Department, at an annual amount not to exceed $8,008. Funding is available from the Department of Police, General Operating Budget, Account Code No. 001000.290201.6.270. BACKGROUND The Police Department has analyzed the bids received pursuant to Bid. No. 99-00-026. Twenty- two (22) invitations for bid were mailed and one (1) response was received. J. W. Dawson Co. Inc., submitted the only responsible and responsive bid and is, therefore, recommended for the award. The Police Department is responsible for maintaining and caring for the police horses within the Mounted Detail. The requested shavings/stall bedding is necessary for the continued good health and physical condition of each horse. V)IA y DHW:WEO:B .JLM:lr 0.0- 112 BID NUMBER: 99-00-026 06 AWARD RECOMMENDATIONORM COMMODITY/SERVICE: Shat/ . y, — t 11 la(I� ,ing for Horses DEPARTMENT / DIVISION: Police 00 AN - S PH 3: 26 TERM OF CONTRACT: One year with OTR for two additional one year periods. NUMBER OF BIDS DISTRIBUTED: Twenty-two(22) NUMBER OF BIDS RECEIVED: one (1) METHOD OF AWARD: Only responsible and responsive bidder meeting Specifications RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: J.W. Dawson Co., Inc. Dade/Female $8,008.00 TOTAL: �8 , 008.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: THE POLICE DEPARTMENT IS RESPONSIBLE FOR MAINTAINING AND CARING FOR THE POLICE HORSES WITHIN THE MOUNTED DETAIL. THE REQUESTED SHAVINGS/ STALL BEDDING IS NECESSARY FOR THE CONTINUED GOOD HEALTH AND PHYSICAL CONDITION OF EACH HORSE. bier of Miami went & Buda &-muntataO,7g9 0o it Amebable in account numbit: ACCOUNT CODE(S): 001000.290201.6.270 DEPARTMENT APPROVAL: IV De nt Director/ esignee j BUDGET REVIEW APPROVAL: Luie Brennan Interim Director OTHER FUNDING APPROVALS, IF APPLICABLE: PURCHASING APPROVAL: L.: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: SHAVIN/STALL BEDDING FOR HORSES y i BID NO: 99-00-026 DATE BIDS) OPENED: MCEML'ER 15, 1999 TIME 11:00 a.m. received ( ) envelops on b�balf of Person receiving bid(s) F PURCHASING DEPARTMENT on (City Department) (Date) r r: SIGN D: 4 Deputy City Cl rk 0 ��- 112 BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK J. W. DAWSON CO. INC. See attached ?idTie NO BID AFRICAN WOOD WAORKING CO. NORTHWOOD SPECIALTY It "Offers fL r^i fT n ' -a•s 1•crn%r, - •... .1. receiv--d fim: ,7.7 G i ". " ', Qn... ; 'r^ ;-+•-�i . t;Y2s'� All are hal-Oby ^; � � � ..,yf cr; _ -J :!J received ( ) envelops on b�balf of Person receiving bid(s) F PURCHASING DEPARTMENT on (City Department) (Date) r r: SIGN D: 4 Deputy City Cl rk 0 ��- 112 BID ITEM: 0 CITY OF MIAMI OF THE CITY CLERK BED SECURITY LIST y SHAVIN/STALL BEDDING FOR HORSES BID NO: 99-00-026 DATE BID(S) OPENED: BECEMBER 15, 1999 TIME 11:00 a.m. • n CITY OF MIAMI �c r ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO. 99-00-026 SHAVING/STALL BEDDING FOR HORSES OPENING DATE: 11:00 A.M. Wednesday, December 15, 1999 (Deadline for Request of additional-informationiclarification• December 7. 19991 Detailed specifications for this bid are available upon request at the.City of Miami, Purchasing Department, 444 SW 2nd. Avenue, Sixth Floor, Miami, Florida 33130, Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI- DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT); - Donald H. Warshaw CITY OF MIAMI City Manager LOGO m o- • .. - -....alar.,r-r-.,.,,. n.w .,-w,�,,.. t 'L..,.a�.' .., .-,, v r. T.� _. 9 v' "fr.... -;r, ...,. ,.. ... ... -- - V 'i City Of: -Miami.. This number, must ' REQUISITION.. FOR_ ADVERTISEMENT appear in the a advertisement.., INSTRUCTIONS: --Please eand attach a copy of the advertisement with: -thi iegUisition. 1. Department 2. Division: . -POLICE .' ADMINISTRATION..; 3. Account Code.nuiriber: 4. Is this a confirmation:," 5. Prepared by 00'10000.290201,,602$7 :❑ Yes ❑ .No: -Lourdes Rodriguez: 1 "6. Size of,'advertisement. .7:• Starting date:: 8.' Telephone. number i ., .11/30/99 (305) .5:79-6413 9.' Number of times this advertisement .is'to be 10. Type:of ,advertisement IO ublished: Once . x ❑ Legal ❑:` Classified ❑ ' Display* s 11. Remarks Procuremerit: of.shavings/stall bedding for thei8olice Dept: `s horses,. .: -$ID-'N0:o,99.-700-26 , V .. .: 12. - R`, p•' ",%$+4-"a" An ��G.S.A Procur -" ;,�• fir.«... '$�`,` m iii n m t EONL x.. Dates) of. Advertisement Invoice No.' Amount.. Publication ;MIAMI TIMES:_ - MIAMI,. REVIEW, i.DIARIO IAS AMERICAS VA ^ r C-7-) y r` N' , j 13. Approved El Disapproved D4part;ment Director/Designee Date Approved for Payment Date C GS/PC `503'13ev: 1'2/89 Routing: Forward White' and Canary to. G.S.A`. (Procurement' Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department