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Home My WebLink AboutR-00-0083J-00-60 1/18/00 RESOLUTION NO. 00— 83 A RESOLUTION OF THE MIAMI CITY COMMISSION RESCINDING RESOLUTION NO. 99-889 WHICH AUTHORIZED THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MATZ, TRAKTMAN, FELDMAN & WILDNER COURT REPORTERS TO PROVIDE COURT REPORTING SERVICES TO THE OFFICE OF THE CITY CLERK FOR FISCAL YEAR 1999-2000, IN AN AMOUNT NOT TO EXCEED $27,360; FURTHER REINSTATING SAID FUNDS INTO ACCOUNT CODE 022301.220106-270. WHEREAS, Resolution No. 99-889, adopted November 16, 1999, authorized the execution of a Professional Services Agreement with Matz, Traktman, Feldman & Wildnerr Court Reporters, at a total cost of $27,360 for the provision of court reporting services for the Office of the City Clerk; and WHEREAS, at the time of inquiry of cost to provide said services, the Office of the City Clerk was unaware of certain additional costs; and WHEREAS, in order to meet the special needs. of the Office of the City Clerk, the additional costs would double the cost of the amount of said services; and CITY COMUSSION MEETING OF JAN 2 7 2000 Resolution No. 83 WHEREAS, because this Agreement is not advantageous to the needs of the Office of the City Clerk, it was determined that is was in the City's best interest to rescind Resolution No. 99-889; and WHEREAS, funds shall. be reinstated into Account Code No.022301.220106-270; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. Resolution No. 99-889, adopted November 16, 1999, authorizing the City Manager to execute a Professional Services Agreement with Matz, Traktman, Feldman & Wildner Court Reporters, to provide court reporting services to. the Office of the City Clerk for Fiscal Year 1999-2000, in an amount not to exceed $27,360, is hereby rescinded; with funds therefor hereby reinstated into Account Code No. -022301.220106-270. Page 2 of 2 87 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 27th day of January , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation. by signing it in the designated place provided, said legislation now becomes effective with the elapse od4iq m issicr - ation regarding same, without the Mayor Ci ATTEST: Walter J. , ty Clerk CORRECTNESS 4075:RCL:hdb �i If the Mayor does not sign this Resolution, it shall become effective at . the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page3 of 3 o u TO: Honorable Members of the Ci Commission FROM: Walter em City Clerk RECOMMENDATION CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : January 5, 2000 SUBJECT: Rescind Contract REFERENCES: ENCLOSURES: ive FILE : It is respectfully recommended that the City Commission adopt the attached Resolution rescinding the award for court reporting services to the firm of Matz, Traktman, Feldman & Wildner Court Reporters in the amount of $27,360 and reinstate said funds to Account Code 022301.220106-270. BACKGROUND On November 16, 1999 the City Commission passed Resolution No. 99-889, which authorized the City Manager to execute a professional services agreement, in an amount not to exceed $27,360, with Matz, Traktman, Feldman & Wildner Court Reporters for the provision of court reporter services to the Office of the City Clerk. At the time our office inquired about the cost to provide said services, we were not aware of certain additional costs (i.e., industry standard of double spacing transcripts) which would double the cost to provide said services in order to meet our office special needs. As a result of a meeting which occurred on Wednesday, November 24`x, we are informed of new additional information to provide services to the Clerk's Office. Subsequent to said meeting, it was determined that the firm of Matz, Traktman, Feldman & Wildner Court Reporters was not giving the City the most advantageous proposal. Attachment • Walter J. Foeman TO City Clerk FROM: S la Lowman y Chief Deputy Clerk 0 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM December 1, 1999 SUBJECT Meeting re Court Reporting REFERENCES. ENCLOSURES: Pursuant to your instructions, Joyce Jones- and I attended a meeting with Mr. Gerald Traktman of Matz, Traktman, Feldman & Wildner Court Reporters on Wednesday, November 24, 1999. Ms. Jones and I explained to Mr. Traktman the format of the minutes of the meetings of the City Commission. Mr. Traktman explained to us that the fees he had previously quoted would have to be increased as follows: 1. Each page would cost $15 instead of $8 because his transcriptions are always done double spaced and we require single spacing. 2. If a reporter had to work after 5:30 p.m., there would be an additional fee of $40 for each hour past said time (in addition to the $255 fee per session). 3. In the event a portion of the meeting was requested to be expedited, there would be an additional fee for said portion, based on a per page fee. RESCIND CONTRACT AWARD PROFESSIONAL SERVICES AGREEMENT NO. 99-00-055 ITEM: DEPARTMENT: NEED: TYPE OF PURCHASE: Matz, Traktman, Feldman 8t Wildner Court Reporters Office of the City Clerk Rescind Contract Award Contract award for court reporting services RECOMMENDATION: It is recommended that the contract award for court reporting services to the firm of Matz, Traktman, Feldman 8z Wildner Court Reporters, in the amount of $27,360.00, be rescinded and said funds be reinstated to Account Code 022301.220106.270. Direc urch sing 1 Date AwardStateContract 00— 8 3 J-99-959 11/4/99 ItL� Jan 1t)"U1 16:1y NO.UU1 F'.U1 RESOLUTION NO. 0 9— 889 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH MATZ TRAKTMAN, TO PROVIDE COURT REPORTING SERVICES TO THE OFFICE OF THE CITY CLERK FOR FISCAL YEAR 1999/2000, IN AN AMOUNT NOT TO EXCEED $27,360; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE 022301.220106-270; WHEREAS, the Office of the City Clerk has a need to enter into a Professional Services Agreement with a court reporting service to timely produce verbatim transcription of City Commission proceedings; and WHEREAS, the City Clerk does not have available staff resources for the numerous meetings, i.e., Regular, Special,. Planning and Zoning, and Commission workshops, during the fiscal year; and WHEREAS, the Office of the City Clerk, in conjunction with the City's Purchasing Department, analyzed comparative costs, including, but not limited to, the Miami -Dade County Bid No. 0628-2/02/OTR-SW} for court reporting services; and WHEREAS, although Official Court Reporting is the vendor for Miami -Dade County, Matz Traktman was found to be both competitively advantageous and cost efficient by providing said CITY CODOSSIQN Idl:E7ING OF NOV 16 IM 11 g__tl_ No. ( p ItL Jan 1�)-Ui 1J:1U NO.UUL F'.UJ services at a-2.7 percent ($799.99) savings to the-City; and WHEREAS, based on .the cost savings, it is recommended that the Miami City Commission authorize the.City Manager'to execute a Professional Services Agreement, ..with Matz Traktman for court reporting services for one year; NOW, THEREFORE, BE IT RESOLVED BY-THE CITY COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and -finding' contained in the Preamble to this Resolution are hereby adopted by reference, thereto and incorporated herein as if fully set forth in this Section. Section 2 The City Manager is hereby authorized!' to execute a Professional Services Agreement, in a form acceptable to the City Attorney, with Mata Traktman, to provide court reporting services for the Office of the City Clerk for the Fiscal Year �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. U' ttL Ja(n i�)"Ui 1, ::ZV N0.UU2 N.U4 1999/20001 in an amount not to exceed $27,360 with funds therefor hereby allocated from Account Code No. 022301.220106-270. Section 3. This resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 16^ ti day of November , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor dd riot indicate approval of this legislation by signing it in the designated place provided, s i lec'^' - 0 b comes effective with the elapse of ten (10) days frov date of Cc : cin regarding same, without the Mayor, exq,<tstr}C�/ vet0 /r ATTEST: J. FoCity WALTER J. FOEMAN CITY CLERK APPR D A F AND ORRECTNESS :t�, - f EJ VI LL0 ATTORNEY Z3917;RCL:hdb a� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 e A®- 83 0Titla 4 1 oi t �FY OF tJ 1� JUDY S. CARTER DONALD H. WARSHAW Director ��c�� r�r oe City Manager NOTICE TO RESCIND January 31, 2000 Matz, Traktman, Feldman & Wilder Court Reporters Attn: Gerald Traktman 19 West Flagler Street Miami, Florida 33130 Subject: Court Reporting Services PSA No. 99-00-055 Dear Mr. Traktman: On January 27, 2000, the City Commission authorized the City Manager under Resolution No. 00-83 to rescind the award for court reporting services with Matz, Traktman, Feldman & Wilder Court Reporters, in the amount of $27,360, for the Office of the City Clerk. DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 33130/(305) 416-1900/Fax: (305)416-1925 E -Mail Address: purchase@ci.miami.fl.us/ Website Address: httpV/ci.miami.fl.us/ Mailing Address: P.O. Box 330708 Miami, FL 33233-0708 Sincerely yours. dy S. rt Irector JSC/ADM n c: Bid File r Walter Foeman, City Clerk 1� o ' 0 r— CD DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 33130/(305) 416-1900/Fax: (305)416-1925 E -Mail Address: purchase@ci.miami.fl.us/ Website Address: httpV/ci.miami.fl.us/ Mailing Address: P.O. Box 330708 Miami, FL 33233-0708