HomeMy WebLinkAboutR-00-0081J-99-989
11/23/99
00- 81
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A FOUR FIFTHS (4/5 THS) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, AND
APPROVING THE PROCUREMENT OF ORIGINAL
EQUIPMENT MANUFACTURERS ("OEM") PARTS AND
REPAIR SERVICES FOR THE LIGHT FLEET SERVICE
CENTER, FROM EXISTING VENDORS AT THE CONTRACT
TERMS, CONDITIONS AND PRICING UNDER
BID NO. 95-96-105, FOR A PERIOD OF THREE
MONTHS, FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION, IN AN AMOUNT NOT TO
EXCEED $128,000; ALLOCATING FUNDS FROM THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, FY 199-00 GENERAL OPERATING
BUDGET, ACCOUNT CODE NO. 503001.420905.6.670.
WHEREAS, the Department of General Services Administration
requires exclusive transmission and extensive engine repairs and
replacement services for the Light Fleet Service Center; and
WHEREAS, Invitation for Bids No. 95-96-105 which expired on
October 30, 1999, provided specialty repairs and original
equipment manufacturers ("OEM") parts upon expiration of the
manufacturer's warranty; and
WHEREAS, in September, 1999, Invitations for Bid
No, 99-00-031 were issued to 100 potential providers; and '.
WHEREAS, nine (9) bids were received and all bids were
rejected by the Director of the Department of General Services
Administration and the City Manager so that a change, in the
CITY COmMSSION
MEETING OF
JAN 2 7 2000
Resolution No.
GO- �..
language of the specifications could be made to allow for more
competitive pricing; and
WHEREAS, a new bid process has begun and should be completed
by December, 1999; and
WHEREAS, existing vendors. have agreed to provide the OEM
parts and repair services pursuant to the contract terms,
conditions and pricing under Bid No. 95-96-105, for a period of
three months, in an amount not to exceed $128,000; and
WHEREAS, the City Manager, made a written finding that an
emergency existed and authorized the procurement of OEM parts and
repair services; and
WHEREAS, funds are available from Department of General
Services Administration, FY 199-00 General Operating Budget,
Account Code No. 503001.420905.6.670;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By
a four-fifths (4/5ths)
affirmative vote
of
the members of the City
Commission, the City
Manager's finding
of
an emergency, is hereby
ratified, approved,
and confirmed for
the
- 2 - 00— 8
procurement of original equipment manufacturers ("OEM")parts and.
repair services from existing vendors, pursuant to the contract
terms; conditions and pricing under Bid No. 95-96-105, for a
period of three (3) months, in an amount not to exceed $128,000;
with funds therefor hereby allocated from Department of General
Services Administration, FY 199-00 General Operating Budget,
Account Code No. 503001.420905.6.670.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor."
PASSED AND ADOPTED this 27th day of January , 1999.
JOE CAROLLO, MAYOR
I m acmdance wqh Miami Code Sec. 2-36, since the did not indicats approval of
Vim, legislation by signing it in tho designated pl_ico provided, said legisiutio n n -ow
becomes effective with the elapse of ton (10 da y. , orn thsi d� f Comrniss,i ?ction
regarding same, without the Mayor e- pr 'in Lo.
ATTEST:
Walter ma ity Clerk
WALTER J. FOEMAN
CITY CLERK, ---7
APPROV ORM AND CORRECTNESS]
NDRO VILA7ELLO
ATTORNEY
3954:RCL
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of the City Commission
zzmw�
Ja^ CEC
14
`"2''E`'' Resolution Ratifying City
Manager's Action
FRONT:: aid Warshaw REFERENCES : Extension for the Purchase
City Manager ENCLOSURES. of OEM Parts and Repair
Services
RECOMMENDATION
FILE
It is respectfully recommended that the City Commission approve, ratify and confirm by a four-
fifths (4/5`b') affirmative vote, the City Manager's finding that an emergency need existed in
approving the continuation of Original Equipment Manufacturers (OEM) Parts and Repair Services
for the Light Fleet Service Center, from existing vendors, for a period of three months, in the
amount of $128,000. Funds are available in the Department of General Services Administration,
FY '99-00 General Operating Budget, Account Code No. 503001.420905.6.670.
BACKGROUND
The OEM Parts and Repair Services contract expired on October 30, 1999 and all contract
extensions have been exhausted. Bids for the new contract were opened on September 1, 1999. As
a result, 100 bids were distributed and 9 bids were received. However, the City rejected the bids to
allow for a more competitive pricing.
It is anticipated that the new bid process will be completed and scheduled for Commission approval
sometime in January and in effect shortly 'thereafter. While this process proceeds, the General
Services Administration Department must continue to provide these services. The existing vendors
provide exclusive transmission'and extensive engine repairs and replacement services. The vendors
have agreed to continue providing these services under the same terms, conditions, and pricing
pursuant to the contract acquired under Bid No. 95-96-105. Failure to continue providing these
services will result in the accumulation. of vehicles for those specific repairs.
DHW/R1VULPDJ/11
`�V� S1
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
OCT 2 2:31
Donald H. Warshaw a r= �r FILE
City Manager
3us,;EC Request for an Emergency
Extension for the Purchase
of OEM Parts and Repair
FROM: Dean e n
REFERENCES: : Services
Acting Director ENCLOSURES:
General Services Administration
DESCRIPTION OF COMMODITY/SERVICE-NEEDED
It is necessary for the General Services Administration Department to continue the
provision of Original Equipment Manufacturers (OEM) Parts and Repair Services for the
Light Fleet Service Center, from existing vendors, for a period of three months, in the
amount of $128,000. Funds are available in the FY 2000 General Services Administration,
General Operating Budget, Account Code No. 503001.420905.6.670.
EMERGENCY JUSTIFICATION
The OEM Parts and Repair Services contract expires on October 30, 1999 and all contract
extensions have been exhausted. Bids for the new contract were opened on September 1,
1999. As a result, 100 bids were distributed and 9 bids were received. However, the City
rejected the bids to allow for a more competitive pricing.
It,.is anticipated that the new bid process will be completed and scheduled for Commission
approval sometime in December and in effect shortly thereafter. While this process
proceeds, the General Services Administration Department must continue to provide these
services. The existing vendors provide exclusive transmission and extensive engine repairs
and replacement services. Failure to continue providing these services will result in the
accumulation of vehicles for those specific repairs. The vendors have agreed to continue
providing these services under the same terms, conditions, and pricing, pursuant to the
contract ac
"jVW%pder Bid No. 95-96-105.
6
onal H. Warshaw Date
City Manager
Donald H. Warshaw
City Manager
Page 2 of 2
Office of Budget and Management Analysis Approval:
Account Code: 503001.420905.6.670
Amo t: $128,000
I
Luie L. B an /Date,
Interim Director
DHW DJ/Il
c: Raul Martini, Assistant City Manager .
Judy Carter, Purchasing Department Director
City of Miami
Management & Budget'
Date dal
Time-fi
Amount 0f'511.31
available .h
.5t) 3 L)L) I
rifledb 4ySIGNATLRB 0 0
+;irr OF MIAMI. FLORIDA
77
INTER -OFFICE MEMORANDUiM
- - Donald H. Warshaw = 0 C T - 1 1999
City Manager RECEIVED
SuMC T Approval of Request to
Reject Bid No. 98-99-102
OEM Parts and Repairs
FAOM :Dean De J g REFERENCES:
Acting Director
ENCLOSURES:
General Services Administration
The Department of General Services Administration requests permission to reject the bids
received for Bid No. 98-99-102; Original Equipment Manufacturers (OEM) Parts and
Repairs.
The verbiage used in Section 6.4, Price Sheet, "Dealer Warranty Reimbursement Labor
Rate", needs to be changed to read, "Hourly Labor Rate To The City For Repair Of City
Fleet Vehicles". The current language is misleading and may result in a contractual
obligation that is not in the City's best interest.
Therefore, we would like to change the bid specifications and request that Purchasing re-
bid the project. This shall allow for a more competitive pricing for the City.
After signing this memorandum, please return it to the General Services Administration for
further processing. Should you require additional information, please feel free to contract
my assistant, Lourdes Lopez, at (305) 575-5130. Id
i
DHW DJ/ll
Attac ent
I
(DIS
c: Judy Carter, Purchasing Department Director
Alan Savarese, GSA Fleet Manager
RONALD H. WARSHAW tr 0
CITY MANAGER
00—
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SENT 8Y C, TY vF )l 1.1k, I
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01-4;. t(F
-%eptenttler }U. "'Y-49
f•;tln►tsUu hanayaki
Allev Hill Aslderseni
6400 A'. ,0111 Avenue
Kaloah, Fla 374)16
Nar Mr. Andemos
1J- 5-99 iU U9.aV
J •��►:-149 • I 1 � ?' t�;
PRuCLRE.IIENTIGIT. —
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tu of mintni
305 379 3!87;9 2.1 6
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r
VIA FAX AND REGULAR hlAdL
tiubjttt� lit8 ��. 99 �6 103
OFM Parts and Repairs for vtlriot» City: ahieles
The CitY isfutrd laid No 9;•46.101 rM Op t part% and Repain for Venous City NrIlhholtit. apd to s tessttll of 1114
pracc a, Polew nil, knwasaki tilifinettoll was arc rf that vcttdc,ra awarded the Contract. Tho tens of the Cotitraw
grak fur two ( 1) year, etheotwe October 341, 1900, with tM uprity !u Wertd fly lu•I*j (2) addltinrtal one (1) year
lvriMs. w the dist:r ilon or the t'ity. llw Contract ht: an additinnal mnewal periodr. and will expire on Octabv
30. 1949
As yott as aware, a Bid heed been issued to urntinue this st:rvicc. iiowever. IM City is welting d+ reject 1€te bids.
As a evault, thus <an.•ice will have to be rebid ;n this nett future.
".'o avoid ory Ifs" in nwr-• ca sod •tt..w ouWzlcnt tim* to r*s%stio n new bid, it is the Lily's ttgwst that Palme no .
car nue to p vido this wrvi w. undrr the ftn+a ttnnt:. ersilditafts. end pricilw penrat f 10 the connatal &haired
%.m lild Nrl. 9-k•96-105- It is anuc;patad ibe wrvice cf NjInwito will M wgoinad rhnvith no late IW lacecarbcr
31, 1999
Pkase wdleate btlarw by }rur cgssatura whethsl• you arc witting to provide this tlwviceat the eidetic ptieing.
teraw mad condidono t1voogh no la cr than Il"eathlcr i 1. 19s)fzJ.
•lt is requested this letter be %:uttipleted Aid returned via fax to I'stuvdn Hurns.CPPB, Sr. Pr n,Usam:n1 Commas
(?I4iocr, at(103)416.1 WS 1wthtrls . Wlt no lour than 4:00 p.m. va.};loet , Oeto cr4 JIt99.
Simnild %au have any yttetslions, p1ra w wrwwt MSI. 9unb at (3C31416.1905.
Sincat`t •.
,tic
'
01i 41"C, II1i�rr
I hereby avvip to adlttre to the pricing rernis, asW conditirins of the 4bove contract tur Ott period of ()cTclber 31)
1990 through no later than ikcr.ttbcr 11. 199141c retle:;ed slm►e
r, \0 _
s1t.Al.I.TI:R I.
rin rt
WPAXI#A#Nf OF Yt'aCr1ASAL444 t �l 1M 4•4nA ••n 1w., M..n.• •vw.'10 ) nAUAJill. 4110 INA146e 00:.4,6.1 Wri
try •, f".wt rv," 4w". • o., . i ..• Ma.. •. AUiap. •111,.41 .fh1.u. t ..
NY'Mf Y►Y•.. i'l 1 ••n 1 N» W �•/ 1• I l I!l � 1•U.'';fl
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5F -%T By C I TY OF 11 I AM I
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t, VT •, rAMR..
WK 0
Septcrlbet Sit. 1N9
l'ruy&ml Chevrulet
Alter. las W,W11-ir.
821t0 Mccsyne Blvd.
Mismi. Florida 33119
1]tat Mr. Wi}491ein:
10- 5-99 :10 1PROURENENT 1iGMT. - .3
.-4�bi 305 76 716714 1/ 6
•tl'-9y ,1; ' S� �t ELR�EJ'i1 IiGM . - :tUJ 751 791J7 I 1
Ctg of ffliarni
W -N. n K VVM51 t tW
1
VIA FAX AND REGULAR All.
OWU Ryas Lind Repairs for Varimm City V vhicles
i,%c C by is wd Bid No. 9j-46-f9.S fur Cem raers atw9spoirs for Vur mis City Vahiclt% aad as a result of this
p99e913. TfOpiCM) Ct>,trtoiet (ftOpical) was Otic UrthC VOAdOM B*Sr -d the ConttUt. The tcrlu ref the Cotlitact
Wei cut ttao (1) yet. d'imm CletnbCt 30, )996, with the t,7iwa [Al amend fpr [oro (2) add Banal one t I) year
periods. at the discfed m of dw City. file cont=r has elle AdditioQ renewal f4e4ds [tad will expire an Omber
10, ;999.
As you arc awim, a Bid but been isswd to witinttt Ws service, however. the City is attakiag to r*jwt tho beds.
As A ult,
resthis sa(r;cc atilt hav* to be rabid in the treat Nturc.
To avoid any apse in servicc and allow suffivism rink m reimuc a now bid, it ix the City's mqum chat •r1pi`W
cantiaua to gnwide this se vi t. hider the Bunte terms; cmditimn, sal pricing, ptusum to the contract Ocquited
via Nd No. 95.9G1OS. h is antit:ip ted thu services orTenpical will be required through no lmor d au t3emober
3 t' ) 999.
Pilaus iodicalv, below by ynur signxtura whctirtar ruu at wii:ln$ m provide this sotrvict At the same pricing,
tam AAIB tw9i&2% tfuotylit :w luta d:na t mmilmr 31, L9W.
It is requa red this lw=w be carupiewt) mi tuurn44 Yta SAX to P=ela Hms,CPPH Sr. Pracurement ContrecLs
OfFrer. at (305) 416- 1012b usewala/ely, Wit me iattr titan 5.09 p.m, on NecOny=GLIahow S. 3499.
Should you bare sny yuettim% pt= ")Ili1t't :Les. Rums at (36i) 4 WI 905.
Sig -rely.
C i FPrtrclvrmRnls
I h- reby agree to adhere to the pricing, tern/, 2nd eondii:exnx or the mm*c contract rkv th4 imziud til' October 30,
1999 Ouough no Wtccrr then
UoCaubQ7 31. 19% as rrllecrud ,bow..
YES NO
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! W/AAA'-..•I--' ✓all-,.lir% 11 yr WINJSrr RN INp�', w1H'If.d.l�i
W:t1/ AbYWR. A: r.n ,L., . 0164 .w:,.? • 1 1..1.07'/
619-38-99 ' 2:12 Tt): l'ROpICA� CNEYAni.P.T 3ALC9
1►RQM:395 4151.975 Par
UUr.
SENT BY C I tY fJF 11
-TW arcl MIAMI
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FR')CLREIIE` G1tT,
�ocur�r ltadrr.
303 3'> 518 7, 4/ 6
365329WI iir 2: 2
i"At A K WPAS +AW
m LIFVMAAW
!dA FAE.dW3lHuc�M MAIL
Subject: OW No. WwjoS
ORM kou And lea &V YWkW C4Y Vabk*
MW Oq mood W Mn. aJ 9ti•I OS W MW PAM eyed il&P m For verisN QV Vd* im{, sled 0 4 IOTA od d&
p+OWe, AW >Iliklt OWMI bW (ANXI) Wu Mr of tita-VmAee+e awwedw I* Cavett fit. Vs UM at dw C44M,
wa tr aur (t) yw, Ieltl cos rvh do oadea to owl w AV two M aftb W sae ti> par.
pwtoeh a tis a" of dm Cky. ft Comm She no &&Ottoc,al eea wst prk* aro va"os on*&
Tor It".
As You e>i+a wwm L Did b d bm laud to aW4tm this sotviee, k0WvW4i. dN Ctor M 22*1114 10 " &M 6W
Asst I+InA do suvias wilt Imm to be re -bid in ttie ow Wft.
To tv0 # a4► Wx ie mvise and 411aw WNW* Was io nww a now bK k M ft CV'5 Wet AA1
aoett[m to pion We tt h ilei+ ft a* *W bate tenft oo.ditte" uwd prides, drr n mt 0 ft aoettrubt adqmb d
ria IN Na "40&145. k Is iub* d dtt eatAs of Mpi Will ba mqu bW drWO 10 kits *0 DIMS* ! 1.
Im.
Flaw bilis Wow 0 yow ire WhWW you ate witltn to p W4" t& W%Ieetelt de nm p+rkb%
mart ad s oMm d+audll so bw dw Dw amber 3 1, 1 M.
It to lsglMMld W$1r W be #DnpkW =d rersa S" vls %c oa Hatq Mu[u,. CM lb.. ph ammeal Cam"m
0Morr. at (M) 416.1925 JMdjft but ss t�rr.. AN AMR RA 21 Mffft Oil K: 1N�
tllaYid yrOM MV* soy *WAI=L Wald ca~ W leWm at (366) 416 -IM.
f
• r-
t �,y � M to � m OW P&L -4, tarm3, sn1.4wdkeons of OfAovt WWW far 1M ql M of Oet�et 3Q.
• 1940 derjv* as JMW dm Detomber 3 t, I "9 sz nikotsd sbM
va lib .�......
�n,1f J J
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a•ns*..vwrar�t�a�3rr4w s.w. o.r.+...� w.>ta.ers..+.r'r.e.. s� �+a�7us uswa+e�,.+.y,+s�..:,
S.uewi WAAM Ado". ' A LX� ww0yMn.2
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: a-ao-9a
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�t
orf
Aepl Haiok QWwmbUm
1 J0 how AB iwoe and.
caw 04" ft 33 L34
DW W. csitrs:
FR')CLREIIE` G1tT,
�ocur�r ltadrr.
303 3'> 518 7, 4/ 6
365329WI iir 2: 2
i"At A K WPAS +AW
m LIFVMAAW
!dA FAE.dW3lHuc�M MAIL
Subject: OW No. WwjoS
ORM kou And lea &V YWkW C4Y Vabk*
MW Oq mood W Mn. aJ 9ti•I OS W MW PAM eyed il&P m For verisN QV Vd* im{, sled 0 4 IOTA od d&
p+OWe, AW >Iliklt OWMI bW (ANXI) Wu Mr of tita-VmAee+e awwedw I* Cavett fit. Vs UM at dw C44M,
wa tr aur (t) yw, Ieltl cos rvh do oadea to owl w AV two M aftb W sae ti> par.
pwtoeh a tis a" of dm Cky. ft Comm She no &&Ottoc,al eea wst prk* aro va"os on*&
Tor It".
As You e>i+a wwm L Did b d bm laud to aW4tm this sotviee, k0WvW4i. dN Ctor M 22*1114 10 " &M 6W
Asst I+InA do suvias wilt Imm to be re -bid in ttie ow Wft.
To tv0 # a4► Wx ie mvise and 411aw WNW* Was io nww a now bK k M ft CV'5 Wet AA1
aoett[m to pion We tt h ilei+ ft a* *W bate tenft oo.ditte" uwd prides, drr n mt 0 ft aoettrubt adqmb d
ria IN Na "40&145. k Is iub* d dtt eatAs of Mpi Will ba mqu bW drWO 10 kits *0 DIMS* ! 1.
Im.
Flaw bilis Wow 0 yow ire WhWW you ate witltn to p W4" t& W%Ieetelt de nm p+rkb%
mart ad s oMm d+audll so bw dw Dw amber 3 1, 1 M.
It to lsglMMld W$1r W be #DnpkW =d rersa S" vls %c oa Hatq Mu[u,. CM lb.. ph ammeal Cam"m
0Morr. at (M) 416.1925 JMdjft but ss t�rr.. AN AMR RA 21 Mffft Oil K: 1N�
tllaYid yrOM MV* soy *WAI=L Wald ca~ W leWm at (366) 416 -IM.
f
• r-
t �,y � M to � m OW P&L -4, tarm3, sn1.4wdkeons of OfAovt WWW far 1M ql M of Oet�et 3Q.
• 1940 derjv* as JMW dm Detomber 3 t, I "9 sz nikotsd sbM
va lib .�......
�n,1f J J
r
F�
a•ns*..vwrar�t�a�3rr4w s.w. o.r.+...� w.>ta.ers..+.r'r.e.. s� �+a�7us uswa+e�,.+.y,+s�..:,
S.uewi WAAM Ado". ' A LX� ww0yMn.2
w-11's
M��
305 575 5187:' 5/ 6
1'�11AM �Rt1CLRE>SE`,T !SG!1T - •05 233 9258 P-02
(Ilitv of-M-iumt
!LDY S. CAMP OOwt V M. WAU"W
MOM Gtr Mtnyor
4pimter �o, 1909
(""ad NLO Mks
Attn: d.ods DatM do
11701 S.W. t S3 Shw 'VIA FAX AND RMULAR MAIL
Miami, !*1211611 33)77
3uqwr. Sid No. 45.46-105
O*M "and R*iba far Vaekm City VoWn
Clear Mr. Ingvier+de:
Vw City Wmd Did No. 93-96105 kir OEM Pam asd itepoln hr Various City VsDiiolta, aad as a rasuh of this
F10s► (Wand Pride INOho- s (Caimd Prime) was ow of dw vead)a sw►sfow aw Caatram 'LIM um of do
can= was brow (l) mar. offlei;wo oe se w 30, 1996, with dw arm a owd for t" (2) 8"tfolw ar (1)
Yw ON at the dbulda+ of the City. '11w Cook= has so additww ettt"ai pow& and will acplra on
Ociohar 30;1999.
As you we swwS. a gid bed bran iewad to cM ttn th4 =via, htiever, the City in ae &h* to %coat tbt blds.
As s rwek. Q& aavioe will lave io be rabid in the am Mum
To avoid awry lapas la mein wW S%w adUent tiw to n1mus a new bu4 it is the City's fdquM dut G a<d
p t coWmx q prdridc 06 wvio,i, undaa *A smo teas, oosdilaw, and prlclae, pufmmt to da wAnct
aquirod Pitt old No. 91.96.105. It it mdoipattd dw Wvke of Gland rft wet be toyulmd :hmuo no Ww dwo
Dember 31,19199.
Plow IndiaM beton by yew s1patura wbedlar you »are willinS to pwids Wo sar;a at cit am* prichM
away uW w&Vdotaa dua* so it er dean l ownbar 31, 1999.
it is ngsastrd ddl !that be competed and reunrAd vie hx to Panivia li ww,CPPB, Sr. Prvmtract Cafoacte
OAtar, ac (M) 416.1933 lawedittfetr, iwt me bow &m 54-46 pm, as Meadm Oahbor & 246!
Should yrw !lave any fttl phare sordect ML IIutwr at (303) I W90S.
[KI i Es 4 , 0"..
1 bwby ager to sdhm bo *4 o, aad cooditiwtt of *# above "Via Por the pari« of t)cwbor 30,
1ali9 dttot+pi no law den they 31,19" as tollomd above.
NO,.,..
rtrrl,rl; LOUIS =U W
If-- 49 5? _ !? rw. in MUM 00— 81
Of w� xw. �.o� w� h..�►arr.11rr. 131*arw .�♦�..n�..a Gaon. �.. N7i
leadwrap#46owAadw.ad.AAAW TQTAL P.32
5t-�I BY CIT'i U;.��il : !{� � �-9J lu 11 ;.�1 PR{1ClRE)tE`•T '�+G�1T. - 305 3'� 31r3'�w d/ 6
XNI" lit -6 t It tX JltAril
1 �-W�Qt% .1� '�� �AI�LI{��1.1 ��� VV.r. II .V�Y'•
of Ainmi
&AM s.cmt" DO WA M.WAftMW
r4pllar : Civ 1AA04W
Sommba 30, f 999
mdm Ford Iso.
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RATIFICATION OF
EMERGENCY
ITEM: OEM Parts and Repair Services
DEPARTMENT: GSA
TYPE: Emergency Purchase
REASON: The Department of General Services
Administration has a need to extend the OEM
Parts and Services contract with existing vendors
for the Light Fleet Service Center for a period
of three months, to allow for changes in the
original specifications and to secure a more
competitive pricing for the City.
RECOMMENDATION: It is respectfully recommended that the City
Commission ratify, approve and confirm by a
four/fifths (4/5th) affirmative vote, the City
Manager's finding of an emergency action for
the continuance of OEM Parts and Repair
Services from Existing Vendors, pursuant to
the same contract terms, conditions and pricing
acquired under Bid No. 95-96-105, for a
period of three (3) months, in an amount not
to exceed $128,000.00; Funds are allocated
from Department of General Services
Administration, FY '99-00 General Operating
Budget, Account No.
503001.420905.6.670.
' e'�
Date I
AwarJRatifyEmr 00— 8