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HomeMy WebLinkAboutR-00-0080J-00-67 1/18/00 RESOLUTION NO. Ll A RESOLUTION., WITH ATTACHMENT, APPROVING THE ESTABLISHMENT OF A QUALIFIED BIDDER'S LIST COMPRISED OF NINE (9) PRE -QUALIFIED VENDORS, AS LISTED ON EXHIBIT "A", ATTACHED HERETO AND MADE A PART HEREOF, FOR THE PROVISION OF AUTO BODY REPAIRS AND PAINTING SERVICES OF CITY VEHICLES, AND ALLOWING THE CITY TO RESERVE THE RIGHT TO INCREASE THE NUMBER OF PRE- QUALIFIED VENDORS FOR EACH GROUP AT ANY TIME AS IT DEEMS IN THE BEST INTEREST, ON AN AS -NEEDED, CONTRACT BASIS, AT A TOTAL ANNUAL AMOUNT NOT TO EXCEED $800,000, FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE YEAR PERIODS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, FLEET MANAGEMENT DIVISION, SUBJECT TO AVAILABILITY OF FUNDS FOR SUCCEEDING FISCAL YEARS; ALLOCATING FUNDS THEREFOR FROM FY 1999-2000 GENERAL SERVICES ADMINISTRATION, LIGHT FLEET DIVISION, ACCOUNT CODE NO. 503001.420905.6.670 ($700,000); AND HEAVY FLEET DIVISION, ACCOUNT CODE NO. 509000.420901.6.670 ($100,000). WHEREAS, the Department of General Services Administration requires the services of auto body repairs and painting of city vehicles for its Fleet Division; and WHEREAS, Request for Qualifications ("RFQ") No. 98-99-115 issued on September 13, 1999 was rejected to allow for greater local minority vendor participation and a more competitive bidding process; and AT T A C H Ell E K 7 C",I NI 1 7 CITY COMMISSION MEETING OF JAN 2 7 2000 Rolution No. WHEREAS, Invitations for the Request For Qualifications No. 99-00-037R were mailed to thirty-one (31) potential providers; and WHEREAS, nine (9) providers were deemed qualified and placed on'a Qualified Bidder's List ("List"), attached hereto as Exhibit "A" and made a part hereof; and WHEREAS, vendors on the List shall be utilized determined on the lowest fixed price quote for a specific job; and WHEREAS, vendors on the List will be utilized by the Department of General Services Administration, on an as -needed, contract basis, for one (1) year, with the option to extend for two (2) additional one year periods, for the Fleet Management Division, at a total annual amount not to exceed $800,000; and WHEREAS, the City reserves the right to increase the number of pre -qualified vendors for each Group at any time as it deems in its best interest; and WHEREAS, funds are available from FY 1999-2000 General Services Administration, Light Fleet Division, Account Code No. 503001.420905.6.670, ($700,000); and Heavy Fleet Division, Account Code No. 509000.420901.6.670 ($100,000); NOW, THEREFORE, BE.IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Page 2 of 4 _ 8 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and -incorporated herein as if fully set forth in this Section. Section 2. The establishment of a Qualified Bidder's List comprised of nine (9) pre -qualified vendors, as listed on Exhibit "A", attached hereto and made a part hereof, is hereby accepted, and the increase in the number of pre -qualified vendors and Group at any time it deems in the best interest of the City, is hereby approved, at a total annual amount not to exceed $800,000, for the provision of auto body repairs and painting services of city vehicles, on an as -needed, contract basis, for one (1) year with the option to extend for two (2) additional one year periods, for the General Services Administration, Fleet Management Division, is hereby accepted, with funds therefor hereby allocated from FY 1999-2000, General Services Administration, Light Fleet Division, Account Code No. 503001.420905.6.670 ($700,000); and Heavy Fleet Division, Account Code No. 509000.420901.6.670 '($100,000). Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution,' it shall become .effective immediately upon override of the veto by the City Commission. Page 3 of 4 0 80 0 PASSED AND ADOPTED this 27th ATTEST: Ll day of January , —1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Ks.vor did not indicate approval of this legislation by signing it in the dsc.;!gnatedl .-;rke;vid�)d, sraid legislction now becomes effective with the elapse of len (10) da -,v - In date of commi:ssic , tion regarding same, without the Mayor ex rcis'in Walter J. too M Clerk ATTORNEY 082:RCL CORRECTNESS:& Page 4 of 4 00- 80 *' EXHIBIT "A" RFQ NO. 99-00-03.7R AUTODY REPAIRS AND PAINTING VICES BIDDERS SEEKING QUALIFICATION GROUP(S) BID 1. Crony Body Works, Inc. 724 N.W. 21 Street Miami, Fla. 33127 1 and 2 Hispanic -owned 2. Molina Garage 2091 N.W. 7"' Avenue Miami, Fla. 33127 1 and 2 Hispanic -owned 3. Pike's Automotive & Truck Repair, Inc. 3828 N.W. 2 Avenue\ Miami, Fla. 33127 Female -owned 1 and 2 4. Allstate Paint & Body 470 N.W. 5' Street Miami, Fla. 33128 Hispanic -owned : 1 and 2 5. Cubanshine Frame & Body Shop - 170 N.E. 29" Street.-, A: Miami, Fla. 33137 - Hispanic -owned -_ 1 and 2 6. Espana Body Shop,_ Inc. 1779 W. Flagler Miami, Fla. 331351,-- 3135:; .Hispanic Hispanic-owned -owned land 2 7. World Motor Corp. 2100 N.W. 2th Avenue Miami, Fla 33142 Hispanic -owned 8. U.S. Body Shop 195 N.W. 71 Street Miami, Fla. 33150 Non Minority-owned 9. Nu -Way Auto Service 551 N.W. 71 Street Miami, Fla. 33150 Non Minority-owned 1 and 2 1 and 2 1 and 2 00-- 80 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 13 TO: The Honorable Mayor and Members of the Ci Commission FROM: nald H. Warshaw City Manager RECOMMENDATION I 14 20' 0 0 DATE: �, IN " FILE SUBJECT: Recommendation for Resolution To Accept RFQ No. 99-00-37R - Auto Body Repairs & Painting REFERENCES: Services ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution, with attachment, approving the establishment of a Qualified Bidder's List comprised of nine (9) pre- qualified vendors, as listed on Exhibit "A", attached hereto, for the provision of auto body repairs and painting services of city vehicles, on an as -needed, when -needed contract basis, for one (1) year with the option to extend for two (2) additional one (1) year periods, for the Department of General Services Administration, Fleet Management Division, at a total annual amount not to exceed $800,000, subject to availability of funds for succeeding fiscal years. Funds are available in FY '99-00 General Services Administration, Light Fleet Division, Account Code No. 503001.420905.6.670 ($700,000); and Heavy Fleet Division, Account Code No. 509000.420901.6.670 ($100,000). BACKGROUND The Department of General Services Administration requires services to provide auto body repairs and painting of city vehicles. On September 13, 1999, the Department of Purchasing, in cooperation with the Department of General Services Administration, issued a Request for Qualifications (RFQ) No. 98-99-115. The City rejected this RFQ in order to allow for greater local minority vendor participation and a more competitive bidding process. Consequently, invitations for RFQ No. 99-00-037R were mailed to thirty-one (31) potential providers and nine (9) were deemed qualified and placed on a Qualified Bidder's List (the "List"). Those vendors appearing on the List will be utilized upon the lowest fixed price quote for a specific job. The City reserves the right to increase the number of pre -qualified vendors for each Group at any time as it deems in its best interest. DHW/R,M/DDJ/11 ffl ffl! {' Budgetary Impact Analysis 1. Department General Services Adm. Division Fleet Management Div. 2. Agenda Item # (if available) 1/27 City Commission Item 3. Title and brief description of legislation or attach ordinance/resolution: Recommendation for Resolutino to Accept RFQ No. 99-0.0-37R Auto Body Repairs and Painting Services of City Vehicles. 4. -Is this item related to revenue? NO: x YES (If yes, skip to item #T) 5. Are there sufficient funds in Line Item? YES: X Index Code See below Minor Obj. Code Amount $ NO: _.__ Complete the following questions.- 6. uestions.6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER. ACCOUNT NAME_ TOTAL Index8 inor Object/Project No. From $ To $ 7. Any additional comments? Index Code 503001.420905.6.670 $700"000 FY '99-00= and 509000.420901.6.670 $100,000 FY 199-00. Approved by: S. &,,, &_�, ��/ Department Dir for esignee Date FOR DEPARTMENT OF IN ANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of tifana n and Budget Director/Designee _gu­dgetA1&yst , Date Date ��E - AWARD RECOMMENDATION WM 16 NUMBER: 99-00-0378 COMMODITY/SERVICE: Auto Body Repairs and Painting servd:ees DEPARTMENT / DIVISION: GSA TERM OF CONTRACT: One year with option to renew for 2 additional one yr. periods. NUMBER OF BIDS DISTRIBUTED: 31 NUMBER OF BIDS RECEIVED: 9 METHOD OF AWARD: To establish a Qualified Bidders List for provision of Group 1, Group 2, or Groups 1 and 2 services. RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: See Attached Exhibit "A" TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The Department of General Services Administration requires services to provide auto body repairs and painting of city vehicles. �'►S, m * ^ �0 3 00 t . 4 2-4 U Sl, <.. `70 C') 4 L- ACCOUNT CODE(S): 503001.420905.6.670 $700,000 FY'99-00 509000.420901.6.670 $100,000 FY199-00. DEPARTMENT APPROVAL: Department Di c r/ Designee BUDGET REVIEW PROVAL: to- LUie Brennan Interim Director OTHER FUNDING APPROVALS, IF APPLICABLE: . 91J.0 "w i . Irv. G'LO PURCHASING APPROVAL: YCarter TITLE: PAGE 2 OF 2 U �' BID ITEM: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST AUTO BODY REPAIRS AND PAINTING SERVICES BID NO: RFQ-99-00—®37R DATE BID(S) OPENED: NOVEMBER 24, 1999 t --'� i TIME 1:00 RM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK CRONY BODY WORKS, INC. -4 MOLINA GARACE PIKE'S AUTOMOTIVE, INC. L U ALe-, ALLSTATE PAINT & BODY zzeaLr ie CUBANSHINE FRAME & BODY SHOP ESPANA BODY SHOP, INC. WORLD MOTOR CORP. o U. S. BODY SHOP Lp(J�L W;XD,^/ T� NU WAY AUTO SERVICE ZJZ74LJIVOIV NUNES PAINT & BODY SHOP LdP�i from the as<:.J•' . .. .. .. . . received timely as of fire c3lb v e he 'ate and fime. e1 All other offers in Z_:,cns-z to fhz are hereby re'ected as late." oi:.:aizcZ, if any, received ( ) envelops on behalf of Person receiving bid(s) on (City Department) { ---"N SIGNI:;rl: Deputy City (Date) BID ITEM: ® • CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST AUTO BODY REPAIRS AND PAINTING SERVICES t n. i BID NO: RFQ-99-007®37R DATE BID(S) OPENED: NOVEMBER 24, 1999 TIME 1:00 RM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK CRONY BODY WORKS, INC. MOLINA GARAGE PIKE'S AUTOMOTIVE, INC. ALLSTATE PAINT & BODY CUBANSHINE�FRAME & BODY SHOP ESPANA BODY SHOP, INC. WORLD MOTOR CORP. U. S. BODY SHOP NU WAY AUTO SERVICE NUNES PAINT & BODY SHOP %r0,- received timely as of the c �c c,re oa,sn tcfke and time, All other otters suoz-nbs?^d in resp o yse to IE:; are hereby rejected as late." policHallon, if -any, aj>--4C received ( _) envelops on behalf of Person receivi g bid(s) PURCHASING DEPARTMENT on (City Department) (Date) 9 Deputy City I CITY OF MIAMI le - ADVERTISEMENT FOR QUALIFICATIONS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: RFQ NO. 99-00-037R AUTO BODY REPAIRS AND PAINTING SERVICES OPENING DATE: 1:00 P.M. WEDNESDAY, November 24, 1999 (Deadline for Request of additional information/clarification: November 15, 1999) Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW, 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI- DADE COUNTY ORDINANCES 98-106 AND 99-1. AD NO. 4413 Donald H. Warshaw CITY OF MIAMI City Manager LOGO i ,l r a r 3y' Ca ,l C IGS/PC 503 Rev. 12/89 J. 'Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. ?DISTRIBUTION: White - G.S.A.; Canary - Department ,- City, of Miami 0 d�` .�. 3 REQUISITION s ADVERTISEMENT This number must in •.FOR • .' appear the advertisement. INSTRUCTIONS:. Please type and attach a copy of the" advertis m nt with, thi5 reauisition. 1. ' Department . " 2. Division GeinerAl Sprvices �dminLstr�Ition Lights` Fleet 3.Account Code number: ! 4. Is this a confirmation: y ` 5. Prepared by: 503001-420905'e 6.,287 '-Z] Yes ❑5'. No i Xcr%1_vnn z pnsbaw 6. Size•of advertisement:. 7.' Starting date:. 8. Telephone number: 11/5/99t (305) .575-51.30 9. Number of times this advertisement is to be 10. Type of advertisement: published: U Legal ❑ Classified ❑ Dis la 11. Remarks: Auto Pod;�� i:•epyaiLyr�ss ;3n :Punting Serva-ces ' 1J.�A.eletlG;.�X_�3i-s:3i`si4:�sd1J« f . RPO NO. 9b--00-037R_ .. � 12 �.� . Publication Date(s) of t" Advertisement Invoice No. Amount ;, � xrlr; I�Lvr.UU q D!,R10. LAS AMERICAS 1 - ' 13: ❑k ' Approved ❑ Disapproved i Department Director%Designee Date i Approved for Payment. Date C IGS/PC 503 Rev. 12/89 J. 'Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. ?DISTRIBUTION: White - G.S.A.; Canary - Department City of Miami, Florida Check List RFO No. 99-00-037R 6.0. RFQ RESPONSE ! CHECK LIST _ This checklist is provided to help you conform with all requirements .stipurAt�c�Jjthis r i4be Submitted With X' /Response 6.1. RFQ Information Form - This form must be completed and signed to validate your YES response. 6.2 Statement of No Bid, only if applicable- If you do not intend to submit a response for this YES commodity or service, please return this form in the Bid envelope on or before Bid opening. If the "Statement of No Bid" form is not completed and returned, your company may be deleted from the City of Miami bidders' list for this commodity or service. 6.3. Insurance Requirements - Acknowledgment of receipt of information on the insurance YES requirements for this RFQ. (Must be signed). 6.4. Pte -Qualification Sheet - To be completed and signed by Bidder. YES 6.5. Vendor Background Information - This form must be completed in its entirety to verify the YES capability of Bidder to perform/deliver the services/goods specified in the RFQ. 6.6. Minority/Women Business Affairs Registration Affidavit, if applicable - Must be YES completed only if one or more of the owners in the business enterprise is at least 51% owned by a Black, Hispanic or Female. 6.7. Affirmative Action Policy for Equal Employment Opportunity YES 6.8. Primary Office Location Affidavit, if applicable - Section 18-52.1(h) of the City Code, as YES _ amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the lowest other responsible and responsive bidder. (Must be signed and notarized by the local bidder, only for use in attesting primary office location). 6.9 Statement of Compliance with Ordinance No. 10032 - Copy of Ordinance included with YES this RFQ. - 6.10. Debarment and Suspension Certificate - (Must be signed). YES 6.11. Vendor Application, if applicable - All prospective bidders should complete a vendor YES application for the commodities/services the vendor can regularly supply to the City. Should a prospective bidder not be currently listed on the City's vendor/bidder's list, a vendor application will be enclosed with the bid package. Vendors who have already submitted an application and secured a vendor number from the City are not required to submit a new vendor application. Should a bidder return a bid or a "No Bid", a fully completed vendor application should be returned and the information contained therein will be added to the City's vendor/bidder's list. 6.12. Occupational License - All responses shall be accompanied by a copy of your current YES license(s), as required. 6.13. First Source Hiring Agreement - ( Ordinance 10032) "Statement of Compliance with ' YES Ordinance No 10032" must be completed and returned with response to RFQ. 6.14. Warranty Information. YES 6.15. List of Subcontractors to be utilized, if applicable. YES. .City of Miami, Florida RFQ No. 99-00-037R •6.1 RFQ INFORMATION FORM Mailing Date: November 5, 1999 Buyer: Pamela Burns, CPPB RFQ No.: 99-00-037R Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ONE (1) YEAR PERIODS 928-19: AUTO BODY REPAIRS & PAINTING SERVICES We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL RESPONSES MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. number of calendar days required before commencement of work. Delivery will be made within calendar days after receipt of purchase order. Terms: 2%-10 days Net 30 days Additional discount of % if awarded all items. (include cash discount for prompt payment, if any) Other Discounts: Contact Person/Telephone: Term of Warranty for equipment: Term of Warranty for labor: All exceptions to this bid have been documented in the section below. EXCEPTIONS: I certify that any and all information contained in this response is true; and I further certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this RFQ and certify that I am authorized to sign this response for the bidder. Please print the following and sign your name: Firm's Name: Principal Business Address: Mailing Address: E -Mail Address: Telephone: Fax: Name: Title: Authorized Signature: Beeper: City of Miami, Florida 6.2 STATEMENT OF NO BID RFQ No. 99-00-037R NOTE: If you do not intend to submit a response on this commodity or service, please return this form in the response envelope on or before RFQ opening. Failure to submit a response after three (3) times .without a sufficient justification of "No Bid" will be cause for removal from the vendor/bidder's list. Office of the City Clerk 3500 Pan American Drive Miami, FL 33131-5504 We, the undersigned, have declined to submit a bid on your RFQ No. 99-00-037R for AUTO BODY REPAIRS & PAINTING SERVICES for the following reasons: Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below). Insufficient time to respond to the Invitation for Bids. We do not offer this product or service. Our schedule would not permit us to perform. We are unable to meet specifications. We are unable to meet bond requirements. Specifications are unclear (explain below). We are unable to meet insurance requirements. Remove us from your bidders' list for this commodity or service. Other (specify below). Remarks: We understand that if this statement is not completed and returned, our company may be deleted from the City of Miami bidders' list for this commodity or service. Company Name: Signature: Title: Telephone: Date: A completed vendor application should be returned with this form if vendor has not previously submitted an application and secured a vendor number from the City. City of Miami, Florida RFO No. 99-00-037R 6.3 INSURANCE REQUIREMENTS. INDEMNIFICATION Bidder shall pay on behalf of, indemnify and save City and its officials harmless, from and against any and all claims, liabilities, losses, and causes of action, which may arise out of bidder's performance under the provisions of the contract, including all acts or omissions to act on the part of bidder, including any person performing under this Contract for or on bidder's behalf, provided that any such claims, liabilities;. losses and causes of such action are not attributable to the negligence or misconduct of the City and, from ,and against any orders, judgments or decrees which may be entered and which may result from this Contract, unless attributable to the negligence or misconduct of the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of any such claim, or the investigation thereof. The bidder shall furnish to City of Miami, c/o Purchasing Department, 444 SW 2nd Avenue, 6' Floor, Miami, Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the bidder as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000.00 combined single limit per occurrence for bodily injury and property damage. City must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work in an amount not less than statutory combined single limit per occurrence for bodily injury and property damage. The City needs to be named as additional insured. BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the bidder. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The Company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Key Rating Insurance Guide or acceptance of insurance company which holds a valid Florida Certificate of Authority issued by the State of Florida, Department of Insurance, and are members of the Florida Guarantee Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: CITY RFQ NUMBER AND/OR TITLE OF RFQ MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the bidder of his liability and obligation under this section or under any other section of this Agreement. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted to the Bidder. City of Miami, Florida 0 Insurance Requirements form (page 2) RFO No. 99-00-037R —If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. --In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: A) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the Invitation To Bid. B) The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the Bidder in conjunction with the General Terms and Conditions of the Bid. The undersigned bidder acknowledges that (s)he has read the above information and agrees to comply with all the above City requirements. Bidder: (Company name) Date: Signature: Print Name: FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY RESPONSE. P City of Miami, Florida Pre -Qualification Form RFO 99-00-037R 6.4 PRE - QUALIFIION FORM Auto Body Repairs and Painting Services DO YOU WISH TO PARTICIPATE? YES NO IF YES, PLEASE INDICATE BELOW THE GROUP(S) FOR WHICH YOU WISH TO PARTICIPATE: 1) GROUP 1 (only) (Light and Medium Equipment) 2) GROUP 2 (only) 3) Both GROUP 1 and GROUP 2 (Heavy Equipment) (Light, Medium, and Heavy Equipment) For those bidders indicating its desire to participate in Items # 1 , #2, or # 3 above, the following must be completed. Bidder must meet the General qualification requirements and the Specific qualification requirements for the Group(s) for which it is requesting participation. In order to qualify, bidders must answer "Yes" to all of the following requirements. A. General Qualification requirements for participation in either Group(s) 1. Does bidder have a minimum of four (4) full-time employees? Yes No 2. Does bidder have a minimum of one (1) year of experience in body work repair, refurbishment and painting? Yes No 3. Does bidder have a fax machine? Yes No B. In addition to General Qualifications above, each of the following specific requirements also must be met to qualify for Group 1: 4. Does bidder possess a facility with a minimum size of 3,750 square feet which will allow 4 standard size cars to be worked on completely inside: Yes No 5. Does bidder's facility provide security in the form of a fenced lot, or the inside of a secure building, for no less than 6 standard sized vehicles simultaneously? Yes No 6. Does bidder's facility have a spray booth large enough to accommodate Group 1 vehicles. Yes No City of Miami, Florida Pre -Qualification Form (cont) RFO No. 98-99-115 B. In addition to General ualifications Requirements prevwusly cited in (A), each of the following Specific requirements must also be met for participation in Group 2: 7. Does bidder possess a facility with a minimum size of 3,750 square feet, which will allow a refuse packer 35 feet long, 12'/2" high X 9 %2" wide, or a trailer 42' long'X 12 %2" high X 8" wise, to be worked on completely inside? Yes No 8. Does bidder's facility provide security in the form of a locked lot, or inside of a secure building, for no less than 1 refuse packer and trailer -sized vehicle simultaneously: Yes No 9. Does bidder's facility have a spray booth large enough to accommodate a refuse packer and a trailer, as sized above, not simultaneously. Yes No Note: Each of the above requirements will be verified by the City during a site visit to repair facility. Should bidder's facility fail to meet one or more of the above requirements, bidder shall be disqualified for participation. List below any subcontractors, if any, including name and address, to be utilized in the provision of Group 1 or Group 2 services. Specify services subcontractor(s) is to provide.FAILURE TO COMPLETE AND RETURN THIS FORM SHALL DISQUALIFY YOUR FIRM FROM PROVIDING AU LOCATION OF SERVICE FACILITY: Exceptions to Specifications (if any): Social Security or Federal Identification Number: Occupational License No.: Expires: (to be submitted with response) Name of Bidder: Date: Telephone Number: SIGNATURE: Fax Number: TITLE: FAILURE TO COMPLETE AND RETURN THIS FORM SHALL DISQUALIFY YOUR FIRM FROM PROVIDING AUTOMOBILE REPAIR SERVICE TO THE CITY. City of Miami, Florida RFO No. 99-00-037R 6.5 VENDOR BACKGROUND INFORMATION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: COMPANY OFFICERS: President Vice President Secretary Treasurer COMPANY OWNERSHIP: of ownership of ownership of ownership of ownership LICENSES: 1. County or Municipal Occupational License No. (attach copy with bid) 2. Occupational License Classification 3. Occupational License Expiration Date: 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. EXPERIENCE: 6. Number of Years your organization has been in business: 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the RFQ: 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the RFQ: City of Miami, Florida RFO No. 99-00-037R Vendor Background Information form (page 2) 9. Experience Record: List references who may be contacted to ascertain information on past and/or present contracts, work, jobs, that BIDDER/PROPOSER .has performed of a type similar to that required by specifications of the City's Bid or RFQ: FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB CONTACT PERSON: PHONE NO.: FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB CONTACT PERSON:. PHONE NO.: FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB CONTACT PERSON: PHONE NO.: FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB CONTACT PERSON: PHONE NO.: FAILURE TO FULLY COMPLETE, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE. City of Miami, Florida RFQ No. 99-00-037R 6.6 MINORT*OMEN BUSINESS AFFAIRS REGISTAON AFFIDAVIT Please Check One Box Only [ ] Hispanic [ ] Female [ ] Black [ ] Not Applicable If business is not 51% minority/female owned, affidavit does not apply. If not applicable, notarization is not required. I (We), the undersigned agree to the following conditions: 1) that we have read Section 2.25 of the General Terms and meet the fifty-one percent (51%) ownership and management requirement for minority/women registration status and will abide by all of the policies and regulations governing the City of Miami Minority and Women Business Enterprise Procedures; 2) that if at any time information submitted by the undersigned applicant in his/her Bidder Application should prove to be false, inaccurate, or misleading, applicant's name will be struck from the City of Miami's Master Bidder list with no further consideration given to this applicant; 3) that the City of Miami maintains the right, through award of bid/contract, to revoke the award, should it be found that false, inaccurate or misleading information or a change in the original information have occurred; 4) to notify the City of Miami within thirty (30) days of any change in the firm's ownership, control, management or status as an ongoing minority/women business concern as indicated on the Bidder Application, and that the City of Miami, upon a finding to the contrary, may render a firm's registration with the City null and void and cease to include that firm in its registered list of minority and women - owned businesses; 5) that the City of Miami has a right to diligently verify all information submitted by applicant in his/her Bidder Application to monitor the status of the Minority/Women Business Enterprise, once registered; 6) that the City of Miami may share a firm's registration information concerning its minority/women status and its capability with other municipal or state agencies for the sole purpose of accessing the firm to their procurement opportunities, unless otherwise specified by the firm in writing. I (We) certify under the penalties of perjury that the information contained in any and all application documents submitted to the City of Miami is correct as per Ordinance No. 10062 as amended. Firm Name: (If signing as a corporate officer, kindly affix corporate seal) (Name, Title & Date) (Name, Title & Date) This application must be signed by at least one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a joint venture. COUNTY, SS COUNTY OF'MIAMI- DADE That: NOTARIZATION Date: acknowledged the foregoing instrument as his/her act and deed. That he/she has produced NOTARY PUBLIC: My Commission Expires: personally appeared before me and as identification. FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY RESPONSE. ,City of Miami, Florida RFO No. 99-00-037R 0 POF AFFIRMATIVE ACTION POLICY for EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION/ EQUAL EMPLOYMENT OPPORTUNITY - POLICY STATEMENT It is the policy of (Company Name) to base its hiring and promotions on merit, qualifications and competency and that its personnel practices will not be influenced by an applicant's or employee's race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. One of the management duties of all principals at (company Name) is to ensure that the following personnel practices are being satisfied: Take every necessary affirmative action to attract and retain qualified employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. Maintain equitable principles in the recruitment, hiring, training, compensation and promotion of employees. 3. Monitor and review personnel practices to guarantee that equal opportunities are being provided to all employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. (Company Name) is committed to take affirmative action and aggressively pursue activities that will serve to enable all employees and applicants opportunities available throughout this organization. Clearly, the above actions cannot be accomplished as a secondary duty for any individual, despite the full support of management. And so, to monitor our efforts, (Company Name) has assigned one of its principals as the Affirmative Action Director to monitor all activities of this program. Employees may contact (Name of assigned principal) at (telephone number) regarding this Affirmative Action Policy. DATE: NAME OF FIRM: (SIGNATURE/TITLE): FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY RESPONSE. ,City of Miami, Florida RFO No. 99-00-037R 0 6.8 STATEMT OF INTENT TO COMPLY WITH ORDINANCE NO. 10032 Bidder certifies that (s)he has read and understood the provisions of City of Miami Ordinance No. 10032, pertaining to the implementation of a "First Source Hiring Agreement". Bidder will complete and submit the following questions as part of the RFQ. Evaluation of bidder's responsiveness to Ordinance No. 10032 may be a consideration in the award of a contract. Violations of this Ordinance may be considered cause for annulment of a contract between the successful bidder and the City of Miami. A. Do you expect to create new positions in your company in the event your company was awarded this contract by the City? Yes No B. In the event your answer to Question "A" is yes, how many new positions would you create to perform this work? C. Please list below the title, rate of pay, summary of duties, number of positions, and expected length or duration of all new positions which might be created as a result of this award of contract. 2) 4) 5) 6) 7) 8) (Use additional sheets if necessary) COMPANY NAME: SIGNATURE/TITLE: DATE: FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY RESPONSE. JCity of Miami, Florida RFO No. 99-00-037R 6.9. PRIMARY OFFICE LOCATION® AFFIDAVIT Please type or print clearly. This Affidavit must be completed in full, signed and notarized ONLY if your primary office is located within the corporate limits of the City of Miami. Legal Name of Firm: Entity Type: (check one box only) [] Partnership [] Sole Proprietorship [] Corporation Corporation Doc. No: Date Established: Occupational License No: Date of Issuance: PRESENT Street Address: City: State: How long at this location: PREVIOUS Street Address: City: State How long at this location: According to Section 18-52.1(h) of the City of Miami Code, as amended: The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the lowest other responsible and responsive bidder." The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits of the City of Miami. I (we) certify, under penalty of perjury, that the primary office location of our firm has not been established with the sole purpose of obtaining the advantage granted bona fide local bidders/proposers by this section. Authorize Signature Print Name (Corporate Seal) Title Authorize Signature Print Name Title (Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a joint venture.) STATE OF FLORIDA, COUNTY OF MIAMI-DADE [] Personally known to me; or Subscribed and Sworn before me that this is a true statement this day of 199_ [] Produced identification: Notary Public, State of Florida My Commission expires (Seal) Printed name of Notary Public Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to verify the location of the firm's primary office. FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY RESPONSE. ,City of Miami, Florida RFO No. 99-00-037R 0 0 6.10. DEBARMENT AND SUSPENSION CITY OF MIAMI CODE SEC. 18-56.4 (a) Authority and requirement to debar and suspend: After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity to such party to be heard, the City Manager, after consultation with the Director of Purchasing and the City Attorney, shall have the authority to debar a contractual party for the causes listed below from consideration for award of city contracts. The debarment shall be for a period of not fewer than three (3) years. The City Manager shall also have the authority to suspend a contractor from consideration for award of city contracts if there is probable cause for debarment. Pending the debarmdnt determination, the authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Director of Purchasing after approval by the City Manager, the City Attorney, and the City Commission. (b) Causes for debarment or suspension include the following: 1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private contract or subcontract, or incident to the performance of such contract or subcontract; 2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty; 3. Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals; 4. Violation of contract provisions, which is regarded by the Director of Purchasing to be indicative of nonresponsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a contract or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension; 5. Debarment or suspension of the contractual party by any federal, state or other governmental entity; 6. False certification pursuant to paragraph (c) below; or 7. Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the contractual party performing city contracts. (c) Certification: All contracts for goods and services, sales, and leases by the City shall contain a certification that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5). The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above, or debarred or suspended as set forth in paragraph (b) (5). Company name: Signature: Date: FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY RESPONSE.