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HomeMy WebLinkAboutR-00-0079J-00-64 1/18/00 RESOLUTION NO 00- 7 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING BIDS RECEIVED PURSUANT TO BID NO. 99-00-031R FROM TWELVE (12) VENDORS AS LISTED ON EXHIBIT "A", FOR THE FURNISHING OF OEM PARTS AND REPAIR OF VEHICLES AND MOTORCYCLES, AND PROVIDING FOR THE AWARD OF ADDITIONAL VENDORS WHICH MAY BE ADDED TO THE LIST AT ANY TIME, AT THE SOLE DISCRETION OF THE CITY, FOR THE DEPARTMENT OF GENERAL- SERVICES ADMINISTRATION, ON AN AS - NEEDED CONTRACT BASIS, FOR A ONE (1) YEAR PERIOD WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL AMOUNT NOT TO EXCEED $450,000; ALLOCATING FUNDS THEREFOR FROM FY 1999-2000 GENERAL SERVICES ADMINISTRATION, LIGHT FLEET DIVISION, ACCOUNT CODE NO. 503001.420905.6.670. WHEREAS, the Department of General Services Administration has a need for a contract to provide specialty repairs and Original Equipment Manufacturer ("OEM") parts for the City's fleet of light vehicles, upon expiration of the manufacturers warranty; and WHEREAS, Invitation for September 1, 1999, seeking to Bids No. 98-99-102, issued establish a contract for the purchase of OEM parts was rejected to allow for more competitive bids; and WHEREAS, pursuant to public notice, Invitations for Bids No. 99-00-031R, were mailed to fifty-four (54) potential providers; and TTACIBJ AINED C17T COMMISSION MEETING OF JAN 2 7 2000 Resolution No. V 7P r WHEREAS, thirteen (13) bids were received on November 15, 1999, and twelve (12) bids were deemed responsive, responsible; and WHEREAS, the bid received from Molina Garage was deemed non responsive because this vendor is not an OEM dealer and does not supply OEM parts; and WHEREAS, the contract provides that vendors shall be utilized based on the lowest hourly rate per manufacturer's brand, facility location and cost to pick up and deliver parts and vehicles for a one (1) year period with the option to extend for two (2) additional one (1) year periods, at a total annual amount not to exceed $450,000; and. WHEREAS, the City Manager and the Director of General Services Administration recommend that bids received pursuant to Invitation for Bid No. 99-00-031R from twelve (12) vendors as listed on Exhibit "A",be accepted as the lowest responsive and responsible bids; and WHEREAS, funds are available from FY 1999-00 General Services Administration, Light Fleet Division, Account Code No. 503001.420905.6.670; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Page 2 of 4 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bids received on November 15, 1999, from vendors listed in Exhibit "A", attached hereto and made a part hereof, for the furnishing of Original Equipment Manufacturer Parts ("OEM") for repair of vehicles and motorcycles, and providing for the award of additional vendors which may be added to the list at any time, at the sole discretion of the City for the Department of General Services Administration, on an as needed contract basis, for a one (1) year period with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount not to exceed $450,000, is hereby accepted, with funds therefor hereby allocated from Account Code No. 503001.420905.6.670. Section 3. The City Manager is hereby authorizedl� to execute the necessary documents to accept said donation. �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 00- 79 Page 3 of 4 Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor 2/ PASSED AND ADOPTED this 27thi,, day of January 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Set-- 2-36, M-a!rr die, approv. I of this legislation by signs ng it in the iegis"ation 110"tj , z "'"' d becomes effective with the elapse. of ten (10) da,, - regarding same, without the Mayor exerd in eto ATTEST: Waite J. Fo City Clerk 4w, A WALTER J. CITY CLQ me 079:RCL Y LO CORRECTNESS:t 2/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days - from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 5 0 0 -, 79, ATTACHMENT EXHIBIT "A" Bid No. 99-00-031R OEM Parts and Repairs Vendor List 1. Abraham Chevrolet -Miami 4181 SW 8th Street Miami, Fla. 33134 Local / Non Minority 2. Tropical Chevrolet 8880 Biscayne Blvd. Miami Shores, Fla. 33138 Miami -Dade Co. / Non Minority 3. Gold Coast Lincoln-Mercury 21111 S. Dixie Hwy. Miami, Fla. 33189 Miami -Dade Co. / Non Minority 4. Metro Ford 9000 NW 7th Ave. Miami, Fla. 33150 Miami -Dade Co. / Non Minority 5. Palmetto Ford Truck Sales, Inc. 7245 NW 36th Street Miami, Fla. 33166 Miami -Dade Co. / Non Minority 6. Rechtein International Trucks 7227 NW 74th Avenue Miami, Fla. 33166 Miami -Dade Co. / Non Minority 7. Ft. Lauderdale Harley-Davidson 443 S. SR 7 Ft. Lauderdale, Fla. 33317 Non Local / Non -Minority 8. Angel Buick -Olds 1505 Ponce de Leon Coral Gables, Fla. 33134 Miami -Dade Co. / Non -Minority 9. Nosa Inc. d/b/a/ Palmetto Motorsports 6400 W 20th Avenue Hialeah, Fla. 33016 Miami -Dade Co./Non-Minority 10. Hollywood Chrysler, Plymouth and Jeep 2100 N State Road 7 Hollywood, Fla. Non Local / Non Minority 11. Grand Prize Motors, Inc. 11701 SW 152 Street Miami, Fla. 33177 Miami -Dade Co./Non Minority 12. Ford Midway Mall 8155 W Flagler Street Miami, Fla. 33144 Miami -Dade Co./Non Minority TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members of th4.WarsNaw ission o City Manager RECOMMENDATION 12 DATE : JAN n p -,, FILE: SUBJECT: Recommendation for Resolution to Accept Bid No. 99-00-031 R REFERENCES: OEM Paris and Repairs for Various City Vehicles ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting bids received pursuant to Bid No. 99-00-031 R from ';twelve (1 2) vendors as listed in Exhibit "A" and as per the attached Tabulation of Bids, for the furnishing of OEM Parts and Repair of vehicles and motorcycles, for the Department of General Services Administration, on an as -needed contract basis, for a one (1) year period with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount not to exceed $450,000. Funds are available in FY '99-00 General Services Administration, Light Fleet Division, Account Code No. 503001.420905.6.670. BACKGROUND The Department of General Services Administration (GSA) requires services to provide specialty repairs and OEM (Original Equipment Manufacturers) parts for the City's fleet of light vehicles, once the manufacturers warranty expires. On September 1, 1999, the Department of Purchasing, in cooperation with the Department of GSA, issued Invitations for Bids seeking to establish a contract for the purchase of Original Equipment Manufacturers Dealer Parts and Repair. The City rejected Bid No. 98-99-102 in order to allow for a more competitive pricing for the City. Consequently, Invitations for Bids No. 99-00-31 R were issued on November 15, 1999. Forty-seven (47) Invitations for Bids were mailed and thirteen (13) responses were received. The bid for Molina Garage was deemed non responsive as this vendor is not an OEM dealer nor does it supply OEM parts. Twelve (12) vendors, as listed on Exhibit "A", were deemed responsive, responsible and met bid specifications. Awards shall be made based upon the lowest hourly rate per Manufacturer's Brand, facility location, and cost to pick up/deliver parts and/or vehicles, which is in the best interest of the City. DHW/RM/DDJ/11 60 79 - BID NUMBER: 99-00-31R AAWARD RECOMMENDATION aw COMMODITY/SERVICE:OEM PARTS & REPAIRS FOR VARIOUS CITY VEHICLES DEPARTMENT/ DIVISION: GENERAL SERVICES ADMINISTRATION TERM OF CONTRACT: ONE YEAR WITH OPTION TO RENEW FOR 2 ADDITIONAL ONE YEAR PERIODS NUMBER OF BIDS DISTRIBUTED: METHOD OF AWARD RECOMMENDED VENDOR(S): VARIOUS - See Attachment t NUMBER OF BIDS RECEIVED: -14 !3 THE RESPONSIVE AND RESPONSIBLE BIDDER WHOSE BID MEETS SPECIFICATIOI STATUS: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: CONTRACT VALUE: TOTAL: $ 450,000.00 JUSTIFICATION: The Department of General Services Administration requires services to provide specialty repairs and OEM parts for the City's fleet of light vehicles, once the manufacturers warranty expires. CI,Of Miami agement & Budget o ¢ • a.vailac a in acct; int number - iGNA ACCOUNTCODE(S): GSA, Light Fleet Division, Account Code No. 503001.420905.6.670 DEPARTMENT APPROVAL: BUDGET REVIEW APP VAL: Department Director/ Luie Brennan Designee�-_z-�'gg Interim Director OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 ($450 ,000) PURCHASING APPROVAL: IN �fy Jud S. arter Dire to TITLE: 0 - 7 f - SERVICES Hourly rate charged to City Cost to supply & deliver repairs parts 4` Manufacturer's Brand Serviced I SERVICES BID TABULATION BID NO. 99-00-031R OEM PARTS AND REPAIRS FOR VARIOUS CITY VEHICLES Abraham Chevrolet -Miami Tropical Chevrolet G I � old Coast Lincoln-Mercury 4181 S.W. 8th Street 8880 Biscayne Blvd. l 112111 S. Dixie Hwy. Miami, Fla. 33134 i Miami Shores, Fla. 33138Miami, Fla. 33189 s Local /Non MinorityMiami-Dade Co./Nor Minority; Miami -Dade Co./Non Minority GM dealer cost + 25% Chevrolet, most GM brands Metro Ford 9000 N.W. 7th Ave. Miami, Fla. 33150 Miami -Dade Co./ Non Minority $ 48.00 i mechanic $ 40.00 transmission s no charge �y Chevrolet and Isuzu Palmetto Ford Truck Sales, Inc Rechtien International Trucks 7245 N.W. 36 Street i 7227 N.W. 74th Avenue l Miami, Fla. 33166 Miami, Fla. 33166 Miami -Dade Co./Non Minority`.' Miami -Dade Co./Non Minority Ft. Lauderdale Harley-Davidson 443 S. SR 7 Ft. Lauderdale, Fla. 33317 Non Local /Non Minority Hourly rate charged to City 11I $ 45.00 ; $ 55.00 ,l $ 55 00 $ 58.00 Cost to supply &deliver no charge _ no charge no charge no charge i g ,repairs parts lam: Manufacturer's Brand Serviced FordFord Trucks International Harley Davidson � f I Approved Ql Approved by: _ Carter Director/ Destg e Date: Date: BID TABULATION Page 2 BID NO. 99-00-03 1 R OEM PARTS AND REPAIRS FOR VARIOUS CITY VEHICLES Angel Buick -Olds Nosa Inc. d//a/ Palmetto Motorsports Hollywood Chrysler, 150 P ,= 5 once De Leon l 6400 W.. 20th Avenue i Plymouth and Jeep t Coral Gables, Fla. 33134 Hialeah, Fla. 33016 2100 N. State Road 7 Miami -Dade Co./Non Minority Miami -Dade Co./Non Minority Hollywood, Fla. r t :- SERVICES :l "i Hourly rate charged to City $ 61.45 $ 45.00 parts 20% discount from list price Cost to supply & deliver I no charge no charge, PpY 9 g, repairs parts ' Manufacturer's Brand Serviced Chevrolet and Oldsmobile Fbrd and Isuzu Approved Q�4 A4 S. Ca er, Dir ctor �� 30 Date: $ 58.00 cost + 25% Chrysler, Plymouth, i Jeep and Dodge Molina Garage : 2091 N.W. 7th Ave Miami, Fla. 33127. Local / Hispanic - N O N R E S P O- N S I V 1 E * Vendor is not a dealer and does not supply OEM parts. Approved by:9 Di ctor / Designe Date: 3 �' id BID ITEM: BID NO: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST OEM PARTS AND REPAIRS TO CITY VEHICLES 99-00-031R DATE BID(S) OPENED: NOVEMBER 15, 1999 TIME 11:00 a.m. BIDDER TOTAL BID BID BOND (ER) AMOUNT CASHIER'S CHECK HOLLYWOOD CHEV/PLY?JEEP. See attached i /Up ABRAHAM CHEVROLET MIAMICaaL • irW/'7-Lli ANGEL BUICK/OLDS. N 6a%leb PALMETTO FORD TRUCK SALES MOLINA GARAGE BOG' el NOSA INC. / PALMETTO MOTORSPORTS FORT LAUDERDALE HARLEY DIV. , l TROPICAL MEVROLET, INC. RECHTIEN INTERNATIONAL " I•IEi CITY OF MIAMI:OF THE CITY CLERK BID SECURITY LIST BID ITFM ON PARTS AND REPAIRS TO CITY VEHICLES BID NO: ; 99-00-131R DATE BID(S) OPENED: NOVEMER 15, 1999 TIME 11:00 a.m. BIDDER. TOTAL BID AMOUNT BID BOND (ER) CASHIER'S HEC PAT11 TRUCK CENTERS, INC. Ft- e B & C AUTO PARTS backI-00 ON SITE SERVICES, NC. -• ay.ti k. received timely as of Lhe cr?y3ve o� ��nir Gbv 1. c'.:Tto and time. All other offers .:rPI: _ .n rns ense . o ;_ .: are hereby rejected as lata." s �s��taon, if .any, received , ( ) envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department). (Date) { SIGNED: Deputy City Clerk 40 ""'19 IW �7an-06-00 10:06A GSA 305-545-5016 P.04 INTER -OFFICE fvlEMORANDUNI The Honorable Mayor and `.M1TF JAN 0 5 2000 Members f the City Commission 5UBJECT Study of costs associated With outside vendors Da a IF . ars aw �iFFk1U K,i:S City Manager ENCCLOS it-.-, In response to your questions regarding cost Nelms involved in sending city vehicles to dealerships for repairs, warranty information and the number of city crus over 100,000 miles, the following information is presented for your consideration. Costs of Parts & Labor A review of 326 trartsactions with five car dealerships' from October 1998 through September 1999 (FY 98-99) revealed that a total of $408,975' was spent on outside parts and repairs. Of this total $88;836 (22%) was spent on labor and $320,139 (78%) was spent on parts. It should be noted that $91,275 of the $320,139 spent on party were for the purchase of CHEM parts that were utilized for in-house repairs by General Services Administration mechanics. A review of these invoices indicates that.$41,449 (58%) of the Labor cost and $176,673 (55%) of the parts cost went to the replacement of 97 Winsmissions and the changing out of .28 car engines. The remaining invoices fall into two general categories. I. Major automotive repairs: This includes the replacement of rear ends, the repair of damage other than bodywork caused by accidents, cooling system and steering component rcpairs. 2. Routine mechanical repairs: This includes non -warranty repairs done while the vehicle was already in for warranty services. In Hnase Repairs vial -u -vis Dealership Renuirs . The f"otlowing !'actors should be considered: • ht excess of 95.00 vehicles are repaired by GSA, mechanics in 1999, as opposed to about 300 by the various dealerships. Although it was stated that only $5,000,00 was available for overtime for our Light Flcet mechanics, the fact is that $48,179 was spent last fiscal year and $8,381 has already been spent in October and November of 1999. • Due to the limited space available at the U,S,A, garage facilities, we need to carefully monitor and balance the type of ),York performed in house. Per example, a transmission Job can tic up a precious space for several days, which creates additional problems for Ific n1cchattics° as well as. others, This problem is exacerbated by the incl that we run twea shirts. M'C',IFeA ill 00- 79 F'w'p°ie, Ley r4ii-n-06-00 10:06A GSA 305-545-5016 The Honorable Mayor and Members of tltc C:ily Commission Page 2 • By contracting out major work such as transmission or engine replacement we can make better use of our facilities and we can get the job done at the same or a lesser cost. In addition, we get a three year or 50,000 mile warranty on the new transmission or engine installed by the dealer, Because dealerships charbu a fixed book rate for transmission work, we know what our labor costs will be. Vehicle workloads are affected by factors such as holidays, scheduled vacations, illness, injuries, unforeseen events and unusually high breakdown rates,,. The result is that at times we have a greater than normal backlog of vehicles waiting to be repaired. We deal with this problem by using overtime and sending some vehicles out to the dealers. This allows us to efficiently handle this unexpected workload spike and get city vehicles back on the street with minimal delays. When one considers the above issues, the answer of the best method to service and repair the vehicle fleet is not as simple as giving the mechanics more overtime. Management must consider Al the tactors involved and make work distribution decisions based on what is the most cost efficient and time effective methods available. General Services Administration must have the flexibility to use the variety of options to assure that city vehicles are available so this city can respond to the needs of its citizens. Vehicles over 100,000 miles A review of fuel records indicates that there are 80 vehicles with over 100.000 miles. An additional 42 vehicles are at 90,000 miles. Vehicles under warranty 396 city vehicles are currently under full warranty. :85 (approximately) additional vehicles are under partial warranty for major mechanic components such as engine, drive trains, and air conditioning. If there are further concerns or questions, please let me know. ' Angel Buick, Grand Prize Motors, Metro Ford, Sun Chevrolet and Tropical Chevrolet. :All dollar amounts were rounded off. 1' DHW/ t4IlD m P.05 record in conwiec-io�n �. item on ,1; ... 0 � i r w C' 'J c{; January 27, 2000 Dear Commission: I would like to take the Managers memo and use his numbers but put it in a different perspective. I will start with the 326 transactions with five car dealerships from October 1998 through September 1999. I will do a comparison on labor only. This addresses the Costs of Parts and Labor. *If you take the $88,836.00 and divide it by the number of cars 326: $88,836 _ 326 = $272.50 Per Car Labor *If you subtract out the 97 transmission and changing out of 28 car engines. $88,836 - $41,449 = $47,387.00 *Then you add the 97 transmission and 28 car engines. 97 + 28 = 125 *Then subtract from the 326 total transactions. 326 — 125 = 201 *47,387 - 201 = 235.75 Per Car Labor Now, I will address In House Repairs vs. Dealership Repairs. If our mechanics fixed 9,500 vehicles: Auto Mechanics (29) = $957,761.57 Auto Mechanic Supervisor (2) = $86,497.63 Auto Mechanic Helper (2) = $47,082.05 Auto Service Writer (1) = $41,990.42 Auto Bo W/P (1) = $43,968.08 Grand Total = $1,177,299.75 $1,177,299.75 =9500 $123.92 Per Car $128.99 Per Car with O.T. S�.ab ;I'd 131 cord f0 frog , P' co nnection on �OZI �' §`e�E ,"17:17 Cit,,' "",ta,a, Then I take the total labor cost $1,177,299.75 divided it by the cars fixed. $1,177,299.75 _ 9500 = $123.92 per car If I add the overtime to the total $1,177,299.25 + 48,179.00 = $1,225,478.75 _ 9500 = $128.99 per car No matter how many times I come before this Commission and talk about selling the property our shops use to be on now it coming back to haunt the people that do the day to day operations of the City. Let me start out by reminding you that the Parks Operation building was sold first now they are crammed in with Property Maintenance. The Motor Pool was next, they are now with the Heavy Equipment garage at G.S.A. Next was the Public Works building now they are at the Sanitation building. Then next was Communication building they are also jammed into the G.S.A. Heavy Equipment Garage this should not be used as an excuse to send our work out when we were opposed to it. *I totally disagree that we can send our work out at a lesser cost. We use to do all our transmission in house and were able to keep 8 to 10 spares available all the time. *As you can see I put total salaries in my comparison that factors in holidays, scheduled vacations, illness, injuries. *In the last paragraph the manager puts in management must consider cost efficient and time effective methods available. *In conclusion I ask that management not be so hasty to send the cars to the dealership even if it takes more weekends and holidays working. Employee's should be commended for fighting to keep their jobs inside not sent out, especially when some of the reasons management uses is not their fault. Submitted into record ;n con the item connection with on Waiter Poeman fl — d �` City Clerk BID ITEM: .0 40 CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST OETI PARTS AND REPAIRS TO CITY VEHICLES I BID NO: 99-00-031R DATE BID(S) OPENED: NOVEMBER 15, 1999 TIME 11:00 a.m. BIDDER' TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK HOLLYWOOD CHEV/PLY?JEEP. See attached bid ABRA11E-T1 CHEVROLET MIAMI XGEL BUICK/OLDS. " PALP'IETTO FORD TRUCK SALES " ilOLlNA GARAGE " NOSH INC. / PALl`IETTO I,IOTORSPORTS " FORT LAUDERDALE HARLEY DIV. TROPIC,LCIEVROLET, INC. " REChiTIEN INTERNATIONAL " I EITRO FORD " FORD NIDJAY MALL, INC. " GOLD COAST LINCOLN HERCURY We received mily one copy of t 1� GRAND PRIZE aIOTORS, INC, NO BID LINEAR DYi1Ai1IC , I!dC . n, �� V GOODYEAIR CT & SC �Z CUl;t�v aHIiJE PLINT &BODY SHOP 1,44— received L AIJ – - () envelops on behalf of Person rec wing bid(s) PURCHASING DEPARTMENT on (City Department) SIGNED: Deputy Ci Clerk (Date) Iq ie hid BID ITEM: BID NO: DATE BID(S) OPENED: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST OMI PARTS AND REPAIRS TO CITY VEHICLES 99-00-13IR NOVF1lBER 15, 1999 TIME 11:00 a.m. BIDDER`' TOTAL BID AMOUNT, BID BOND (ER) CASHIER'S CHECK PACU TRUCK CENTERS, INC. E & C AUTO PARTS ON SITE SERVICES, INC. from •. ••••••.•a~~ arae aWr.,. G:1:, received timely as of :0. 1.0 Cdaove ®p D'. a."' -"r;. h ' _ d -ale r n.d WUme. I offers All .ar Offers�� -�� ki: 'G rc) ic: iLe o hill are hereby relecled as lade." s d�!Imbaticn, if any, received ( ) envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) SIGNED: Deputy City Clerk (Date) wu.�Ttlj of 'ffliano, �y3 JUDY S. CARTER F DONALD H. WARSHAW Director * u,ur uu o „ n„ s City Manager 0., VV, ADDENDUM NO. 1. %. o BID NO. 99-00-031R OCTOBER 29, 1999 OEM PARTS AND REPAIRS TO CITY VEHICLES Please be advised that the opening time of this IFB has changed. The new opening date and time is as follows: Monday, November 15, 19,99 at 11:00 AM ALL OTHER TERMS AND CONDITIONS AT THIS TIME OF THIS IFB REMAIN THE SAME. SINCERELY, 1 TE C EF PROCUREMENT OFFICER THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF OF RECEIPT WITH THE SUBMISSION OF BID RESPONSES. SIGNATURE: DATE: NAME OF FIRM: r DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 33130/(305) 416-1900/Fax: (305)416-1925 E -Mail Address: purchase©ci.miami.fl.us/ Website Address: httpv/ci.miami.fl.us/ Mailing Address: P.O. Box 330708 Miami, FL 33233-0708 tt Ulf 'tett v �Y JUDY S. CARTER Director i iwur aun� O u u J o., r ADDENDUM NO. 2 BID NO. 99-00-031 R NOVEMBER 4, 1999 OEM PARTS AND REPAIRS TO CITY VEHICLES DONALD H. WARSHAW City Manager Please -see attached Form 6.10 Debarment and Suspension. This form was inadvertedly left out of the bid package. When submitting a bid, please complete this form and return with your bid response. ALL OTHER TERMS AND CONDITIONS AT THIS TIME OF THIS IFB REMAIN THE SAME. .. - r SINCERELY, S. \ PROCUREMENT OFFICER THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF OF RECEIPT WITH THE SUBMISSION OF BID RESPONSES. SIGNATURE: DATE: NAME OF FIRM: DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 33130/(305) 416-1900/Fax: (305)416-1925 E -Mail Address: purchase@ci.miami.fl.us/ Website Address: httpV/ci.miami.fl.us/ Mailing Address: P.O. Box 330708 Miami, FL .33233-0708 City of Miami, Florida Bid No. 99-00-031R 6.10. DEBARMENT AND SUSPENSION CITY OF MIAMI CODE SEC. 18-102 (a) Authority and requirement to debar and suspend: After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity to such party to be heard, the City Manager, after consultation with the Director of Purchasing and the City Attorney, shall have the authority to debar a contractual party for the causes listed below from consideration for award of city contracts. The debarment shall be for a period of not fewer than three (3) years. The City Manager shall also have the authority to suspend a contractor from consideration for award of city contracts if there is probable cause for debarment. Pending the debarment determination, the authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Director of Purchasing after approval by the City Manager, the City Attorney, and the City Commission. (b) Causes for debarment or suspension include the following: Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private contract or subcontract, or incident to the performance of such contract or subcontract; 2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty; 3. Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals; 4. Violation of contract provisions, which is regarded by the Director of Purchasing to be indicative of nonresponsibility. Such violation may include failure without good cause to perform in accordance with the.terms and conditions of a contract or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension; 5. Debarment or suspension of the contractual party by any federal, state or other governmental entity; 6. False certification pursuant to paragraph (c) below; or 7. Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the contractual party performing city contracts. (c) Certification: All contracts for goods and services, sales, and leases by the City shall contain a certification that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5). The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above, or debarred or suspended as set forth in paragraph (b) (5). Company name: Signature: Date: t FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. • • CITY OF MIAMI (� �— ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO. 99-00-031 R OEM PARTS AND REPAIRS TO CITY VEHICLES OPENING DATE: —44;0-0 A. . MONDAY, November 15; 1999 Detailed specifications for this bid are available upon request at the City` of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. AD NO. 5392 Donald H. Warshaw CITY OF MIAMI City Manager LOGO t ._ ,,. .,, _ .._., - ..\fes r v .. t - . _ ��R: J,. tee,: ---- .._ _._ � ., v- • - � .,._.�,. .- w-�• -� +1. � . 4 C JGS/PC 503 Rev. 12/89x,[' Routing: Forward White and Canary. to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G:S.A.; Canary -. Department City of Miami r�F•(bF,�� 'REQUISITION. FOR • ADVERTISEMENT' This .number must appear in the t. advertisement: .INSTRUCTIONS: Please type and attach a copy of -the advertis m nt with Ithis reauisition. 1. Department: .12. Division:. GLP,t<;RAL SE.R.UICES AL�1111-?N:`_a`.'_'T'Z.A TION :,IGHT FLEE'C 3. AccountCode number: 4. Is this a confirmation: 5. Prepared by: 503001.420905.-u.26 ❑ Yes El i�ARISIOL �� kLDONADO 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type of =advertisement: published: ONCE N Legal ❑ Classified ❑ Display 11. Remarks: OEM PARTS RND REPAIR.4 To C3.-.YVEHICLES Blb NO. 99-00-•031�' 12. uEb IM,iff 10 Date(s) of Publication, Advertisement InvoiceNo. Amount R NlAi' 12E'V�.Frrtii , r . IIIA IO LAS z11v1i' R C°AS - 0, \- • w - t rCID ra 13. Approved ❑ Disapproved Department Director/,.Designee.. Date Approved for Payment' Date , C JGS/PC 503 Rev. 12/89x,[' Routing: Forward White and Canary. to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G:S.A.; Canary -. Department