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Home My WebLink AboutR-00-0071• J-00-63 1/11/00 71 RESOLUTION NO. 00— w A RESOLUTION OF THE MIAMI CITY COMMISSION CLASSIFYING TEN (10) LIGHT POLES AND FIFTY- SIX (56) LIGHT FIXTURES LOCATED AT ROBERT E. LEE MIDDLE SCHOOL, 3100 N.W. 5TH AVENUE, AS CATEGORY "A" SURPLUS STOCK; FURTHER DONATING SAME TO THE MIAMI-DADE SCHOOL BOARD. WHEREAS, the Department of Public Works desires to have ten (10) light poles and fifty-six (56) light fixtures declared as surplus stock to donate to the Miami -Dade School Board ("Board"); and WHEREAS, on November 29, 1977, the City of Miami ("City") entered into a lease agreement with the Board for use of the Robert E. Lee Middle School playfield area as a community park; and WHEREAS, pursuant to the lease agreement, the City was responsiblefor certain recreational improvements to the premises which, upon termination or cancellation of the agreement, were to remain property of the City; and WHEREAS, light poles and fixtures were initially installed for a baseball field with Community Development Block Grant funds and later replaced as a result of Hurricane Andrew damage with insurance funds; and CITY COPIMSSION ME,ET'ING OF JAN 2 7 2000 Resolution No. '0- �! J WHEREAS, on March 1, 1998, the Board exercised its option to cancel the City's lease to construct new school facilities; and WHEREAS, the Department of Public Works examined the -light poles and determined that it would be more expensive to relocate the poles to another park facility than it would be to purchase new poles and recommends that they be donated to the Board; and WHEREAS, the Department of Public Works has determined that the City has no present or future use for the light poles and desires to have them classified as Category "A" surplus stock pursuant to City Code §18-75(a); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The ten (10) light poles and fifty-six (56) light fixtures located at Robert E. Lee Middle School, 3100 Northwest. 5th Avenue, are hereby classified as category "A" surplus stock. Section 3. Said Category "A" surplus stock is hereby donated to the Miami -Dade County School Board. Page 2 of 3 �. • lr Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 27th - day of January 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indcate approval of this legislation by signing it in the desigrzated pco prov'rded, said lagislaftn now becomes effective with the elapse .of ten (10) r' Vs from the date of C�er,issicil action ,4cj..d, jilveto.- ) i regarding same, without the IV ey/_ ATTEST: WALTER_,,�.OEMAN CITY CLERK / z AND CORRECTNESS:(/ ATTORNEY 4078:RCL I City Clerk If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 C () - 71 0- CITY OF MIAMI, FLORIDA A=6 INTER-OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: JAN } 4 2040 FILE of the City Commission SUBJECT: Resolution to Donate Certain Light Poles and FROM: n �`II`TMrMaw REFERENCES: Fixtures City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution classifying ten (10) light poles and fifty-six (56) light fixtures located at Robert E. Lee Middle School, 3100 N.W. Stn Avenue, as category "A" surplus stock and donating the same to the Miami -Dade County School Board. BACKGROUND: At one time the City of Miami had a twenty (20) year lease with the Miami -Dade School Board to use a portion of the property at Robert E. Lee Middle School as a baseball field and other park use for City residents. The City installed the light poles and fixtures as physical improvements to the site. Originally, these lights were purchased with Community Development Block Grant Funds. These lights were eventually replaced as a result of Hurricane Andrew damage with the funding coming from insurance funds. In November, 1997 the School Board advised the City of its intentions to exercise its option to cancel the City's lease because of the need to construct new school facilities as part of the School Board's Capital Improvements Program. Our Public Works Department evaluated this matter and determined that it would cost more money to relocate these light poles than it would to buy new ones. On October 8, 1998, the School Board was advised that pending City Commission approval it would be the City's intention not to remove the existing light poles and fixtures from the property. Accordingly, donate these City assets as th y deem necessary. DHW/RZ!/AR/sb V we believe it is appropriate to to the School Board for their use 0- 71 1`IT_R-CIFFICE 11Ei aORa,11DUNI Judy Carter, Director ' ' - December 1, 1999 `- Purchasing Department Request for Donation of Light Poles and Fixtures - _ to Dade County Public Alberto Ruder, Director Schools Department of Parks and Recreation The purpose of this memorandum is to request that the City donate the fifty-six (56) light fixtures and ten (10) light poles which the City installed at Robert E. Lee Middle School, located at 3100 N.W. 5`s Avenue, when the City leased a portion of the school ground for a baseball field and other park use. The Miami -Dade County School Board exercised its option to cancel the City's lease on the Robert E. Lee School site on November 3, 1997 because of the need to construct new school facilities as part of the Board's Capital Improvement Program. Our Public Works Department evaluated this matter and determined that it would cost more money to relocate these light poles than it would to buy new ones. On October 8, 1998, the Parks Department verbally advised the School Board that it would be the City's intention (pending City Commission approval) not to remove the existing light poles and fixtures from the property. Accordingly, we believe it is appropriate to donate these City assets to the School Board for their use as they deem necessary. Attached for your review, is a draft resolution for this proposed donation. Please advise us of the next step that needs to be undertaken to schedule this donation for City Commission approval. C AFAi/sb iz�3o/�S l e.y: GOVERNMENTAL AFFAIR* 3059957295 ; J 7;a9 8:4EAM; Page 2/2 MIAMI -DADS COUNTY, PUBLIC SCHOOLS 3OVERNMENTAL AFFAIRS AND LAND USE POLICYANDACQMMON -1450 N.E. 2nd Avenue, Room 525 - MIAMI, FLORIDA 33132 (305) 995-7280 Roger C. Cuevas Superintendent of Schools Mr. Alberto Ruder, Director City of Miami Park and kecreation 444 S.W. 2nd Avenue Miami, Florida 33130 Miami -Dade County School Board Dr. Solomon C. Stinson, Chair July 30, 1999 Dr. Michael M. Krop, Vice Chair Mr. G. Holmes Braddock Ms. Perla Tabares Hantman Dr. Robert B. Ingram Ms. Betsy H. Kaplan Mrs. Manty Sabates Morse Mr. Demetrio Perez, Jr., M. S. Dr. Marta Perez Re: Removal of Field Lighting Poles atTbeFormer City of Miami Park Adjacent to Robert E. Lee Middle School Dear Mt. Ruder. Because of liability issues, Miami -Dade County Public Schools (M-DCPS) is requesting the City of Miami (City) make a determination regarding the removal of field lighting poles at the former City of Miami Park adjacent to Robert E. Lee Middle -School; property location is 3100 N.W. 5 Avenue. As you are aware, the School Board of Miami -Dade County (Board) and the City entered into a lease agreement on November 29, 1977, for the use of the Robert E. Lee Middle School piayfteld area as a community park. Following provisions within the lease agreement, the Board exercised it's option on November 3, 1997, to cancel the agreement effective March 1, 1998. The cancellation was due to the construction of a new school facility on the existing site. Per the agreement, the City was responsible for certain recreational improvements to the premises which included construction of lighting fixtures. Upon termination or cancellation of the agreement, all installed improvements were to remain personal property of the City. Construction of the new school is scheduled to be completed by November 1, 1999. M-DCPS is requesting that if the intent of the City is the removal of the poles; all work should be completed by October 4, 1999. Any and all work should be coordinated through Mr. Sidney Benson with M- DCPS Office of Capital Improvement Projects. ]& Benson may be reached at (305) 9954546. Should the City choose not to remove the poles by the specified date, we will consider them abandoned property and ownership reverted to the Board. Should you have any questions, please feel free to contact me at (3 05) 995-7486; nonetheless, please. notify me in writing by August 16, 1999, as to the City's disposition concerning this matter. Since ely, Keith A. Carswell Supervisor II cc: Dr. Paul Phillips Mr. Johnny Brown Dr. Kathryn Wilbur Ms. Tabitha Fazzino 0— WwmewAu 1. Ctwok Ol2o0 for aysaabti bal...o `64*oriii pr+.Onovj�+ ering oebmatea a e oN4► uvwn verww is amount O0 NOT SUBMIT FORM If funds not available. T y. p�aONntrnel>t� — 2. USE TYPEWRITER to fill in shaded areas numbered 1-15 only. A e �� Sourec 3. Each Requisition must be for Items which are obtainable from L the same vendor. Vendor No: Social Security No: R Ins. Loc. #45—. Tax 10 No: E M E Electrical Contracting Svcs., Inc A N 7961 N.W. 181st Street Entity Type: R Hialeah, Florida 33015 ❑Sole Proprietorship S _ R K Corporation CIP�- PROJECT ❑ Partnership VENDORS CONTA 7. Deliver To: a) F.0.8. DESTINATION Quote By: Quote Date: Terms: Delivery. S. Prepared By.9. Dept/Dir. d Renshaw/Bran 1Public-Works = Eri ineerin 10. date:. 11. Authorized Sipnatuie _ _ e; September 29 .1993- �:. 12 Phone No.13 Account Co**, M (305) 579-6.865 QTY. DESCRIPTION ;pE "wow r For the -project entitled "Robert.- E•. Lee Sport Lighting Repairs". $63,100.0 Authorized by Res.#92-551 dated 9/10/92; Job #H-1028 rED _,:.,:;VENDOR QUOTATION 0 FY. TOTALUJ $63,100.0 CL. W c ity Manager y CertifiedJ11 o I y I.Funds pproval, if s Y plicable. S d oz 0 t "S Co Date: . d o C GS/PC 5016 Rev. 12/89 Retain Blue copy and forward allto Procurement Management Division of G.S.A.. Final Distribution: Canary - Procurement White - Vendor, Green - Finance; Pink DepartmAt� M'j Goldenrod - Finance; Blue - Department . (� DADE COUNTY PUBLIC SCHOOLE. GOVERNMENTAL AFFAIRS AND LAND USE POLICYAND ACQUIS(7 iON -1450 N -E- 2nd Avenue; Room 525 - MIAMI, FLORIDA 33 (305) 995-7280 Roger C. Cuevas Supedntendenl of Schools City of Miami Mr. Alberto Rud, -r, Director Park and Recreation Department 444 S.W. 2 Avenue Miami, Florida 33130 October 9, 1998 4//(*- 13io Dade County School Boa Or. Solomon C. SUnsM Ch. Mr. Demetdo P6rez, Jr. vice Ch; Mr. O. Holmes ®raddo Mr. Reser Diaz de la Porti Ms- Peda Taboanim; Ms.8esy'retK apl: W=1 M. Kr. Mrs- W* Sabat6s Mor Ms. Frederica s. wils Re: Former City of Miami Park Site Adjacent to Robert E. Lee Middle School Dear Mr. Ruder: As discussed on October 8, 1998, you advised that the City of Miami (City) will not remove the. existing light poles at the above referenced school site in the foreseeable future. Further, the Ciry has no objection to the District relocating some poles, as required, in order to accommodate on=going construction of the new school facility. It is anticipated that City and District staff will hold discussions within the next several weeks concerni W the possible use of the recreation area by the City, during non -school hours, for public park purposes. If this is your understanding, please sign below and fax this letter to me at (305) 995-7295. If there are any outstanding issues, please feel free to call me at (305) 995-7283. Thank you. MAL:md L-2368 cc: Dr. Paul J. Phillips Dr. Kathryn Wilbur Mr. Leon A. Valentine Mr. Rolando Pardo Mr. Sid Benson Supervisor II Agreed 3 C) .1 ROBERT E. LEE PARK BASEBALL & SOCCER APPROX FOOTCANDLE LEVEL. SEE . MAINT. 0.8 C. �� A N� H LAMP TYPE: U o FINISH: ALVANIZ �a SCANS DATE' 11 -MAR -93 POLES "AI vl NOTE: Pole location dimensions ore given in on X,Y format with the 0,0 reference point being home plate. # Refer to amperage draw for electrical sizing. i JOB: MIAMI, FL REVISIONS: ROBERT E. LEE PARK BASEBALL & SOCCER APPROX FOOTCANDLE LEVEL. SEE . MAINT. 0.8 C. �� A N� H LAMP TYPE: BALLASTSPECIFICATIONS FINISH: ALVANIZ MAX. TO MIN. RATIO NOT TO EXCEED: SEE SCANS DATE' 11 -MAR -93 POLES LUMINAIRES ELECTRCAL WIND t 20 iAtso aopbcable'o each s,ngte phase of a 3 phase system.) LOAD EPA POLE POLE MOUNTING QUANTITY LOCATION HElq, T CATALOG • FIXTURESPER KILOWATT PER POLE POLE CONSUMPTION INC. CROSSARM IOlto _ , . �V - • TOTALS "IN"'C. —COPYRIGHT C MUSCO N 1993 Not to be reproduced In whop or port without the written consent of Musco Lighting Inc-- ncBALLAST BALLASTSPECIFICATIONS 90 Minimum Power Factor SINGLE PHASE VOLTAGE t 20 iAtso aopbcable'o each s,ngte phase of a 3 phase system.) 208 240 277 480 1500 WATT METAL HALIDE LAMP 14 2 Operating tine amperage per fixture max. araw 8 1 7 1 6.1 3.5 1000 WATT METAL HALIDE LAMP Operating tine amperage pe, I,oure. max draw g 1 53 46 3 g 2.2 .s protectea by US Paten:s -4 190,6811 VOLTAGE 4X7,4 407 , ?g4 604 r ,; g; g?. ;: S 9 a C:3, Pal , MUSC0 j Equipment Model Numbers 0— Robert E. Lee Park Softball/Soccer Lighting Project . Miami, Florida F-IXTURE MODIIrf1iANUFACTURER EXIST NG POLES CATALOG NUMMER ~` MANUFACTURER - A Poles _ _ SC2-1500-3 Masco Iaghting, Inc. . _- 1) Bl Pole SC2-1500-9 Musco Lighting, Inc. 1) B2 Pole SC2-1500-6 Masco Lighting, Inc.. 1) C1 Pole SC2-1500-9 Musco Lighting, Inc. 1) C2 Pole SC2-15004 Masco Lighting, Inc. 1) D Pole SC2-1500-5 Masco Lighting, Inc. 1) E Pole SC2-1500-6 Musco Lighting, Inc. 1) F Pole SC2-1500-5 Masco Lighting, Inc. 1) G Pole SC2-1500-6 Musco Lighting, Inc. 0— INTER -OFFICE NIENIORANDUM Gwendolyn Warren September 28, 1999 FILE: Department of Community Development Donation of Robert E. Lee Sports Lights FROM: REFERENCES Alberto Ruder, Director Parks and Recreation Department EMCLOSu=Es: The purpose of this memorandum is to inform you that we are in the process of preparing the necessary City Commission legislation to donate the sports lights at the former Robert E. Lee Park to the Dade County School Board. It is our understanding that these lights were originally purchased with Community Development Block Grant funds. These lights were eventually replaced as a result of Hurricane Andrew damage with the funding coming from insurance funds. The City of Miami had a lease with the Dade County School Board to operate the field at the former Robert E. Lee Middle School as a City park. When the School Board decided to build a new school in the area where the old facility was located, it needed to utilize part of the field as a construction staging area. Also, to accommodate the size of the new school building, it became necessary to use part of the land that. encompassed the former City park. As a result, the School Board opted not to renew its lease with the City. The City's Public Works Department examined the lights and determined that it would be more expensive to relocate them to a different park facility than it would be to purchase new ones. As a result, we have decided, pending City Commission approval, to donate them to the School Board. We wanted to advise you of this matter because of the fact that originally these lights were purchased with Community Development Block Grant funds. Should we not hear any objections from you by Thursday, October 7, 1999, we will assume that your department has no problem with the decision to donate these lights to the Dade County School Board. AR/jag 00—