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HomeMy WebLinkAboutR-00-0067J-00-66 1/18/00 RESOLUTION NO. 6 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF EAGLE A/C MIAMI, INC., FOR THE PROVISION OF AIR CONDITIONING MAINTENANCE SERVICES AT THE POLICE HEADQUARTERS BUILDING, NORTH AND SOUTH SUBSTATIONS AND THE DAVID HERRING TRAINING CENTER, FOR THE DEPARTMENT OF POLICE, IN AN ANNUAL AMOUNT NOT TO EXCEED $39,842, FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, ON AN AS NEEDED BASIS; ALLOCATING FUNDS THEREFOR FROM DEPARTMENT OF POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.670. WHEREAS, the Police Department is in need of air conditioning maintenance services at the Police headquarters building, north and south substations and the David Herring Training Center; and WHEREAS, pursuant to public notice, Invitations for Bids No. 99-00-032R were mailed to thirty-two (32) potential bidders for said services; and WHEREAS, three (3) bids were received on November 22, 1999; and WHEREAS,funds are available from Department of Police General Operating Budget, Account Code 'No. 001000.290201.6.670; and CITY COMusSION NEETINC OF JAN 2 7 2000 Resolution No. WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Eagle A/C Miami, Inc. for the provision of air conditioning maintenance services at the Police headquarters building, north and south substations and the David Herring Training Center be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth. in this Section. Section 2. The bid received on November 22, 1999, from Eagle A/C Miami, Inc. for the provision of air conditioning maintenance services at the Police headquarters building, north and south substations and the David Herring Training Center, for the Department of Police, in an annual amount not to exceed $39,842, for one (1) year with the option to extend for two (2) additional one (1) year periods, on an as need basis, is hereby accepted; with funds therefor hereby allocated from the Department of Police General Operating Budget, Account Code No. 001000.290201.6.670. r� Page 2 of 3 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 27th day of January 2000. JOE CAROLLO, MAYOR in accordance with Mi, mi Code Sec. 2-33, since he Mayor did not indicate approval of this legisiat;nn by sicnirig it in thn- e?pf,�inr)ated olace provided, said legislation rwi becomes effective with the r=1 regarding same, without the ATTEST: WALTER J. FOEMAN CITY CLEC PDRVV I L. ATTORNEY 81:RCL: hdb i� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 CITY OF MIAMI, FLORIDA CA=2 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members JAS,' 1 4 2000 TO: DATE: FILE: of thlCiCommission SUBJECT: Proposed Resolution FROM: nald H. Warshaw REFERENCES: Air Conditioning Maintenance City Manager Services, Bid No. 99-00-032R ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Eagle A/C Miami, Inc., a Miami -Dade County/Hispaiiic vendor, located at 13390 S.W. 131 Street, #134, Miami, Florida 33186, for the provision of Air Conditioning Maintenance Services for the Police Department's Central Headquarters, North and South Substations and the David Herring Training Center, for one (1) year with the option to extend for two (2) additional one (1) year periods, in an annual amount not to exceed $39,842.00. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.670. BACKGROUND The Department of Police has analyzed the bids received pursuant to Bid No. 99-00-032R. Thirty- two (32) Invitations for Bids were mailed and three (3) responses were received. Eagle A/C Miami, Inc., submitted the lowest responsive and responsible bid and is, therefore, recommended for the award. Full air conditioning maintenance service, including parts, labor, .and refrigerant, needs to be provided at the Police Central Headquarters Building, North and South'Substations, and the David Herring Training Center, on an as needed basis. DHW:WEO:rC.-Mir BID NUMBER: AWARD RECOMMENDATION I&M 99-00-0328 COMMODITY/SERVICE: Air Conditioning Maintenance Svcs. DEPARTMENT / DIVISION: Police TERM OF CONTRACT: one year with option to extend for 2 additional one year periods. NUMBER OF BIDS DISTRIBUTED 32 NUMBER OF BIDS RECEIVED: _ 3 METHOD OF AWARD: To the lowest responsive and responsible bidder meeting specifications RECOMMENDED VENDOR(S): Eagle A/C Miami, Inc. STATUS: Dade Co./Hispanic THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: CONTRACT VALUE: $39,842.00 TOTAL: The Police Department needs to provide full air conditioning maintenance service, including parts, labor, and refrigerant at the Police Central Headquarters Building, North and South Substations, and the David Herring Training Center. ACCOUNT CODE(S): 001000.290201.6.670 DEPARTMENT APPROVAL: T Department Director/ Designee BUDGET REVIEW APPROVAL: LUie Brennan interim Director OTHER FUNDING APPROVALS, IF APPLICABLE: WrRied by: SIG PURCHASING APPROVAL: kyS. C r Lxt"4 Dir for TITLE: PAGE 2 OF 2 00— 7 BID ITEM: CTTY OF MIAMI OF THF. CITY CLERK BID SECURITY LIST AIR CONDITIONING MAINTENANCE SERVICES BID NO: 99-00-032R DATE BID(S) OPENED: NOVEMBER 22, 1999 (/1 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK EAGLE A/C MIAMI, INC. See attache 1 6 Y0 WEATHERTROL MAINTENENCE 0*vuC> TEMPTROL A/C, INC.. NO BID: /._ HYVAC, INC.L GUINES AIR CONDITIONING CONTRACT, INC. d .. _ a -• = . ,• -. c-:, ;�.-,.�, .,re r C. r °_ l', , rre fide and f. offers Person receiving bid(s) (City Department) SIGNED: r� 1 received ( ) envelops on betiaff of on (Date) f ITEM # REQUIRED SERVICE 1 North Substation 2 Central Headquarters 3 South Substation 4 David Herring Training Center TOTAL ANNUAL COST $ OPTIONAL SERVICE $ Labor Charge/hr Regular hrs. $ Labor Charge/hr Overtime hrs. Labor Charge/hr Sundays & Holidays Approve Judyiar Director Date: Prepared by: Pamela Burns, 12/1/99 TABULATION OF BIDS AIR CONDITIONING MAINTENANCE SERVICES FOR THE MPD BID NO. 99-00-032R Temptrol A/C Inc. 4215 S.W. 72 Avenue Miami, Fla. 33155 Miami -Dade Co /Hispanic Monthly Cost ;, Annual Cost $ 400.00 `' $ 2,300.00 $ 400.00 $ 300.00 $ 3,400.00 $ 70.00 $ 105.00 ; $ 140.00 $ 4,800.00 F $ 27,600.00 " $ 4,800.00 g $ 3,600.00 $ 40,800.00 per hour t per hour per hour Weathertrol Maintenance 7250 N.E. 4 Avenue Miami, Fla. 33138 Local / Hispanic Monthly Cost Annual Cost 472.00 2,416 00 472.00 472.00 3,832 00 $ 5,664.00 I $ 28,992.00 t $ 5,664.00 $ 5,664.00 $ 45,984.00 $ 60.00 per hour $ 90.00 i per hour $ 90.00 ; " per hour is ' Local firm, but is not within 10% of low bid price Eagle A/C Miami, Inc. 13390 S.W. 131 St., #134 Miami, Fla. 33186 Miami -Dade Co./Hispanic Monthly Cost € Annual Cost !: $ 582.22 I $ 1,657 17 $ a 331.27 . $ 749.52 $ 3,32018 $ 60.00 $ 75.00 ; $ 75.00 Approved by: "y Director / Designee Date: $ 6,986.60 19,886.00 $ 3,975.20 $ 8,994.20 $ 39,842.00 3 per hour per hour per hour r L BID ITEM: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST AIR CONDITIONING MAINTENANCE SERVICES i BID NO: 99-00-032R DATE BID(S) OPENED: NOVEMBER 22, 1999 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK EAGLE A/C MIAMI, INC. See attached bid WEATHERTROL MAINTENENCE it" TE'MPTROL A/C, INC. NO BID: HYVAC, INC. GUINES AIR CONDITIONING CONTRACT, INC. rc+ e. ve l g t ;r r' a'M+.. t. 010 OnlNofferfi FI are hereby rev ,,e r}" 0-6 V ur, t aj)ad E6 received ( ) envelops on behalf of Person receiving bids) on (Date) N y Ottof RECE! ,v ED �qV Op 't�'� 1 99 D i g. "I to 2 5 IUDY S. CARTER F S DONALD H. WARSHAW Director 7 irrri iiaT ,l " f"' t; y, Rw, Nanager F%, C i I Y C L f P r ;c CITY OF ,MIAMI, FL ADDENDUM NO. I VIA FAX AND REGULAR MAIL BID NO. 99-00-032R NOVEMBER 10, 1999 AIR CONDITIONING MAINTENANCE SERVICES FOR THE MIAMI POLICE DEPARTMENT THE CITY IS IN THE PROCESS OF REVISING SOME SPECIFICATIONS REGARDING CERTAIN UNITS / MODEL NUMBERS AT VARIOUS LOCATIONS FOR THE ABOVE IFB. .ANOTHER ADDENDUM WILL BE SENT TO. YOU WHEN THIS INFORMATION IS AVAILABLE. AS A RESULT, PLEASE BE ADVISED THE BID OPENING DATE HAS CHANGED. BID RESPONSES ARE NOW DUE ON MONDAY, NOVEMBER 22, 1999 NO LATER THAN 10:00 A.M. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. SINCERELY, JUDY S. CARTER'' CHIEF PROCUREMENT OFFICER THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF OF RECEIPT WITH THE SUBMISSION OF BIDDERS. SIGNATURE: DATE: f NAME OF FIRM: DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th Floor/Miami, Florida 33130/(305) 416-1900/Fax: (305)416-1915 E -Mail Address: purchaseeci.miami.fl.us/ Website Address: http//ci.niiami.fl.us/ Mailing Address: P.O. Box 330708 Miami, FL 33233-0708 CITY OF MIAMI ADVERTISEMENT FOR BID • Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, A. 33133 for the following: BID NO. 99-00-032R AIR CONDITIONING MAINTENANCE OPENING DATE: 10:00 A.M. Monday, NOVEMBER 15, 1999 A MANDATORY pre-bid conference will be held at the City of Miami Police Central Headquarters, located at 400 NW 2nd Avenue, Miami, Florida on Friday, November 5, 1999, at 9:30 a.m. The purpose ,of this conference is to allow potential Proposers an opportunity to present questions to staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend in order to qualify to bid. Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444. SW 2nd Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-1906. Donald H. Warshaw City Manager AD NO. 3490 CITY OF MIAMI LOGO V - f CDP r > c -n w f City of :Miami 390 (_ ,-„' This number must a ,<F'� REQUISITION FOR ADVERTISEMENT.. appear in the '- advertisement. INSTRUCTIONS: Please type.and attach' a 'copy of the advertisement- with thi r , i ition. 1. Department: POLICE 2. Division: ADMINISTRATION• 3. Account Code number: 001000.290201':6.287 4. Is this a confirmation: ❑,Yes ❑ No 5. Prepared by: LOURDES'RODBIGUEZ 6. .Size of advertisement: T.Starting.date. 10/26/99. 8. Telephone number: (305).579-6413 , 9: Number of times this advertisement is -to be published-' ONCE 10. Type of advertisement: Legal ❑ Classified ❑ Display 11. Remarks: Air c`ohditioning maintenance sert'ice. BID, NO.' .99-00-32R 12.G4.:SA - , Publication' yr 4"A Pr c r m rtt1M n m nt E} MY �} Date(s) of Advertisement Invoice No. Amount MIAMI TIMES-' MIAMI REVIEW.;_ i DIARIO LAS 'AMERICAS 1 I . { Jj _CCD` VP 13. Approved ❑ Disapproved ✓`�- /© o •D6 partment Director/Designee Date Approved for Payment . Date i il C GS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department