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Home My WebLink AboutR-00-0046J-99-971 1/13/00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ESTABLISHING THE CITY OF MIAMI BOARDS AND COMMITTEES REVIEW COMMITTEE ("COMMITTEE") FOR A PERIOD NOT TO EXCEED ONE YEAR TO EVALUATE THE PERFORMANCE AND EFFECTIVENESS OF EACH EXISTING CITY BOARD, COMMITTEE, AUTHORITY, AND TRUST ("BOARD"), AND ADVISE AND MAKE RECOMMENDATIONS TO THE CITY COMMISSION REGARDING THE CONTINUATION, CONSOLIDATION, SUNSETTING, AND ANY CHANGES WHICH SHOULD BE MADE IN THE MEMBERSHIP, FUNCTION OR ANY OTHER CHARACTERISTIC OF SAID BOARDS; SETTING FORTH SAID COMMITTEE'S PURPOSE, POWERS, AND DUTIES; AND PROVIDING FOR OFFICERS, MEETINGS; QUORUMS, AND REQUIREMENTS FOR MEMBERSHIP; DIRECTING THE CITY CLERK TO IMMEDIATELY TRANSMIT SPECIFIC INFORMATION AS SET FORTH HEREIN TO THE COMMITTEE, OR REQUEST SAID INFORMATION FROM THE CHAIRPERSON OR ADMINISTRATIVE STAFF LIAISON OF EACH BOARD. WHEREAS, the City of Miami boards, committees, authorities and trusts ("Boards") serve as.a valuable role in the development of City policy by exercising certain delegated City functions, and providing advice to the City Commission and the City Administration; and WHEREAS, the City Commission performance and effectiveness of all Boards to make them more efficient community needs; and wishes to evaluate the presently existing City and more reflective of WHEREAS, the City Commission, pursuant to Section 2-882 of the Code of the City of Miami, Florida, as amended, may create 0 ;CITY GOy�ISSIORQ r4EETING OF ,SAN 13 2000 Resolution No: citizens' groups for specific advisory purposes where such groups existence is limited to a period of less than one year; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City. of Miami Boards and Committees Review Committee ("Committee") is hereby created and established for a period not to exceed one year, but may be extended as deemed necessary by the City Commission. Section 3. Purpose, powers and duties. The purpose, powers and duties of the Committee are to serve in an advisory capacity and make recommendations in writing to the City Commission regarding all, existing City boards, committees, authorities and trusts ("Boards"), which shall include, but not be limited to: (1) Review of the City Manager's informational reports submitted to the City Commission, pursuant to Section 2-427 of the Code of the City of Miami, Florida, as amended (the "Code"); (2) Review of each City Boards annual report, as required pursuant to Section 2-434 of said Code; (3) Review of the information submitted by. the City Clerk, as directed by this Resolution; (4) Attendance at various Board meetings and interviewing City staff and Board members to Page 2 of 6 .�.� G • obtain information deemed necessary by the Committee; (5) Analysis and evaluation of the performance and effectiveness of all existing Boards; (6) Recommendation regarding the continuation, consolidation and sunsetting of any existing Boards; (7) Recommendation regarding any changes which should be made in the membership, function or any other characteristic of all Boards; and (8) Presentation of a report of its findings within one year from the adoption date of this Resolution. Section 4. Membership; other participants, residency requirement; waiver. (a) Membership. The Committee shall consist of seven (7) voting members and six (6) ex officio non voting members who shall serve without compensation, but shall be reimbursed for necessary expenses incurred in their official duties, as may be determined and approved by the City Commission, and shall be composed as follows: (1) Two (2) voting members appointed by the Mayor. (2) Five (5) voting members, one of whom may be a City Commissioner, appointed by the City Commission, with each member of .the City Commission nominating one (1) individual. In the event a City Commissioner is appointed as a member of the Committee, such City Commissioner shall serve as Chairperson, and shall not nominate an individual to the Committee (b) Other Participants. The six (6) individuals listed herein shall attendall meetings and may participate in all discussions: (1) the City Attorney or designee; Page 3 of 6 �: (2) the City Clerk or designee; (3) the City Manager or designee; and (4) three individuals engaged by the City as special counsels to the Code Enforcement Board, the Nuisance Abatement Board, and the Civil Service Board. (b) Residency requirement; waiver. All members of the Committee shall be qualified electors of the City of Miami, unless the City Commission waives said requirement, by a four- fifths vote of its membership. Section 5. . Officers. The members of the Committee shall select and designate a.Chairperson if a City Commissioner is not appointed to the Committee. The members of the Committee shall select and designate a Vice -Chairperson from among its members to serve as Chairperson at any meeting should the Chairperson be absent from such meeting. Other officers, as may be deemed necessary, may be designated by the Committee. Section 6. Rules of procedure. The Committee may adopt its own order of business and rules of procedure governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the City Clerk. Copies of minutes of all Committee meetings shall be furnished to the Mayor, Commissioners and the City Manager. Section 7. Meetings and quorum. All meetings of the Committee shall be open to the public. A majority of the Committee members present shall constitute a quorum for the purpose of convening any meeting. An affirmative vote of not less than fifty percent (50%) of the members present and voting Page 4 of 6 na at any meeting is required for any action to be taken by the members. Section 8. Assignment of personnel. It shall be the duty of the City Manager to provide full cooperation and sufficient administrative support to the Committee, including assignment of personnel and administrative support when requested by the Committee, which shall include the services of an individual to maintain minutes of meetings and Committee correspondence, post meeting notices, file reports and perform all other necessary support functions. Section 9. Notices and Filing of Records. It shall be the duty of the City Clerk to comply with applicable laws related to public notice and filing of records. Section 10. The City Clerk is hereby directed to immediately transmit the following information to the Committee or request same from the Chairperson or Administrative Staff Liaison of each Board for timely transmittal to the Committee: (1) a record of all -Board meetings during the last twelve months, including minutes and attendance records; (2) a copy of the Boards bylaws and policies, if any; (3) a report of all actions taken by the Board during the last 12 months; (4) a copy of the Board's budget, or any other related. funding information; (5) information as to any outside staff, counsel, consultants, or any staff assistance which the Board may have requested, and if so, how these individuals were compensated; (6) all information in connection with any reporting requirements the Board may have been charged with, and to whom these reports were addressed; Page 5 of 6 "k r _ (7) the name of the staff liaison the Board reports to; and (8) information as to whether the Board is revenue- producing and what its financial impact is on the City. Section 11. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 13th day of January , 2000. JOE CAROLLO, MAYOR in accordance with Miami Code Sec. 2.36, eincm the Mayor did not indleete P.Pproval of this legislation by signing it in the designated piaee provi0vid, becomes effective with the elapse of ten (y�ll m the d of Cordia '` ..s'.i regarding same, without the Mayor erci ATTEST- Walt r 3. a n, City Clens WALTER J. F , CITY CLERK APPROV AS O FORM CORRECTNESS:I/ RO VILARELLO eIT)FATTORNEY 932 :BSS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 6 of 6 {` 0— .e TO: FROM ®• 0® CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez DATE : September 11, 2000 SUBJECT: Boards and Committees Review Committee REFERENCES: ENCLOSURES FILE : Enclosed please find a copy of R-00-46, which was passed and adopted by the City of Miami Commission, appointing you to serve as a member and establishing the Boards and Committees Review Committee. WJFJyd ENC: R-00-46 0dttg of �t�tm�t• WALTER J. FOEMAN City Clerk September 11, 2000 Mr. Mark A. Valentine, Esq. 4770 Biscayne Blvd. Suite 1200 Miami, Florida 33137 Dear Mr. Valentine: l N '�Y OF O n01ii iiuu t. o�cb•, FV0 CARLOS A. GIMENEZ City Manager Enclosed please find a copy of R-00-46, which was passed and adopted by the City of Miami Commission, appointing you to serve as a member and establishing the Boards and Committees Review Committee. Congratulations on your appointment. Sincerel , qWlteJ. Cler ENC: R-00-46 OFFICE OF THE CITY CLERK/ 3500 Pan American Drive/P.O. Box 330708/Miami, FL 33233/(305) 250-5360/FAX: (305) 858-1610 CITY OF MIAMI. FLORIDA i INTER -OFFICE MEMORANDUM i TO: Alejandro Vilarello DATE : FILE September 11, 2000 WALTER J. FOEMAN City Clerk September 11, 2000 0*0Mitij of 'ffliamt A'iOFJ n n � Mr. Doug Broeker, Esq. Sweetapple, Broeker and Varkas Covousier Centre Il Suite #805 601 Brickell Key Drive Miami, Florida 33131 Dear Mr. Broeker: CARLOS A. GIMENEZ City Manager Enclosed please find a copy of R-00-46, which was passed and adopted by the City of Miami Commission, appointing you to serve as a member and establishing the Boards and Committees Review Committee. Congratulations on your appointment. Sincerely City Clerk ENC: R-00-46 OFFICE OF THE CITY CLERK/ 3500 Pan American Drive/P.O. Box 330708/Miami, FL 33233/(305) 250-5360/FAX: (305) 858-1610 otitij rif WALTER J. FOEMAN City Clerk September 11, 2000 Mr. Armando Bucelo, Jr., Esq. 1401 Ponce de Leon Boulevard Penthouse 1 Coral Gables, Florida 33134 Dear Mr. Bucelo: m, eli K CARLOS A. GIMENEZ City Manager Enclosed please find a copy of R-00-46, which was passed and adopted by the City of Miami Commission, appointing you to serve as a member and establishing the Boards and Committees Review Committee. Congratulations on your appointment. Sincerely .y Walter J. Foeman City Clerk ENC: R-00-46 OFFICE OF THE CITY CLERK/ 3500 Pan American Drive/P.O. Box 330708/Miami, FL 33233/(305) 250-5360/FAX: (305) 858-1610