HomeMy WebLinkAboutR-00-0034J..-99-1067
12/27/99
RESOLUTION NO. Of 0 � 03
A RESOLUTION OF THE MIAMI CITY COMMISSION
AMENDING RESOLUTION NO.. 99-874 TO CLARIFY
THAT PURSUANT TO STATE OF FLORIDA CONTRACT
NO. 252-001-97-1, THE CITY MANAGER I.S
AUTHORIZED TO EXECUTE A MICROSOFT ENTERPRISE
SELECT AGREEMENT WITH MICROSOFT OR ITS
CONTRACTING AFFILIATE, AND NOT WITH
WAREFORCE, AS STATED IN RESOLUTION 99-874 FOR
THE LICENSING OF PRODUCTS.
WHEREAS, the State of Florida and Wareforce, Inc. executed
State of Florida Contract No. 252-001-97-1 to facilitate the
purchase of Microsoft Licenses & Maintenance by all State of
Florida agencies and institutions (the "State Contract"), and
WHEREAS, the State Contract designates Wareforce Inc. as the
contractor of Microsoft Licenses & Maintenance and contemplates
that the purchase by the state agencies and institutions of the
designated products and services be subject not only to the terms
of the State Contract but to the terms of the Microsoft Select
Master Agreement, as amended therein; and
.WHEREAS, the Miami City Commission, by Resolution
No. 99-874, adopted November 16, -1999, authorized the City
Manager to execute a Microsoft Enterprise Select Agreement with
CITY COMMISSION
MEETING OF
JAN 9 3 2000
Resolution No.
7
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4
Wareforce, Inc., to'purchase the necessary Microsoft licensing
products under the State Contract; and
WHEREAS, the Microsoft Enterprise Select Agreement is an
agreement between the purchasing agency and. Microsoft, through
its contracting affiliate, and not with Wareforce, Inc.; and
WHEREAS, the execution of the Microsoft Enterprise Select
Agreement by the City and Microsoft is a requirement to the
purchase of the licensing products under the State Contract;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set ,forth in this
Section.
Section 2. Resolution 99-874, adopted on
November 16, 1999, is hereby amended to clarify that pursuant to
I
i
State Of Florida Contract No. 252-001-97-1, the City Manager is
authorized" to execute a Microsoft Enterprise Select Agreement'
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
Page 2 of 2
with Microsoft or its contracting affiliate, and not with
Wareforce, Inc., as stated in Resolution 99-874.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor./
PASSED AND ADOPTED this 13th day of January , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sac. 2-36, since the Payor did not indicats approves; of
this legislation by signing it in the designated place €pro ;ded, said
becomes effective with the elapse of ten (10) da t : rom "' date of Gori R L...o E
regarding same, without the Mayor exerciso, eto.
ATTEST: Y
Wal r J oem. n, City Clerk
WALTER J. F
CITY CLE
APP D A /RM CORRECTNESS :/
r �
DRVIL.
ATTORNEY
022:RCL:hdb
2/ If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 3
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
30
TO: The Honorable Mayor and Members DATE: December 15, 1999 FILE:
of the City Commission
SUBJECT:
Amending Resolution
99-874, Microsoft Enterprise
FROM: REFERENCES: Select Agreement
/a1J0Wa=rshaw'
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully requested that the City Commission approve the attached resolution
amending Resolution No. 99-874, adopted November 16, 1999, to clarify that pursuant to
State of Florida contract number 252-001-97-1, the City Manager is authorized to execute a
Microsoft Enterprise Select Agreement with Microsoft or its contracting affiliate, and not
with Wareforce, Inc., as stated in Resolution No. 99-874 for the licensing of products.
BACKGROUND:
The Microsoft Enterprise Select Agreement (EA) is an umbrella software licensing
agreement, between Microsoft or its contracting affiliate and the City of Miami, which
allows the deployment of the most current versions of the following Microsoft software
products for all PCs in an organization/enterprise: Office Suite (Word, Excel,
PowerPoint, Access, Outlook, Internet Explorer, Publisher, and Net Meeting), desktop
operating system software (Windows 9X and Windows NT) and BackOffice Client
Access Licenses (CALs facilitate desktop interaction with server based software). The
Microsoft Enterprise Select Agreement provides volume -pricing benefits with a simpler
per desktop licensing arrangement The benefits afforded the City of Miami by the
Microsoft Enterprise Select Agreement will: 1) reduce overall computing costs by
standardizing on the same software versions; 2) improve information sharing and
communications across the organization; 3) provide a consistent platform for building
and deploying custom applications; 4) significantly reduce license compliance financial
risks; 5) reduce desktop maintenance support costs; 6) simplify budgeting process for
technology software upgrades by providing consistent annual cost per desktop; 7) reduce
costs associated with the procurement process, eliminating individual software
acquisitions; 8) protect the City from price increases on the covered products throughout
the agreement period; 9) provide volume pricing on covered products; and 10) reduce
software support and training costs, by providing standardized desktop environment for
all employees. The implementation of a Microsoft Enterprise Select Agreement would
serve to reduce the overall costs associated with the City's software infrastructure while
at the same time ensuring that the City's workforce has access to the latest advancements
in desktop software technology. It is currently estimated that, unless this Enterprise
Select Agreement is executed, over a three-year period the City of Miami will expend a
minimum of $1,253,989 in desktop software licensing fees.
°" 034
The Honorable Mayor and — mbers
of the City Commission
Page 2
Under the proposed Microsoft Enterprise Select Agreement, for this same period of time,
the City will expend only $952,770, representing a cost savings of approximately
$300,000. . In accordance with CityResolutions, 99-327 and 99-328,.both dated May 11,
1999, the City currently has approximately $681,000 approved for the purchase of
Microsoft Software licenses. These funds will be, applied toward the procurement of the
Enterprise Select Agreement, thereby reducing the overall costs. The Microsoft
Enterprise Select Agreement is provided under the existing State of Florida Contract No.
252-001-97-1. This agreement will be provided for all existing desktop computers at an
estimated total first year cost not to exceed $330,000. At the end of each year, a "true up"
audit will be performed and the additional appropriate licensing fees will be paid, for
additional machines.' The term of _agreement is three (3) years. Funds will be allocated
from existing Capital Improvement Projects, existing Grants and the operating budgets of
various user departments and requiring the budgetary approval of funds from individual.
departniNntal accounts prior to usage.
DHW:B :AGS:jeo '
034
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw DATE:
City Manager
SUBJECT:
Aldo Stancato
FROM: REFERENCES:
Director
Information Technology Department ENCLOSURES:
December 15, 1999 FILE :
Amending Resolution
99-874, Microsoft Enterprise
Select Agreement
The Microsoft Enterprise Select Agreement (EA) is an umbrella software licensing
agreement, between Microsoft or its contracting affiliate and the City of Miami, which
allows the deployment of the most current versions of the following Microsoft software
products for all PCs in an organization/enterprise: Office Suite (Word, Excel,
PowerPoint, Access, Outlook, Internet Explorer, Publisher, and Net Meeting), desktop
operating system software .(Windows 9X and Windows NT) and BackOffice Client
Access Licenses (CALs facilitate desktop interaction with server based software). The
Microsoft Enterprise Select Agreement provides volume -pricing benefits with a simpler
per desktop licensing arrangement The benefits afforded the City of Miami by the
Microsoft Enterprise Select Agreement will: 1) reduce overall computing costs by
standardizing on the same software versions; 2) improve information sharing and
communications across the organization; 3) provide consistent platform for building and
deploying custom applications; 4) significantly reduce license compliance financial risks;
5) reduce desktop maintenance support costs; 6) simplify budgeting process for
technology softwareupgrades by providing consistent annual cost per desktop; 7) reduce
costs associated with the procurement process, eliminating individual software
acquisitions; 8) protect the City from price increases on the covered products throughout
the agreement period; 9) provide volume pricing on covered products; and 10) reduce
software support and training costs, by providing standardized desktop environment for
all employees. The implementation of a Microsoft Enterprise Select Agreement would
serve to reduce the overall costs associated with the City's software infrastructure while
at the same time ensuring that the City's workforce has access to the latest advancements
in desktop software technology. It is currently estimated that, unless this Enterprise
Select Agreement is executed, over a three-year period the City of Miami will expend a
minimum of $1,253,989 in desktop software licensing fees. Under the proposed
Microsoft Enterprise Select Agreement, for this same period of time, the City will expend
only $952,770, representing a cost savings of approximately $300,000. In accordance
with City Resolutions 99-327 and 99-328, both dated May 11, 1999, the City currently
has approximately $681,000 approved for the purchase of Microsoft Software licenses.
These funds will be applied toward the procurement of the Enterprise Select Agreement,
thereby reducing the overall costs. The Microsoft Enterprise Select Agreement is
provided under the existing State of Florida Contract No. 252-001-97-1. This agreement
will be provided for all existing desktop computers at an estimated total first year cost not
to exceed $330,000. At the end of each year, a "true up" audit will be
Vii"" 034
Donald H. Warshaw
City Manager
Page 2
performed and the additional appropriate licensing fees will be paid for additional
machines. The term of agreement is three (3) years. Funds will be allocated from existing
Capital Improvement Projects, existing Grants and the operating budgets of various user
departments and requiring the budgetary approval of funds from individual departmental
accounts prior to usage.
It is respectfully requested that. the City Commission approve the attached resolution
amending Resolution No. 99-874, adopted November 16, 1999, to clarify that pursuant to
State of Florida contract number 252-001-97-1, the City Manager is authorized to execute
a Microsoft Enterprise Select Agreement with Microsoft or its contracting affiliate, and
not with Wareforce, Inc., as stated in Resolution No. 99-874 for the licensing of products.
B :AGS:jeo
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'J-99-925
3 10/27/99
RESOLUTION NO. �
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE CITY MANAGER TO EXECUTE A
MICROSOFT ENTERPRISE SELECT AGREEMENT WITH
WAREFORCE, INC., FOR LICENSING PRODUCTS FOR A
TERM OF THREE YEARS, UTILIZING EXISTING STATE
OF FLORIDA CONTRACT NO. 252-001-97-1, AT AN
ESTIMATED FIRST YEAR TOTAL COST NOT TO EXCEED
$330,000; WITH THE REMAINING YEARS SUBJECT TO
COST ADJUSTMENTS BASED UPON THE ADDITION OF
NEW DESKTOP COMPUTERS; ALLOCATING FUNDS
THEREFOR FROM CAPITAL IMPROVEMENT PROJECT
NOS. 311608.469401.6.850 AND
311044.469401.6.840, EXISTING GRANTS,
INCLUDING THE COPS MORE 98 GRANT, AND THE
OPERATING BUDGETS OF VARIOUS USER DEPARTMENTS
AT TIME OF NEED, SUBJECT TO THE AVAILABILITY
OF FUNDS.
WHEREAS, the Department of Information Technology has
determined a need exists to enter into a Microsoft Enterprise
Select Agreement, an umbrella contract that provides licensing
the most current versions of Microsoft products; and
WHEREAS, said agreement would reduce the overall costs
associated with software infrastructure and ensure the latest
advancements in desktop software technology; and
WHEREAS, said agreement is available from Wareforce, Inc.,
CITY COMMISSION
MEETING OF
RV 16T99
Resolution No.
(1. (" f.:. ri 1
a
utilizing existing State of Florida Contract No. 252=001-97-1;
and
WHEREAS, said agreement shall provide for all existing
desktop computers at an estimated first year total cost not to
exceed $330,000, with the remaining years subject to cost
adjustments.based upon the addition of new desktop computers; and
WHEREAS, at the end of -.each year, an audit will be performed
to determine "the appropriate additional licensing' fee required
for the additional desktop computers; and
WHEREAS, it is estimated that without the Microsoft
Enterprise Select Agreement, the minimum cost for a three, -year
period will be $1,253,989 for desktop software licensing fees,
.and
WHEREAS,. the proposed Microsoft Enterprise Select'Agreement,
for this same period of time, the City .will expend $952,770,
representing a cost savings of approximately $300,000; and
WHEREAS, pursuant to Resolutions 99-327 and 997328, adopted
on May 11, 1999, approximately $681,000 is approved' for the
purchase.of Microsoft software licenses; and
WHEREAS, such amount will be applied toward the funding of
the Microsoft Enterprise S(Zlect.Agreement; and
WHEREAS, funds are. available from Capital Improvement
Projects Nos., 311608.46940-1.,6.850, and. 311044.469401.6.840,
existing Grants, including Cops More 98, Grant, and the operating .
budgets of various user departments at time of need, subject
i
: to the availability of funds;
_ s
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized'' -1 to
execute a Microsoft Enterprise Select Agreement with Wareforce,
Inc., for Microsoft licensing products for a term of three years,
utilizing existing State of Florida Contract No. 252-001-97-1,
subject to further extension by the State of Florida, at an
estimated first year total cost not to exceed $330,000, with the
remaining years subject to cost adjustments based upon the
addition of new desktop computers, is hereby approved; with funds
therefor hereby allocated from Capital Improvement Project
Nos. 311608.469401.6.850 and 311044.469401.6.840, existing
grants, including the Cops More 98 Grant, and the operating
budgets of various user departments at time of need,
The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
I— u
3 - E'
su.bj ect , to the availability of funds..
s
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of -the.Mayor.''
PASSED AND ADOPTED this j6th day of Nnvemh r 1999..
JOE.CAROLLO, MAYOR
In accordance with %Aiami Code Sec. 2-36, since the MI-nYO
r did not indicate anprov-! of
tillslegislation by Si^y:+irigit in the designated place pro:'ided'. "�,.1.'�i i��ia�? iJ1 -.c -i
becomes effective with the e!='e cf ten CJQ d?ip from the dare of Cc, l . n C
regarding same, without the MgLy exer isi veto.
ATTEST: Wbeman, City Clerk
WALTER J FOEMAN
.' CITY CLERK
APP D S T CORRECTNESS A�-
DR I O
T ATTORNEY
W3 8'9 S : RCL : hdb
=� If the Mayor does not sign this Resolution, it. shall become
effective at .the end 'of' ten calendar days from the date it was
passed 'and adopted. If the Mayor vetoes this Resolution, it
shall become effective, immediately upon override of the veto by
the City Commission.
4 - 0"2%—. U f