HomeMy WebLinkAboutR-00-0031J-00-47
1/3/00 t�
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS � (4/5TIS ) AFFIRMATIVE VOTE,
RATIFYING, APPROVING, AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
THE REQUIREMENT FOR COMPETITIVE SEALED BIDS,
AND APPROVING AUTO BODY REPAIRS AND PAINTING
SERVICES FOR CITY VEHICLES, FROM EXISTING
VENDORS, FOR A PERIOD OF TWO MONTHS UNDER THE
SAME TERMS AND CONDITIONS OF BID
NO. 95-96-136, IN THE AMOUNT OF $180,000, FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION; ALLOCATING FUNDS THEREFOR
FROM FY 1999-2000 GENERAL SERVICES
ADMINISTRATION, LIGHT FLEET DIVISION, ACCOUNT
CODE NO. 503001.420905.6.670.
WHEREAS, the Department of General Services Administration
acquired auto body repairs and painting services for city
vehicles pursuant to Bid No. 95-96-136; and
WHEREAS, the contract and all extensions for said bid were
exhausted on November 24, 1999; and
WHEREAS, bids for a new contract were opened on
September 13, 1999 and were rejected to allow for a more
competitive bidding process and greater local minority vendor
participation and; and
WHEREAS, the Department of General Services Administration
has an urgent need to secure auto body repairs and painting
CITY COMMISSION
MEETING
OF
JAN 1 3
2000
esolution N9.
services with existing vendors for a period of two months until
the new bid process is completed, , in 'an amount not to exceed
$180,000; and
WHEREAS, vendors have agreed to continue to provide these
services under the same terms and conditions as Bid No. 95-9-136;
and
WHEREAS, the City Manager made a written finding that an
emergency existed and authorized auto body repairs and painting
services with existing vendors for a period of two months, under
the same terms and conditions pursuant to Bid No. 95-96-136, in
an amount not to exceed $180,000; and
WHEREAS, funds are available from Fiscal Year 1999-2000
General Services Administration, Light Fleet Division, Account
Code No. 503001.420905.6.670; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a fourth fifth (4/5th,) affirmative vote of
the members of the City Commission, the City Manager's finding of
an emergency and waiving the requirements of competitive sealed
bids, is hereby ratified, approved, and confirmed for auto body
repairs and painting services for City vehicles, from existing
vendors for a period of two months under the same terms and
conditions of Bid No. 95-96-136, in an amount not to exceed
Page 2 of 3 e9
Y
•
$180,000; with .funds therefor hereby allocated from Fiscal Year.
1999-2000 General Services Administration, Light Fleet Division,
Account Code No. 503001.420905.6.670.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 13th day of January 2000.
JOE CAROLLO, MAYOR
in accordance with Miami Code Sec. 2,346, --ince the Mayor clid not ind!cate Of
this legislation by signing it in the dosignated P? aca Provided,, sai�cCrf rwl
becomes effective with the elapse of ten (l pys f the 'All ..
f „n faction
regarding same, without the Mayor exerci ng o.
ATTEST:
Walter eman, City Clerk
WALTER J. FOEMAN
CITY CLERK
APP301ED P//DORM AND CORRECTNESS -.t,
A-LDRZ5 ViLARELLO
CI ATTORNEY
4062:RCL:hdb
1� If the Mayor does not sign this Resolution, it shall become effective at
the end• of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 27
TO: The Honorable Mayor and Members DATE DEC 2 Q 2000 FILE
of the City Commission SUBJECT:
Resolution Ratifying City
Manager's Action
FROM: It REFERENCES:
Donald H. Warshaw Extension for the Purchase
City Manager ENCLOSURES: of Auto Body Repairs and
Painting Services
RECOMMENDATION
It is respectfully recommended that the City Commission approve, ratify and confirm by a four-
fifths (4/5h) affirmative vote, the City Manager's finding that an emergency need existed in
approving the continuation of auto body repairs and painting services for city vehicles, from existing
vendors, for a period of two months, in the amount of $180,000. Funds are available in the
Department of General Services Administration, Light Fleet Division, Account Code No.
5 03 001.42090 5.6.670.
BACKGROUND
The Auto Body Repairs and Painting Services Contract expired on November 24, 1999 and all
extensions have been exhausted. Bids for the new contract were opened on September 13, 1999.
As a result, twenty-six (26) bids were distributed and five (5) bids were received. However, the
City rejected Bid No. 98-99-115, in order to allow for greater local minority vendor participation
and a more competitive bidding process.
It is anticipated that the new bid process will be completed and scheduled for City Commission
approval sometime in January and in effect shortly thereafter. While this process proceeds, the
General Services Administration Department must continue to have the ability to out -source
vehicles which require these services. The vendors have agreed to continue providing these services
under the same terms, conditions, and pricing, pursuant to the contract acquired under Bid No. 95-
96-136.
Ul\L
DHW/1 /D J/ll
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CITY OF MIAMI FLORIDA
INTER -OFFICE MEMORANDUM ' � I+Z
TO: Donald H. Warshaw DATE: NOV - 4 1999
City Manager
SUBJECT: Request for an Emergency
Extension for the Purchase
Of Auto Body Repairs and
FROM: DeanDe J REFERENCES: Painting Services
Acting Director
General Services Administration ENCLOSURES:
DESCRIPTION OF COMMODITY/SERVICE NEEDED
FILE :
It is necessary for the General Services Administration (GSA) Department to continue the
provision of auto body repairs and painting services for city vehicles, from existing
vendors, for a period of two months, in the amount of $180,000. Funds are available in FY
'99-00 General Services Administration, Light Fleet Division, Account Code No.
5 03 001.42090 5.6.670.
BACKGROUND
The Auto Body Repairs and Painting Services Contract expires on November 2 4, 1999 and
all extensions have been exhausted. Bids for the new contract were opened on September
13, 1999. As a result, twenty-six (26) bids were distributed and five (5) bids were received.
However, the City rejected Bid No. 98-99-115, in order to allow for greater local minority
vendor participation and a more competitive bidding process.
It is anticipated that the new bid process will be completed and scheduled for Commission
approval sometime in January and in effect shortly thereafter. While this process proceeds,
the General Services Administration Department must continue to have the ability to out-
source vehicles which require these services. The vendors have agreed to continue
providing these services under the same terms, conditions, and pricing, pursuant to the
contract acquired under Bid No. 95-96-136.
is)Approved-
D n . Warshaw
- City Manager
40
Donald H. Warshaw
City Manager
Page 2 of 2
Office of Budget & Management Analysis Approval.:
Account Code(s): 503001.420905.6.670
Amount: $180,000
Date:
h14-
Luie L. rennan,
Interim Director
DHW DJ/11
c: Raul Martinez, Assistant City Manager
Judy Carter Purchasing Department Director
Lourdes Lopez, Assistant to the Director of GSA
r
11
RATIFICATION OF
EMERGENCY
C
ITEM: Auto body repairs and painting services
DEPARTMENT: GSA
TYPE: Emergency Purchase
REASON: The Department of General Services Administration
(GSA) has a need to extend the Auto body repairs
and painting services. Due to the urgency of these
needs, GSA has a need to secure these services with
existing vendors effective until January 31, 2000.
RECOMMENDATION: It is respectfully recommended that the City
Commission, ratify, approve and confine by a
four/fifths (4/5th) affirmative vote, the City
Manager's finding of an emergency, for the
extension of Auto Body Repairs and Painting
Services for city vehicles from Existing Vendors
effective until January 31, 2000, for the
Department of GSA, in an amount not to exceed
$180,000.00; allocating funds therefor from FY
'99-00 General Services Administration, Light Fleet
Division Account Code No.
503001.420905.6.6 70.
Wy
W
irecto o ' ur hasi g
12� 9
D to
AwardRatifyEmr a'fj
of ffliaANR
C O N T R A C T A WA R D
AMENDED
BID NO. 95-96-136 OTR YEARS: SECOND az FINAL RENEWAL
NAME OF BID: BODY WORK REPAIR AND PAINTING
CONTRACT PERIOD; NOVEMBER 24, 1998 THROUGH NOVEMBER 24, 1999
ORIG CONTRACT PERIOD: NOVEMBER 25, 1996 THROUGH NOVEMBER 24, 1997
TERM OF CONTRACT: ONE YEAR OTR FOR TWO (2) ADDITIONAL YEARS
COMMODITY CODE: 928-19,23,47,57
METHOD OF AWARD: GROUP 1: FOR LIGHT AND MEDIUM EQUIPMENT
GROUP 2: FOR HEAVY EQUIPMENT
SECTION #1
VENDOR NAME
STREET:
CITY/STATE/ZIP:
CONTACT PERSON:
PHONE #:
FAX #:
TERMS:
-LIVERY:
.. ARRANTY:
ITEMS AWARDED:
VENDOR NAME
STREET:
CITY/STATE/ZIP:
CONTACT PERSON:
PHONE #:
FAX #:
TERMS:
DELIVERY:
WARRANTY:
ITEMS AWARDED:
VENDORNAME:
STREET:
CITY/STATE/ZIP:
CONTACT PERSON:
PHONE #:
FAX #:
TERMS:
DELIVERY:
WARRANTY:
ITEMS AWARDED:
VENDORS AWARDED
NU -WAY AUTO SERVICE
CRONY BODY WORKS, INC.
551 NW 71 STREET
-. 724 NW 21 STREET;
_
MIAMI, FL 33150 :.
MIAMI, FL 33127 ' .`
DAVID MILLER
GEORGE]. FALCON
305 757-5526 " , :;'
( )
• ( )� 325-0866 !
.. '.- ,
(305) 759-2734 (305) 324=8460'
;. r_
10-20 DAYS 30 :DAYS `' '-
AS SPECIFIED
N/A ''s`]�Y�ARTS 8t4BOR
x 4 y
1
.GROUP
WORLD MOTOR CORP.
ESPAN AUTO G7R.. -
_.
2100 NW 25 AVENUE `w
;,�
" 1`7Z9-WEST.FLAGLER"ST.
MIAMI, FL 33142
' MIXMl,,_FL 33135 .•
BEN ESTIGARRIBIA
_
ROSANGEL BERNARD107, .
BERNARD
.
(305) 638-3040 "
•,
(305) 541-2763:
(305) 638-1866
(305,)541-61SL`_
30 DAYS
N/A
I YEAR
3 YRS ..
GROUP 1
GROUP 1
WILLY'S COLLISION
2337 NW 21 TERR.
MIAMI, FL 33142
WILFREDO ALVAREZ
(305) 633-4585
(305) 633-2892
2% IF AWARDED ALL ITEMS
N/A
1 YR EQPT/3 YRS LABOR 8t PAINT
GROUP 1
MOLINA GARAGE, INC.
2091 NW 7 AVENUE
MIAMI, FL 33127 -
ROBERT MOLINA
(305) 324-4203 _
(305) 324-7390
IN FULL
N/A '
CUBANSHINE FRAME
A Y0 NE 29 STREET
MIAMI, FL 33137
,MARIANO GONZALEZ
•�'',-(305) 573-2736
(305) 576-5021
30 DAYS
30 CALENDAR DAYS
1 YR ON ALL REPAIRS
GROUP 1 at 2
"� 0 31
�Lt of t �xxrit
C 0''N T R A C T 'A W A R D
SECTION #2 AWARD INFORMATION
CC. AWARD DATE: JUNE 26, 1997 AMENDED AMOUNT: YES
AGENDA ITEM #: 14 'SPECIAL CONDITIONS:. YES
RESOLUTION NO: 97-426. INSURANCE REQUIREMENT: YES
TOTAL AWARD AMOUNT: $700,000.00
SECTION #3, AFFIRMATIVE ACTION POLICY YES
SECTION #4 REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: GSA/FLEET MGT
CONTRACT ADMINISTRATOR: ALAN SAVARESE
TELEPHONE NO.: (305) 575-S 171. FAX: (305) - 375-5180:
SECTION #5 PROCURING AGENCY
SENIOR BUYER: PAMELA BURNS.-,:.: DATE PREPARED: +NOVEMBE '209 1996
TELEPHONE NO: (305) 416-1905. _ FAX: (305) 4J4492.
11
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CITY OF MIAMI OF THE CITY CLERK
BIL+ SECURITY LIST
BID ITEM:AUTO BODY REFIAIRS AND PAINTING SERVICES
BID NO RFQ-,98-99-115 `\
DATE BIDS) OPENED:S�'�EMEER� 13, .1999
TIME
BIDDER TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CHECK
PIKES AUTOMOTIV'' & TIRE REPAIR, I -NC.
CUBAN SHINE FRAME & BODY SHOP
FLORIDA PAIT.& BODY SHOP.
WORLD,MOTOR CORP.
ALLSTATES
CRONY BODY WORKS, 'INC.
ABRSHAM CHEVROLET, MIAMI
MGM-TriP.C'�.Ivcd
,.-^
..:U7
r
[9I,'c ,e
G�c ch.c e
on!rx
Iralle,s 'cridr�
1
filC T.. offerscs l(.Ja.l.. is _..
4N T...pQA!T5rY-...:-)
to M-i7s
r c ., W'n, l
czn. Y,
are hereby rejected
as late."
)envelops on behalf of
Person receiving bids) t� e�
PURCHASING DEPARTMENT on
(City Department)(Date)
SIGNED.
eputy City Clerk
y
CITY OF MIAMI
•
ADVERTISEMENT FOR QUALIFICATIONS
Sealed proposals will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following:
RFQ NO. 98-99-115 Auto Body Repairs and Painting Services
OPENING DATE: 10: 00 A.M. Monday, September 13, 1999
All Bidders are strongly encouraged to'' attend the voluntary Pre -Bid Conference. This
conference will be held at the General Services Administration building, 1390 NW 20th Street,
2nd floor, Miami, Florida on Tuesday, August 31, 1999 at 9:30 a.m.
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Florida 33130. Telephone No. 416-1905.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 4418
7q
+
Ok
City of {'
.Miami:
This number must
0 V',o��° a REQUISITION FOR ADVERTISEMENT appear in the.
advertisement.
INSTRUCTIONS: Please type and attach a co of the advertisement with thi5 reauisiti6n.
1. Department:- i
2. Division:
Meavy
General Serv:1 des .E:Cimni''str'at1:o .
{11117.pTiiE;Ilt
3. Account Code` number b'
4. Is this a confirmation:
5. Prepared .by:
50900'0' 4209014 6 287
❑ Yes No'
Danette Perez'
6. Size oVadvertisement: 1
7. Starting date: i
8. Telephone number:
I
8/25/99 i
.(305) 575-5130
9. Number of times this advertisement. is. to be
10.. Type of advertisement:
published: .OrICF,
K Legal I❑ Classified ' . ❑ 'Display
11. Remarks: i
Body Work Repair. & , Painting
RF.Q. NO. 96-99-115
12. Ar':
Publication
f
Date(s) of ..
Advertisement
• Invoice No.
Amount
M?I1IIS TIMES
MIAMI REVIEPJ ,
UTARIO LAS AMERICAS: y'
F
t
t
Approved . I
❑ Disapproved
-1
cLn
41. 131:'99
`Department Director%Designee Date
Approved for Payment W+ Date
IGS/PC 503 Rev. .12/89 Routing: Forward White and Canary to G.S.A. (Procurement'Management) aniretain Pink copy.
DISTRIBUTION: White G.S.A.; Canary - Department '