HomeMy WebLinkAboutR-00-0018J-00-48
1/3/00
018
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A FOUR FIFTHS (4/5THS ) AFFIRMATIVE VOTE, AFTER
A DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE, AND WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS;
APPROVING THE ACQUISITION OF THIRTY-FIVE (35)
LTS 2000 PORTABLE RADIOS WITH SMARTNET
SOFTWARE, INCLUDING CHARGERS AND BATTERIES,
FROM MOTOROLA, INC., THE SOLE SOURCE
PROVIDER, FOR THE OFFICE OF NEIGHBORHOOD
ENHANCEMENT TEAM (NET) ADMINISTRATION, FOR A
TOTAL COST .NOT TO EXCEED $50,000; ALLOCATING
FUNDS THEREFOR FROM THE NET BUDGET, ACCOUNT
CODE NO. 145001.251113.6.840.
WHEREAS, the Office of the Neighborhood Enhancement Team
("NET") Administration requires 35 LTS 2000 portable radios,
including the chargers and batteries, for an. increase in
personnel; and
WHEREAS, the acquisition of these radios will provide the
NET inspectors and administrators adequate communication to
better serve the community; and
WHEREAS, Motorola, Inc., is the sole manufacturer of the
existing 800 MHz radio system utilized by the City of Miami; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Motorola, Inc., is. the only vendor ,able to provide the LTS
CITY COMOSSION
MEETING OF
JAN 1 3 2000
Resolution No.
e
IL Ij
2000 Portable Radios with. the SMARTNET software, charges and
accessories; and
WHEREAS, the finding of the Chief Procurement Officer has
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager recommends that the requirements
for competitive formal sealed bids be waived and 35 LTS 2000
portable radios with the SMARTNET software, charges and
accessories from Motorola, Inc., the sole source provider, be
approved; and
WHEREAS, funds are available from the NET Budget, Account
Code No. 145001.251113.6.840; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four-fifths (4/5th,) affirmative vote of
the members of the City Commission, after a duly advertised
public hearing, the City Manager's finding of sole source,
waiving the requirements for competitive sealed bids, are hereby
ratified, approved, and confirmed and the acquisition of thirty-
five (35) LTS 2000 portable radios with SMARTNET software,
including chargers and batteries, from Motorola, Inc., the sole
Page 2 of 3
source provider, for the Office of Neighborhood Enhancement Team
("NET") Administration, for a total cost not to exceed $50,000,
is hereby approved; with funds therefor hereby allocated from the
NET Budget, Account Code No. 145001.251113.6.840.
Section 3. This Resolution shall become effective.
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 13th day of January 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated pl- a provided, said legislation n0vi
becomes effective with the elapse of ten (1 ay om the date of Com n ewribti
regarding same, without the VoKlexer ' i e o.
/i
ATTEST: Iter - an, City Clerk
WALTER J. FOE/FORf�jo&D
AN
CITY K
AP OV T CORRECTNESS1f
W4063:RCL:hdb
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 .�
TO
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Members of the City Commission
/ t W-_—
Dond . aw
City Manager
2
DATE: DEC L 9 20001 FILE :
SUBJECT:
REFERENCES:
ENCLOSURES: Attachment
It is respectfully recommended that City Commission approve by a 4/5 vote the purchase
of 35 LTS. 2000 Motorola portable radios with Smartnet Software System, charger and
battery. This purchase will require the waiver of the competitive sealed bid process.
The sole source vendor recommended is Motorola, Inc. 5580 NW 36th Avenue, Suite A,
Ft. Lauderdale, Florida. The maximum to be spent will not exceed $50,000. The funds
are available form the NET Budget, Account 145001.251113.6.840.
Backaround
In 1998 the City Commission authorized the purchase of 39 LTS. 2000 portable radios
with Smartnet software for the Neighborhood Enhancement Team (NET). At that time
the purchase adequately provided radio communication for NET personnel.
In both FY 98/99 and FY 99/00 budget years the City Commission authorized an
increase in personnel, for NET due to the increase in staffing, a number of inspectors
and administrators are without radios and subsequently without adequate
communication with NET Offices.
Motorola, Inc. is the sole manufacturer of the existing 800 MHz radio system utilized by
the City of Miami. The engineering design and instillation of the system was executed by
Motorola, Inc. In addition, the operating and maintenance software for the SmartNET
System is proprietary to Motorola, Inc. Therefore, the purchase of thirty five (35) LTS.
2000 portable radios with Smartnet battery charger and battery Software is a sole
source acquisition.
DHW/lEi/1M�'D/mtm
c: Raul Martinez, Assistant City Manager ,
Dennis Wheeler, Operation Services Administrator
00- 018
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: DATE: n FILE; : j j i 11' 4: 2
Donald H. Warshaw December 10, 1999 -
City Manager
SUBJECT:
FROM:znu
�� �� REFERENCES:
el W. iaz, T oordator
Office of NET Administration ENCLOSURES: Attachment
I respectfully request that purchasing prepare a request for the purchase of 35 LTS.
2000 Motorola Radios. I recommend that the purchase be made from Motorola C&E,
Inc., 4660 SW 158"' Avenue, Miami Florida 33185. Funds are available from NET
Budget Account 145001.251113.6.840. The purchase will not exceed $50,000.00.
I have attached the quote for radios, Smartnet Plus System Software package, two
year Express Service and Single Unit Rapid Charger. In addition, a letter from
Motorola Account Manager specifying that Motorola is the sole source for all the
above, has been attached.
Your consideration in this matter will be greatly appreciated.
Approved for Funding: =, ? /p,�,L�-. /Phtdq'�i(5)6onfald
Luie Brennan, Director H. Warshaw
Management & Budget City Manager
MWD/mtm
c: c,TV_
ul Martinez, Assistant City Manager
Dennis Wheeler, Operation Services Manager
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c�c . �2_S///3 • . 10
El
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Ll
TO: Donald H. Warshaw DATE: December 23, 1999 FILE
City anager
SUBJECT: Sole Source to Acquire Motorola
Digital Portable Radios with
SMARTNET Software and
FROM: REFERENCES': Accessories
N
Carter, Directo
rocurement Officer ENCLOSURES:
An inve tigation was conducted by staff to determine whether Motorola, Inc., a non -minority / non -local
vend , located at 4660 S.W. 158th Avenue, Miami, Florida 33183, is the sole source provider of the LTS
2000 Portable Radios, which contain the SMARTNET system software, chargers and batteries. The Office of
NET Administration has requested the acquisition of thirty five (35) LTS 2000 Portable Radios, including
respective chargers and batteries, in an amount not to exceed $50,000
In 1998, the Department of NET Administration had been authorized by the City Commission to purchase 39
LTS 2000 portable radios with Smartnet software for the Neighborhood Enhancement_ Team (NET). At that
time the purchase adequately provided radio communication for NET personnel. In FY 98/99 and FY 99/00,
however, the City Commission authorized an increase in personnel for NET, and at this time a number of
inspectors and administrators are without radios and without adequate communication with NET Offices. The
acquisition of these radios, chargers and batteries will enable other NET personnel to have adequate
communication between one another.
It has been determined that Motorola, Inc. is the sole manufacturer of the existing 800 MHz radio system,
which was previously acquired by the City via a sole source finding. The engineering, original design and
installation of the system was executed by Motorola, Inc. In addition, the operating and maintenance software
(SMARTNET) for the system is proprietary to Motorola, Inc.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings
be approved: Motorola, Inc. is the sole source supplier of the LTS 2000 Portable Radios with the SMARTNET
software, chargers and accessories. Funding for the Office of NET Administration, in the amount of $50,000,
is available from the NET Budget, Account 145001.251113.6.840.
APPROVED BY:
DHWBWH/JSC/peb
City Manager
DATE:
6,0 ' UA 18
TO
FROM
•
Judy Carter, Director
Department of Purchasing
Pamela E. Burns
Sr. Procurement Contracts Officer
•
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
ca, T= .
SU&'ECT :
REFERENCES:
ENCLOSURES:
December 23, 1999 FILE :
Sole Source to Acquire Motorola
Digital Portable Radios with
SMARTNET Software and
Accessories
An investigation was conducted to determine whether Motorola, Inc., a non -minority / non -local vendor,
located at 4660 S.W. 158th Avenue, Miami, Florida 33183, is the sole source provider of the LTS 2000
Portable Radios, which contain the SMARTNET system software, chargers and batteries. The Office of NET
Administration has requested the acquisition of thirty. five . (35) LTS 2000 Portable Radios, including
respective chargers and batteries, in an amount not to exceed $50,000
In 1998, the Department of NET Administration had been authorized by the City Commission to purchase 39
LTS 2000 portable radios with Smartnet software for the Neighborhood Enhancement Team (NET). At that
time the purchase adequately provided radio communication for NET personnel. In FY 98/99 and FY 99/00,
the City Commission authorized an increase in personnel for NET, and at this time a number of inspectors and
administrators are without radios and without adequate communication with NET Offices. The acquisition of
these radios, chargers and batteries will enable other NET personnel to have adequate communication between
one another.
It has been determined that Motorola, Inc. is the sole manufacturer of the existing 800 MHz radio system,
which was previously acquired by the City via a sole source finding. The engineering, original design and
installation of the system was executed by Motorola, Inc. In addition, the operating and maintenance software
(SMARTNET) for the system is proprietary to Motorola, Inc.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings
be approved: Motorola, Inc. is the sole source supplier of the LTS 2000 Portable Radios with the SMARTNET
software, chargers and accessories. Funding for the Office of NET Administration, in the amount of $50,000,
is available from the NET Budget, Account 145001.251113.6.840.
APPROVED BYE""i
Jud arte ,Director
Chief Procurement- Officer
C: Manuel Diaz, NET Administrator
DATE: 2'
(AA)
MOTOROLA
rommunicatiom and Eleetronics, Inc.
4660 SW 158 Avenue
Miami, FL 33195
November 4, 194)
Mr. Manuel Diaz
City of Miami
444 SW 2' d Avenue
Miami, FL 33130
I , Dear Mr. Diaz:
The purpose of this letter is to inform you that Motorola is the only supplier of the
LTS2000 Poi Lublc wily Scout UIcL Software option. This product is sold directly through
Motorola only.
Diana
Mana.Ser
00` 018
20'd VZtbp:80 66-tP0-AON
REQUEST FOR FORMAL SOLICITATION FORM
FOR PURCHASE OF GOODS/SERVICES, EQUIPMENT EXCEEDING $4,500,
AND CONSTRUCTION EXCEEDING $10,000
Description of the proposed purchase: 3S mo J Z)kC)/,4 J4 J(o S
Estimated cost: $ -50, = • 00
Justification for purchase: GU-oQ- Codi �PCp erl��t-ns/�C'c%ZS
Line Item in FY Budget:
If not in FY Budget, explanation of exception: .
City Manager
DEC 2 Q 1999
Date
MOTOROLA
Motorola C & E; Inc.
Customer:
City of Miami
4660 SW 15$ Avenue
Miami, FL 33186
Contact:
Manuel Diaz
Phone: 305-2234666
Phone
306116-2179
Pax: 306-226-3890
Prepared by: Diana Zonrilla
MEW
Desai ion
Unit Price Extended R Ce
1 35
H10UCHBDC6N .
LTS2W0 Portable Radio. 800 MHz
51,495.00 $41,825.00
Smartnet Type it Only
1 a 35
037
Smarinet Plus System Software Package
1b 35
M885
Two Year Express Service
$31.00 $1,083.00
2 35
HTN9630
Single Unit Rapid Charger
$6510 $2,275.00
Page 1
11!4199
C
AWARD
SOLE SOURCE 99-00-086
ITEM:
Motorola Portable Radios with SMARTNET
software, including chargers and batteries.
DEPARTMENT:
NET
TYPE OF PURCHASE:
Single Purchase
REASON:
The acquisition of thirty five (35) LTS 2000
Portable Radios with the SMARTNET software,
including chargers and batteries, is needed by
the Office of NET Administration, as they have
a critical need for new radios. Due to the
increase in staffing for NET, a number of
inspectors and administrators are without radios
and without communication with the NET
Offices. The acquisition of these additional radios
will enable NET personnel to have adequate
communication.
RECOMMENDATION:
It is recommended that award be made to
Motorola, Inc. (non-local/non-minority) for the
acquisition of thirty-five (35) LTS 2000
Portable Radios with SMARTNET software,
including chargers and batteries. for a total cost
Award Sole SourceMotorolaXTS3000NET
00— 018
• r
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Walter Foeman DATE: December 16, 1999 FILE
City Clerk I SUBJECT:
Public Hearing Notice.
_l Competitive Bid Waiver
FROM: ��� REFERENCES :Commission Agenda
noel W. iaz, N Coordi for Motorola Inc.
Office of NET Administration ENCLOSURES: Sole Source
Please make arrangements to publish a Notice of Public Hearing for discussions
pertaining to ratifying the City Manager's sole source award to Motorola, Inc.
The public he ring s been scheduled for:
Approved:
Donald H. Warshaw
City Manager
MWD/mtm
C: Raul Martinez, Assistant City Manager
Dennis Wheeler, Operation Services Administrator
CITY OF MIAMI, FLORIDA
NOTICE OF PUBLIC HEARING
A public hearing will be held by the Commission of the City of Miami, Florida on
Jan • I3I Iwo atq:3q.m. in the Commission Chambers at City Hall, 3500 Pan
Drive, Miami, Florida of the purpose of considering a waiver of requirements of
obtaining competitive bids for the purchase of 35 LTS 2000 Motorola Radios from
Motorola C& F, Inc., for the Neighborhood Enhancement Team (NET). The total
cost will not exceed $50,000.00.
All interested persons are invited to appear and may be heard concerning this
matter. Should any person desire to appeal any decision of the City Commission
with respect to any matter considered at this hearing, that person shall ensure
that a verbatim record of the proceedings is made, including all testimony and
evidence upon which any appeal may be based.
DHW/RM/MWD/mtm
Im
Walter J. Foeman
City Clerk
Miami, Florida
V,� 018