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Home My WebLink AboutR-00-0009J-00-37 12/31/99 w RESOLUTION NO. Go- 009 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT WITH SUNTORY WATER GROUP D/B/A CRYSTAL SPRINGS WATER, IN AN AMOUNT NOT TO EXCEED $30,000, THEREBY INCREASING THE AMOUNT FROM $30,170 TO $60,170, PURSUANT TO INVITATION FOR BID NO. 98-99-037, FOR THE DEPARTMENT OF PURCHASING, TO BE UTILIZED CITYWIDE ON AN AS NEEDED BASIS; ALLOCATING FUNDS THEREFOR FROM VARIOUS USER DEPARTMENTS, SUBJECT TO BUDGETARY APPROVAL PRIOR TO USAGE. WHEREAS, pursuant to Resolution No. 997243, adopted April 27, 1999, the City Commission approved the provision of water services on an as -needed contract basis for the Department of Purchasing to be utilized citywide from Suntory Water Group d/b/a Crystal Springs Water, under Invitation For Bid No.. -98-99-037; and WHEREAS, the increase is due to an underestimation of -the need for the service; and WHEREAS, funds will be allocated from various user departments, subject to budgetary approval prior to usage; and CITY COMXISSION MEETING OF J A N 1 3 2000 Resolution No. 00- 099 WHEREAS, the City Manager and the Director of Purchasing recommend that an increase in an amount not to exceed $30,000, with Suntory Water Group d/b/a Crystal Springs Water, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and .incorporated herein as 'if fully set forth in this Section. Section 2. An increase in the contract with Suntory Water Group d/b/a Crystal Springs Water, in an amount not to i exceed $30,000, thereby increasing the amount from $30,170 to $60,170, pursuant to, Invitation For Bid No. 98-99-037, for the Department of Purchasing, to be utilized citywide on an as needed basis; allocating funds therefor from various user departments, subject to budgetary approval prior to usage. Page 2 of 3 Go- ,�()C1 A 40 Section 3. This. Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 13th'rday of January , 2000. JOE CAROLLO, MAYOR In accordance with Miami Cade Sec. 2-36, since the Mayor dirk not indicate approval of this legislation by signing it in the- designated plane provided, saki legislation now becomes effective with the elapse of ten'(10)s from the e of Co ,issi n action regarding same, without the Mayo�exe i a �vj# ATTEST :s Iter oe an, City Clerk CITY CLERK CORRECTNESS: W4053:RCL:hdb If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 'of 3'? CITY OF MIAMI, FLORIDA CAM'9 INTER-OFFICE MEMORANDUM Honorable ayor and DEC 2 9 2000 TO: Members the City Commission DATE: FILE: Resolution Authorizing SUBJECT: Purchase of Drinking Water citywide Dona H. Warshaw City Bid No. 98-99-037 City Manager FROM REFERENCES: ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission increase the contract for the purchase of drinking water, from Suntory Water Group d/b/a Crystal Springs Water, Non-Minority/Miami-Dade County vendor located at 2779 NW 112 Avenue, Miami, FL 33172; in an amount not to exceed $30,000.00 for a new total annual amount no to exceed $60,170.00, pursuant to Bid No. 98-99-037, for the Department of Purchasing, to be utilized citywide on an as needed basis. Allocating funds therefor from various user departments and requiring budgetary approval of funds to utilize this purchase from individual departmental accounts prior to usage. BACKGROUND The Department of Purchasing has seen a need to increase the contract for drinking water services pursuant to Bid No. 98-99- 037 to be utilized citywide. This increase is largely due to an underestimation of the City's needs for this service. Li� DHW H/JS /adm ResoW aterCitywide Q0o— 009 Item Description I Five gallon bottles 2 Lease of cooler with cold and hot taps 3 Lease of cooler with cold tap only 4 Paper cups (cost per case)(5000/cs) 5 Distilled water (5 gal. bottles) TOTAL ANNUAL AMOUNT Deposit (if any) for 5 gal. bottles TABULATION OF BID DRINKING WATER SERVICES CITYWIDE 98-99-037 *Culligan Water Condition 3510 So. Dixie Hwy. Miami, FL 33133 Local/Non-Minority Est. Annual Unit Extended Quantity Price Amount 5000 $3.95 /ea $ 19,750.00 15 $7.95 /ea $ 1,431.00 40 $5.95 /ea $ 2,856.00 90 $50.00 /cs $ 4,500.00 50 $3.95 /ea $ 197.50 S 162.50 $ 28,734.50 *Local vendor not within 10% of the low bid amount I �j Prepared by Sara Gonzalez, 3/5/99 $6.00 Crystal Springs Water Company 2779 N.W. 112 Ave. Miami, FL'33172 Miami -Dade / Non -Minority Est. Annual Unit Extended Quantity Price Amount 5000 $4.45 5000 $3.25 /ea $ 16,250.00 15 $4.00 /ea S 720.00 40 $2.00 /ea S 960.00 90 $40.00 /cs S 3,600.00 50 $3.25 /ea S 162.50 $ 33,314. $ 21,692.50 Page 1 $6.00 Zephyrhills Spring Water 8501 N.W. 64 Street Miami, FL 33166 Miami-Dade/Non-Minority Est. Annual Unit Extended Quantity Price Amount 5000 $4.45 /ea S 22,250.00 15 $9.95 /ca S 1,791.00 40 $7.95 /ea S 3,816.00 90 $57.00 /cs S 5,130.00 50 $6.55 /ea $ 327.50 $ 33,314. $6.00 Approval: D p rtm t d esig CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: DRINKING WATER SERVICES CITYWIDE AWARDED TO: Crystal Springs Water Company Bid No. 98-99-037 $28,000 TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS From: 1994 to Present 94-95-120 PRIOR CONTRACT AWARD: Bid No. 94-95-120 (Crystal Springs Water Company) t SUMMARY OF CONTRACTS. DOC _ 009 J-99-313 4/9/99 5 9- 243 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF SUNTORY WATER GROUP D/B/A CRYSTAL SPRINGS WATER COMPANY, FOR THE PROCUREMENT OF WATER SERVICES FOR VARIOUS CITY DEPARTMENTS, IN AN AMOUNT NOT TO EXCEED $30,170, FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE VARIOUS USER DEPARTMENT BUDGETS. WHEREAS, drinking water and supplies are utilized by various City departments; and WHEREAS, pursuant to public notice, Invitation for Bids No. 98-99-037 were mailed to nine potential providers; and WHEREAS, three bids were received on March 3, 1999; and WHEREAS, the City Manager and the Director of Purchasing recommend that the bid received from Crystal Springs Water Company be accepted as the lowest responsive and responsible bid. WHEREAS, funds will be allocated from various user department budgets; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF.THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this f CITY CObDMSION MEETING OF. AIDPF 2 7 1999 Resolution No. 3 Section. Section 2. The bid submitted on March 3, 1999, by Suntory Water Group d/b/a Crystal, Springs Water Company, is hereby accepted, for the procurement of drinking water and supplies, in an amount not to exceed .$30,170, for a period of one year, with the option to renew for two additional one-year periods, with funds therefor hereby allocated` from user department budgets. Section 3. This Resolution shall become effective immediately upon its adoption and'signature of the Mayor.l� PASSED AND -ADOPTED this 27th day of. April 1999. JOB CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicateapproval of this legislation by signing it in the designated place provided, saidlegs becomes effective with the elapse of ten (10) days fry the date elComa: ^ regarding same, without the Mayor exercisi ATTEST: r Clerk WALTER J. FOEMAN CITY CLERK APPRO ' A O O/ %` CORRECTNESS 6- 357:RCL l� If the Mayor does not sign- this Resolution, it shall become.effective at the end of ten calendar days from the date it was passed and adopted. { If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. _ 2. INCREASE OF CONTRACT • ITEM: Drinking Water Services DEPARTMENT: Citywide TYPE OF PURCHASE: Increase in total contract amount REASON: An underestimation of the City's needs for this service. RECOMMENDATION: It is recommended that an increase in the contract with Suntory Water Group d/b/a Crystal Springs Water, in an amount not to exceed $30,000.00 for a new total annual amount not to exceed $60,170.00, pursuant to Bid No. 98-99-037, for the Department of Purchasing to be utilized citywide on an as needed basis; allocating funds therefore from various user departments and requiring budgetary approval of funds to utilize this purchase from individual departmental accounts prior to usage. �j Die for of kurchaskig Q n 15 1 Dat �U9