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HomeMy WebLinkAboutR-00-0008J-00-43 12/31/99 00- 008 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PROVISION OF CITYWIDE ANNUAL INSPECTIONS/CERTIFICATION, TESTING, REFILLING AND REPAIRS TO FIRE EXTINGUISHERS, FROM MIAMI FIRE EQUIPMENT, AWARDED UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 4922 -2/01 -OTR, EFFECTIVE UNTIL JANUARY 31, 2000, SUBJECT TO FURTHER EXTENSIONS BY MIAMI-DADE COUNTY, FOR THE DEPARTMENT OF PURCHASING; ALLOCATING FUNDS THEREFOR FROM VARIOUS USER DEPARTMENTS AND REQUIRING BUDGETARY APPROVAL OF USER DEPARTMENTS PRIOR TO USAGE. WHEREAS, the Department of Purchasing has a need to secure a citywide contract for annual inspections/certification, testing, refilling and repairs to fire extinguishers; and WHEREAS, service will be provided under existing Miami -Dade County Contract No. 4922 -2/01 -OTR, effective until January 31, 2000; subject to further extensions by Miami -Dade County; and WHEREAS, funds are available from the operating budgets of the various user departments; requiring the budgetary approval CITY COMUSSION, MEETING OF JAS i 3 2000 Resolution No. �-A io ,M E of funds from user departments -prior to usage; and WHEREAS, the City Manager and the Director of Purchasing recommend that the provision.of annual inspections/certification, testing, refilling and repairs to fire extinguishers from Miami Fire Equipment, awarded under existing Miami -Dade County Contract No. 4922 -2/01 -OTR, be approved; NOW,, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The _recitals and findings contained in the Preamble to this Resolution ,are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The provision of citywide annual inspections/certification;.test'ing, refilling and repairs to fire extinguishers from Miami Fire Equipment, awarded under existing Miami -Dade County Contract No. 4922 -2/01 -OTR, effective until January 31, 2000, subject to further extension by Miami -Dade County, for the Department of Purchasing, to be utilized, is hereby approved, with funds therefore hereby allocated from the operating budgets of the various user departments, requiring budgetary approval of user departments prior to usage. Page 2 of 3 �0008 Section 3. This Resolution shall become effective immediately.upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 13th day of February , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-30, since .the mayor dirt not ind3: std approval of this legislation by signing it in the designated pl ce provided, said legislation now becomes effective with the elapse of ten (10) da rom date of Como sion action regarding same, without the MayorAL . et�l ATTEST: _ -' an, City Clerk WALTER J. FOEMAN CITY CLERKv% NDRO VnARELLO ATTORNEY W4059:RCL:hdb �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted.. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 Go- 008 .0 CITY OF MIAMI, FLORIDA - INTER -OFFICE MEMORANDUM CA8 Honorable Mayor and ro : Members of the City Commission A���� FROM: Vna�10H. Warshaw City Manager RECOMMENDATION DATE: _; _ u L � �� FILE: SUBJECT: Resolution Authorizing Purchase of annual inspection/ certification, testing, refilling and REFERENCES: repairs to fire extinguishers - citywide Miami -Dade County Bid No. ENCLOSURES: 4922 -2/01 -OTR It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the contract for the furnishing of annual inspection/certification, testing, refilling and repairs to fire extinguishers, from Miami Fire Equipment, Non-Minority/Miami-Dade County vendor located at 10120 SW 55 Avenue, Miami, FL 33156; under existing Miami -Dade County Contract No. 4922 -2/01 -OTR, until January 31, 2000, subject to further extensions by Miami - Dade County, for the Department of Purchasing, to be utilized citywide on an as needed basis. Allocating funds therefore from various user departments and requiring budgetary approval of funds to utilize this service from individual departmental accounts prior to usage. BACKGROUND The Departments of Purchasing and General Services Administration have realized substantial savings utilizing the Miami -Dade County contract for the furnishing of annual inspection/certification, testing, refilling and repairs to fire extinguishers. This service will provide a safer work place. It is therefore recommended that the award be made to Miami Fire Equipment, as the lowest and most responsive vendor under existing Miami -Dade County Contract No. 4922 -2/01 -OTR for the Department of Purchasing to be utilized citywide. DHW/RM/JSC/ dm ResoMemo a 'v VU 0 CONTRACT BID NO.: 4922 -2/01 -OTR FIRE EXTINGUISHER (SERVICES AND PARTS) CONTRACT PERIOD: 2/1/98 COMMODITY CODE: 340-20 PART #1: VENDORS AWARDED AWARD thru 1/31/00 F.E.I.N.: 590752345 VENDOR: MIAMI FIRE EQUIPMENT STREET: 10120 S.W. 55 AVENUE CITY/STATE/ZIP: MIAMI, FL 33156 F.O.B. TERMS: DEST. PAYMENT TERMS: NET 30 DELIVERY: AS NEEDED PHONE: (305) 642-6626 FAX: (305) 643-6312 CONTACT PERSON: Philip R. Deville PART #2: ITEMS AWARDED SEE ATTACHED LIST OF ITEMS AWARDED PART #3: AWARD INFORMATION (X )BCC ( )PMD AWARD DATE: 12/18/97 BIDS & CONTRACTS RELEASE DATE: 1/8/98 SHEET (Previous Bid No. 4922-0/96) OTR YEARS: TWO YEARS AGENDA ITEMS #: 7F2A (974092) OTR YEAR: N/A ADDITIONAL ITEMS ALLOWED: Yes - Section 2, paragraph 2..32 - PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON PRICE LISTS PLUS 15%. SPECIAL CONDITIONS: IT WILL BE THE DEPARTMENT'S DECISION TO REPAIR UNSERVICEABLE FIRE EXTINGUISHERS OR TO ACCESS GROUP C OF THIS CONTRACT. TOTAL CONTRACT VALUE: $825,600.00 USER DEPARTMENT AVIATION C.A.A. CORRECTIONS DERM FIRE MODIFIED CONTRACT VALUE: $N/A DOLLAR AMOUNT ALLOCATED $24,000.00 $5,200.00 $65,000.00 $3,000.00 $20,000.00 00- 008 F GSA 55, 000.. 00 HUMAN SERVICES 13,400.00 LIBRARY 10,000.00 MDHA 420,000..00 MDPD 10,000.00 MDTA 60,000.00 MDWASAD 50,000,.00 PARK & RECREATION 44,000.00 PUBLIC WORKS 21,000.00 SEAPORT 15,000.00 SOLID WASTE MGMT. 10,000.00 PROCUREMENT SPECIFICATION SPECIALIST: MARIA HEVIA, CPPB 01-08-98, I CIO_ o o s • METROPOLITAN DADE COUNTY FIRM NAME: MIAMI FIRE EQUIPMENT, INC. • BID NO. 4922 -2/01 -OTR ITEM NO. DESCRIPTION GROUP A 1) ANNUAL INSPECTION/CERTIFI.CATION. 2) HYDROSTATIC TESTING OR CYLINDER INSPECTION. 3) RECHARGE PRICE. 1) PER UNIT PRICE FOR ANNUAL INSPECTION/CERTIFICATION ON ALL FIRE EXTINGUIS: 6'ERS la. Cot type $No Charge 2a. Foam type 3a. Water, Pressurized Type 4a. Dry Chemical No Charge No Charge 7.00 So Charge No Charge No Charge No Charge 0 0 (Multi purpose & Regular) (Pressurized) Sa. Dry Chemical (Multi purpose & Regular) (Cartridge operated) 6a. Regular Dry Chemical .Pressurized wheel type 7a. CO2 wheel type -8a. Annual Inspection of Halon Fire Extinguishers No Charge No Charge 7.00 So Charge No Charge No Charge No Charge 0 0 METROPOLITAN DADE COUNTY BID NO. 4922 -2/01 -OTR FIRM NAME: MIAMI EIRE EQUIPMENT, INC. ITEM NO. DESCRIPTION 2) PER UNIT PRICE FOR. HYDROSTATIC TESTING OR CYLINDER INSPECTION ON ALL FIRE EXTINGUISHERS IN CONJUNCTION WITH ANNUAL INSPECTION AND CERTIFICATION 9a. Co2 type $No Charge 10a. Foam type No Charge Ila. Water, Pressurized Type No Charge 12a. Dry Chemical (Multi purpose & Regular)No Charge 13a. Ansul type NO Charge 14a. Regular Dry Chemical No Charge Pressurized wheel type 15a CO2 wheel type No Charge 0`0- 008 a., METROPOLITAN DADE COUNTY BID NO.`4922-2/01-OTR FIRM NAME: MAIMI FIRE EQUIPMENT, INC. ' ITEM --- NO. DESCRIPTION 3) RECHARGE PRICE FOR THE FOLLOWING TYPES OF EXTINGUISHERS 16a. MPDC (ABC), 2.5 Lb �1g Charge 17a. MPDC (ABC), 5 Lb. Pressurized Type No Charge 18a. MPDC (ABC), 6 Lb. No Charge 1,94. MPDC (ABC), 10 Lb. Pressurized Type No Charge 20a. MPDC (ABC),.10 Lb. Cartridge Type No Charge 21a. MPDC (ABC); 15 Lb. Pressurized Type No Charge 22a. MPDC (ABC), 20 Lb. Pressurized Type' No Charge 23a. RDC.(BC), 2.5 or 2.75.Lb. Pressurized r7o charge Type. 24a. RDC (BC),,5 Lb'. Pressurized Type No Charge 25a. RDC (BC), 10 Lb. Pressurized Type ?o Charge 26a. RDC (BC),,20 Lb. Pressurized Type No CharQe 27a. RDC (BC), 150 Lb. Pressurized Wheel No Charge type. 28a. CO2 (BC), 5 Lb. No Charge 29a. CO2 (BC), 10 Lb. No Charge 30a. CO2 (BC), 15 Lb. No'Charge 3.1a. CO2 (BC), 20 Lb. No Charge 00- UA08 L� METROPOLITAN DADE COUNTY BID P R O P O S A L BID NO. 4922 -2/01 -OTR FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS) FIRM NAME: +4ATUT_ FTi7F F011TPUFUT, TNr ITEM NO. DESCRIPTION 32a. CO2 (BC, 25 Lb. No Charge ^~� 33a. CO2 (BC), 26 Lb. No Charge 34a. CO2 (BC), 35 Lb. No Charge 35a. CO2 (BC), 50 Lb. No Charge 36a. CO2 (BC), 100 Lb. No Charge 37a. CO2 (BC), 25 Lb. wheel type No Charse 38a. CO2 (BC), 50 Lb. wheel type No Charge 39a. CO2 (BC), 100 Lb. wheel type No Charge 40a. CO2 (BC), 200 Lb. wheel type Pio Charge TOTAL GROUP A (Items la. thru 40a.) $ 7.00 -� 008 GROUP B - SEMI-ANNUAL INSPECTION OF CERTIFIED AMEREX AUTOMATIC/MANUAL FIRE EXTINGUISEHR SYSTEMS NO AWARD WAS MADE FOR.THIS GROUP - A SEPARATE BID NEEDS TO BE DEVELOPED FOR THIS GROUP • METROPOLITAN DADE COUNTY FIRM NAME: MIAMI FIRE EQUIPMENT, INC. ITEM NO. DESCRIPTION BID NO. 4922 -2/01 -OTR GROUP C PRICE TO RECONDITION FIRE EXTINGUISHERS WITH EXCHANGE Per unit price for furnishing serviceable reconditioned fire extinguishers which includes and is not limited to gauge, lock pin,. chain, o -ring, nozzle assembly, hose and horn replacements. lc. MPDC (ABC), 2.5 Lb $ 12.00 2c. MPDC (ABC), 5 Lb. Pressurized Type 12.00 3c. MPDC (ABC), 6 Lb. No Charge 4c. MPDC (ABC), 10 Lb. Pressurized Type 12.00 5c. MPDC (ABC), 10 Lb. Cartridge Type No Charge 6c. MPDC (ABC), 15 Lb. Pressurized Type No Charge 7c. MPDC (ABC), 20 Lb. Pressurized Type No charge 8c. ROC (BC), 2.5 or 2.75 Lb. No Charge Pressurized Type. 9c. RDC (BC), 5 Lb. Pressurized Type No Charge 10c. ROC (BC), 10 Lb. Pressurized Type No Charge 11c. RDC (SC), 20 Lb. Pressurized Type No Charge 12c. RDC (BC), 150 Lb. Pressurized Wheel No Charge type. 13c. CO2 (BC), 5 Lb. 10.00 14c. CO2 (BC), 10 Lb. No Charge 15c. CO2 (BC), 15 Lb. 10.00 16c. CO2 (BC), 20 Lb. No Charge 17c. CO2 (BC, 25 Lb. No Charge 00— 008 METROPOLITAN DADE COUNTY BID NO. 4922 -2/01 -OTR FIRM NAME: MIAMI FIRE EOUTPMENT..INC: ITEM NO. DESCRIPTION 18c'. CO2 (8C), 26 Lb. $ No Charge 19c. CO2 (BC), 35 Lb. No Charge 20c.°; CO2 (BC); 50 Lb. No Charge 21c. CO2 (BC), 100 Lb., No Charge 22c., CO2 (BC), 25 Lb. wheel type No .Charge .23c. CO2 (BC), 50 Lb. wheel type - No Charge 24c. CO2 (BC), 100 Lb. wheel type No Charge 25c. CO2 (BC), 200 Lb. wheel type No Charge TOTAL GROUP C (Items 1c thru 25c) $ 56.00 00- 008 t � a . 0 GROUP D OPTIONS NO AWARD WAS MADE FOR THIS GROUP - DEPARTMENTS MUST PURCHASE ITEMS LISTED UNDER THIS GROUP WITH A SMALL PURCHASE ORDER UNTIL FURTHER NOTICE FROM PROCUREMENT. Go- 008 l FIRE EXTINGUISHERS (SERVICES.AND PARTS) GROUP - E OPTION - IT WILL BE THE USING DEPARTMENT'S DECISION TO REPAIR UNSERVICEABLE FIRE EXTINGUISHERS WITH THE AWARDED.VENDOR OR TO ACCESS GROUP C 7e. Repairs other than those listed above will be at.the rate of 20.00 Per hour 2e. Cost.of parts will be billed at contractor's cost plus a 15 % (EVIDENCE OF ACTUAL COST WILL BE REQUIRED) BID NO: 4922-2/01-01 0, OPENING: 2:00 P.M. Wednesday DATE: May 21, 1997 METROPOLITAN DADE COUNTY, FLORIDA INVITATION TO BID TITLE . FIRE EXTINGUISHERS (SERVICES AND PARTS) FOR DADE COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH OPTION TO RENEW FOR TWO (2) ADDITIONAL YEARS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW: BID DEPOSIT AND PERFORMANCE BOND: N/A CATALOGUE AND LISTS: N/A EQUIPMENT LIST: N/A INDEMNIFICATION/INSURANCE: SEE SECTION 2.0, PARA. 2.11 PRE-BID CONFERENCE/WALK-THRU N/A RACE -CONSCIOUSNESS MEASURE: N/A SAMPLES/INFORMATION SHEETS: N/A SITE VISIT/AFFIDAVIT: N/A SOURCE OF SUPPLY: N/A TRADE CERTIFICATION: N/A WRITTEN WARRANTY: N/A FOR INFORMATION CONTACT: MARIA HEVIA, CPPB (305) 375-3022 METROPOLITAN DADE COUNTY GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION Aom 00— 008 Printed on Rreyckd Paw INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A : FORMAL 'BID SOLICITATION Each Bid Proposal' submitted to the CLERK OF THE BOARD will have the following information clearly marked,on the face of the envelope: > Bidder's name and return address > Bid Number > Opening date of Bid > Title of the Bid Failure to include this information may result in your Bid not being considered. The Bidder will.submit each Bid Proposal, consisting of one original and three copies._ and any attachments in one envelope. Bid responses submitted at the same time for different Bid Solicitations shall be placed in separate envelopes and each envelope shall contain the information previously. stated. Failure to comply with this requirement may result in the Bid from being considered. THE RESPONSIBILITY FOR OB'T'AINING AND SUBMITTING A BID TO THE CLERK OF THE BOARD ON OR BEFORE. THE STATED TIME AND DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR, CAUSED BY. ANY OTHER. OCCURRENCE. ANY BID RECEIVED AFTER THE DATE AND TIME STATED IN THE INVITATION, TO BID WILL NOT BE OPENED AND WILL NOT BE CONSIDERED. This Bid shall be submitted to the following address: CLERK OF THE BOARD Stephen P. Clark Center 111 N.W: 1st Street, Suite 210 Miami; Florida 33128-1989 It is the policy of Metropolitan Dade County to comply with all requirements of the . Americans with Disabilities Act (A.D.A). For A.D.A. complaints call (305) 375-3566. The Bidder recommended for award shall be required to complete an A.D.A. affidavit in accordance with Resolution R-385-95 prior to the. award of a Bid Solicitation. Failure to complete the affidavit as required may result in the rescinding of the recommendation for award. • C� SECTION 1 GENERAL TERMS AND CONDITIONS 1.1 DEFINITIONS The term "Bid" shall refer to any offer(s) submitted in response to this Bid Solicitation. The term "County" shall refer to Metropolitan Dade County. The term "Bidder" shall refer to anyone submitting a Bid in response to this Bid Solicitation. The term "Contractor" or "Successful Bidder" shall refer to the Bidder receiving an award as a result of this Bid Solicitation. The term "Bid Solicitation" shall mean this Bid Solicitation, the Bidder's response to this Bid Solicitation, as approved by the County in accordance with Administrative Order 3-2 and any purchase order or change order issued by the GSA Procurement Management Division. The term "GSA' shall refer to Dade County's General Services Administration Department. 1.2 CONTENTS OF BID A. General Conditions (1) It is the sole responsibility of the Bidder to become thoroughly familiar with the Bid requirements and all terms and conditions affecting the performance of this Bid Solicitation. Pleas of ignorance by the Bidder of conditions that exist, or that may exist will not be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the Successful Bidder. (2) The Bidder is advised that this Bid Solicitation is subject to all legal requirements contained in the County's Administrative Order 3-2 and all other applicable County Ordinances and/or State and Federal Statutes. Where conflicts exist between this Bid Solicitation and these legal requirements, the higher authority shall prevail. a:M15-15.doc 1 Rev. 2/10/97 00- 008 B. AdditionalInformation/Addenda (1) ' Request for additional information,: explanation, clarification or interpretation must be made in. writing to the GSA Procurement Management Division contact person identified on the cover page of this Bid. Solicitation. The request shall be received by GSA Procurement Management Division no later than fourteen (14) working days prior to the Bid opening date. Any request received after that time may not be reviewed for inclusion in this Bid Solicitation. "The request shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request shall also include a cover sheet, with the sender's facsimile number. (2) GSA Procurement Management Division will issue a response to any inquiry as it deems necessary, by written addenda, issued prior to the Bid opening date. The Bidder shall not rely on any representation, statement or explanation other than those made in this Bid Solicitation document . or in any addenda issued. Where there appears to be a conflict between this Bid Solicitation, and any addenda issued, the last addendum issued will prevail. (3) It is the Bidder's responsibility to ensure receipt of all addenda and substitute Bid Proposal Forms. The Bidder shallverify with the GSA Procurement Management Division contact person, prior to submitting a Bid, that all addenda have been received. If applicable, the Bidder is required to submit the substitute Bid Proposal Forms and acknowledge the number of addenda received as part of this Bid. Solicitation, by completing and signing the attached Addenda Acknowledgment Form. C. Conflicts in this Bid Solicitation. Where there appears to be a conflict between the General . Terdms and Conditions, the Special Conditions, the Technical Specifications, the Bid Proposal Section, or any addendum issued., the order of precedence shall be: the last addendum issued, the Bid Proposal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions.' D. Prices Contained in this -Bid Solicitation (1). Prompt Payment Terms a. The Bidder may. offer cash . discounts for prompt payments; however, such discounts will not be considered in determining the lowest price for Bid evaluation purposes. xboi1545.doc, 2 Rev. 2/1.0/97. b. The Bidder is required to provide prompt payment terms in the space provided on the Bid Proposal signature page of this Bid Solicitation. If no prompt payment discount is being offered, the Bidder shall enter zero (0) for the percentage discount to indicate no discount. If the Bidder fails to enter a percentage, it is hereby understood and agreed that the payment terms will be 2% 20 days, effective after receipt of invoice or final acceptance, whichever is later. 1.3 PREPARATION AND SUBMISSION OF BID A. Prep aration/Submission (1) The Bid Proposal Form shall be used when submitting a Bid. Use of any other form shall result in the rejection of the Bidder's Proposal. (2) The Bid will either be typed or completed legibly in ink. The Bidder's authorized agent will sign the Bid Proposal Form in ink, and all corrections made by the Bidder will be initialed in ink by the authorized agent. The use of pencil or erasable ink or failure to comply with any of the foregoing may result in the rejection of the Bid. (3) Where there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. (4) The County will consider additional Bid Proposal(s) from the same Bidder -for the same Bid Solicitation, provided that; (a) the additional Bid(s) offer a different product and/or level of service that meets or exceeds this Bid Solicitation requirements; (b) the Bidder completes a separate Bid Proposal Form for each Bid and shall mark "Alternate Bid(s)" on the first page. Failure to comply with the foregoing may result in the rejection of the additional Bid(s). (5) Unless otherwise specified in the Special Terms and Conditions, the proposed delivery and/or completion time, if required, shall be stated in calendar days. (6) The Bidder shall not charge tax, as the County is exempt from all State, Excise, Federal and Local sales tax. Not withstanding, any tax on materials and/or supplies which are purchased by the Bidder, in conjunction with this Bid Solicitation shall be subject to the Florida State Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended 1970, and all amendments thereto, shall be borne solely by the Bidder. When the materials and/or supplies are not manufactured by the Bidder, taxes must be incorporated in the Bid price, not as a separate item. When materials and/or supplies are manufactured by the Bidder and are not for resale, the County is exempt. a:boi15-15.doc 3 Rev. 2/1R/96 The County may be subject to applicable taxes on goods purchased .for the purpose.of resale. Upon request, the County will provide a tax exemption certificate, if applicable. Any special tax requirements will be specified either in the Special Conditions or in the Technical Specifications. (7) Any telegraphic or facsimile Bid will not be considered. (8) , The Bidder shall incorporate in their Bid price all costs related to this . Bid Solicitation. (9) The apparent silence of the specifications and any addenda regarding any details or the -omission from the specifications of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail, and that only materials and. workmanship - of first quality are to be used.. All interpretations of the specifications shall be made upon the basis of this Bid Solicitation B. Vendor Registration Dade County requires the Bidder to complete a registration application with GSA Procurement Management Division. The Bidder must be registered to be recommended .for � any contract award. To register, or for assistance in registering, contact (305) 375-5287. C. Criminal Conviction Disclosure Pursuant to Metro -Dade County Ordinance No. 94-34, "Any individual who has been convicted of a felony during the past ten (10) years and any corporation, partnership, joint venture or other legal entity having an officer, 'director, or executive who has been convicted of a felony during the 'past ten (10) years shall - disclose this information prior to entering into a Contract with or receiving funding from the County. Forms are available from GSA Procurement Management Division. D. Sworn Statement on Public Entitv Crimes a:boil5-15Aoc 4 Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, ""Any person or affiliate � who has been placed on the convicted vendor list following a conviction for a public entity. crime may. not submit a Bid on a Bid Solicitation to provide goods and/or services to a public entity, may not submit a Bid on a Bid Solicitation with a public entity for construction or repair of a public building or public work, may not submit a Bid on leases of real property to a public entity, may not be awarded' or perform work.. as a. Contractor. or, supplier, or subcontractor or consultant under a Bid Solicitation with any public entity, and may not transact business with any public entity in excess of 4 Rev. 2/10/97 0 U01 008 the threshold amount provided in Section 287.017, for CATEGORY TWO ($10,000.00) for a period of thirty-six (3 6) months from the date of being placed on the convicted vendor fist." E. Minority and Disadvantaged Business Enterprises The County endeavors to obtain the participation of all minority and disadvantaged business enterprises. For information and to apply for certification, contact the Department of Business Development, 111 N.W. 1st Street, Suite 1710, Miami, FL 33128, Phone: (305) 375- 4132. F, - Business Activity With and Travel To Cuba Pursuant to Metro -Dade County Resolutions Nos. 202-96 and 206-96 as implemented by Administrative Order 3-12, which restricts purchases from a firm conducting business with Cuba, and restricting travel to Cuba by the Successful Bidder, respectively, the Bidder shall be required to complete a Cuba affidavit prior to the award of this Bid Solicitation. Failure to complete the affidavit, may result in the rejection of the Bidder's Proposal and/or rescinding of the recommendation for award. 1.4 MODIFICATION OR WITHDRAWAL OF A BID A. Modification of a Bid Any modification by the Bidder to a Bid shall be submitted to the CLERK OF THE BOARD prior to the time and date set for Bid opening. The Bidder shall submit the new Bid Proposal Form and a letter, on company letterhead, signed by an authorized agent of the Bidder stating that the new submittal supersedes the previously submitted Bid Proposal. The sealed envelope shall contain the same information as required for submitting the original Bid. In addition, the envelope shall contain a statement that this Bid replaces the previously submitted Bid. No modifications of a Bid shall be accepted after the Bid has been opened. B. Withdrawal of a Bid a:boi15-15.doc A Bid shall be irrevocable unless the Bid is withdrawn as provided herein. A Bid may be withdrawn only by written letter received by the CLERK OF THE BOARD prior to the Bid opening date. A Bid may also be withdrawn ninety (90) days after the Bid was opened and prior to award, by submitting a letter to the contact person identified on the front cover of this Bid Solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the Bidder. 5 Rev. 2/10/97 00- 008 1.5 EVALUATION OF ABED A. Rejection of Bid (1) . The County may reject any Bidder's Proposal and award to the next lowest responsive/responsible Bidder or; The County may reject and re -advertise for all or any part of this Bid Solicitation, whenever - it is` deemed in the best interest of the County. The County shall be the sole judge of what is in its "best interest." (2) The County may reject any Bid if prices are not fair and reasonable, as determined by the County, and/or exceed the County's estimated budget for this Bid Solicitation or, If the, Bidder, take exceptions to or, modifies the terms and conditions of this Bid Solicitation. The County shall be the sole judge of what is "fair and reasonable.", B. Elimination from Consideration This Bid Solicitation shall not be awarded to any person or firm which is in arrears to Dade County upon any debt, taxes, or Contract which is defaulted as surety or otherwise upon any obligation to the County. C. Waiver of Informalities The County reserves the right to. waive any informalities or irregularities in -this Bid Solicitation. D. Demonstration of Competency (1) A Bid will only be considered from a firm which is regularly engaged in the business of providing the goods and/or services required by this Bid Solicitation. The Bidder must be able to demonstrate a good record of performance and have sufficient . financial resources, equipment and organization to ensure that they can satisfactorily provide the goods and/or services if awarded this Bid Solicitation. (2) The County may conduct a pre -award' inspection of the Bidder's site or hold a pre -award qualification hearing to determine if the Bidder possesses the requirement as outlined in the above paragraph, and is capable of performing the requirement of this Bid Solicitation. The County may consider any evidence available regarding the financial, technical and other qualifications and abilities of the Bidder, including past performance (experience) with the County or any other governmental entity in making the. award. a:W15-15.doc 6 Rev. 2/10/97 008 (3) The County may require the Bidder to show evidence that they have been designated as an authorized representative of a manufacturer, supplier and/or distributor, if required by this Bid Solicitation. (4) Dade County reserves the right to audit all records pertaining to and resulting from any award from this Bid Solicitation, financial or otherwise. E. Copy of Bid Tabulation The Bidder who desires to receive a copy of the Bid tabulation shall enclose a self-addressed/stamped envelope (correct size of envelope and postage is a must depending on the amount of information involved) when submitting its Bid Proposal. Bid results will not be given out by telephone or facsimile. 1.6 AWARD OF BID SOLICITATION A. Contract This Bid Solicitation, any addenda and/or properly executed modifications, the purchase order (if issued), and a change order (if applicable); constitute the entire Contract. B. Tie Bid Any tie Bid will be decided by the Director of Procurement or designee, and according to Ordinances Nos. 94-166 and 96-26 and Resolution No. 50-96, when applicable. C. Additional Information The award of this Bid Solicitation may be preconditioned on the subsequent submission of other documents, as specified in the Special Conditions or Technical Specifications. The Successful Bidder shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the County. Where the Successful Bidder is in default of the contractual requirements, the County, through action taken by GSA Procurement Management Division, may rescind the award. D. Term of Contract The term of this Bid solicitation shall be specified on one of three documents, issued to the. Successful Bidder. These documents may either be this Bid Solicitation, a purchase order or an award sheet. a:boi15-15.doc 7 Rev. 2/10/97 e E. Contract Extension The County reserves the right to automatically 'extend this Contract for UP to ninety (90) calendar days beyond the stated Contract term. The County shall notify the Successful Bidder in writing of such extensions. Additional extensions over. the first ninety (90) day extension may occur, if, the County and the Successful Bidder are in mutual agreement of such extensions. F. Warranty Any implied warranty granted under the Uniform Commercial Code shall apply to all goods purchased under this Bid Solicitation... G. Estimated Quantities Estimated quantities or estimated dollars, if provided, are for Bidder's guidance only. No guarantee is expressed or, implied as to quantities or dollars that will be used during the Contract period. The County is not obligated to place any order for ' a given amount subsequent to the award of this Bid Solicitation. Estimates are based upon the County's actual needs and/or usage during a previous Contract period. Said , estimates may be used by the County for.purposes of determining the low Bidder meeting specifications. H. Non -Exclusive Contract Although the purpose of this Bid :Solicitation is to secure a Contract that can satisfy the total needs of the County or of a -specific County agency, it is hereby agreed and understood that this Bid Solicitation does not constitute the exclusive rights of the Successful Bidder to receive all orders that may be generated by the County in conjunction with this Bid Solicitation. In addition, any and 'all commodities, equipment, and service required by the County in conjunction with construction projects are solicited under a distinctly different bid process and shall not 'be purchased under the terms,' conditions and awards rendered under this. Bid Solicitation, unless such purchases are determined to be- in the best interest of the County. I. LocalPreference The.award ofthis 'Bid Solicitation is subject to Ordinances Nos. 94-166 and 96-26 and ' Resolution No. 50-96; which, except where federal or state law mandates to the contrary, allow preference to be given to a local business in the "amount one and one-half percent (1.5%) for -of Dade County and one percent (1%) for. Broward County of the Bid Proposal price. For the purposes of the applicability of this Ordinance, "local business" means the Bidder has its headquarters located in Metropolitan Dade or Broward Counties or has a place of business a:W15-15Adc" 8 Rev. 2/10/97 V s/�P '7 V 0 8 located in Metropolitan Dade or Broward Counties at which it will produce, distribute and/or perform a substantial portion of the goods and/or services to be purchased. K. Limited Contract Extension Any specific work assignment which commences prior to the termination date of the Contract and which will extend beyond the termination date shall, unless terminated by mutual written agreement by both parties, continue until completion at the same prices, terms and conditions as set forth in this Bid Solicitation. 1.7 RIGHT OF APPEAL Any Bidder may protest any recommendation for Contract award or rejection of all Bids, in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the Code of Metropolitan Dade County, as amended by, Ordinances Nos. 95-201 and 95-126, and as established in Administrative Order 3-21. A. Bid Award Over $500,000.00 This Bid award recommendation will be in writing, signed by the Director of GSA Procurement Management Division or designee and filed with the Clerk of the Board. The Bidder shall have ten (10) days after the filing of an award recommendation to file a written protest with the Clerk of the Board. As a condition of initiating a protest of award recommendation, the Bidder shall post at the time of filing a Surety Bond ( cashier's check or money order ) in the amount of $500.00 payable to the Board of County Commissioners. Failure to rile the proper Bond at the time of filing the protest, will result in denial of the protest. If, the Hearing Examiner's ruling is in favor of the County's recommendation, the Bidder's Bond will be forfeited and the County will seek all costs and attorney's fees. B. Bid Award Over $25,000.00 but less than $500,000.00 This Bid award recommendation .%ill be posted by 9:00 A.M., every Monday in the lobby of the Stephen P. Clark Building. It shall be the responsibility of the Bidder to monitor such Bulletin Board after the Bid opening to ascertain that a recommendation for award has been made. In addition, the Bidder can call the Bid Award Line at (305) 375-4724 or (800) 510-4724, or contact the person identified on the cover page of this Bid Solicitation. The Bidder shall have five (5) days after the posting of an award recommendation to file a written protest with General Services Administration, Procurement Management Division or the using department awarding this Bid xboi15-15.doc 9 Rev. 2/10/97 00-- UU8 C. Solicitation. The Bidder shall post at the time of filing, a Surety Bond (cashier's check or money order ) in the amount of $500.00 payable to General Services Administration. Procurement Management Division or the using department awarding this Bid Solicitation. Failure to submit the proper Bond at the time of filing the protest, will result in denial of the protest. If, the County's recommendation prevails, the Bidder's Bond will be forfeited and the County will seek all costs and;attornep's fees. Bid Award of $25,000.00 or less This Bid award recommendation is final and,.may not be protested 1.8 CONTRACTUAL OBLIGATIONS A. Rules, Regulations. LicensingLRMirements The Successful Bidder shall comply with all laws and regulations applicable to the goods and/or services contained in this Bid Solicitation. The Bidder is presumed to be familiar with all Federal, State and local laws, ordinances, codes and regulations that may in any way affect the goods and/or services offered. B. Conditions of Material and Packaging (1) Unless otherwise specified in the . Special Conditions or Technical Specifications, all containers shall be suitable for shipment and/or storage and comply with the County's Recycled Packaging Resolution No. R738-92., (2) All goods furnished shall be fully guaranteed by the Successful Bidder against factory.. defects and workmanship. Any defects which may occur within the period of the manufacturer's standard and/or any implied warranty shall be corrected by the Successful Bidder at no expense to the County. The standard manufacturer's warranty may be superseded by the Special Conditions. C. Subcontractins (1) Unless otherwise, specified in this .Bid Solicitation, the Successful Bidder skull not subcontract any portion of the work without the prior written consent of the County. • The, ability to * subcontract may be further limited by the Special Conditions.. Subcontracting without the prior consent , of the County may result in termination .of this Bid Solicitation for default. a:boi15-15.doc. _ 10. Rev.610/97 0 E. F G (2) Quarterly reporting when a subcontractor is utilized: The Successful Bidder is advised that when a subcontractor is utilized to fulfill the terms and conditions of this Bid Solicitation, Dade County Resolution No. 1634-93 will apply to this Bid Solicitation. This resolution requires the Successful Bidder to file quarterly reports as to the amount of Contract monies received from the County and the amount that have been paid by the Successful Bidder directly to certified Black, Hispanic and Women -Owned businesses, performing part of this Bid Solicitation work. Additionally, the listed businesses are required to sign reports, verifying their participation in this Bid Solicitation work and their receipt of such monies. The requirements of this resolution shall be in addition to any other reporting requirements by Federal, State or local laws, ordinances or administrative orders. (3) Where. subcontracting is permitted, the Successful Bidder shall obtain consent of the County prior to utilizing the subcontractor. All actions of any subcontractor are the sole responsibility of the Successful Bidder. Note: This requirement is separate and independent from any requirements that may be contained in the Special Conditions, Paragraph 2.2. Assignment The Successful Bidder shall not assign, transfer, or otherwise dispose of this Contract, including any rights, title or interest therein, or their power to execute such Contract to any person, company, or corporation without the prior written consent of the County. Delivery Unless otherwise specified in this Bid Solicitation, prices quoted shall be F.O.B. Destination with freight included in the proposed price. Employee Is the Responsibility of the Successful Bidder The employee of the Successful Bidder shall be considered to be, at all times, employee of the Successful Bidder under its sole direction and not an employee or agent of the County. The Successful Bidder shall supply a competent and physically capable employee. The County may require the Successful Bidder to remove an employee it deems unacceptable. Each employee shall wear proper identification. Indemnification of County by the Successful Bidder The Successful Bidder shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of a:boil5-15.d0c 11 Rev. 2/1 /9 �° 008 defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands,. suits causes. of actions or proceedings of any,kind or nature arising 'out of, relating to or resulting from the performance of the Agreement by the Successful Bidder or 'its employees, agents, servants, partners, principals or subcontractors. The Successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims,. suits or actions of any kind or nature in the name of the County, where, applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. The Successful Bidder expressly, understands and agrees that any insurance protection required by this Agreement or otherwise provided .,by the Successful Bidder shall in no way limit the responsibility to indemnify; keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. H., Protection of Property All existing structures, utilities, services, roads, trees, shrubbery, etc. shallbe protected against damage or interrupted services at all times by the Successful Bidder during the term of this.Contract. The Successful Bidder shall be held responsible for repairing or replacing property, to the satisfaction of the County, which is damaged by reason of the Successful Bidder's operation on County property. 19 MODIFICATION OF THE CONTRACT The Contract may be modified by, unilateral action of the County or by mutual consent, in writing, and through the issuance of a modification, to the Contract, purchase order, change order or award sheet, as appropriate. 1.10 TERMINATION OF CONTRACT A. Termination for Convenience The County, at its sole discretion, ,may terminate this Contract without cause by providing the Successful.- Bidder with thirty (30) day advance notice. Upon the receipt of such notice, the Successful Bidder shall not incur any, additional., costs under this Contract. The County shall be liable only .for reasonable costs incurred by the Successful Bidder, as determined by the .County, regardless of the method.. of payment required by this Contract. The County shall be the sole judge of "reasonable costs." a;boil5-15.doc 12 Rev. /10/97 "�. 008. B. Termination for Default The County may terminate this Contract upon the failure of the Successful Bidder to comply with any provision and/or requirements of this Contract. The County's decision not to take action upon failure of the Successful Bidder to perform shall not be construed as a waiver of the ability of the County to take additional action at a later date and time. The County shall also have the ability to place the Successful Bidder on probation and/or terminate any portion of this Contract. The date of termination shall be stated in a written notice to the Successful Bidder. In the event the Successful Bidder is terminated for default, the County reserves the right to re -procure the goods and/or services from the next lowest _ responsive responsible Bidder or re -solicit the goods and/or services. The County may further charge the Successful Bidder any differences in cost between the Successful Bidder's price and the re - awarded price and/or any costs associated with re -awarding or re - soliciting this Contract. The County may also debar or suspend the Successful Bidder from conducting business with the County, and/or eliminate the defaulted Contractor from consideration in future Bid Solicitation, in accordance with appropriate County ordinances, resolutions and/or administrative orders. 1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS To request a copy of any ordinance, resolution and/or administrative order cited in this Bid Solicitation, the Bidder must contact the Clerk of the Board at (305) 375-5126. a:boi15-15.doc 13 Rets. 2/10/97 C- 008 METROPOLITAN DADE COUNT BI'D 4922 -2/01 -OTR SECTION 2.0 SPECIAL CONDITIONS. FIRE EXTINGUISHERS'(SERVICES AND PARTS) 2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY The purpose of this Invitation To. Bid i's- to &;tabl i sh a contract for the purchase of servicesand parts for ' Fire Extinguishers .in conjunction with the County's needs on an as needed when needed basis. -2.2 INTENTIONALLY OMITTED 2.3 INTENTIONALLY OMITTED 2.4 TERM OF CONTRACT: FIXED PERIOD This contract shall commence on .the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, unless otherwise stipulated in the Notice, of Award Letter which is distributed by the County's GSA Procurement Management Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for twenty-four (24) months and upon completion of the expressed and/or implied warranty periods. 2.5 OPTION TO RENEW (2) TWO YEARS (With Price Adjustment) The prices for a one year period from effective date shall be consistent with the provisions outlined in section 2.7 of these special terms and conditions; at which time Dade County shall have the option to renew for an additional two (2) years on a year 'to year basis. At that time Dade County will consider an adjustment to price based on wage earners and clerical workers, all items for Miami, Ft. Lauderdale area. It shall be further understood that the County reserves the right to reject ,any price, adjustments submitted by the bidder and/or to terminate the contract With the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. •.This prerogative may be exercised only when such continuation is clearly in the.best interest of the County: NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. 2.6 METHOD OF AWARD: To Low Bidder by Group (Exclusive of the options). Award of this contract will be made to the lowest responsive, responsible bidder on a group by group basis. To be considered for award,by group, the bidder shall offer prices for all items within the group. If bidder fails to bid on all items within a group its ,bid "shall be declared non-responsive for the corresponding group. Page 1 METROPOLITAN DADE COON* BID . 4922 -2/01 -OTR 2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall .remain fixed and firm during the term of contract; provided, however; that the bidder may offer incentive discounts from this fixed price to the County at any time during the contractual term. 2.8 INTENTIONALLY OMITTED 2.9 INTENTIONALLY OMITTED -2.10 INTENTIONALLY OMITTED 2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND MAINTENANCE CONTRACT The successful bidder/vendor shall indemnify and save the County harmless from any and all claims, liability, losses and causes of action which may arise out of the fulfillment of the Agreement. The vendor shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the County when applicable, and shall pay all costs and judgments which may issue thereon. The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o Procurement Management Division, 111 N.W. 1st -Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an'additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Page 2 UJ, U08 METROPOLITAN DADE COUNTY® BID *U2 -*2/01 -OTR The insurance coverage required shall include 'those classifications, as' listed in .standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance polici.es required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. or .The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance -Companies Authorized or Approved to Do. Business in Florida", issued by the State of Florida Department of Insurance and .are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to ,the certificate holder. NOTE: 'DADE COUNTY BID NUMBER AND TITLE OF -BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not .relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. -Issuance of a purchase order is contingent upon the. .receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission.approval. If the'insurance .certificate is received within the specified time frame but not in the manner 'prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such ,deficiency and shall have an additional five ,(5). calendar days to submit a corrected certificate to the County.. If the Bidder fails to submit 'the required insurance .documents in the manner prescribed in. this Invitation To Bid within twenty (20) calendar days after Board of. County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited, from submitting, future Proposal to the County in accordance with Section 1.0,.para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance. certificates -required in conjunction with this Section remain in force, for the duration of the contractual period; including any and all option years that..,may be granted to the Bidder in accordance ..with Section 2.5 of the Special Conditions. If insurance certificates are Page 3 VU� METROPOLITAN DARE COUNTBID dft 4922 -2/01 -OTR scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.0, para. 1.11 of the General Terms and Conditions. 2.12 INTENTIONALLY OMITTED 2.13 INTENTIONALLY OMITTED 2.14 CERTIFICATE OF CONFORMANCE Any person, firm, corporation or joint venture which is submitting a Bid under this Solicitation shall hold a valid Certificate of Conformance for Fire Equipment by the State of Florida Fire Marshall work issued by an appropriate State or County agency. The Certificate of Conformance shall certify that the product(s) offered by the Bidder in conjunction with the Solicitation have been duly approved by the 'State or County agency and have been placed on their respective Approved Products List. If any or all work required in conjunction with this Bid Solicitation will be performed by a subcontractor( s) an applicable Certificate of conformance issued to the subcontractor(s) shall be submitted with the Bidder's proposal; provided, however, the County may at its sole option and in its best interests, allow the Bidder to supply. the Certificate to the County during the bid evaluation period. 2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED The County shall provide periodic payments for services rendered by the successful bidder. In order for the County to provide payment, the bidder shall submit a fully documented invoice which identifies the appropriate purchase order number, the service location, and itemizes the services provided to the County using department(s). The invoice shall be submitted to the County department within thirty (30) calendar days after the service have been rendered. It shall be understood that such invoices shall not be submitted for payment until such time as the service has been completed and a County representative has reviewed and approved the service. Page 4 CIL -- U08 METROPOLITAN DADE COUNT BID 4922 -2/01 -OTR 2.16 INTENTIONALLY OMITTED 2.17 COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED The Bidder shall state in its proposal the number of calendar days from the date of the Notice To Proceed in which it will guarantee to complete the work, repair, and/or' service. A verbal instruction from an authorized County representative shall" constitute sufficient notice to the -vendor to commence work. Time for completion may be considered a factor in .determining the successful bidder.. The completion date shall not exceed seven (7) calendar days after date of Notice to Proceed. All work shall be performed in accordance with good commercial practice and the work schedule and completion dates shall be adhered to by the successful bidder(s); except in such cases. where the completion date . wi l l be delayed due.. to acts of God, strikes, or other causes beyond the control of the bidder. In these cases, the bidder shall notify the County'of the delays in advance of the original completion date so that a revised completion date can be negotiated Should the bidder(s) to whom `the contract(s) is awarded fail to complete the work within the number of days as."stated in its proposal, it is hereby 'agreed and understood° that the County reserves the authority to cancel the contract with the bidder 'and to' secure the services of another vendor to complete the work. If the County exercises this authority; the County shall - be responsible for reimbursing the bidder for work which was completed and found acceptable to the County`in accordance with the bid specifications. In addition, the County may, at its option, request payment from the bidder, through an invoice or credit memo,' for any additional costs over -and beyond the originalbid 'price which were incurred by the County as a result of having to secure the services of another vendor. If the bidder fails to honor this invoice or credit demo, the County may suspend the bidder from 'submitting bid proposals on County contracts for a minimum period of six (6) months. 2.18 BACKORDERS SHALL NOT BE ALLOWED. The County shall not accept any back orders of deliveries from "the bidder. Accordingly, the bidder is required to ­deliver all items to the County within the time specified in this` solicitation; and no grace period shall be honored: In the event that the bidder 'fails to deliver, the goods within the time specified, the County reserves -the right to cancel the order, seek the items from another vendor, and charge the bidder for any re -procurement 'costs`. 2.19 WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE A. Type of Warranty Coverage Required In addition to all other warranties, that may be supplied by. the bidder, the bidder shall -, warrant its., products and/or service Page 5 l'_08 METROPOLITAN DADE COUNTIIO BID 1922 -2/01 -OTR against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the County. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the bidder is under contract with the County at the time of defect. Any payment by the County on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty The bidder shall be responsible for promptly .correcting any deficiency, at no cost to the County, within ten (10) calendar days after the County notifies the bidder of such deficiency in writing. If the bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the County may, at its discretion, notify the bidder, in writing, that the bidder may be debarred as a County bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the County within ten (10) calendar days of receipt of the notice. If the bidder fails to satisfy the warranty within the period specified in the notice, the County may (a) place the bidder in default of its contract, and/or (b) procure the products or services from another vendor and charge the bidder for any additional costs that are incurred by the County for this work or items; either through a credit memorandum or through invoicing. 2.20 CONTACT PERSON For any additional information regarding the specifications and requirements of this contract, Contact: Maria Hevia, CPPB at (305) 375-3022. 2.21 ACCEPTANCE OF PRODUCT BY THE COUNTY The products shall be maintained and delivered to the County in excellent condition. If a product does not meet specifications, it will be returned to the bidder as exchange for suitable merchandise or for full credit at no additional cost to the County. 2.22 ACCIDENT PREVENTION AND REGULATIONS AT THE SEAPORT DEPARTMENT All operations at the County's Seaport Department are under the direct control of Seaport Department personnel. Interference with vessels and vehicular traffic must be kept -to a minimum. Ship berthing areas and roadways shall not be closed or opened by or for the Bidder unless express permission is given to the Bidder by the Seaport Engineer. The Bidder shall plan the scheduling of its work in collaboration with the Engineer in order to insure safety for and, minimum hindrance to, port operations. All equipment shall be withdrawn from work areas at the end of the work day in order to eliminate immediate or potential hazard to traffic and facilities. Materials stored at the Seaport by the Bidder shall be serviced in a manner that minimizes any obstruction to water and ground traffic. All equipment and stored Page 6 ��� 008 16 METROPOLITAN DADE.000NT BID 0922 -2/01 -OTR materials shall be marked by barriers with flashing lights at no additional cost to the County. The Bidder shall exercise careful control during all phases of the work to prevent damage to Seaport utilities; including, but not limited to; overhead lights and buried cables. Before commencing work in any given ,area, the Bidder, working in conjunction with the Engineer and, the Dade County Seaport Department Maintenance Staff, shall endeavor 'to locate any possible utility conflicts. Should the Bidder damage ..any Seaport utility through negligence, it shall promptly repair the damage at its own expense. 2.23 AUTHORIZATION TO PICK-UP'MATERIALS Dade- County employees are authorized' to- pick-up materials against purchase 'orders issued . to the successful bidder(s). Such Authorization is provided for the County employee through an "Authorization to Pick=Up Materials" (Dade County Form No. 160.04.17) who shall surrender the form to the- bidder during each purchase. If the bidder is in doubt .about the authenticity of the person picking up the material, the bidder shall contact Procurement Management for assistance at 375-5289. 2.24 CLEAN-UP All unusable materials -and debris shall be removed from the premises. At completion, the successful bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with. the Department Project Manager. 2.25 COMPLIANCE.WITH FEDERAL STANDARDS All items to be purchased under this bid ,shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), .and the National Fire Protection Association (NFPA). 2.26 COUNTY WIDE Any Governmental Unit in Dade, Broward and Palm Beach Counties, Florida, may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s). at the contract price(s) established herein. Each Governmental unit which uses a contract(s) resulti.ng herefrom, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its.own exemption certificates as required by the bidder. Page 7 U. METROPOLITAN DADE COUNT BID 0 4922 -2/01 -OTR It is understood and agreed that Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. 2.27 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER The bidder shall be responsible for filing, processing and collecting all damage claims against the shipper. 2.28 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER Unless otherwise provided in Section 3 of this Solicitation entitled "Technical Specifications", the Bidder shall furnish all labor, materi- al and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. 2.29 LEGAL REQUIREMENT FOR POLLUTION CONTROL It is the intent of these Specifications to comply with the Dade County Pollution Control Ordinance as stated in Chapter 24 of the Metro -Dade Code. This ordinance is made a part of these specifications by reference and may be obtained, if necessary, by the bidder through the Department of Environmental Resources Management (DERM), 33 SW 2nd Ave., Miami, Florida 33130, Telephone (305) 372-6789. 2.30 LICENSES, PERMITS AND FEES The bidder shall obtain and pay for all licenses, permits and inspec- tion fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the County or the bidder for failure to obtain required licenses, permits or fines shall be borne by the bidder. 2.31 OMISSION FROM THE SPECIFICATIONS The apparent silence of this specification and any addendum regarding any details or the omission from the specification of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of this specification shall be made upon the basis of this agreement. Page 8 �� 008 METROPOLITAN DADE.000NT BID 4922 -2/01 -OTR 2.32PURCHASE .OF OTHER ITEMS NOT LISTED ON THIS. BID SOLICITATION BASED ON nn.TrE I TCTC While the County has listed all major items on the bid solicitation which are utilized by County departments in conjunction with its operations, there may be ancillary items that must be purchased by the 'County during the term of this contract. For this reason, bidders are requested to quote the percentage discount that will be offered to the County for items which do 'not, appear on this bid solicitation. This discount shall be offered for all items listed in nationally established' annual retail supply catalogs. The most recently published catalog shall. serve as the basis for establishing• the retail price to be discounted. 2.33 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER The..successful bidder(s) shall ensure that adequate stock levels are maintained at .its place of business in order to assure the -County of prompt delivery. If the delivery terms specified.in the Solicitation are not fulfilled by the Bidder, the County reserves the right to cancel the order, purchase the goods elsewhere, and charge the Bidder for any reprocurement costs incurred by the County. 2.34 CONTRACTUAL OBLIGATIONS (Required by Federal Transit Administration Tor MDTA). Discrimination Prohibited No person shall be excluded from participation in, denied the benefits of, or otherwise discriminated against in .connection with the award and performance of any contract covered by this Part, on the grounds of race,.color, national origin or sex. (49 CFR Part 23.7) Disadvantaged Business Enterprise ,(1) DBE Policy It is the policy of the Department of Transportation and Metro Dade County that Disadvantaged Business Enterprises as defined in 49 CFR Part 23 and this Provision shall have the. maximum opportunity to participate- in the performance of contracts financed in whole or in part with Federal Funds under this agreement. Consequently, the DBE requirements of.49 CFR Part 23 apply to this agreement. (49 CFR Part 23.43(a)(1)) (2) DBE Obligation Metro Dade County or its contractor agrees .to ensure that disadvantaged Business Enterprises as defined in, 49 CFR Part 23 and this Provision ,have the maximum opportunity to participate in the performance of contracts and. subcontracts financed in whole or in part with Federal Funds provided under this agreement. In this „regard Metro Dade County or its contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 and this Provision to ensure that DBE Contractors have the maximum opportunity to compete for and perform contracts. Metro Dade County and its contractors shall not discriminate on the basis of race, color, national origin, Page 9 METROPOLITAN DADE COUNT BID 04922 -2/01 -OTR or sex in the award and performance of DOT -assisted contracts. (49 CFR Part 23.43(a)(2) NOTE: All MDTA contracts and subcontracts are funded in whole or in part by FTA/DOT and must include the statements of DBE Policy and DBE Obligation. Equal Employment Opportunity In connection with the execution of this contract, the contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, disability or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees. are treated during employment, without regard to their race, color, religion, sex, age, disability or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, promotion, demotion or transfer, recruitment :or recruitment advertising, layoff or termination, rates or pay or other forms of compensation, -and selection for training, including apprenticeships. Contractor further agrees to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. Title VI Compliance (Civil Rights Act of 1964) During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereafter referred to as the "contractor"), agrees as follows: (1). Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in federally -assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21 as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, religion, color, sex, age, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when `the contract covers a program set forth in Appendix B of the Regulations. (3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor of supplier shall be notified by the contractor of the contractor's obligations under this contract and the Page 10 0 X08 METROPOLITAN DADE COUN BID 04922-2/01-OTR Regulations relative to nondiscrimination on the grounds. of race, religion, color, sex, age, or national origin. (4) Information and Reports:,. :The contractor shall provide all information and reports required by. the. regulations,: or directives issued ,pursuant, thereto, 'and shall permit access-to its books, records, accounts, other sources of information and its -facilities as may be determined-by Metro'Dade County or the " Urban mass Transportation Administration (UMTA) to be pertinent to ascertain 'compliance with such regulations, orders and instructions. Where any information required. from a contractor is in the ''exclusive possessi,on of another who fails or refuses to furnish this information,' the contractor shall so certify ,Ito Metro. Dade County, or_, to the Urban `Mass Transportation Administration as appropriate, and shall set forth what efforts it has made.to obtain the information. . (5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions. of this contract, Metro Dade County shall impose such contract sanctions as it or the Urban Mass n TransportatioAdministration' may determine to be appropriate, including, but not limited to: (a) Withholding or payments to, be the contractor under the contract until the contractor complies, and/or (b). Cancellation, termination or' suspension of the contract, in whole or in part. (6) Incorporation of Provisions: The contractor shall incl'ude'Ahe . provisions of paragraph (1) through.:(6) of this section in every -subcontract,. including procurements of materials and leases. of unless exempt by the Regulations or directives issued ,equipment,' pursuant thereto. The contractor shall take such action with respect to any subcontract or procurements as Metro Dade County or the Urban Mass Transportation Administration may direct as a .means of enforcing such provisions including sanctions for' noncompliance: Provided,. however, that, in the event a contractor becomes involved in, or is threatened -•,,with, litigation wi th` :a subcontractor or supplier as a result of such direction, the contractor may request Metro Dade County to enter into such litigation .,to, protect the. interest of Metro Dade County,, and, in addition, the contractor may request the services of the Attorney General i:n such litigation to protect the interests of the United.States... 008 METROPOLITAN DADE COUNT% BID40922-2/01-OTR SECTION 3.0 TECHNICAL SPECIFICATIONS FIRE EXTINGUISHERS (INSPECTION, RECHARGE, TESTING PARTS AND REPAIRS) 3.1 All extinguishers shall conform to the latest NFPA Standard (NFPA-10) for portable fire extinguishers and OSHA Standards for the Hydrostatic Test intervals of twelve years. In addition, each cylinder shall meet the following requirements: A. Finish: Corrosion and impact resistant. B. Certification: Tagged and certified as to date of charge. C. Resistance: A ring or similar device shall be provided to discourage tampering. D. Gauge: Threaded and, screw-in type; shall also allow visual indication of state of charge whenever possible. 3.2 SERVICES TO FIRE EXTINGUISHERS 3.2.1 It is the responsibility of the contractor to notify/advise the respective County departments when extinguishers require service (annual or otherwise). 3.2.2 All CO and other gas cylinders shall be weighed and checked according to record card for each extinguisher. 3.2.3 All extinguishers shall be recharged on the premises whenever possible. It will be the Department's decision to recharge the existing extinguisher or to order reconditioned fire extinguishes with exchange from the awarded vendor for Group C. 3.2.4 Contractor shall issue a receipt/claim check to the County Department whenever in shop service, is required. Receipt/claim check issued shall show quantity and type of extinguishers removed for service. Upon completion of service, contractor shall return extinguishers and furnish a delivery ticket for signature. The signed delivery ticket shall remain with the department. A loaner extinguisher of the same type shall be left at the department by the contractor until the repaired unit is delivered. 3.2.5 Contractor shall label each extinguisher upon servicing with a decal (similar to Kidde type) identifying type of fire extinguishers i.e. Class A, wood, trash, etc., Class B, etc. and date of recharge and/or repair. Page 12 6 0 r. 0 METROPOLITAN DADE COUNIft BID . 4922 -2/01 -OTR 3.2.6 All replacement parts shall be new and equal/exceed the original. parts. 3.2.7 The contractor shall contact the following persons for information pertaining to locations and number of fire extinguishers to be serviced. DEPARTMENT NAME PHONE NUMBER Aviation Chuck Voltz 876-7575, Community Action Agency Barbara.Stridiron 347-4612 Corrections & Rehab. 'Maria'Quinoa, 547-7054 Department of Solid Waste Management Kathleen Woods 594-1502 Fire Department Calbert Green 470-1602 D:D.F.M. Charles Jackson 547-5246 Environmental Resources Alexis Castro 372-6789 GSA - Fleet Management Martin Dareff 375-2302 GSA —Material Mgmt. Otto Castillo 592-3015 HUD Chris Porter 372-3023 Human•Resources - Health Services Pat Hit -1 375-3581 .Libraries Amir Ali 375-5012 Main Bookkeeping OCSIS Sergio Bonilla 596-8482 MDTA Paul Conley 638-7218 Metro Dade Police Dept. Judith Knapp 547-7478 Park & Recreation Dept. Diane Smith 596-4482 Seaport `Phil Rose 371-7678 Public Works Marlon Nelms 592-1186 Mosquito Control Public Works Orky Rodriguez, 375-2940 Water.& Sewer Authority Bruce Ritter 665-7471 Youth & Family Development Andy Young 633-6481 . .. Page 13 0 V-` oub METROPOLITAN DADE COUN1 BID 4922 -2/01 -OTR 3.2.8 This contract covers Group A - Inspection/Certification, Hydrostatic Inspection and Cylinder Inspection, Group B - Service of Halon Type Fire Extinguishers, Group C - Recharge, Group D - Price to Recondition Fire Extinguishers, Group E - Options, as listed in the bid proposal form. In the event some extinguishers cannot be serviced, said extinguishers shall be returned to the using department with a written explanation of condition and recommendation for disposition. Note: Unserviceable extinguishers shall be returned to departments within one day of pick up. 3.2.9 INSPECTION & BILLING RECORD: An inspection record for each extinguisher covered under this contract shall be maintained by the contractor. Such record shall be current at all times and available to the using department upon request. The vendor's invoice shall be itemized to indicate the extinguisher's I.D. No., service performed and unit cost. Such billinq invoice shall be completed by the contractor at the time the service is performed. 3.2.10 All fire extinguisher as per South Florida Fire Prevention Code Sec. 5.302 and N.F.P.A. #10 - 1991 Edition. Standard for portable fire extinguishers State Fire Marshall 4.A-21-633.01/61. A copy of the County's Fire code may be obtained by contacting the Fire Prevention Office, 8175 N.W. 12th Street, Suite 301, at 470-1760. 3.2.11 Vendor to provide adhesive inspection tag replacing the paper tags currently in use for Corrections & Rehabilitation Department. 3.2. 12 A. All building fire hoses shall be maintained as per South Florida Prevention Code ref. National Fire Prevention Association Pamphlet No. 1962 - 1988 Edition Section 5.302. A copy of the County's Fire Code may be obtained by contacting the Fire Prevention Office, 8175 N.W. 12th Street, Suite 301, Miami, phone 470-1760. B. It is and shall be the responsibility of the contractor to notify the respective County Departments when fire hoses require service (annual or otherwise). C. Rack fire hoses are to be identified and tagged when inspected. D.' Annual inspection shall consist of removal of hose from rack, unrolling visual inspection and replacing in rack. E. Pressure testing shall be performed the fifth year after installation of hose and every three year thereafter. F. Approval for County representative is required before replacing unserviceable hoses. Page 14 u- 0o8 METROPOLITAN CADE COUNT% BID Nn- 4 322 -2/01 -OTR ENING: 2:00 P.M. Wednesday DATE: May 21, 1997 ,RETURN TIIREECOPEIS'* CLERK OF THE BOARD 2 Metro Dade Center 111 N.W. Ist UNLESS OTHERWISE SPECIFIED 17th Floor-SuiteStreet 202 It i' i �11(� TAT 0 8ID Miami Florida 33128 HIS Iii I ITITIO SE TONNA BI OPOSAL FORMS PLEASE QUOTE PRICES LESS TAXES, F.O.B. DESTINATION, DELIVERED IN DADE COUNTY, FLORIDA NOTE: Dade County is Exempt From All Taxes (Federal, State, Local). Bid Price Should Be -Less All Taxes. Tax Exemption Certificate Will Be Furnished By The County On Request 17 Issued by: Date Issued: 04/01/97 This Bid Proposal Consists GSA Procurement Management Division Dade County Florida. of Pages 16 thru 22 ------------------- Sealed bids, subject to the Terms and Conditions 'of this Invitation to Bid and the accompanying Bid Proposal, such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Proposal will be received at the office of the Clerk of the Board at the address shown above on behalf of the Dade County Board of County Commissioners until the above stated time and date, and at that time publicly opened for furnishing the supplies or services described in the accompanying Bid Proposal Requirement. FIRE EXTINGUISHERS (SERVICES AND PARTS ) FOR DADE COUNTY DEPARTMENTS FOR A TWO (2) YEARS PERIOD WITH OPTION TO RENEW FOR TWO (2) ADDITIONAL YEARS A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids. A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the Contract by the successful bidder and Dade County. DO NOT WRITE IN THIS SPACE ACCEPTED REJECTED _ NON-RESPONSIVE NO BID DATE B.C.C. ITEM NOS. ACCEPTED COMMODITY CODE: 340-29 SPECIALIST: Maria Hevia, CPPB/bemt Page 16 FIRM NAME STREET ADDRESS CITY STATE & ZIP CODE TELEPHONE NUMBER AUTHORIZED AGENT TITLE OF OFFICER Go- 008 METROPOLITAN•DADE COU16 BI4922-2/01-OTR BID PR.0POSA.L FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS) IRM NAME: TEM --� 1. DESCRIPTION GROUP A INSPECTION/CERTIFICATION,HYDROSTATIC INSPECTION AND CYLINDER INSPECTION PER UNIT "PRICE FOR ANNUAL INSPECTION/CERTIFICATION ON . ALL FIRE EXTINGUISHERS la. Co2 type $ .2a. Foam type.. 3a. Water, Pressurized Type 4a. Dry Chemical (Multi purpose & Regular) 5a. Ansul type 6a. Regular Dry Chemical Pressurized wheel type 7a. CO2 wheel type PER UNIT PRICE. FOR HYDROSTATIC INSPECTION OR CYLINDER INSPECTION ON ALL FIRE EXTINGUISHERS IN CONJUNCTION WITH ANNUAL INSPECTION AND CERTIFICATION 8a. Co2 type $ " 9a. Foam type 10a. Water, Pressurized Type Ila. Dry Chemical:'(Mult-i purpose & Regular) 12a. Ansul type 13a. Regular Dry,Chemical Pressurized wheel type 14a CO2 wheel type Page 17 — 008 METROPOLITAN DADE COUNT% B I D P R O P O S A L BID 922 -2/01 -OTR FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS ) FIRM NAME: ITEM NO. DESCRIPTION RECHARGE PRICE FOR THE FOLLOWING TYPES OF EXTINGUISHERS. 15a. MPDC (ABC), 2.5 Lb $ 16a. MPDC (ABC), 5 Lb. Pressurized Type 17a MPDC (ABC), 6 Lb. 18a. MPDC (ABC), 10 Lb. Pressurized Type 19a. MPDC (ABC), 10 Lb. Cartridge Type 20a. MPDC (ABC), 15 Lb. Pressurized Type 21a. MPDC (ABC), 20 Lb. Pressurized Type 22a. RDC (BC), 2.5 or 2.75 Lb. Pressurized Type. 23a. RDC (BC), 5 Lb. Pressurized Type 24a. RDC (BC), 10 Lb. Pressurized Type 25a. RDC (BC), 20 Lb. Pressurized Type 26a. RDC (BC), 150 Lb. Pressurized Wheel type. 27a. CO2 (BC), 5 Lb. 28a. CO2 (BC), 10 Lb. 29a. CO2 (BC), 15 Lb. 30a. CO2 (BC), 20 Lb. Page 18 60— vo METROPOLITAN DADE COUN BID 4922 -2/01 -OTR B I D P R O P O S A L F O R FIRE EXTINGUISHERS (SERVICES AND PARTS) FIRM NAME.- AME:ITEM --------------------------- ITEM NO. DESCRIPTION -__ 31a. CO2,(BC, 25 Lb. 32a. CO2 (BC), 26 Lb'. 33a. CO2 (BC), 35 Lb. ° 34a. CO2 (BC), 50 Lb. 35a. CO2 (BC), 1001b. 36a. CO2 (BC), 25 Lb. wheel type 37a. CO2 (BC), 50,Lb. wheel type 38a. CO2 (BC), 501b. wheel type 39a. CO2 (BC), 100 Lb. wheel type 40a. CO2. (PC), 200 Lb. wheel type TOTAL GROUP A (Items la. thru 40a.) $ GROUP B - SERVICE OF HALON TYPE FIRE EXTINGUISHERS lb. Inspection and Certification $ (all types) 2b. Hydrostatic Inspection or cylinder inspection TOTAL GROUP B (Items lb. thru 2b. $ METROPOLITAN DADE COUN BID4922-2/01-OTR BID PROPOSAL FOR: FIRE EXTINGUISHERS,(SERVICES AND PARTS) FIRM NAME: ITEM NO. DESCRIPTION - GROUP C PRICE TO RECONDITION FIRE EXTINGUISHERS WITH EXCHANGE Per unit price for furnishing serviceable recondit'i`bn'ed fire extinguishers which includes and is not limited to gauge, lock pin, chain, o -ring, nozzle assembly, hose and horn replacements. lc. MPDC (ABC), 2.5 Lb 2c. MPDC (ABC), 5 Lb. Pressurized Type 3c. MPDC (ABC), 6 Lb. 4c. MPDC (ABC), 10 Lb. Pressurized Type 5c. MPDC (ABC), 10 Lb. Cartridge Type 6c. MPDC (ABC), 15 Lb. Pressurized Type 7c. MPDC (ABC), 20 Lb. Pressurized Type 8c. RDC (BC), 2.5 or 2.75 Lb. Pressurized Type. 9c. RDC (BC), 5 Lb. Pressurized Type 10c. RDC (BC), 10 Lb. Pressurized Type 11c. RDC (BC), 20 Lb. Pressurized Type 12c. RDC (BC), 150 Lb. Pressurized Wheel type. 13c. CO2 (BC), 5 Lb. 14c. CO2 (BC), 10 Lb. 15c. CO2 (BC), 15 Lb. 16c. CO2 (BC), 20 Lb. 17c. CO2 (BC, 25 Lb. Page 20 Go- oU METROPOLITAN DADE COU BID 4922 -2/0.1 -OTR BID PR0P0SA.L FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS) FIRM NAME: ITEM NO. DESCRIPTION 18c. CO2 (BC), 26. Lb: $ 19c. CO2 (BC), 35 Lb. 20c. CO2 (BC), 50 Lb. 21c. CO2 (BC) , 100 ,Lb. 22c. CO2 (BC), 25 Lb. wheel type 23c. CO2 (BC), 50 Lb. wheel type 24c. CO2 (BC), 50 Lb. wheel type 25c. CO2 (BC), 100. Lb. wheel.type 26c. CO2 (BC), 200 Lb. wheel type TOTAL..GROUP C (Items 1c thru 26c) $ GROUP D OPTIONS 1d. Hose Annual Testing $ each 2d. Hose pressure testing each 3d. Hose replacement 50' each 4d. Hose replacement 75' each 5d. Hose replacement 100' each 6d. Certified Amrex Automatic/Manual Fire. each, Suppression System Inspection # V-13, V-25 and VH -25. GO- O0 METROPOLITAN BADE COUN-0 BID PROPOSAL BID 4922 -2/01 -OTR FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS) 7e. Repairs other than those listed above will be at the rate of Per hour 2e. Cost of parts will be billed at contractor's cost plus a % (EVIDENCE OF ACTUAL COST WILL BE REQUIRED) ------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ :F NO BID PLEASE INDICATE REASON: -------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------ Prompt Payment Terms: % days net day 7D NO. of Bidder: (Bidders Federal Employer Identification Number as used i Return Form 941.) If none Bidders Social Security No. ie undersigned Bidder certifies that this Bid Proposal is submitted in accordance with ie Bid Specifications and Conditions governing this Bid, and that the Bidder will accept ,y awards made to him as a result of this bid. IRM NAME TREET ADDRESS ITY,STATE,& ZIP CODE LEPHONE NUMBER FAX NUMBER UTHORIZED SIGNATURE (Signature) (Print Name) (Date) ITLE OF OFFICER tate below mailing address (if other than above): .0. BOX city state zip code Page 22 00- 008 METROPOLITAN RADE COUN BID 4922 -2/01 -OTR ACKNOWLEDGEMENT OF ADDENDA. TITLE! FIRE EXTINGUISHERS (SERVICES"AND'PARTS) ----------------- DIRECTIONS: COMPLETE PART I 'OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH'ADDENDUM"RECEIVED IN CONNECTION WITH THIS BID: Addendum # 1, Dated, 199 Addendum # '2, Dated, 199 Addendum # 3, Dated 199 Addendum # 4, Dated 199 Addendum # 5, Dated 199 Addendum #.6, Dated 199 Addendum # 7, Dated 199 i i Addendum # 8, Dated 199 Addendum # 9, Dated 199 PART II: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH .THIS BID :Date o e FIRM NAME: AUTHORIZED SIGNATURE: ----------------- Page,23 0- METROPOLITAN DADE NTY, FLORIDA METRO DADE WNW STEPHEN P. CLARK CENTER GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION SUITE 2350 111 N.W. 1st STREET MIAMI, FLORIDA 33128-1989 (305) 375-5289 ADDENDUM NO. 3 May 29, 1997 TO: ALL PROSPECTIVE BIDDERS SUBJECT: BID NO. 4922 -2/01 -OTR - Fire Extinguishers (Services & Parts) BID OPENING DATE: June 4, 1997 This Addendum is and does become a part of Bid No. 4922 -2/01 -OTR - entitled Fire Extinguishers (Services and Parts). Please note the following change(s): Change Bid opening date,to read: 2:00 P.M., Wednesday, June 18, 1997. Change Section 3, paragraph 3.2.8 to read as follows: 3.2.8 This contract covers the following services for fire extinguishers: Group A - 1) Inspection/Certification 2) Hydrostatic Testing and Cylinder Inspection and 3) Recharge. Group B - Semi -Annual Inspection of Certified Amerex Fire Extinguishers. Group C - Price to Recondition Fire Extinguishers with Exchange. Group D - Options and Group E Repairs. It will be the using department's decision to repair unserviceable fire extinguishers , per Group E of the Bid Proposal form or to recondition the fire extinguisher per Group C of the. Bid Proposal form. Replace pages seventeen thru twenty-one with the following pages. ALL OTHER INFORMATION REMAINS THE SAME METROPOLITAN DADE COUNTY /Maria Hevia, CPPB GSA/Procurement Management Division METROPOLITAN DADE COUNTY BID NO. 4922 -2/01 -OTR BID PROPOSAL FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS ) FIRM NAME: ITEM NO. DESCRIPTION GROUP A 1) ANNUAL INSPECTION/CERTIFICATION. 2) HYDROSTATIC TESTING OR CYLINDER INSPECTION. 3) RECHARGE PRICE. 1) PER UNIT PRICE FOR ANNUAL INSPECTION/CERTIFICATION ON ALL FIRE EXTINGUISHERS la. Co2 type $ 2a. Foam ,type 3a. Water, Pressurized Type 4a. Dry Chemical (Multi purpose & Regular) (Pressurized) 5a. Dry Chemical (Multi purpose & Regular) (Cartridge operated) 6a. Regular Dry Chemical Pressurized wheel type 7a. CO2 wheel type 8a. Annual Inspection of Halon Fire Extinguishers Page 17 METROPOLITAN DADE•COUNTY BID NO..4922-2/01-OTR BID PROPOSAL FOR FIRE EXTINGUISHERS (SERVICES AND PARTS ) FIRM NAME: ITEM NO. DESCRIPTION 2) PER UNIT PRICE FOR HYDROSTATIC TESTING OR CYLINDER INSPECTION ON ALL FIRE EXTINGUISHERS IN CONJUNCTION WITH ANNUAL INSPECTION AND CERTIFICATION 9a. Co2 type $ 10a. Foam type lla. Water, Pressurized Type 12a. Dry Chemical (Multi purpose•& Regular) 13a. Ansul type 14a. Regular Dry Chemical Pressurized wheel type 15a CO2 wheel -type Page 18 �� 008 Ll El METROPOLITAN DADE COUNTY BID NO. 4922 -2/01 -OTR BID PROPOSAL FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS ) FIRM NAME: ITEM NO. DESCRIPTION 3) RECHARGE PRICE FOR THE FOLLOWING TYPES OF EXTINGUISHERS 16a. MPDC (ABC), 2.5 Lb $ 17a. MPDC (ABC), 5 Lb. Pressurized Type 18a. MPDC (ABC), 6 Lb. 19a. MPDC (ABC), 10 Lb. Pressurized Type 20a. MPDC (ABC), 10 Lb. Cartridge Type 21a. MPDC (ABC), 15 Lb. Pressurized Type 22a. MPDC (ABC), 20 Lb. Pressurized Type 23a. RDC (BC), 2.5 or 2.75 Lb. Pressurized Type. 24a. RDC (BC), 5 Lb. Pressurized Type 25a. RDC (BC), 10 Lb. Pressurized Type 26a. RDC (BC), 20 Lb. Pressurized Type 27a. RDC (BC), 150 Lb. Pressurized Wheel type. 28a. CO2 (BC), 5 Lb. 29a. CO2 (BC), 10 Lb. 30a. CO2 (BC), 15 Lb. 31a. CO2 (BC), 20 Lb. Page 19 GU- 008 METROPOLITAN DADE COUNTY BID NO. 4922 -2/01 -OTR BID PROP-PSAL.FOR FIRE EXTINGUISHERS (SERVICES AND PARTS) FIRM NAME: ITEM NO. DESCRIPTION ---- 32a. CO2 (BC, 25 Lb. 33a. CO2 (BC), 26 Lb. 34a. CO2 (BC), 35 Lb. 35a. `CO2 (BC), 50 Lb. 36a. CO2 (BC), 1001b. 37a. CO2 (BC), 25 Lb. wheel type 38a. CO2 (BC), 50 Lb. wheel type 39a. CO2 (BC), 100 Lb. wheel type 40a. CO2 (BC), 200 Lb. wheel type TOTAL GROUP A (Items la. thru 40a.) $ GROUP B - SEMI-ANNUAL INSPECTION OF CERTIFIED AMEREX AUTOMATIC/MANUAL FIRE EXTINGUISHER SYSTEMS 1b. Model No. V- 13 2b Model. No. V-25 3b Model No.. VH -25 TOTAL GROUP B (Items lb thru 3b) $ Ll METROPOLITAN DADE COUNTY BID u BID NO. 4922 -2/01 -OTR PROPOSAL FOR: FIRE EXTINGUISHERS (SERVICES AND PARTS) FIRM NAME: ITEM NO. DESCRIPTION GROUP C PRICE TO RECONDITION FIRE EXTINGUISHERS WITH EXCHANGE Per unit price for furnishing serviceable reconditioned fire extinguishers which includes and is not limited to gauge, lock pin, chain, o -ring, nozzle assembly, hose and horn replacements. lc. MPDC (ABC), 2.5 Lb 2c. MPDC (ABC), 5 Lb. Pressurized Type 3c. MPDC (ABC), 6 Lb. 4c. MPDC (ABC), 10 Lb. Pressurized Type 5c. MPDC (ABC), 10 Lb. Cartridge Type 6c. MPDC (ABC), 15 Lb. Pressurized Type 7c. MPDC (ABC), 20 Lb. Pressurized Type 8c. RDC (BC), 2.5 or 2.75 Lb. Pressurized Type. 9c. RDC (BC), 5 Lb. Pressurized Type 10c. RDC (BC), 10 Lb. Pressurized Type llc. RDC (BC), 20 Lb. Pressurized Type 12c. RDC (BC), 150 Lb. Pressurized Wheel type. 13c. CO2 (BC), 5 Lb. 14c. CO2 (BC), 10 Lb. 15c. CO2 (BC), 15 Lb. 16c. CO2 (BC), 20 Lb. 17c. CO2 (BC, 25 Lb. Page 21 W*lNMM Page 22 00- -0081 METROPOLITAN DADE,COUNTY BID NO. 4922 -2/01 -OTR BID PR0P.OSA,L FOR: FIRE EXTINGUISHERS (SERVICES,AND PARTS) FIRM NAME:* ITEM ------------------------ .NO. 'DESCRIPTION -'18c. CO2 (BC), 26 Lb. $ 19c. CO2 (BC), 35.Lb. 20c. CO2 (BC), 50 Lb., 21c. CO2 (BC), 100 Lb. 22c. CO2 (BC), 25.Lb. wheel type ' 23c. CO2 (BC)', 50 Lb. wheel type 24c. CO2 (BC),.100..Lb. wheel type 25c. CO2 (BC), 200 Lb.. wheel type TOTAL GROUP C (Items 1c.thru 25c) $ GROUP D OPTIONS 1d. Hose Annual Testing $ each 2d. Hose pressure testing each 3d. Hose replacement,50', each . 4d. Hose. replacement 75' each 5d. Hose replacement .100' each Page 22 00- -0081 METROPOLITAN DADE COUNTY DIU VIV.Yom« ... .... BI0 PROPOSAL FORD FIRE EXTINGUISHERS (SERVICES AND PARTS) GROUP E OPTION - IT WILL BE THE USING DEPARTMENT'S DECISION TO REPAIR UNSERVICEABLE FIRE EXTINGUISHERS WITH THE AWARDED VENDOR OR TO ACCESS GROUP C 7e. Repairs other than those listed above will be at the rate of- Per hour 2e. Cost of parts will be billed at contractor's.cost plus a % (EVIDENCE OF ACTUAL COST WILL BE REQUIRED) IF NO BID PLEASE INDICATE REASON: Prompt Payment Terms: % days net day FID NO. of Bidder: (Bidders Federal Employer Identification Number as used on Return Form 941.) If none Bidders Social Security No. The undersigned Bidder certifies that this Bid Proposal is submitted in accordance with the Bid Specifications and Conditions governing this Bid, and that the Bidder will accept any awards made to him as a result of this bid. FIRM NAME STREET ADDRESS CITY,STATE,& ZIP CODE TELEPHONE NUMBER FAX NUMBER AUTHORIZED SIGNATURE (Signature) (Print Name) (Date) TITLE OF OFFICER State below mailing address (if other than above): P.O. BOX city state zip code Page 23 CO- 008 . ACKNOWLEDGEMENT OF ADDENDA ------------------ TITLE: FIRE EXTINGUISHERS (SERVICES AND PARTS) DIRECTIONS:.COMPLETE PART I OR PART II,.WHICHEVER APPLIES - - ------------------ PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID: Addendum # 1, Dated 199 Addendum # 2, Dated 199 Addendum.# 3, Dated 199 Addendum # 4, Dated 199 Addendum #,5, Dated 199 Addendum # 6, Dated' 199 - Addendum # 7, Dated 199 •Addendum # 8, Dated 199' Addendum # 9, Dated, 199 PART' II: NO ADDENDUM WAS.RECEIVED IN.CONNECTION.WITH THIS BID Date FIRM NAME:, AUTHORIZED SIGNATURE: METROPOLITAN DADS C!WTY, FLORIDA METRODADE ADDENDUM NO. 2 - May 15, 1997 ►®N STEPHEN P. CLARK CENTER GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION SUITE 2350 111 N.W. 1st STREET MIAMI, FLORIDA 33128-1989 (305) 375-5289 TO: ALL PROSPECTIVE BIDDERS SUBJECT: BID NO. 4922 -2/01 -OTR - Fire Extinguishers (Services & Parts) BID OPENING DATE: May 21, 1997 This Addendum is and does become a part of Bid No. 4922 -2/01 -OTR - entitled Fire Extinguishers (Services and Parts). Please note the following change(s): • Change the bid opening date to read: 2:00 P.M., Wednesday, June 4, 1997. ALL OTHER INFORMATION REMAINS THE SAME METROPOLITAN DADE COUNTY Maria Hevia, CPPB GSA/Procurement Management Division 16 METROPOLITAN DADS 6JNTY, FLORID,'. ,►��� E��•, METRODADE~�.. .: STEPHEN P. CLARK CENTER GENERAL SERVICES ADMINISTRATION PROCUREMENT MANAGEMENT DIVISION SUITE 2350 111 N.W. 1st STREET MIAMI. FLORIDA 33128-1989 (305) 375.5289 ADDENDUM NO. 1 April 25, 1997 TO: ALL PROSPECTIVE BIDDERS SUBJECT: BID NO. 4922 -2/01 -OTR - Fire Extinguishers (Services & Parts) BID OPENING DATE: May 21, 1997 This Addendum is and does become a part of Bid No. 4922 -2/01 -OTR - entitled Fire Extinguishers (Services and Parts). Please note the following change(s): Replace page twenty-two (22) of the above mentioned contract with the following. ALL OTHER INFORMATION REMAINS THE SAME METROPOLITAN DADE COUNTY / 2� Maria Hevia, CPPB GSA/Procurement Management Division UU8 METROPOLITAN DADE COU I BID N0: -4922 -2/01 -OTR B D PROPOSAL F0 0. FIRE EXTINGUISHERS (SERVICES AND PARTS) GROUP E (Not an Option will be awarded separately) 7e. Repair other than those listed above will be at the rate of $ per hours 2e. Cost of parts will be billed at contractor's cost plus a % (EVIDENCE OF ACTUAL COST WILL BE REQUIRED) IF NO BID PLEASE INDICATE REASON: Prompt Payment Terms: % days net day FID NO. of Bidder: (Bidders Federal Employer Identification Number as used on Return Form 941.) If none Bidders Social Security No. The undersigned Bidder certifies that this Bid Proposal is submitted in accordance with the Bid Specifications and Conditions governing this Bid, and that the Bidder will accept any awards made to him as a result of this bid. FIRM NAME STREET ADDRESS CITY,STATE,& ZIP CODE TELEPHONE NUMBER FAX NUMBER AUTHORIZED SIGNATURE (Signature) (Print Name) (Date) TITLE OF OFFICER State below mailing address (if other than above): P.O. BOX city state zip code Page 22 00- 008 MIAMI-DADE COUNTY J CONTRACT NO. 4922 -2/01 -OTR ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: Purchase of fire extinguishers Citywide Contract The Department of Purchasing has seen a need to secure a citywide contract for fire extinguishers annual inspection, certification, testing, refilling and repairs to ensure a safe work place. RECOMMENDATION: It is recommended that award be made to Miami Fire Equipment, under existing Miami -Dade County Contract No. 4922 -2/01 -OTR, through January 31, 2000, subject to further extensions by the County, for the Department of Purchasing, to be utilized citywide; allocating funds therefore from various user departments and requiring budgetary approval of funds to utilize this service from individual departmental accounts prior to usage. n _ P Judy arte� Director of Purchasing It I lql Date Award Under Dade County Contracts 00- 008