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Home My WebLink AboutR-00-0005J-00-39 12/31/99 RESOLUTION NO. C 0 0 0 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PROCUREMENT OF COFFEE SERVICES, FROM PERFECT CHOICE S. COFFEE SERVICE, INC., AWARDED UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. IB5393-0/98, EFFECTIVE UNTIL JANUARY 31, 2000, 'SUBJECT TO FURTHER EXTENSIONS BY MIAMI-DADE COUNTY, FOR THE DEPARTMENT OF PURCHASING, TO BE UTILIZED CITYWIDE ON AN AS NEEDED CONTRACT BASIS; ALLOCATING FUNDS THEREFOR FROM VARIOUS USER DEPARTMENTS, REQUIRING BUDGETARY APPROVAL FROM USER DEPARTMENTS PRIOR TO USAGE. WHEREAS, the Department of Purchasing requires a contract for coffee services for various departments; and WHEREAS, said service is available utilizing Miami -Dade County Contract No. IB5393-0/98, effective until January 31, 2000, subject to further extensions by Miami -Dade County; and WHEREAS, this contract will enable user departments to purchase coffee services on an as -needed contract basis; and CITY COMMISSION MEETING OF JAN 1 3 2000 Resolution No. 00— 0�tj WHEREAS, funds are. available from the operating budgets of the various user departments, requiring the budgetary approval from user departments prior to usage; and WHEREAS, the City Manager and the Director of Purchasing recommend that the procurement of coffee services from Perfect Choice S. Coffee Service, Inc., awarded under existing Miami -Dade County Contract No. IB4393-0/98, be.approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution .are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The procurement of coffee services from Perfect Choice S. Coffee Service, Inc., awarded under existing Miami -Dade County Contract No. IB4393-0/98, effective until January 31, 2000, subject to further extensions by Miami -Dade County, for the Department of Purchasing, to be utilized on a citywide basis, is hereby approved, with funds therefore hereby Page 2 of 3 Go— 0 • • allocated from the operating budgets of various user departments, requiring the budgetary approval prior to usage. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 13th day of January , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-33, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legis! l'' , -ovl becomes effective with the elapse of ten (10) day§#om the date of Comm' on regarding same, without the Mayor er to. ATTEST: J. an, City Clerk " WALTER J. CITY CLEC APPVED S T.QrFORM AND CORRECTNESS:e "L; T RO OVILARELLO CIT ATTORNEY 055:RCL:hdb �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 TO FROM CITY OF MIAMI, FLORIDA CA=5 INTER -OFFICE MEMORANDUM Honorable Mayor and DATE: DEC 2 9 2000 FILE: MeAaldH. he City Commission SUBJECT: Resolution Authorizing Purchase of coffee citywide Dorshaw Miami -Dade County Bid City Manager REFERENCES: No. IB5393-0/98 ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of coffee services, from Perfect Choice S. Coffee Service, Inc., Non-Minority/Miami- Dade County vendor located at 6095 NW 167 Street, Suite D-8, Miami, FL 33015; under existing Miami -Dade County Contract No. IB5393-0/98, effective until January 31, 2000, subject to further extensions by Miami -Dade County, for the Department of Purchasing, to be utilized citywide on an as needed contract basis. Funds are to be utilized from various user departments and requiring budgetary approval of funds to utilize this purchase from individual departmental accounts prior to usage. BACKGROUND The Department of Purchasing has seen a need to secure a contract for coffee services citywide. It is therefore recommended that award be made to Perfect Choice S. Coffee Service, Inc. under existing Miami -Dade County Contract No. IB5393-0/98 for the Department of Purchasing to be utilized citywide on an as needed contract basis. DHW WH JSC aLm ResoCoffeeCitywide ®S nwAucLari=i ADDENDUM NO.6 TO: ALL DEPARTMENTS FROM: METROPOLITAN DADE COUNTY GSAI PROCUREMENT MANAGEME T Please note die following change(s): CONTRACT VALUE: $ 98,518.69 INCREASE CONTRACT VALUE: $ 0.00 MODIFIED CONTRACT VALUE: S 98,518.69 FJCTENDED THRU 11/31/2000 DATE: October 28, 1999 SUBJECT: BID NO. IB5393-0/98 Coffee Service i MOD1FMD ALLOCATION PRORATION ALLOCATION County Commisum $24,000.00 $4,000.00 $28,000,00 County Manager 9,000.00 750.00 9,750.00 Justice 600.00 150.00 750.00 Clerks 3,906.25 500.00 4,006.25 BCCD 2,000.00 312.50 2,312.50 Seaport 16,500.00 4,125.00 20,625.00 Hum Sery 1,930.00 325.00 2,275.00 Parka 15,500.00 3,500.00 19,000.00 ALL ELSE RE v AINS THE SAME. J.C. ROMANO i CONTRACT AWARD T( BID NO.:M5393-0/93 (Prn ious Bid No. ID5360-0/98 ) COFFEE SERVICE i 3 t- c l- O C�- 3 Qi `� 6 95 CONTRACT PERIOD: 8/1/96 THRU COMMODITY CODE: 39341 PART#1: VENDORS AWARDED F.I.E.N.: 592422487 VENDOR:. PERFECT CHOICE S. COFFEE SERVICE, INC. STREET: 6095 NW 167 STREET, SUITE D-8 CITY/STATE/ZIP: MIAMI FL, 33015 F.O.B. TERMS: DESTINATION PAYMEN TERMS: NET 30 DAYS DELIVERY: AS REQUIRED PHONE: (305) 828-8072 (800) 339-4985 FAX: (305) 828-8368 CONTACT: LORENA RICCI PART #2: ITEMS AWARDED LISTED PART #3 AWARD INFORMATION () BCC (X) PMD AWARD DATE: BIDS AND CONTRACT RELEASE DATE: 7/30/96 ADDITIONAL ITEMS ALLOWED: YES SPECIAL CONDITIONS: N/A TOTAL VALUE:. $ 73,471.04 MODIFIED VALUE: t mal DOLLAR USER DEPARTMENT AMOUNT ALLOCATED BCCD $ 2,000.00 CLERK OF COURTS $ 2,000.00 COUNTY COMMISSIONERS $16,000.00 COUNTY MANAGER $ 2,000.00 JUSTICE ASSISTANCE $ 1,200.00 _ SEAPORT $33,000.00 HUMAN SERVICES $ 1,300.00 PARKS $12,000.00 PROCUREMENT SPECIFICATION SPICIALIST: J. C. ROMANO t mal sm f COFFEE SERVICE Item Description Unit Price 1. Regular Coffee 37/1.5 oz./cs.) $ 16.59 Cs,, Maxwell House or Savarin Brown Gold, NO SUBSTITUTES PACKED: 37 / 1/2 Oz./Case 1A. Foldgers Coffee 46/1.1 oz $ 23.67 Cs. NO SUBSTITUTES PACKED: 46 / 1.1 Oz./Case 2. Decafinated Coffee 32/1.5 oz./cs.) $ 15.72 Cs. Maxwell House or Brim, NO SUBSTITUTES PACKED: 32 / 1/2 Oz./Case 3. Cuban Type Coffee 56/0.5 oz./cs.) $ 15.80 Cs. Bustelo, NO SUBSTITUTES PACKED: 40 / 1 Oz./Case 4. Powdered Creamer (Coffee Mate) $ 1.50 Cn. (12 oz./jar), Carnation NO SUBSTITUTES PACKED: 24 / 12 Oz. 5. Creamer Powdered (12 oz./ can) $ 1.50 Can Carnation, NO SUBSTITUTES PACKED: 24 / 12 Oz. 6. Powdered Creamer (1,000 ind./ $ 2.00 Bx. box), Carnation, NO SUBSTITUTES PACKED: 50 Ind./Box 7. Sugar (Regular 5 lb./bag) $ 3.20 Bag PACKED: 5 Lb./Bag f COFFEE SERVICE Item Description Unit Price ---^-_-- 8. Sugar, Ind..' (2';000 ind./case) $ 10.00 CS PACKED: 2,000 Ind./Case 9. Sweet & Low (100 ind./box) $ 1.42 Bx. PACKED:. 100 Ind./Box 10. Equal (100 ind./boz) $ 4.50. Bx. PACKED: 100 Ind./Box 11. Tea,. Regular (100 ind./box) $ 4.75 Bx Lipton or approved equal. PACKED: 100 Ind./Box BRAND BID: Lipton 12. Tea, Decafinated (100 ind./box) $ 6.00 Bx. Lipton or approved equal. PACKED: 100 Ind /Box'.' BRAND BID: Lipton 13. Chocolate, Regular (50 ind./box) $, 8:00 Bx. Carnation or approved equal. PACKED: 24 Ind./Box BRAND BID: Swiss Miss 14. Chocolate, No Sugar (25 ind./box) $ 5.25 Bx. Carnation or approved equal. PACKED: 24 Ind./Box BRAND BID: Swiss Miss 0.- 005 f �- 00 COFFEE SERVICE Item Description Unit Price 15. Cream of Chicken Soup, Instant $ 7.25 Bx. (25 ind./box) Lipton or approved equal, PACKED: 25 Ind./Box BRAND BID: Lipton 16. Chicken Noodle Soup, Instant $ 7.25 Bx. (25 ind./box) Lipton or approved equal, PACKED: 25 Ind./Box BRAND BID: Lipton 17. Cups, 8'oz., not Styrofoam $ 60.00 Cs. (1,000 cups/case) PACKED: 1,000 Case 18. Plastick Stir Sticks. $ .61 Box (1,000 /box) PACKED: 1,000 Case 19. Expresso Cup 250/Pack $ 5.00 Pk. PACKED: 250 Case MICROWAVE OVEN (1.5 C.F. CAPACITY) $ 300.00 Each/Year f �- 00 MIAMI-DADE COUNTY CONTRACT NO. 165393-0/98 ITEM: Coffee Services DEPARTMENT: Citywide TYPE OF PURCHASE: Contract REASON: The Department of Purchasing has seen a need to secure a citywide contract for coffee services. RECOMMENDATION: It is recommended that award be made to Perfect Choice S. Coffee Service, Inc., under existing Miami - Dade County Contract No. 165393-0/98, effective January 31, 2000, subject to further extensions by the County, for the Department of Purchasing, to be utilized citywide; allocating funds therefore from various user departments and requiring budgetary approval of funds to utilize this service from individual departmental accounts prior to usage. Judy r ,rector of Purchasing 6"111 1 �' 7 Da Award Under Dade County Contracts 00— 0® 5