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RESOLUTION NO.
Go- 00
L-1
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF INTER -AMERICAN
PROTECTIVE SERVICES, FOR THE PROVISION OF
SECURITY GUARD SERVICES CITYWIDE, ON AN AS
NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH
THE OPTION TO RENEW FOR TWO (2) ADDITIONAL
ONE-YEAR PERIODS; AT AN ANNUAL AMOUNT NOT TO
EXCEED $130,000, ALLOCATING FUNDS THEREFOR
FROM THE VARIOUS USER DEPARTMENT BUDGETS AT
TIME OF NEED.
WHEREAS, the Department of Purchasing requires a citywide
contract for security guard services for various user
departments; and
WHEREAS, pursuant to public notice, Invitations for Bid
No. 99-00-030 were mailed to fifty-six (56). potential providers
of said services; and
WHEREAS, thirteen (13) bids were received on
November 10, 1999; and
WHEREAS, Inter -American Protective Services, the lowest .
bidder, (based on an hourly rate, plus a two-way radio cost),
made an exception to the specifications of invoicing holidays at
time and a half; and
CITY COMMISSION
MEETING OF
JAN t 3 2000
Resolution No.
WHEREAS, the Department of Purchasing conducted a cost
analysis of this exception revealed that even if the City agrees
to the exception, Inter -American Protective Services remains the
lowest responsive and responsible bidder; and
WHEREAS, funds are available from various user departments,
at the time'of need; and
WHEREAS, the City Manager and the Director of Purchasing
recommends that the bid received from Inter -American Protective
Services, be accepted as the lowest responsive and responsible
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto. and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on November 10, 1999, from
Inter -American Protective Services, for the provision of security
guard services citywide, on an as needed contract basis for one
(1) year, with the option to renew for two (2) additional one-
year periods, is hereby` approved, at an annual amount not to
exceed $130,000, from various user departments at time of need.
Page 2 of 3 0 1
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Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 13th day of January , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislationby signing _it in the designated place provided, said l g!slatio Y i�cw
01
becomes effective with the elaptAgxi
oftenCorn n arocn
regarding same, without the Ma
ATTEST: City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROV ATO OR D CORRECTNESS:
�AXJXTq O VILARELLO
ITY TTORNEY
W 57:RCL:hdb
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
C' 0 01
0
CITY OF MIAMI, FLORIDA CA=1
INTER-OFFICE MEMORANDUM
Honorable Mayor and DEC 2 9 2000
TO: Me7dH.
the City Commission DATE: FILE:
Resolution Authorizing
SUBJECT: Security Guard Services Citywide
I�arshaw Bid No. 99-00-030
FROM: City Manager REFERENCES:
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Inter -American Protective Services, a Hispanic/Dade County
vendor, located at 13418 SW 128 Street, Miami, FL 33186, for the provision of security
guard services Citywide, on an as -needed contract basis for one (1) year, with the option
to renew for two (2) additional one-year periods, at an annual amount not to exceed
$130,000.00. Funds will be allocated from the various user department budgets at the
time of need.
BACKGROUND
The Purchasing Department has seen a need to secure a contract for security guard services
Citywide to be utilized by various City departments.
The Department of Purchasing has analyzed the bids received pursuant to Bid No. 99-00-
030. Fifty-six (56) Invitation for Bids were mailed and thirteen (13) bids were received.
Inter -American Protective Services, the lowest bidder (based on hourly rate plus a two-way
radio cost) indicated an exception to the Specifications of invoicing holidays at time and
half. A cost analysis of this exception has revealed that even if the City agrees to the
exception, Inter -American Protective remains the lowest bidder. In addition, a price
comparison with an existing Dade County Security Guard Services Contract pricing has
revealed, at a minimum, a 22% savings per man/hourly rate, utilizing the prices pursuant
to City Bid No. 99-00-030. It is therefore recommended that award be made to Inter -
American Protective Services, as the lowest, most responsible and responsible bidder under
City of Miami Bid No. 99-00-030 for the Department of Purchasing to be utilized
citywide.
Z;zpl4
DHW:BWH:]SC:MS:ms
CovMemSecGuard99-00-030C W
00- 001
BID NUMBER: 99-00-030
Ob AWARD RECOMMENDATIOARM
COMMODITY/SERVICE: Security Guard Services Citywide
DEPARTMENT/ DIVISION: Purchasing for Citywide
TERM OF CONTRACT: One year with OTR for two additional one year periods.
NUMBER OF BIDS DISTRIBUTED: Fifty-six (56) NUMBER OF BIDS RECEIVED: Thirteen (13)
METHOD OF AWARD:
RECOMMENDED VENDOR(S):
Lowest responsible and responsive bidder.
ter -American Protective Services
STATUS:
Dade/Hispanic
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
ACCOUNT CODE(S):
DEPARTMENT APPROVAL:
Department Director/
Designee
CONTRACT VALUE:
$130.000.00
TOTAL: $130,000.00
BUDGET REVIEW APPROVAL:
Funds will be allocated from
various user department budgets
at the time of need
Luie Brennan
Interim Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PAGE 2 OF 2
PURCHASING APPROVAL:
Judy arte?
Direct
TITLE:
TABULATION OF BIDS
SECURITY GUARD SERVICES CITYWIDE
BID NO. 99-00-030
Delta Protective Svcs. d/b/a
Inter -American Protective Service Sunrise Security Corporate Protection Security Group
13418 SW 128 Street 2319 NW 135th Street 2351 NW 97 Avenue
Miami, FL 33186 Opa Locka, FL 33054 Miami, FL 33172
Dade/Hispanic Dade/Black Dade/Hispanic
Item
No. _ Description Rate Rate
1 Unarmed Guard $ 7.45 /man hrs. $ 7.44 /man hrs. "
2 Optional Equipment
Armor Security, Inc.
8221 NW 54th Street
a. Two -Way Radio
$
0.55 /hr/guard
b. Marine Radio
n/c
/hr/guard
c. Pager and/or Beeper
n/c
/hr/guard
d. Marked vehicle
$
1.05 /hr.
e, Marked 4 -wheel driver veh.
$
1.58 /hr.
f. Golf Car
$
0.50 /hr.
g. Marine Boat
$
1.99 /hr.
Rate with a Two -Way Radio $ 8.00
Exceptions to Specifications: Holidays at time and a half "
$ 11.18 /man hrs.
(without a two-way radio
$ 11.73 /man hrs.
(with a two-way radio
"'See attached cost analysis report
I
cn
C."
Prepared by Maritza Suarez, 11/22/99
$ 0.75 /hr/guard
n/c /hr/guard
n/c /hr/guard `.
$ 1.00 /hr.
$ 1.50 /hr.
$ 0.60 /hr.
$ 1.75 ./hr.
$ 8.19
Rate
$-8-95 /man hrs
$ 0.18 2% disc.
$ 8.77
$ 0.35 /hr/guard
n/c /hr/guard
n/c /hr/guard
$ 1.50 /hr.
$ 1.75 /hr.
$ 0.45 /hr.
$ 4.00 /hr.
$ ' 18.25
PM Security Services, Inc. First American Security Svcs., Inc'
Armor Security, Inc.
8221 NW 54th Street
1005 NE 125 Street, #105
3785 NW 82 Ave., #204 .'.
Miami, FL 33166
N. Miami, FL 33161
Miami, FL 33166
Dade/Hispanic
Dade/Black
Dade/Hispanic
Rate
Rate
Rate
$ 8.90 /man hrs. _
$--
. /man hrs. .'
$
9.25 /man hrs.
$
0.19 2% disc.
$
9.16
$ 0.40 /hr/guard
$
0.55 /hr/guard
$
0.15 /hr/guard
$ 0.40 /hr/guard "
$
1.00 /hr/guard
$
0.15 /hr/guard
$ 0.05 /hr/guard
$
0.10 /hr/guard
$
0.15 /hr/guard
$ 1.50 /hr,
$
2.00 /hr.
$
5.00 Ihr.
$ 1.75 /hr,
$
2.00 /hr.
$
6.00 /hr,
$ 0.50 /hr.
$
0.15 /hr.
$
2.00 /hr.
$ 2.00 /hr.
$
5.00 /hr.
$
13.00 /hr.
$ 9.30 $ 9.71 $ 9.40 0
Approval:
Page 1 D artment ector esign
TABULATION OF BIDS
SECURITY GUARD SERVICES CITYWIDE
BID NO. 99-00-030
Metro Security Svcs., Inc.
Tunjos Security Services, Inc.:
Las Top Security, Inc.'
Certified Security Service
World International. Security,- Inc.'
GM Agency Guard Services '•
933 W. Commercial Blvd
610 NW 183 Street, 7D
1001
NW 54 Street., #N
3399 NW 72 Avenue #210
5040 NW 7 Street, #103
822 NE 125th St., #111
Ft. Lauderdale' FL 33309
Miami,
FL 33169
Miami,
FL 33127.
Miami, FL 33122
Miami, FL 33126
Miami, FL 33161
Non-Local/Female
Dade/Black
Local/Black
Dade/Non-Minority
Local/Hispanic
Dade/Black
Item
No.
Description
Rate
Rate f
Rate
Rate
Rate
Rate
1
Unarmed Guard
h
$ 10.00 /man hrs.
$
10.00 /man hrs. ':
$
10.20 /man hrs.
$ 10.29 /man hrs:
$ 11.75 /man hrs.
$ 12.32 /man hrs. ,
2'
Optional Equipment
a. Two -Way Radio
$ 0,50 /hr/guard
$
0.55 /hr/guard
$
0.32 /hr/guard
n/c /hr/guard
n/c /hr/guard
n/c' /hr/guard
b. Marine Radio
$ 1.00 /hr/guard
$
1.00 /hr/guard
$
0.50 /hr/guard
n/c Ihrlguard
$ 0.25 /hr/guard
$ 1.00 /hr/guard
c, Pager and/or Beeper
$ 0.25 /hr/guard,'
$
0.10 /hr/guard
$
0.10 /hr/guard
n/c _ /hr/guard
$ 0.10 /hr/guard _ `
$ : 0.75 /hr/guard
d. Marked vehicle
$_ 4.00 /hr.
$
2.00 /hr.
$
1.25 /hr.
$ 10.50 /hr.
$ 5.00 /hr:
$ 1.50 /hr.
e, Marked 4 -wheel driver veh.
$ 5.50 the$
2.00 /hr.
$
2.88 /hr.
$ 1,150.00 /month
$ 6.50 /hr.'
$ 2.00 /hr.
f. Golf Car
$ 0.50 /hr.
$
0.15 /hr,
$
0.30 /hr.
$ 0.21 /hr.
$ 1.50 /hr.
$ 1.50 /hr.
g. Marine Boatno
bid /hr. _
$
5,00 /hr.
$
1.00 /hr.
$ 980.00 /mo./boat
$ 25.00 '/hr.
$ 3.00 /hr.
Rate with aTwo-Way Radio
$ 10.50
$
. 10.55
$
10.52
$ 10.29
$ 11.75
$ 12.32 ® k
Exceptions to Specifications;
i
'Local vendor is not within 10%
of the low bidder
'
Approva .
. .
Prepared by Maritza Suarez,
11/22/99
Page 2
D rtment
erector/ sign e
i
Prepared by Maritza Suarez, 11/22/99
TABULATION OF BIDS
SECURITY GUARD SERVICES CITYWIDE
BID NO. 99-00-030
Item
No. Description
1 Unarmed Guard
Alp Security Patrol, Inc.`
450 NW 28 Street
Miami, FL 33127
Local/Non-Minority
Rate
$ 13.00 /man hrs.
2 Optional Equipment
a. Two -Way Radio
no bid
/hr/guard
b. Marine Radio
no bid
/hr/guard
c. Pager and/or Beeper
no bid
/hr/guard
d. Marked vehicle
no bid
/hr.
e. Marked 4 -wheel driver veh.
no bid
/hr.
f. Golf Car
no bid
/hr.
g. Marine Boat
no bid
/hr.
Rate with a Two -Way Radio
$ 13.00
Exceptions to Specifications:
'Local vendor is not
within
10% of the low bidder.
Approval: _
Page 3 De ment Director/Designee
•
F
C)
COST ANALYSIS REPORT
SECURITY GUARD SERVICES CITYWIDE
BID NO. 9940-030
The below cost analysis is based on the previous contract history for all City of Miami facilities utilizing security guard services. Inter -American Protective
Services, the lowest bidder, (based on hourly rate plus a two-way radio cost) has made an exception to the Specifications of invoicing holidays at time and a half.
The second lowest bidder, Sunrise Security failed to submit references as required by bid, but is used in this table for comparison purposes only.
•
is
Weekly Cost Annual Cost
Weekly
Cost
Annual Cost
Inter -American
Sunrise Security
Dinner Key Marina
70 hours/week @
$8.00 = $560.00 29,120.00
$8.19 =
$573.30
$29,811.60
(Guard with a two-way radio)
10 hours/daily seven days a week
$11.73X 10X6 703.80
Time and a half for holidays
Regular time for 6 1 iolidays (480.00)
Marine Stadium Marina
80.5 hours/week @
$8.00 = $644.00 33,488.00
$8.19 =
$659.30
$34,283.60
(Guard with a two-way radio)
$11.73X 11.5X6 809.37
11.5 hours/daily seven days a week
Time and a half for holidays
Regular time for 6 1 iolidays (552.00)
Miamarina at Bayside
59.5 hours/week @
$8.00 = $476.00 24,752.00
$8.19 =
$487.31
$25,340.12
(Guard with a two-way radio)
$11.73X8.5X6 598.26
8.5 hours/daily seven days a week
Time and a half for holidays
Regular time for 6 1 iolidays (408.00)
Manuel Artime Community Center
41 hours/week @
$7.45 = $305.45 15,883.40
$7.44 =
$305.04
$15,862.08
(Guard by itself)
$11.18X8X6 536.64
Time and a half for holidays
Regular time for 6 olidays (357.60)
TOTALS
$1,985.45 $104,093.87
$2,024.95
$105,297.40
•
is
PRICE COMPARISON WITH DADE COUNTY CONTRACT
In addition, a price comparison with an existing Dade County Security Guard Services
Contract pricing has revealed, at a minimum, a 22% savings per man/hourly rate utilizing
the prices pursuant to Bid No. 99-00-030.
Dade County Bid No. 0741 -4/98 -OTR City of Miami Bid No. 99-00-030
Location:
Class 1 Hourly Rate Location: Hourly Rate
Sector I
$11.00/man hour Citywide $8.00/man hour
Sector II
$11.90/man hour
Sector III
$10.26/man hour
Sector IV
$10.34/man hour
Sector V
$10.52/man hour
Sector VI
$10.85/man hour
Sector VII
$11.09/man hour
The lowest rates of $10.26/man hour versus the $8.00/man hour rate were used in this
comparison.
BID ITEM:
0 0
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
CITY WIDE SECURITY GUARD SERVICES
BID NO: 99-00-030
DATE BID(S) OPENED: N0VEMBE,z U. ? %>9
TIME 11-:00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
TUN JUS SECURITY SERVICES
See attached
id
CERTIFIED SECURITY SERVICES
" "
ALP SECURITY PATROL, INC.
"
FIRST AMERICAN SECURITY SERVICES; INC.
"
ARMOR SECURITY, INC.
"
C.P.S,.SECURITY GROUP
"
IIETI:O SECURITY SERVICES, INC.
"
SU '.ISE SECURITY AGENCY
"
P. Tei. SECURITY SERVICES, INC.
U-
IN PROTECTIVE SERVICES
110 RLD SECURITY GUARD SERVICES
GN LGENCY GUARD Si, VICES
"
LAC TOP SECURITY
Ile received only
one co -)v of th
received .-s
Other
are hereby re,�
01,XQ4 1"d /received envelops on behalf of
Person recei ing bid(s)
PURCHASING DEPARTMENT on
(City Department)
SIGNED: zr;�
eputy City Cler
/_ /0" 9q
(Date)
t
•
Ll
CITY OF MIAMI U
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 99-00-030 CITY WIDE SECURITY GUARD SERVICES
OPENING DATE: 11:00 A.M. Monday, November 10, 1999
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906.
Donald H. Warshaw
City Manager
AD NO. 5391
CITY OF MIAMI
LOGO
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AdL
I IGS/PC 503 Rev. 12789 ii Routing:) Forward White and Canary to G.S.A. (Procurement Management) and retain. Pink copy.
DISTRIBUTION: White - GS.A.; Canary ' Department
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INSTRUCTIONS: Please type and attach a covy of "the advertisement
with thi r i ition.
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BID NO. 99-00-030
12. +
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